Forming a New AFP Chapter - afpnet.org a New AFP Chapter.… · Forming a New AFP Chapter ... • If no AFP chapter exists to serve the fundraising professionals ... Another chapter

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Forming a New AFP Chapter Table of Contents

1. Why Organize a New AFP Chapter 2. How to Start

o The Role of a Sponsoring/Mentoring Chapter 3. At the Exploratory Meeting 4. Preparing for the New Chapter Charter Process

o The Organizing Meeting o What Happens Next

5. The New Chapter’s First Year o Establishing Chapter Leadership o Financial Information o Setting your Meeting and Program Schedule o Getting the Word Out

6. Start-up Fund Appendices

A. New Chapter Application Checklist B. Sample Chapter Sponsorship Letter C. Standardized Chapter Bylaws: U.S. and Canadian D. Chapter Leadership Form E. Warranty Statement F. Conformance to AFP (Association) Bylaws G. U.S. Chapters Only - Letter for inclusion in AFP’s Group 501(c)3 exemption H. Samples: Articles of Incorporation (for U.S. Chapters and Canadian Chapters) I. AFP Logo Naming Convention

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1. Why Organize a New AFP Chapter? • If no AFP chapter exists to serve the fundraising professionals in a particular city or

region; • If an existing chapter has grown so large that its leadership wishes to organize a

“spin-off” chapter; • If the metropolitan area which one chapter already serves is so sprawling that it

could adequately support an additional chapter; • If a local fundraising group already exists and wishes to affiliate with AFP; or

• If a group of fundraising executives feels their needs would be better served by

having a chapter that is more local.

2. How to Start

Of course, many factors influence how quickly and how smoothly a chapter is organized. Familiarity with AFP and avid support from an established chapter certainly help the process along (see Role of the Sponsoring/Mentoring Chapter below). But it is entirely possible to start from scratch, with only a vague notion of what AFP is all about, and a committed interest in organizing local fundraising professionals. 1. Notify AFP International Headquarters of your interest in organizing a chapter.

Information about the size of the area the new chapter would serve and the number of nonprofits within the area will be helpful.

2. Keep the office updated on the progress of the forming chapter with a phone call,

email, or letter to the AFP Chapter Services Department or to the Chapter Services Director assigned to your geographic area.

3. Find a dedicated fundraising executive who is willing to lead the effort to organize a

new chapter. Ideally, this person will be assisted by several other interested fundraising professionals.

4. Obtain written sponsorship from an existing AFP chapter located nearby, to provide

guidance and support throughout the organizational process. If one is not available, contact the Chapter Services Department at AFP International Headquarters. A sample sponsorship letter is included in this material (appendix B).

5. Call together four or five fundraising executives that you know and compile a

prospective member list of all the fundraising professionals living and/or working in the area the chapter would serve. Consider individuals employed by: • Social agencies and youth groups

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• Hospitals and medical centers • Universities, colleges, and private schools • Museums, television stations, and cultural groups • National, state/provincial, and local health agencies • Professional fundraising counsel • Symphony, opera, ballet, and theater companies • Foundations

If you are unable to get a list locally, please contact AFP’s Membership Services

Department for a listing of people in your area who were AFP members but have allowed their membership to lapse.

6. Choose a date for an exploratory meeting, the first of perhaps several

organizational meetings. A luncheon is recommended. 7. Contact the AFP Chapter Services Department and request a sample of AFP

publications, and brochures outlining member benefits for distribution at the meeting.

8. Call on the sponsoring chapter to provide a speaker for the exploratory meeting, or

call the AFP Chapter Services Department and request that a speaker, when available, be sent to explain the purpose and benefits of AFP.

9. Compose a letter of invitation and send it to all the names on the prospective

member list. If a luncheon is planned, be sure to set a fee and include reservation forms with appropriate contact information.

NOTE: If you will be collecting registration fees, you’ll want to find another chapter

or local organization to assist in collecting the money. Until your chapter has an EIN number (after its approval from the AFP Board), you won’t be able to open a bank account. Another chapter or community organization may allow your potential members to make checks out to their organization and then help the forming chapter pay its expenses for the luncheon. The forming chapter could be a line item or sub-account of the sponsor chapter. If you have questions about the process, contact the AFP Chapter Services Department.

10. Make arrangements to hold the meeting at a convenient location, such as a hotel.

Most hotels will provide a conference room free of charge, as long as lunch is served and paid for. In some cases, a local nonprofit may be able to host your meeting.

11. Court the invitees with a follow-up invitation or phone call. Such persistence is not

only flattering, but it also demonstrates that you are serious about organizing an AFP chapter to build the community of fundraising professionals.

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3. At the Exploratory Meeting 1. Make sure the program is brief and concise. A sample agenda:

11:30-11:45 am .................... Registration 11:45-12:00 noon ................. Welcome and Introduction by Host ........................................ Attendees’ self-introductions

Explanation of Meeting Purpose 12:00-12:30 pm .................... Luncheon; encourage networking 12:30-1:15 pm ...................... Guest Speaker

Question & Answer Session

2. Provide name badges to all in attendance. 3. Set sample AFP publications and brochures out on a table for distribution. 4. At the end of the meeting, ask for a show of hands to determine if there is sufficient

interest to proceed with chapter organization. NOTE: To proceed, a name for the new chapter should be chosen and the annual

amount for chapter dues should be set…this will allow us to prepare customized applications for your forming chapter to use in recruiting members. To help you in deciding on a name for your new chapter, please review the AFP Chapter Naming Convention (appendix I).

If you have a good indication before the meeting that there is adequate interest in

forming a chapter, you may suggest the chapter’s possible names and dues amount so that attendees can complete these tasks at this exploratory meeting.

