1 FORWARD PLAN OF EXECUTIVE DECISIONS (INCLUDING KEY DECISIONS) 16 FEBRUARY 2015 ONWARDS The Forward Plan is a public document. A description of how members of the public can use the Forward Plan to engage with the Council is set out at the end of this document. Future meetings of the Cabinet will be held as follows (6:30 pm): Future meetings of Procurement and Commissioning will be held as follows (5:30 pm): Delegated Decisions may be taken on the following dates: Monday 9 March 2015 Tuesday 17 February 2015 Tuesday 17 February 2015 (5.00pm) Tuesday 3 March 2015 Tuesday 24 February 2015 (5.30pm) Tuesday 17 March 2015 Tuesday 3 March 2015 (5.00pm) Tuesday 7 April 2015 Tuesday 10 March 2015 (5.30pm) Tuesday 21 April 2015 Tuesday 17 March 2015 (5.00pm) Tuesday 24 March 2015 (5.30pm) Tuesday 31 March 2015 (5.30pm) Tuesday 7 April 2015 (5.00pm) Tuesday 14 April 2015 (5.30pm) Tuesday 21 April 2015 (5.00pm)
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1
FORWARD PLAN OF EXECUTIVE DECISIONS (INCLUDING KEY DECISIONS)
16 FEBRUARY 2015 ONWARDS
The Forward Plan is a public document. A description of how members of the public can use the Forward Plan to engage with the Council is set out at the end of this document.
Future meetings of the Cabinet will be held as
follows (6:30 pm):
Future meetings of Procurement and Commissioning will be held
as follows (5:30 pm):
Delegated Decisions may be taken on the following
dates:
Monday 9 March 2015 Tuesday 17 February 2015 Tuesday 17 February 2015 (5.00pm)
Tuesday 3 March 2015 Tuesday 24 February 2015 (5.30pm)
Tuesday 17 March 2015 Tuesday 3 March 2015 (5.00pm)
Tuesday 7 April 2015 Tuesday 10 March 2015 (5.30pm)
Tuesday 21 April 2015 Tuesday 17 March 2015 (5.00pm)
Tuesday 24 March 2015 (5.30pm)
Tuesday 31 March 2015 (5.30pm)
Tuesday 7 April 2015 (5.00pm)
Tuesday 14 April 2015 (5.30pm)
Tuesday 21 April 2015 (5.00pm)
2
CABINET PORTFOLIOS 2014/15
Councillor Peter Marland
Leader of the Council
Councillor Peter Marland (Leader)
Councillor Hannah O’Neill (Deputy Leader)
Housing and Regeneration
Councillor Robert
Middleton
Resources and Commercialism
Councillor Matt Clifton
Economic Growth and
Inward Investment
Councillor Mick Legg
Public Realm
Councillor Sarah Betteley
Community Engagement
and Empowerment
Councillor Liz Gifford
Community Services
Councillor Nigel Long
Health and Wellbeing
Councillor Norman Miles
Children and School
Improvement
Council Strategy, Policy
Development, Employee Relations, External
Relations, Communications,
Growth Deal & Devolution, South
East Midlands Local Enterprise
Partnership
New Build Policy, Regeneration,
Housing Revenue Account, Tenant
Involvement, Milton Keynes Development Partnership,
Property, Landlord Function,
Major Events, Private Rented
Sector Schemes
Finance and Resources,
Income Generation,
Strategic Economic
Development, Capital
Investment, Infrastructure
Funding, Value for Money and Efficiency, Audit & Risk, Contracts &
Commissioning, Milton Keynes
Service Partnership,
Facilities
Economic Development
Inward Investment,
Skills, Business
Engagement, Small &
Medium Size Enterprises,
Growth, Transport Strategy,
Public Transport
Waste and Recycling, Highways, Plan:MK & Strategic Planning, Planning Services,
Regulatory Services,
Parish Liaison
Citizen Engagement; Co-operative
Council, Cultural Strategy,
Public Access, Equalities,
Social Inclusion, Service Access, Voluntary and
Community Sector
Engagement
Community and Cultural
Services Review,
Community Asset
Transfers, Leisure, Libraries,
Youth Offer, Children’s Centres,
Landscaping, Community
Safety
Adult Social Care Agenda
Including Commissioning & Strategy, Supporting
People, Strategic Health,
Public Health, Safeguarding
Adults, Reducing
Health Inequalities,
Health Partnerships
School Partnerships;
School Improvement;
School Placements,
Special Educational
Needs, Corporate Parenting, Children’s
Social Care, Safeguarding
3
CABINET 9 MARCH 2015 6.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Revenue Budget Capital Programme Monitoring and Workforce Report
To consider the projected outturn position for:
1. the General Fund, Housing Revenue Account and Collection Fund.
