Forming the Rotary Club Forming the Rotary Club of of Oak Ridge Sunset Oak Ridge Sunset Dave Mason District Conference April 18, 2009 1
Jan 03, 2016
Forming the Rotary ClubForming the Rotary Clubofof
Oak Ridge SunsetOak Ridge Sunset
Dave MasonDistrict Conference
April 18, 2009
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I’ll Briefly DescribeI’ll Briefly Describe
The type of Rotary Club
A chronology of the Club formation
Suggestions for success
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The Oak Ridge Sunset Rotary ClubThe Oak Ridge Sunset Rotary Club
Is probably unique in our District in that:
• We do not have a “sit-down” meal
• Each week, two members collaborate to bring refreshments
• We serve wine – along with soft drinks
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This FormatThis Format
Encourages fellowship as folks mingle about the refreshment tables
Allows members to get home for dinner with their families
Provides a wide variety of refreshments
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Chronology of FormationChronology of Formation
3/7 Meeting with Bill Sergeant, Bill Martin, Bob Craig, and Jack Bailey of the Rotary Club of Oak Ridge
3/8 I decided to target younger members, especially children of Rotarians
3/11 The Board voted to sponsor a new club, with no more than 4 members moving over
3/20 The Club voted to sponsor a new club
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Chronology ContinuedChronology Continued
4/14 Contacted 51 potential members; 37 said they could come to an information meeting
4/18 First meeting – 24 attended. - 4 active and 3 former Rotarians- 5 have/had parents active in Rotary- 1 had been selected an Ambassadorial Scholar
Discussed polio eradication and what it means to be a Rotarian
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Chronology ContinuedChronology Continued
5/3 Seven ad hoc committees – each led by a Rotarian- Meeting arrangements- Nominations- Programs- Constitution, By-laws- Projects- Dues & Rotary Foundation- Goals & Objectives
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Chronology ContinuedChronology Continued
6/16 Met, with 28 folks, to elect officers and Board members, adopt the Constitution and By-laws, and to accept the other ad hoc committee reports
6/30 First regular meeting of the Rotary Club of Oak Ridge Sunset – 25 members
9/22 Charter night
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Ten Suggestions for Ten Suggestions for SuccessSuccess
1. Strong support from the sponsoring club2. Follow the Club Leadership Plan &
Organizing New Clubs (808-EN)3. Have at least two experienced Rotarians
willing to undertake the challenge4. Keep the total cost to the members as
low as possible5. Stress polio eradication
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Ten Suggestions ContinuedTen Suggestions Continued
6. Make judicious use of young members’ time:
- Begin and end club meetings on time- Constrain Board & committee meetings to an hour- Minimize activities during normal
work hours7. Have only a few, well-defined
goals/objectives
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Ten Suggestions ContinuedTen Suggestions Continued
8. Plan & execute a project as soon as possible
9. Repeatedly tell members and prospective members that Rotary means service, time, responsibility, and a little money
10. Give every member a responsibility immediately
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Sunset Club Goals/ObjectivesSunset Club Goals/Objectives
Keep the Club going for the 1st yearEvery member serves at least one
functionMaintain 80% attendanceIncrease membership to 44Execute at least one projectAdd two new Paul Harris FellowsThree sustaining Paul Harris Fellows
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