5. Ask for at least 5 volunteers to serve on an Organizing Committee to plan additional

meetings and promote membership. These may be the same individuals who planned the exploratory meeting, but it is always helpful to have more volunteers engaged in the process of forming the chapter.

6. Contact the AFP Chapter Services Director assigned to you and report on the

meeting. Make requests for additional speakers or materials, as needed. This may include individualized Forming XYZ Chapter membership applications.

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4. Preparing for the New Chapter Charter Process Some forming chapters spend up to a year holding meetings and collecting membership applications before applying to the AFP Board of Directors for full chapter status. Other forming chapters--especially those that are spin-offs of larger chapters—may be able to apply after only a few months' time. When promoting local educational programs or events, be sure to state that you are the “Forming XYZ Chapter of AFP” until you have been officially chartered by the AFP Board of Directors. The New Chapter Application Checklist provided in this material (appendix A) can be a useful guide as you move through the chapter formation process. The following steps to form a chapter may not apply to every organizational situation, but the information may be helpful once the first (exploratory) meeting has been held.

1. Schedule a second meeting to promote chapter organization and AFP. All arrangements should be handled by the Organizing Committee. Secure a speaker of interest to provide attendees with an educational program. Use your “forming chapter” membership applications and membership materials (provided at no cost by AFP).

2. Invite all those who attended the exploratory meeting, and encourage them to bring a friend who might also be interested in joining. In addition to introductions, stating the meeting’s purpose (with a recap of the exploratory meeting outcomes) and an educational program, the agenda for this meeting should include having the attendees vote to adopt the standardized AFP chapter bylaws and to elect the slate of officers. (The slate of officers will have been determined by the organizing committee and will be ratified at the first official meeting of the newly chartered chapter.)

3. Adopt the set of standardized AFP Chapter Bylaws to help you to comply with your state/province’s regulations for nonprofit organizations. All chapters are required to adopt the standardized bylaws unless local, state/provincial or federal law shall present an obstacle. In such a case, authorization to change the standardized bylaws must be obtained from international headquarters. The standardized bylaws are provided in this material (appendix C).

4. Elect a slate of officers according to the provisions of the chapter bylaws and complete the Chapter Leadership Form provided in this material (appendix D).

5. The elected slate of officers will continue the process by: having the President sign the Warranty Statement and Conformance to Bylaws also included in this guidebook (appendices E and F, respectively); and

6. By developing and approving a budget for the new chapter for its first year, and

7. By developing a program schedule for the first year.

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8. Gather your members’ applications:

a. Collect completed membership applications with payments. Submit all the

applications and payments together to AFP International Headquarters with all the additional charter application documents.

b. Collect letters from all those who are currently AFP members who wish to

transfer into the new chapter and submit them with the applications for new members. All members will be transferred into your chapter as soon as it is chartered by the AFP Board of Directors.

c. All members wishing to appear as charter members must be in the

“Professional” category of membership.

9. As soon as 15 Professional-category paid members have completed their membership applications or membership transfers, submit the application to AFP International Headquarters along with all of the additional requested materials outlined in appendix A.

10. U.S. Chapters Only - Prepare a letter to be submitted to the AFP Board of

Directors requesting that your chapter be included on AFP’s Group Exemption and granted 501 (c)(3) status. A sample letter is included in this material (appendix G).

What Happens Next

1. The Charter Application will be presented for a vote of approval at the next meeting of the Membership Services Division of the AFP Board of Directors and then submitted to the AFP Board. The AFP Board of Directors meets three times a year (Spring, Summer, and Fall).

2. After the chapter has been approved for charter by the AFP Board of Directors, a letter announcing the news will be sent to the chapter, along with instructions on how to obtain additional membership applications and free membership marketing materials from AFP’s on-demand printing site and other next steps.

3. Once your chapter has been approved you will need to incorporate and execute

the Chapter Affiliation Agreement. Sample Articles of Incorporation (for both U.S. and Canadian chapters) are included in this material (appendix H). Your Chapter Affiliation Agreement will be sent to you in the follow up packet.

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5. Preparing for the First Year Establishing Chapter Leadership

1. Schedule a meeting with the chapter members; in addition to whatever programming you want to provide, have the members vote to ratify the slate of officers and chapter bylaws that were voted on at the organizing meeting of the forming chapter.

2. Using the chapter bylaws for guidance, determine who will serve on the Chapter

Board of Directors if additional directors are needed for the first year. The Board should meet every month, before or after the regular chapter meetings, and conduct the business of the chapter. (Meeting every month is best practice for the first year; chapter meetings may be held at lunch, early morning or late afternoon, whatever best meets the needs of members.) Following each Board meeting, the president should make a report to the membership during the "business" portion of the next chapter meeting.

3. Establish chapter committees (e.g., membership, professional education, diversity, public affairs) and elect/appoint chairs for each committee.

4. Include expenses for the Chapter President and/or President-Elect to attend the

Chapter Presidents’ Council Meetings and the Leadership Academy in your proposed chapter budget.

5. Plan to send a representative to the Chapter Board Workshop held following the AFP International Conference or to the Leadership Academy. We strongly urge Presidents-Elect to attend a workshop prior to assuming the office of president.

6. Your AFP Chapter Services Director will schedule a time to meet with your board. This meeting should occur in the first three months and will cover important information for your chapter moving forward. The Chapter Services Director can also call in to your board meetings or arrange additional conference calls to assist the board.

Financial Information

1. Apply to the IRS for an Employer Identification Number (EIN). You will need this number in order to establish checking and savings accounts in the name of the chapter. Get signature cards signed by three officers, with two signatures required for every transaction. A copy of IRS Form SS-4 will be sent to you after the chapter has been granted a charter. NOTE: Prior to receiving a charter, forming chapters should assign an individual to manage the small amount of chapter revenue and report frequently to the forming committee.