2. the projected outturn position for the Capital Programme.
3. workforce statistics
Cabinet
Councillor Middleton (Cabinet member for
Resources and Commercialism)
Officer Report Tim Hannam, Corporate Director,
Resources, Tel: 01908 252756
No
Capital Programme Revisions and Spend Approvals
To consider the Capital Programme and Spend Approvals.
Cabinet
Councillor Middleton (Cabinet member for
Resources and Commercialism)
Officer Report Tim Hannam, Corporate Director,
Resources, Tel: 01908 252756
No
Future Workforce Framework
To consider adopting the Future Workforce Framework for the
Council.
Cabinet
Councillor Marland (Leader of the
Council)
Officer Report Cabinet Report
8 September 2014
Geoff Snelson, Director of Strategy
Tel: 01908 252665
Catherine Weir HR Service Delivery
Manager Tel: 01908 253913
No
4
CABINET 9 MARCH 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Corporate Performance Report
1. To consider the Quarter 3 Performance Report.
Cabinet
Councillor Middleton (Cabinet member for
Resources and Commercialism)
Officer Report Geoff Snelson,
Director of Strategy Tel: 01908 252665
Sarah Gonsalves, Head of Policy and
Performance Tel: 01908 253099
No
Milton Keynes Local Investment Plan 2015 Refresh
To consider the responses to the consultation on the draft Local Investment Plan and the adopting the final version of the Local Investment Plan
Cabinet
Councillor Middleton (Cabinet member for Resources and Commercialism)
Officer Report
Local Investment Plan and Report on
Consultation
Local Investment Plan – Consultation
Draft
Nicole Jones, (Service Director,
Finance) Tel:(01908)
252079
Paul Van Geete (Tariff Programme
Manager) (01908) 254114
No
Procurement Strategy 2014-17
To consider accepting and supporting the Procurement Strategy.
Cabinet
Councillor Middleton (Cabinet member for Resources and Commercialism)
Officer Report Procurement strategic plan
Catharine Southern, Head of
Strategic Procurement
01908 254780
No
5
CABINET 15 JUNE 2015
6.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
Revenue Budget Capital Programme Monitoring and Workforce Report
To consider the projected outturn position for:
1. the General Fund, Housing Revenue Account and Collection Fund.
2. the projected outturn position for the Capital Programme.
Cabinet
Councillor Bald (Cabinet member for
Finance)
Officer Report Tim Hannam, Corporate Director,
Resources, Tel: 01908 252756
No
Capital Programme Revisions and Spend Approvals
To consider the Capital Programme and Spend Approvals.
To consider approving the revised Regeneration Strategy.
Cabinet
Councillor O’Neill
(Cabinet member for
Housing and Regeneration)
Officer Report None Jane Reed Service Director
(Housing and Communities)
Tel: 01908 253553
Kathryn Eames, Corporate
Regeneration Manger.
Tel: 01908 254788
No
6
CABINET 15 JUNE 2015 (CONT)
6.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
RegenerationMK
To consider the Procurement of a Regeneration MK partner.
Cabinet
Councillor O’Neill
(Cabinet member for
Housing and Regeneration)
Officer Report None Jane Reed
Service Director (Housing and Communities)
Tel: 01908 253553
Kathryn Eames, Corporate
Regeneration Manger.
Tel: 01908 254788
No
Transport & Parking Strategy
To consider adopting an updated Transport & Parking Strategy for Central Milton Keynes (CMK)
MOVED FROM CABINET 9 MARCH 2015
Cabinet
Councillor Clifton (Cabinet member for
Economic Growth and Inward Investment)
Officer Report Local Transport Plan 3
Consultation report
Anna Rose Service Director (Planning and
Transport) Tel: 01908 252492
Brian Matthews, Head of
Transportation Tel: 01908 252064
No
7
CABINET 15 JUNE 2015 (CONT)
6.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
Land at Western Expansion Area
To consider development proposals affecting Council owned land.