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2. Consider applying to AFP International Headquarters for a two-year, interest free loan of up to $500.00 to help with initial expenses. (See 6. Start-up Fund).

Setting your Meeting and Program Schedule

1. The charter application includes a tentative program calendar for the first year. Use this to build a balanced program of speakers for ongoing education at your planned meeting times and locations. The board will have a member serving as the Education Chair. Encourage 3 or 4 additional members to help plan and promote these regular chapter meetings. Use AFP’s Chapter Management Resource Guide (online) for program planning and execution resources.

2. Use a brief questionnaire to survey your members on their interests in chapter programming or ask them to provide suggestions after each chapter meeting. It is also recommended that you occasionally survey members to gauge their satisfaction level with the current facilities or to see if they would prefer that the location be rotated to different areas in order to best accommodate all members at some point, even if they are spread across a large geographic location.

3. Seek out foundation executives, corporate leaders, corporate contribution officers, and development directors from larger institutions as luncheon program speakers. Encourage members to bring guests to chapter programs and luncheon meetings.

4. Before each chapter meeting, allow a half-hour fellowship period for people to get acquainted. Always use name tags. We recommend that chapter members be identified in some manner on their badges, or by using ribbons attached to badges to distinguish them from non-member guests. Also, your chapter may wish to identify new members in a similar manner to ensure the member is properly welcomed at the event.

5. You may want to use the same meeting place so that members are accustomed

to and comfortable with the location. Criteria for selection of a permanent site include:

• accessibility • reasonable food cost • quality of food service • availability of adequate meeting space • ability to meet technology needs • convenient and cost-free parking

Getting the Word Out

1. Appoint a member or committee to write and edit an e- newsletter or prepare an e-blast every month, with announcements of upcoming meetings and information on job opportunities.

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2. At the outset, the most important chapter committee will be the Membership Committee which is responsible for maintaining a current membership list (using AFP online report resources), recruiting new members and welcoming the current members. Chapters must maintain a minimum of fifteen (15) Professional category members at all times in order to retain their charter.

6. Start-up Fund By a vote of the AFP Board of Directors, a revolving fund was set up in the annual budget to provide financial assistance to new chapters. Loans of up to $500.00 are available on an interest free basis from AFP International Headquarters, in a chapter’s first year. Repayment is due within two years. To apply for a loan, the president of a new chapter must make a request in writing to the president at AFP International Headquarters. The letter should include the following information:

1. amount of desired loan (up to $500.00), and

2. re-payment schedule desired (e.g., half repayment at the end of each year, or repayment in full at the end of two years)

AFP International Headquarters will process the loan and a check in the name of the chapter and send it to the person making the application.

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Appendices

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A: New AFP Chapter Application Checklist The AFP Board of Directors meets three times a year, at which time new chapters are chartered into the Association. For consideration, all materials on this checklist must be in the AFP International Headquarters office at least 30 (thirty) days prior to a Board Meeting. If you have any questions, please call the Chapter Services Department at AFP International Headquarters, (800)666-3863.

Chapter Name: _______________________________________

Chapter Dues: _______________________________________

Areas/communities served by chapter: _______________________________________

_______________________________________

_______________________________________

Organizer: _______________________________________

Address: _______________________________________

_______________________________________

Phone: _______________________________________

The following materials should be sent to IHQ as part of your petition:

_____ Sponsorship Letter Sponsoring chapter: __________________________ Date: ______________________________________

_____ Bylaws (to be ratified by the membership at the first “official meeting” of the chapter)

_____ Completed Chapter Leadership Form (election to be ratified by the

membership at the first “official meeting” of the chapter) _____ 15 Paid Professional Category Member Signed Applications and Payments

NOTE: AFP members who wish to transfer to your forming chapter and appear on your charter application must address a letter to AFP International Headquarters indicating the chapter to which they currently belong and requesting transfer to the new chapter. In order to appear on your charter application, transferring members must name the new chapter as their “primary” chapter (they may retain secondary membership in their current chapter). All transfer letters must be included with the charter application, along with the applications and payments of new members.

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_____ Program Calendar for the First Year _____ Warranty Statement _____ Conformance to Bylaws _____ Budget Approved by the Forming Committee Date: _______________________________ Location: ____________________________ _____ Request for 501 (c)(3) status on AFP’s Group Exemption – U.S. Chapters

only (attach signed original)

IMPORTANT NOTE: 501(c)(3) status exempts your chapter from FEDERAL INCOME TAX ONLY. Some states require a separate application for exemption from state income and/or franchise taxes. AFP Chapter Services will advise if this will be required.

Exemption from state sales tax, if offered to 501(c)(3)s in your state, always requires a separate application process.

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B: Sample Chapter Sponsorship Letter Chapter President of Sponsoring Chapter Address City, State, Zip Date Chapter President of Organizing Chapter Address City, State, Zip Dear Chapter President: On behalf of the Board of Directors, I am pleased to inform you that {NAME OF SPONSORING CHAPTER} has approved the sponsorship of the new {NAME OF SPONSORED CHAPTER}. As your sponsor, we are happy to provide guidance and any information you may require to start up and operate the new chapter. We also look forward to working together with the {NAME OF SPONSORED CHAPTER} whenever possible to enhance the fundraising profession and philanthropy. The Board of Directors has approved making a gift to the {NAME OF SPONSORED CHAPTER} subject to the final outcome of our National Philanthropy Day Awards Luncheon. We also wish to review your inaugural chapter budget prior to deciding upon the amount of the gift. I anticipate this decision can be made at our{DATE OF NEXT CHAPTER BOARD MEETING}. Congratulations to you and all of your colleagues associated with the {NAME OF SPONSORED CHAPTER!} We wish you all the best in this exciting new opportunity. Sincerely, {NAME OF CHAPTER PRESIDENT} {NAME OF SPONSORING CHAPTER}