MOVED FROM 9 MARCH 2015 CABINET
Cabinet
Councillor O’Neill (Cabinet member for
Housing and Regeneration)
Officer Report Patsy Mellor Assistant Director
(Public Access and Customer Service) Tel: 01908 254101
Kevin Monkton, Milton Keynes Development Partnership
Tel: 01908 254961
Yes
(Paragraph 3 [Information
Relating to the Financial or
Business Affairs of the Authority] of
Part 1 of Schedule 12A of the Local Government Act
1972
8
CABINET 15 SEPTEMBER 2015
6.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Wolverton, Agora Redevelopment Project
Consideration of the business case for freehold acquisition of the Wolverton Agora site, to include the option of compulsory purchase.
MOVED FROM CABINET 9 MARCH 2015
Cabinet
Councillor Legg (Cabinet member for Public Realm)
Officer Report
Associated MKDP report
Jonathan Entwistle, Head of Spatial
Planning & Implementation
Tel: 01908-253890
Paul Hammond, Area Manager
Tel: 01908 254367
No
9
PROCUREMENT AND COMMISSIONING: 17 FEBRUARY 2015 5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Contact Procedure Rules Waivers
To consider the Contract Procedure Rule Waivers between 1 October 2014 and 31 December 2014.
Procurement and Commissioning
Councillor Middleton (Cabinet member for
Resources and Commercialism)
Officer Report - Tim Hannam Corporate Director
Resources
Tel: 01908 252756
Catharine Southern (Head of
Procurement) Tel: 01908 254780
No
Procurement of Future Transport Services for Home to School and
General Taxi Bookings for Vulnerable Clients (CU2472)
To consider awarding the contract for Transport Services (including amongst others Home to School Transport)
Procurement and Commissioning
Councillor Legg
(Cabinet member for
Public Realm)
Councillor Clifton
(Cabinet Member for Economic
Growth and Inward Investment)
Councillor Miles (Cabinet Member for
Children and School Improvement)
Officer Report
(And Annexes
if applicable)
n/a Andrew Coleman Passenger
Transport Manager 01908 254736
No
10
PROCUREMENT AND COMMISSIONING: 17 FEBRUARY 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Invitation of Tenders for Cashless Parking Contract
To consider approving the invitation of tenders and the specification for the Renewal of the Cashless Parking Contract (Pay by Phone)
Procurement and Commissioning
Councillor Legg (Cabinet member for
Public Realm).
Officer Report Previous Delegated Decision to Award Contract July 2011
Anna Rose Service Director (Planning and
Transport) Tel: 01908 252492
Sara Bailey Parking Strategy and
Implementation Manager
Tel 01908 252198
No
Procurement of Additional Temporary Car Parking in Central Milton Keynes
To consider approving the appointment of contractors using the Midlands Highways Alliance (MHA) framework to deliver additional temporary car parking in Central Milton Keynes
Procurement and Commissioning
Councillor Clifton
Cabinet member for Economic Growth & Inward Investment.
Officer Report
CMK Parking Consultation
outcome
Report Sponsor Anna Rose, Service Director Planning &
Transport
Report Author: Brian Matthews
Head of Transportation
Services
Tel: 01908 252064
No
11
PROCUREMENT AND COMMISSIONING: 17 FEBRUARY 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Award of Contract – Schools Capital Maintenance Programme 2015/16 –
Wyvern School Block 1 Heating
To consider awarding the contract for the heating renewal of Block 1 at Wyvern School included in the Schools Capital Maintenance Programme 2015/16.
Procurement and Commissioning
Councillor Miles (Cabinet member for Children and
School Improvement)
Officer Report and Confidential Annex
None Michael Bracey, Corporate Director -
People Tel: 01908 258041
Jo Bray Project Leader
(Special Works) Tel: 01908 258037
Yes (Paragraph 3
[Information Relating to the Financial or Business Affairs of
the Authority] of Part 1 of Schedule 12A
of the Local Government Act
1972)
Award of Tender – Schools Capital Maintenance Programme 2015/16 – The Radcliffe School Block 1 Heating
To consider awarding the tender for the heating renewal of Block 1 at The Radcliffe School included in the Schools Capital Maintenance Programme 2015/16.
Procurement and Commissioning
Councillor Miles (Cabinet member for Children and
School Improvement)
Officer Report and Confidential Annex
None Michael Bracey, Corporate Director -
People Tel: 01908 258041
Jo Bray Project Leader
(Special Works) Tel: 01908 258037
Yes
(Paragraph 3 [Information
Relating to the Financial or
Business Affairs of the Authority] of
Part 1 of Schedule 12A of the Local Government Act
1972)
12
PROCUREMENT AND COMMISSIONING: 17 FEBRUARY 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Invitation of Tenders for the Digital Mailroom Service
To consider inviting tenders for a Digital Mailroom Service.
Procurement and Commissioning
Councillor Middleton (Cabinet member for
Resources and
Commercialism).
Officer Report
- Patsy Mellor Assistant Director
Public Access Tel : 01908 254101
Paul Wheeler Head of IT Strategic
Development Tel: 01908 254148
No
Various Improvements to Blocks at Conniburrow (CU2473 (CU2473)
To consider inviting tenders for improvements to 11 blocks in Conniburrow, including: internal and external decorations; security improvements; lighting enhancements & soft landscaping.
Procurement and Commissioning
Councillor O’Neill (Cabinet member
for Housing and
Regeneration)
Officer Report - Jane Reed Service Director
(Housing and Communities)
Tel 01908 253553
Derek Beaumont Housing Contracts
& Partnering Manager
Tel: 01908 253522
No
13
PROCUREMENT AND COMMISSIONING: 17 MARCH 2015
5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Award of Contract Knowles Primary School Masonry Works (CU2470)
To consider awarding the contract for Masonry Works at Knowles Primary School.
Procurement and Commissioning
Councillor Miles (Cabinet member for Children and School
Improvement)
Officer Report Tender Documents Michael Bracey, Corporate Director -
People Tel: 01908 258041
Sarah Layton Project Leader
(Capital) Tel:01908 252008
Yes
(Paragraph 3 [Information Relating
to the Financial or Business Affairs of
the Authority] of Part 1 of Schedule 12A
of the Local Government Act
1972)
Invitation to Tender - Replacement Heating system for Clifton Court
CU2477
To consider inviting tenders for a replacement communal heating system in Clifton Court because the present system is reaching the end of its life.
MOVED FROM 3 MARCH 2015 PROCUREMENT AND COMMISSIONING
PROCUREMENT AND COMMISSIONING: 17 MARCH 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
Award of Tender – Schools Capital Maintenance Programme 2015/16 -
Stantonbury Campus Block 10 External Windows and Doors
To consider awarding the tender for the external windows and doors renewal of Block 10 at Stantonbury Campus included in the Schools Capital Maintenance Programme 2015/16.
Procurement and Commissioning
Councillor Miles (Cabinet member for Children and School
Improvement)
Officer Report and Confidential Annex
None Michael Bracey, Corporate Director -
People Tel: 01908 258041
Jo Bray Project Leader
(Special Works) Tel: 01908 258037
Yes
(Paragraph 3 [Information Relating
to the Financial or Business Affairs of
the Authority] of Part 1 of Schedule 12A
of the Local Government Act
1972)
Award of Tender – Schools Capital Maintenance Programme 2015/16 -
Abbeys Primary School Heating
To consider awarding the tender for the heating renewal at Abbeys Primary School included in the Schools Capital Maintenance Programme 2015/16.
Procurement and Commissioning
Councillor Miles (Cabinet member for Children and
School Improvement)
Officer Report and Confidential Annex
None Michael Bracey, Corporate Director -
People Tel: 01908 258041
Jo Bray
Project Leader (Special Works)
Tel: 01908 258037
Yes
(Paragraph 3
[Information Relating to the Financial or Business Affairs of
the Authority] of Part 1 of Schedule 12A
of the Local Government Act
1972)
15
PROCUREMENT AND COMMISSIONING: 17 MARCH 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officers and
Report Author
Notice of Exempt / Confidential Information
Yes / No
Extension of Corporate Stationery Contract CU2329
To consider extending the Corporate Stationery Contract, for a further 2 years.
Procurement and Commissioning
Councillor Middleton (Cabinet member for
Resources and Commercialism)
Officer Report
Cashable Savings Report
Duncan Wilkinson - Assistant Director
(Audit & Risk Management)
Ruth Grehan – Corporate
Procurement Manager E-Tendering &
Contract Management
Tel; 01908 254688
No
Invitation of Tender - Replacement of kitchens, bathrooms and electrical
circuits to Council properties CU24876
To consider inviting tenders for replacement kitchens, bathrooms and also electrical checks in Council properties.