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C. Standardized Chapter Bylaws: United States and Canada  

STANDARD  BYLAWS  FOR  CHAPTERS  OF  THE  ASSOCIATION  OF  FUNDRAISING  PROFESSIONALS  

Adopted  by  the  membership  (date)    

ARTICLE  I  –    INTRODUCTION      Name  and  Status.    The  name  of  this  corporation  is  the  AFP                                                        Chapter  (“Chapter”),  which  is  incorporated  as  a  nonprofit  corporation  under  the  laws  of  the  State  of  _________  and  which  is  a  chapter  and  affiliate  of  the  Association  of  Fundraising  Professionals  (“AFP”  or  the  “Association”).    The  Board  of  Directors  of  AFP  has  granted  a  charter  to  the  Chapter,  which  agrees  to  conduct  its  affairs  and  programs  in  compliance  with  the  strategic  plans,  policies,  procedures,  Articles  of  Incorporation  and  Bylaws  of  the  Association    and  which  has  entered  into  a  separate  Chapter  Affiliation  Agreement  with  the  Association  to  further  set  forth  the  terms  of  affiliation.      

ARTICLE  II  -­‐    NONPROFIT  PURPOSES    Section  1.      General  Purposes.    The  Chapter  is  organized  and  shall  be  operated  exclusively  for  one  or  more  of  the  purposes  as  specified  in  section  501(c)(3)  of  the  Internal  Revenue  Code.    Section  2.    Specific  Objectives  and  Purposes.    The  specific  objectives  and  purposes  of  the  Chapter  shall  be  to  promote  the  common  professional  interests  of  AFP  members  as  stated  in  the  Bylaws  of  the  Association,  and  to  further  the  purposes  of  the  Chapter  through  nonprofit  activities  including,  but  not  limited  to,  education,  training,  meetings,  workshops,  publications  and  other  relevant  activities.    

ARTICLE  III  -­‐    CODE  OF  ETHICS    The  Chapter  shall  be  responsible  for  educating  the  membership  and  the  public  regarding  the  AFP  Code  of  Ethical  Principles  and  Standards  (“Code”).    The  Chapter  shall  not  conduct  investigations  or  consider  allegations  of  violations  of  the  Code  made  against  members,  nor  shall  it  suggest,  issue,  or  render  advisory  opinions  on  matters  related  to  the  Code,  but  shall  refer  such  matters  to  the  AFP  Ethics  Committee.    The  Chapter  shall  function  in  accordance  with  the  Association's  statement  of  the  "Role  of  Chapters  in  the  AFP  Ethics  Process"  and  in  accordance  with  the  AFP  statement  of  Procedures  Relating  to  Enforcement  of  the  Code.    

ARTICLE  IV  -­‐    MEMBERSHIP    Section  1.    Membership.    All  members  of  the  Chapter  must  be  members  of  the  Association  in  compliance  with  the  policies,  procedures,  and  Bylaws  of  the  Association.        Section  2.    Categories.    Membership  categories  for  the  Chapter  shall  be  consistent  with  the  AFP  categories  of  membership  as  determined  by  the  Association  Board  of  Directors,  which  shall  adopt  policies  and  procedures  setting  voting  privileges;  eligibility  for  membership  in  each  category;  application  and  acceptance  procedures;  payment  schedules;  procedures  for  notifying  delinquent  members;  establishing  the  date  after  which  members  will  be  dropped  from  membership  for  nonpayment;  policies  regarding  transferability  and  reinstatement  of  membership;  and,  required  national  dues  and  fees  for  each  membership  category.      

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Section  3.    Voting.    A  member  is  eligible  to  vote  if  (s)he  meets  the  criteria  for  voting  membership  in  the  Association  and  the  Chapter.    Each  such  member  present  at  a  membership  meeting  of  the  Chapter  shall  be  entitled  to  one  vote.  If  applicable  state  law  permits,  members  may  also  vote  electronically  in  accordance  with  such  law.    Section  4.    Dues.    Members  shall  pay  annual  dues  to  the  Association  as  determined  from  time  to  time  by  the  Association  Board  of  Directors  and  annual  dues  to  the  Chapter  as  determined  from  time  to  time  by  the  Chapter  Board  of  Directors.    

ARTICLE  V  -­‐    MEETINGS  OF  CHAPTER  MEMBERSHIP    Section  1.    Regular  Meetings.    Regular  meetings  of  the  Chapter  members  shall  be  held  at  least  quarterly  on  such  dates  and  at  such  times  and  places  as  the  Chapter  Board  of  Directors  shall  determine.    The  Chapter  shall  hold  an  annual  meeting,  which  may  be  one  of  the  regular  meetings,  for  the  purposes  of  electing  directors  and  officers,  receiving  financial  statements,  receiving  reports  of  officers  and  committees,  and  such  other  business  as  shall  be  determined  by  the  Chapter  Board  of  Directors.  Written  notice  of  regular  and  annual  meetings  shall  be  given  to  the  members  at  least  fifteen  (15)  days  prior  to  the  meeting.        Section  2.    Special  Meetings.    Special  meetings  of  members  may  be  called  by  the  Chapter  Board  of  Directors,  or  by  petition  delivered  to  the  Secretary  of  25%  of  the  Chapter  membership  eligible  to  vote.    Written  notice  of  special  meetings  shall  be  given  to  members  at  least  thirty  (30)  days  prior  to  the  meeting  and  shall  state  the  purpose(s)  of  the  meeting;  no  business  other  than  that  stated  in  the  notice  shall  be  considered  at  the  meeting.    Section  3.        Quorum.    At  least  ten  (10)  percent  OR  at  least  fifty  (50)  of  the  members  of  the  Chapter  who  are  eligible  to  vote  shall  constitute  a  quorum,  unless  a  higher  number  is  required  by  applicable  law.    