Procurement and Commissioning
Councillor O’Neill (Cabinet member for
Housing and Regeneration)
Officer Report
None Sponsor: Jane Reed
Service Director (Housing and Communities)
Tel: 01908 253553
Author: Derek Beaumont
Housing Partnering Manager
Tel: 01908 253522
No
16
PROCUREMENT AND COMMISSIONING: 17 MARCH 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Additional Contract Resource for Main Parking Contract
To consider additionally resource for the main parking contract (self-financing – no additional cost to the Council)
Procurement and Commissioning
Councillor Clifton (Cabinet member for Transport Strategy)
Officer Report
Award of Contract 13 Feb. 2013
Sara Bailey Parking Strategy
and Implementation Manager
Tel 01908 252198
No
3. Conversion of 66-70 High Street, two Mile Ash (CU2473)
4. This report seeks permission to tender a contract for the conversion of 66-70 High Street from offices into three 1 bed houses to be let as social housing
NEW
Procurement and Commissioning
Councillor O’Neill
(Cabinet member for Housing and
Regeneration)
Officer Report N/A Jane Reed Service Director
(Housing and Communities)
Tel 01908 253553
No
Mobile Phone and Data Services Contract - CU2310
To consider approving an extension to the Mobile Phone and Data Services Contract for a further 2 years.
MOVED FROM 3 MARCH 2015 PROCUREMENT AND COMMISSIONING
Procurement and Commissioning
Councillor Middleton (Cabinet member for
Resources and
Commercialism).
CPC Officer Report (and Annexes if applicable)
Network Coverage plans
Replacement Blackberry outline
business case
Nicole Jones
Service Director Finance and Resources
Paul Wheeler Head of IT Strategic
Development Tel: 01908 254148
Yes
(Paragraph 3 [Information Relating
to the Financial or Business Affairs of
the Authority] of Part 1 of Schedule 12A of
the Local Government Act
1972)
17
PROCUREMENT AND COMMISSIONING: 17 MARCH 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Invitation to Tender - Replacement Heating system for Clifton Court
CU2477
To consider inviting tenders for a replacement communal heating system in Clifton Court because the present system is reaching the end of its life.
MOVED FROM 3 MARCH 2015 PROCUREMENT AND COMMISSIONING
Procurement and Commissioning
Councillor O’Neill (Cabinet member
for Housing and
Regeneration)
Officer Report
Nil. Sponsor: Jane Reed
Service Director (Housing and Communities)
Tel: 01908 253553
Author: Derek Beaumont
Housing Partnering Manager
Tel: 01908 253522
No
Invitation of Tender - Replacement Lifts in Shelton Court CU24879
To consider inviting tenders for replacement lifts in Shelton Court sheltered housing scheme. MOVED FROM 3 MARCH 2015 PROCUREMENT AND COMMISSIONING
Procurement and Commissioning
Councillor O’Neill (Cabinet member for
Housing and Regeneration)
Officer Report
None Sponsor: Jane Reed
Service Director (Housing and Communities)
Tel: 01908 253553
Author: Derek Beaumont
Housing Partnering Manager
Tel: 01908 253522
No
18
PROCUREMENT AND COMMISSIONING: 7 APRIL 2015 5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Invitation to Tender - External
Decorations to Council Properties in Bletchley CU2480
To consider inviting tenders for preventative maintenance to Council properties in Bletchley through external decorations. MOVED FROM 17 MARCH 2015 PROCUREMENT AND COMMISSIONING
Councillor O’Neill
(Cabinet member
for Housing and
Regeneration)
Officer Report
Nil. Sponsor: Jane Reed
Service Director (Housing and Communities)
01908 253553
Author: Derek Beaumont
Housing Partnering Manager
01908 253522
No
19
PROCUREMENT AND COMMISSIONING: 21 APRIL 2015 5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
BDUK Superfast Extension Programme Ref: CU2415
To consider the tender for BDUK services and to award contract SEP.
Procurement and Commissioning
Councillor Middleton (Cabinet member for Resources and Commercialism)
Officer report
BT Tender – Speed and Coverage
Template and associated documents
BT tender – Speed and Coverage
Template
BDUK Value for Money Assessment
Anna Rose Service Director,
Planning and Transport
Tel 01908 252492
Martyn Smith ICD Programme
(Broadband) Infrastructure
Coordination and Delivery
Tel: 01908 252056
Yes
(Paragraph 3 [Information
Relating to the Financial or
Business Affairs of the Authority] of
Part 1 of Schedule 12A of the Local Government Act
1972)
20
PROCUREMENT AND COMMISSIONING: 16 JUNE 2015 5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
Award of Contract Advocacy, Independent Visitor Services and Return Interviews for Looked After and Vulnerable Children and Young People (CU2453)
To consider awarding the contract(s) for Advocacy, Independent Visitor Services and Return Interviews for Looked After and Vulnerable Children and Young People
Procurement and Commissioning
Councillor Miles (Cabinet member for Children and
School Improvement)
Officer Report None. Nicky Rayner – Service Director, Children Social
Care
Tel: 01908 253121
Peter Wong
Commissioning Manager
Tel: 01908 253218
No
21
DELEGATED DECISIONS 17 FEBRUARY 2015 5.00 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
22
DELEGATED DECISIONS 24 FEBRUARY 2015 5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
Appointment of Local Authority School Governors
To consider the appointment of Local Authority School Governors.