ARTICLE  VI  -­‐    CHAPTER  BOARD  OF  DIRECTORS    Section  1.    Composition.    The  Chapter  Board  of  Directors  shall  consist  of  not  less  than  five  (5)  or  more  than  thirty-­‐five  (35)  individuals  (including  the  officers)  who  shall  be  elected  by  the  members  of  the  Chapter  eligible  to  vote.  All  directors  shall  be  members  in  good  standing  of  the  Association  and  the  Chapter  and  shall  maintain  such  membership  at  all  times  during  their  terms  in  office.  Directors  shall  serve  without  compensation      Section  2.    General  Authority.    The  Board  of  Directors  of  the  Chapter  shall  govern,  manage,  supervise,  and  control  the  business,  property  and  affairs  of  the  Chapter  consistent  with  the  strategic  plan,  policies  and  procedures,  Articles  of  Incorporation  and  Bylaws  of  the  chapter  and  the  Association.  No  action  taken  by  the  Chapter  Board  of  Directors  shall  conflict  with  action  taken  by  the  Association's  Board  of  Directors.        Section  3.    Chapter  Board  of  Director  Meetings.  The  Chapter  Board  of  Directors  shall  meet  at  least  once  a  year  in  person  on  such  dates  and  at  such  times  and  places  as  the  Chapter  Board  of  Directors  shall  determine.    Additional  meetings  of  the  Board  may  be  held  as  determined  and  scheduled  by  the  Chapter  Board  of  Directors.    Written  notice  of  meetings  of  the  Board  shall  be  given  to  Directors  at  least  ten  (10)  days  prior  to  the  meeting.    Directors  may  participate  and  vote  in  Board  meetings  held  by  telephone  conference  call,  unless  otherwise  provided  by  applicable  law.    

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Section  4.    Quorum.    A  majority  of  the  Board  of  Directors  shall  constitute  a  quorum  for  the  transaction  of  business  at  any  meeting  of  the  Chapter  Board.      Section  5.    Term  of  Office.    Directors  shall  serve  one  year  terms.    No  director  may  serve  more  than  eight  years  consecutively  on  the  chapter  board  unless  also  serving  as  president,  president-­‐elect  or  immediate  past  president.  A  one-­‐year  break  in  service  is  required  otherwise.  Section  6.  Manner  of  Election  of  Directors.    The  Committee  on  Directorship  shall  present  a  slate  of  director  nominees  to  all  Chapter  members  at  least  fifteen  (15)  days  prior  to  the  annual  meeting  in  accordance  with  policies  and  procedures  adopted  by  the  Chapter  Board  of  Directors.    The  directors  shall  be  elected  at  an  annual  meeting  of  the  membership.    Section  7.  Resignation  and  Removal.  A  director  may  resign  at  any  time  by  giving  written,  including  electronic  mail,  notice  to  the  president  or  secretary.    Such  resignation  shall  take  effect  at  the  time  specified  therein  and,  unless  otherwise  specified  therein,  the  acceptance  of  such  resignation  shall  not  be  necessary  to  make  it  effective.    Any  director  may  be  removed  by  a  majority  vote  at  any  regular  or  special  meeting  of  the  board,  at  which  a  quorum  is  present,  for  any  reason.    Section  8.    Vacancies.    In  case  of  resignation  of  a  director  or  vacancy  in  a  director  position,  the  Board  of  Directors  shall  fill  such  vacancy  for  the  unexpired  term  of  such  director.    Any  director  filling  an  unexpired  term  will  be  eligible  to  serve  one  additional  one  year  term,  except  as  otherwise  provided  in  Article  VII,  Section  5.    

ARTICLE  VII  -­‐    CHAPTER  OFFICERS    Section  1.    Officers.    The  officers  of  the  Chapter  shall  be  a  President,  President-­‐elect,  Immediate  Past  President,  Vice  Presidents  (as  determined  by  the  chapter  board  as  necessary  or  advisable),  a  Secretary,  and  a  Treasurer.    All  officers  must  be  members  of  the  Chapter  Board  of  Directors  and  shall  serve  without  compensation.    The  officers  shall  perform  the  duties  prescribed  by  these  Bylaws.    The  offices  of  Secretary  and  Treasurer  may  be  held  by  the  same  individual.  

 Section  2.    Manner  of  Election  of  Officers.    The  Committee  on  Directorship  shall  present  a  slate  of  officer  nominees  to  all  Chapter  members  at  least  fifteen  (15)  days  prior  to  the  annual  meeting  in  accordance  with  policies  and  procedures  adopted  by  the  Chapter  Board  of  Directors.  The  officers  shall  be  elected  at  an  annual  meeting  of  the  membership,  and  shall  serve  one  year  terms,  with  a  maximum  of  two  terms  in  each  office,  but  may  qualify  for  two  additional  one  year  terms  after  a  minimum  one  year  break  in  service,  for  a  total  lifetime  service  of  four  years  in  each  office.      Section  3.    Resignations  and  Removal.    An  officer  may  resign  at  any  time  by  serving  written  notice  to  the  President  or  Chapter  Board  of  Directors.    Such  resignation  shall  take  effect  at  the  time  specified  therein  or,  if  no  time  is  specified,  upon  receipt  by  the  President  or  the  Chapter  Board  of  Directors.    Any  elected  officer  may  be  removed,  for  any  reason,  at  any  time  by  a  majority  vote  of  the  members  of  the  board  then  in  office.    Removal  may  occur  at  any  regular  or  special  meeting  of  the  board.    Section  4.    Vacancies.    In  case  of  resignation  of  an  officer  or  vacancy  in  an  officer  position,  the  Board  of  Directors  shall  fill  such  vacancy  for  the  unexpired  term  of  such  officer  in  accordance  with  policies  and  

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procedures  adopted  by  the  Chapter  Board.    If  the  office  of  President  becomes  vacant,  the  President-­‐elect  shall  become  President  for  the  unexpired  term  and  shall,  if  acceptable  to  the  individual,  continue  to  serve  as  President  for  a  full  term  beginning  at  the  end  of  the  unexpired  term.    Section  5.    President  .    The  President  of  the  Chapter  shall  perform  the  duties  commonly  incident  to  the  office  of  the  president  including,  but  not  limited  to,  chairing  meetings  of  the  Board  and  membership  of  the  Chapter.      Section  6.  President-­‐elect.    The  President-­‐elect  shall  perform  the  duties  of  the  President  during  the  absence  or  disability  of  the  President  and  such  other  duties  as  the  President  and  the  Chapter  Board  of  Directors  may  designate.    Section  7.  Vice  President(s).      A  Vice  President  shall  perform  such  duties  as  the  President  and  the  Chapter  Board  of  Directors  may  designate.        Section  8.  Treasurer.    The  Treasurer  of  the  Chapter  shall  perform  the  duties  commonly  incident  to  the  office  of  the  treasurer  and  such  other  duties  as  the  President  or  Chapter  Board  of  Directors  may  designate.    The  Treasurer  shall  be  responsible  for  all  records  and  filings  related  to  the  finances  of  the  Chapter.        Section  9.    Secretary.    The  Secretary  of  the  Chapter  shall  perform  the  duties  commonly  incident  to  the  office  of  secretary  and  such  other  duties  as  the  President  and  Chapter  Board  of  Directors  may  designate  The  Secretary  shall  keep  a  book  of  minutes  of  all  regular  meetings  of  the  Board  and,  if  directed  by  the  Board,  meetings  of  committees  and  of  members  and  shall  assure  that  all  notices  are  duly  given  in  accordance  with  the  provisions  of  these  Bylaws  or  as  required  by  law.      

 ARTICLE  VIII  -­‐    COMMITTEES  

 Section  1.    Standing  Committees.    The  Chapter  shall  have  the  following  Standing  Committees  and  the  Chapter  Board  of  Directors  may  establish  and  appoint  other  committees  in  accordance  with  policies  and  procedures  adopted  by  the  Board.    

A. Executive  Committee.    The  Chapter  Executive  Committee  shall  be  composed  of  the  officers.    The  Chapter  Executive  Committee  shall  have  the  powers  of  the  Board  necessary  to  conduct  the  business  of  the  Chapter  between  meetings  of  the  Chapter  Board  of  Directors,  but  may  not  fill  vacancies  in  Directors,  adopt,  amend  or  repeal  bylaws,  or  set  membership  fees.    The  Chapter  Executive  Committee  shall  convene  upon  the  call  of  the  President.    A  majority  of  the  Executive  Committee  shall  constitute  a  quorum.        

B. Committee  on  Directorship.    The  Committee  on  Directorship  shall  consist  of  at  least  three  members,  including  the  Immediate  Past  President,  who  shall  serve  as  Chair  of  the  Committee.    

 ARTICLE  IX  -­‐    PARLIAMENTARY  PROCEDURE  

 The  rules  contained  in  the  current  edition  of  Robert's  Rules  of  Order  shall  govern  the  Chapter  in  all  cases  to  which  they  are  applicable  and  in  which  they  are  not  inconsistent  with  the  law,  these  Bylaws,  or  the  policies,  procedures,  or  Bylaws  of  the  Association.      

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ARTICLE  X  -­‐    NO  PRIVATE  BENEFIT    Section  1.    Limitations.    The  Chapter  shall  use  its  funds  only  to  accomplish  the  objectives  and  purposes  specified  in  these  Bylaws,  and  no  part  of  the  net  earnings,  gains  or  assets  of  the  Chapter  shall  inure  to  the  benefit  of,  or  be  distributable  to,  its  directors,  officers,  other  private  individuals,  or  organizations  organized  and  operating  for  profit,  except  that  the  Chapter  is  authorized  and  empowered  to  pay  reasonable  fees  for  products  and  services  consistent  with  the  limitations  set  forth  in  policies,  procedures,  or  the  Bylaws  of  the  Chapter.      Section  2.    Dissolution.    Upon  dissolution  or  final  liquidation  of  the  Chapter,  any  remaining  assets  of  the  Chapter  shall,  after  payment  or  the  making  of  provision  for  payment  of  all  the  lawful  debts  and  liabilities  of  the  Chapter,  be  distributed  to  the  AFP  Foundation  for  Philanthropy.        

ARTICLE  XI  -­‐    AMENDMENT  OF  BYLAWS    These  Bylaws  may  be  amended  at  any  membership  meeting  of  the  Chapter  by  a  two-­‐thirds  vote  of  the  eligible  members  casting  votes  provided  a  quorum  exists  and,  provided  that  the  amendment  has  been  submitted  in  writing  to  the  Association  not  less  than  sixty  (60)  days  and  to  the  membership  not  less  than  thirty  (30)  days  prior  to  the  meeting  at  which  the  amendments  will  be  considered  by  the  membership.      