Councillor Miles (Cabinet member for
Children and School
Improvement)
Officer Report - Michael Bracey, Corporate Director -
People Tel: 01908 258041
Sue Bruce (Governor Services
Officer) Tel: 01908 253614
Yes (Paragraph 1
[Potential office Holder with the
Authority] of Part 1 of Schedule 12A of
the Local Government Act
1972)
Revenues and Benefits Policies
To consider amendments to operational policies which are at the discretion of Milton Keynes Council (within the national frameworks)
Councillor Middleton
(Cabinet member for Resources and Commercialism)
Officer Report - Nicole Jones – Service Director
Finance and Resources
Tel: 01908 252079
Kay Pettit Head of Welfare
and R&B Performance
Tel: 01908 254841
No
23
DELEGATED DECISIONS 24 FEBRUARY 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
CMK Primary Shopping Area Supplementary Planning Document
To authorise a period of formal consultation on the CMK Primary Shopping Area Supplementary Planning Document.
Councillor Legg (Cabinet member for
Public Realm)
Officer Report, Draft SPD
Midsummer Boulevard East
Design Workshop Reports
Anna Rose (Service Director:
Planning and Transport Tel
01908 252492)
Neil Sainsbury (Head of Urban
Design and Landscape
Architecture) Tel 01908 252708
No
CMK Parking and Transport Strategy
To authorise a period of formal consultation on the CMK Transport and Parking Strategy.
Councillor Legg (Cabinet member for
Public Realm)
Officer Report, Draft CMK Transport and
Parking Strategy
Midsummer Boulevard East
Design Workshop Reports
Anna Rose (Service Director:
Planning and Transport Tel
01908 252492)
Brian Matthews
(Head of Transportation
Services) Tel: 01908 252064
No
24
DELEGATED DECISIONS 24 FEBRUARY 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
Shenley Wood Site Transfer Arrangements
To consider the approval of site transfer arrangements between Milton Keynes Development Partnership and Milton Keynes Council to facilitate the proposed development of new primary school provision at Shenley Wood.
Councillor Legg
(Cabinet member for Public Realm)
Officer Report - Anna Rose
Service Director, Planning and
Transport
Mark Dolling, Head of Capital &
Infrastructure (Capital Projects
Director) Tel: 01908 253375
No
Community Right to Bid - Wheatsheaf Public House, Bow Brickhill,
To consider approving the nomination and publishing details of the
Wheatsheaf Public House, Bow Brickhill, as an asset of community
value.
Councillor E Gifford (Cabinet member
for Community Services)
Officer Report Localism Act 2011 Delegated Decision 24 February 2013
Paul Sanders, Assistant Director,
Community Facilities Tel:
01908 253639
Paul Davey, Community
Solutions Project Officer, Community
Facilities Tel: 01908 254038
No
25
DELEGATED DECISIONS 24 FEBRUARY 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
Planning Peer Review Improvement Plan
To consider approving the Planning Peer Review Improvement Plan
Councillor Legg
(Cabinet member for Public Realm)
Officer Report Planning Improvement Peer
Challenge Final Report, December
2014
Anna Rose
Service Director, Planning and
Transport
Jonathan Entwistle Head of Spatial
Planning & Implementation
Tel: 01908 253890
No
26
DELEGATED DECISIONS 3 MARCH 2015
5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
27
DELEGATED DECISIONS 10 MARCH 2015
5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Land at Western Expansion Area- Proposed collaboration agreement to develop Milton Keynes Council land
To consider development proposals affecting Council owned land.
Delegated Decision
Councillor O’Neill (Cabinet member for
Housing and Regeneration)
Officer Report As referenced in Officer Report
Patsy Mellor Assistant Director
Public Access Tel: 01908 254101
Kevin Monkton, Milton Keynes Development Partnership
Tel: 01908 254691
Yes
Draft Playing Pitch Strategy
To consider the adopting the draft Playing Pitch Strategy.