ARTICLE  XII  -­‐  FISCAL  YEAR    

The  fiscal  year  of  the  Chapter  shall  be  the  calendar  year,  or  as  otherwise  determined  by  the  Association  Board  of  Directors.      

ARTICLE  XIII  -­‐    INDEMNIFICATION    Section  1.    Indemnification  by  Corporation  of  Directors  and  Officers.    The  directors,  officers,  committee  members,  employees,  and  other  volunteers  of  the  Chapter  shall  be  indemnified  by  the  Chapter  to  the  fullest  extent  permissible  under  the  laws  of  this  state.    Section  2.    Insurance  for  Corporate  Agents.    The  Chapter  Board  of  Directors  shall,  in  a  current  and  timely  manner,  fulfill  the  requirements  set  forth  by  the  Association’s  Directors  and  Officers  Liability  Insurance  program.        

 STANDARD  BYLAWS  FOR  CANADIAN  CHAPTERS  OF  

THE  ASSOCIATION  OF  FUNDRAISING  PROFESSIONALS  Adopted  by  the  membership  (date)  

 ARTICLE  I  –    INTRODUCTION    

 Name  and  Status.    The  name  of  this  corporation  is  the  AFP                                                        Chapter  (“Chapter”),  which  is  incorporated  as  a  nonprofit  corporation  under  the  laws  of  the  Province  of  _________  and  which  is  a  chapter  and  affiliate  of  the  Association  of  Fundraising  Professionals  (“AFP”  or  the  “Association”).    The  Board  of  Directors  of  AFP  has  granted  a  charter  to  the  Chapter,  which  agrees  to  conduct  its  affairs  and  programs  in  compliance  with  the  strategic  plans,  policies,  procedures,  Articles  of  Incorporation  and  

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Bylaws  of  the  Association  and  which  has  entered  into  a  separate  Chapter  Affiliation  Agreement  with  the  Association  to  further  set  forth  the  terms  of  affiliation.      

ARTICLE  II  -­‐    NONPROFIT  PURPOSES    Section  1.      General  Purposes.    The  Chapter  is  organized  and  shall  be  operated  exclusively  for  one  or  more  nonprofit  purposes  as  specified  under  the  applicable  federal  or  provincial  laws  of  Canada.    Section  2.    Specific  Objectives  and  Purposes.    The  specific  objectives  and  purposes  of  the  Chapter  shall  be  to  promote  the  common  professional  interests  of  AFP  members  as  stated  in  the  Bylaws  of  the  Association,  and  to  further  the  purposes  of  the  Chapter  through  nonprofit  activities  including,  but  not  limited  to,  education,  training,  meetings,  workshops,  publications  and  other  relevant  activities.    

ARTICLE  III  -­‐    CODE  OF  ETHICS    The  Chapter  shall  be  responsible  for  educating  the  membership  and  the  public  regarding  the  AFP  Code  of  Ethical  Principles  and  Standards  (“Code”).    The  Chapter  shall  not  conduct  investigations  or  consider  allegations  of  violations  of  the  Code  made  against  members,  nor  shall  it  suggest,  issue,  or  render  advisory  opinions  on  matters  related  to  the  Code,  but  shall  refer  such  matters  to  the  AFP  Ethics  Committee.    The  Chapter  shall  function  in  accordance  with  the  Association's  statement  of  the  "Role  of  Chapters  in  the  AFP  Ethics  Process"  and  in  accordance  with  the  AFP  statement  of  Procedures  Relating  to  Enforcement  of  the  Code.    

ARTICLE  IV  -­‐    MEMBERSHIP    Section  1.    Membership.    All  members  of  the  Chapter  must  be  members  of  the  Association  in  compliance  with  the  policies,  procedures,  and  Bylaws  of  the  Association.        Section  2.    Categories.    Membership  categories  for  the  Chapter  shall  be  consistent  with  the  AFP  categories  of  membership  as  determined  by  the  Association  Board  of  Directors,  which  shall  adopt  policies  and  procedures  setting  voting  privileges;  eligibility  for  membership  in  each  category;  application  and  acceptance  procedures;  payment  schedules;  procedures  for  notifying  delinquent  members;  establishing  the  date  after  which  members  will  be  dropped  from  membership  for  nonpayment;  policies  regarding  transferability  and  reinstatement  of  membership;  and,  required  national  dues  and  fees  for  each  membership  category.        Section  3.    Voting.    A  member  is  eligible  to  vote  if  (s)he  meets  the  criteria  for  voting  membership  in  the  Association  and  the  Chapter.    Each  such  member  present  at  a  membership  meeting  of  the  Chapter  shall  be  entitled  to  one  vote.    If  applicable  provincial  law  permits,  members  may  also  vote  electronically  in  accordance  with  such  law.    Section  4.    Dues.    Members  shall  pay  annual  dues  to  the  Association  as  determined  from  time  to  time  by  the  Association  Board  of  Directors  and  annual  dues  to  the  Chapter  as  determined  from  time  to  time  by  the  Chapter  Board  of  Directors.          