Delegated Decision
Councillor E Gifford (Cabinet member
for Community Services)
Officer Report Delegated Decision
12 August 2014
Approved for consultation
Paul Sanders, Assistant Director
(Community Facilities Unit)
Tel: 01908 253639
Jill Dewick, Leisure &
Community Facilities Officer
Tel: 01908 253621
No
28
DELEGATED DECISIONS 10 MARCH 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Monkston West Reserve Site 1 - Development Brief Report
To consider adopting the Development
Brief for Monkston West Reserve Site 1, following public consultation.
Councillor Legg
(Cabinet member for Public Realm)
Officer Report - Anna Rose Service Director (Planning and
Transport) Tel: 01908 252492
Matthew Clarke (Senior Urban
Designer) Tel: 01908 254766
No
Loughton Conservation Area Review
To consider adopting the Loughton Conservation Area Review including boundary amendments.
MOVED FROM CABINET 9 MARCH
Cabinet
Councillor Legg (Cabinet member for
Public Realm)
Officer Report Loughton Conservation Area
Review
Anna Rose Service Director (Planning and
Transport) Tel: 01908 252492
Simon Peart Conservation and
Archaeology Manager
Tel: 01908 252613
No
29
DELEGATED DECISIONS 10 MARCH 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Community Asset Transfer
To consider awarding the Asset Transfer for Brooklands Centre, Ousebank.
Councillor E Gifford (Cabinet member
for Community Services)
Officer Report Delegated Decision
(31 July 2012) re Adoption of Milton Keynes Council’s
Approach to Community Asset
Transfers
Paul Sanders, (Assistant Director,
Community Facilities Unit)
Tel: 01908 253639
Neil Hanley (Community
Solutions Programme Manager)
Tel: 01908 253632
No
Community Asset Transfer
To consider awarding the Asset Transfer for Heelands Meeting Place.
Councillor E Gifford (Cabinet member
for Community Services)
Officer Report Delegated Decision
(31 July 2012) re Adoption of Milton Keynes Council’s
Approach to Community Asset
Transfers
Paul Sanders, (Assistant Director,
Community Facilities Unit)
Tel: 01908 253639
Neil Hanley (Community
Solutions Programme Manager)
Tel: 01908 253632
No
30
DELEGATED DECISIONS 10 MARCH 2015 (CONT)
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Community Asset Transfer - Asset Transfer for Heelands Meeting Place
To consider authorising the awarding the Community Asset Transfer for
Heelands Meeting Place
Councillor E Gifford (Cabinet member
for Community Services)
Officer Report Delegated Decision
(31 July 2012) re Adoption of Milton Keynes Council’s
Approach to Community Asset
Transfers
Paul Sanders, (Assistant Director,
Community Facilities Unit)
Tel: 01908 253639
Neil Hanley (Community
Solutions Programme Manager)
Tel: 01908 253632
No
Community Asset Transfer - Asset Transfer for Brooklands Centre,
Ousebank
To consider authorising the awarding the Community Asset Transfer for
Brooklands Centre, Ousebank
Councillor E Gifford (Cabinet member
for Community Services)
Officer Report Delegated Decision
(31 July 2012) re Adoption of Milton Keynes Council’s
Approach to Community Asset
Transfers
Paul Sanders, (Assistant Director,
Community Facilities Unit)
Tel: 01908 253639
Neil Hanley
(Community Solutions
Programme Manager)
Tel: 01908 253632
No
31
DELEGATED DECISIONS 17 MARCH 2015
5.00 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker
and Sponsoring
Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
Grange Farm Reserve Site Development Brief Report
To consider authorising the undertaking of formal consultation on the draft Grange Farm Reserve Site Development Brief.
Councillor Legg
(Cabinet member for Public Realm)
Officer Report Anna Rose Service Director (Planning and
Transport) Tel: 01908 252492
No
Ladbroke Grove Monkston Park Development Brief Report
To consider authorising the undertaking of formal consultation on the draft Ladbroke Grove Monkston Park Development Brief
Ladbroke Grove Monkston Park
Development Brief Report
Ladbroke Grove Monkston Park
Development Brief Report
Officer report Anna Rose Service Director Planning
and Transport
Tel: 01908 252492
Report Author:
David Blandamer (Urban Designer)
Tel: 01908 254836
No
Superfast Broadband Connection Vouchers Scheme
To consider joining the second stage of its Superfast Broadband Connection Vouchers Scheme which runs from April 15 for one year
MOVED FROM 10 MARCH
Councillor Middleton
(Cabinet member for Resources and Commercialism)
Officer Report - Martyn Smith Broadband
Infrastructure Coordination and
Delivery Tel: 01908 252056
No
32
DELEGATED DECISIONS 24 MARCH 2015
5.30 PM IN THE CIVIC OFFICES
Subject of Decision Decision Maker and
Sponsoring Cabinet Member
Documents to be Considered
Background Papers
Sponsoring Officer
Notice of Exempt / Confidential Information
Yes / No
School Admission Arrangements for September 2016
To consider agreeing the proposed changes to the Council’s 2016 admissions arrangements.
Councillor Miles (Cabinet member for Children and School
Improvement)
Officer Report No Michael Bracey, Corporate Director -
People Tel: 01908 258041
Marie Denny Head of Delivery,
(Setting and School Sufficiency and
Access) Tel: 01908 253935
No
Appointment of Local Authority School Governors
To consider the appointment of Local Authority School Governors.
Councillor Miles (Cabinet member for Children and School
Improvement)
Officer Report - Michael Bracey, Corporate Director -
People Tel: 01908 258041
Sue Bruce (Governor Services
Officer) Tel: 01908 253614
Yes (Paragraph 1
[Potential office Holder with the
Authority] of Part 1 of Schedule 12A of
the Local Government Act
1972)
33
DELEGATED DECISIONS 31 MARCH 2015 5.00 PM IN THE CIVIC OFFICES
Part 1 of Schedule 12A of the Local Government Act
1972)
Award of Contract - Replacement Heating System for Shelton Court (REF: CU2389)
To consider awarding a contract to replace the communal heating system in Shelton Court sheltered housing scheme.
Procurement and Commissioning
Councillor O’Neill (Cabinet member for
Housing and Regeneration)
Officer Report - Jane Reed, Service Director
(Housing and Community)
Tel: 01908 253553
Derek Beaumont Housing Partnering
Manager Tel: 01908 253522
Yes (Paragraph 3 [Information
Relating to the Financial or
Business Affairs of the Authority] of
Part 1 of Schedule 12A of the Local Government Act
1972)
42
PROVISIONAL FUTURE ITEMS (PROCUREMENT AND COMMISSIONING): DATES TO BE DECIDED (CONT)
Subject of Decision Decision Maker Documents to be Considered
Background Papers Sponsoring Officer and Report
Author
Notice of Exempt / Confidential Information
Yes / No
New Council Housing (CU 2465 MJ2)
To consider commencing a programme of Council housing building in 2015-16, by procuring the works using the Scape National Major Projects framework.
Procurement and Commissioning
Councillor O’Neill (Cabinet member for
Housing and Regeneration)
Officer Report Jane Reed Service Director
(Housing and Communities)
Tel 01908 253553
Derek Beaumont Housing
Contracts & Partnering Manager
Tel: 01908 253522
No
43
IMPORTANT INFORMATION FOR THE PUBLIC
A Key Decision is a decision that is likely to result in significant expenditure or savings for the service concerned, or to have significant effects on those living or working in an area comprising two or more wards of the Borough. Members of the public are welcome to comment on any item on the Forward Plan and to attend meetings of the Cabinet or any meeting where a delegated decision is to be considered. These meetings are held at the Civic Offices. Details of the Cabinet Members and their portfolios are set out on page 2 of this Forward Plan. The Procurement and Commissioning comprises the Members of the Cabinet.
Each decision will be supported by a report, prepared by the sponsoring officer. Copies of final officer reports and background papers (documents which have been relied upon to a material extent by the author in preparing the report, but excluding published documents) may be available from the sponsoring officer on the telephone number given, however please note that the officer will only be able to provide the report or other documentation where it has been agreed as a final document. Documents will not be supplied where they contain exempt or confidential information.
The Council’s address is: 1, Saxon Gate East, Central Milton Keynes, MK9 3EJ
Additional information may be submitted to the decision maker in support of a report where practicable to do so, details of these documents will be added to the forward plan. Please contact the sponsoring officer (as above) for information on further documents and copies of these documents if not containing exempt or confidential information.
Provisional Future Items listed towards the end of this Plan will not be considered within 28 days of this Plan being published and are supplied for information and planning purposes only.
Items marked ‘Yes’ in the right hand column are likely to contain information which may be considered in private following a decision to exclude the press and public from the meeting for the reasons stated. Should you wish to make representations about the intention to consider information in private, please send them in writing to the Democratic Services Manager at the address set out above, or by e-mail to [email protected] by no later than noon 8 clear working days before the meeting in question.
Decisions by the Cabinet, individual Cabinet Members and Key Decisions by Officers can be ‘called-in’ by any Member of the Council, any Parish or Town Council or at least 20 residents of the borough. Called-in items will be considered by the Executive Scrutiny Panel.