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ARTICLE  V  -­‐    MEETINGS  OF  CHAPTER  MEMBERSHIP    Section  1.    Regular  Meetings.    Regular  meetings  of  the  Chapter  members  shall  be  held  at  least  quarterly  on  such  dates  and  at  such  times  and  places  as  the  Chapter  Board  of  Directors  shall  determine.    The  Chapter  shall  hold  an  annual  meeting,  which  may  be  one  of  the  regular  meetings,  for  the  purposes  of  electing  directors  and  officers,  receiving  financial  statements,  receiving  reports  of  officers  and  committees,  appointing  the  auditor  and  such  other  business  as  shall  be  determined  by  the  Chapter  Board  of  Directors.  Written  notice  of  regular  and  annual  meetings  shall  be  given  to  the  members  at  least  twenty-­‐one  (21)  days  prior  and  not  more  than  fifty  (50)  days  prior  to  the  meeting.        Section  2.    Special  Meetings.    Special  meetings  of  members  may  be  called  by  the  Chapter  Board  of  Directors,  or  by  petition  delivered  to  the  Secretary  carrying  not  less  than  five  percent  (5%)  of  the  Chapter  membership  eligible  to  vote.    Written  notice  of  special  meetings  shall  be  given  to  members  at  least  thirty  (30)  days  prior  to  the  meeting  and  shall  state  the  purpose(s)  of  the  meeting;  no  business  other  than  that  stated  in  the  notice  shall  be  considered  at  the  meeting.    Section  3.        Quorum.    At  least  ten  (10)  percent  OR  at  least  fifty  (50)  of  the  members  of  the  Chapter  who  are  eligible  to  vote  shall  constitute  a  quorum,  unless  a  higher  number  is  required  by  applicable  law.    

ARTICLE  VI  -­‐    CHAPTER  BOARD  OF  DIRECTORS    Section  1.    Composition.    The  Chapter  Board  of  Directors  shall  consist  of  not  less  than  five  (5)  or  more  than  thirty-­‐five  (35)  individuals  (including  the  officers)  who  shall  be  elected  by  the  members  of  the  Chapter  eligible  to  vote.  All  directors  shall  be  members  in  good  standing  of  the  Association  and  the  Chapter  and  shall  maintain  such  membership  at  all  times  during  their  terms  in  office.  Directors  shall  serve  without  compensation      Section  2.    General  Authority.    The  Board  of  Directors  of  the  Chapter  shall  govern,  manage,  supervise,  and  control  the  business,  property  and  affairs  of  the  Chapter  consistent  with  the  strategic  plan,  policies  and  procedures,  Articles  of  Incorporation  and  Bylaws  of  the  chapter  and  the  Association.  No  action  taken  by  the  Chapter  Board  of  Directors  shall  conflict  with  action  taken  by  the  Association's  Board  of  Directors.        Section  3.    Chapter  Board  of  Director  Meetings.  The  Chapter  Board  of  Directors  shall  meet  at  least  once  a  year  in  person  on  such  dates  and  at  such  times  and  places  as  the  Chapter  Board  of  Directors  shall  determine.    Additional  meetings  of  the  Board  may  be  held  as  determined  and  scheduled  by  the  Chapter  Board  of  Directors.    Written  notice  of  meetings  of  the  Board  shall  be  given  to  Directors  at  least  ten  (10)  days  prior  to  the  meeting.    Directors  may  participate  and  vote  in  Board  meetings  held  by  telephone  conference  call,  unless  otherwise  provided  by  applicable  law.      Section  4.    Quorum.    A  majority  of  the  Board  of  Directors  shall  constitute  a  quorum  for  the  transaction  of  business  at  any  meeting  of  the  Chapter  Board.      Section  5.    Term  of  Office.    Directors  shall  serve  one  year  terms,    No  director  may  serve  more  than  eight  years  consecutively  on  the  chapter  board  unless  also  serving  as  president,  president-­‐elect  or  immediate  past  president.  A  one-­‐year  break  in  service  is  required  otherwise.    

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Section  6.  Manner  of  Election  of  Directors.  The  Committee  on  Directorship  shall  present  a  slate  of  director  nominees  to  all  Chapter  members  at  least  fifteen  (15)  days  prior  to  the  annual  meeting  in  accordance  with  policies  and  procedures  adopted  by  the  Chapter  Board  of  Directors.    The  directors  shall  be  elected  at  an  annual  meeting  of  the  membership.    Section  7.  Resignation  and  Removal.  A  director  may  resign  at  any  time  by  giving  written,  including  electronic  mail,  notice  to  the  president  or  secretary.    Such  resignation  shall  take  effect  at  the  time  specified  therein  and,  unless  otherwise  specified  therein,  the  acceptance  of  such  resignation  shall  not  be  necessary  to  make  it  effective.    Any  director  may  be  removed  by  a  majority  vote  at  any  regular  or  special  meeting  of  the  board,  at  which  a  quorum  is  present,  for  any  reason.    Section  8.    Vacancies.    In  case  of  resignation  of  a  director  or  vacancy  in  a  director  position,  the  Board  of  Directors  shall  fill  such  vacancy  for  the  unexpired  term  of  such  director.    Any  director  filling  an  unexpired  term  will  be  eligible  to  serve  one  additional  one  year  term,  except  as  otherwise  provided  in  Article  VII,  Section  5.  

ARTICLE  VII  -­‐    CHAPTER  OFFICERS    Section  1.    Officers.    The  officers  of  the  Chapter  shall  be  a  President,  President-­‐elect,  Immediate  Past  President,  Vice  Presidents  (as  determined  by  the  chapter  board  as  necessary  or  advisable),  a  Secretary,  and  a  Treasurer.    All  officers  must  be  members  of  the  Chapter  Board  of  Directors  and  shall  serve  without  compensation.    The  officers  shall  perform  the  duties  prescribed  by  these  Bylaws.    The  offices  of  Secretary  and  Treasurer  may  be  held  by  the  same  individual.  

 Section  2.    Manner  of  Election  of  Officers.    The  Committee  on  Directorship  shall  present  a  slate  of  officer  nominees  to  all  Chapter  members  at  least  fifteen  (15)  days  prior  to  the  annual  meeting  in  accordance  with  policies  and  procedures  adopted  by  the  Chapter  Board  of  Directors.      The  officers  shall  be  elected  at  an  annual  meeting  of  the  membership,  and  shall  serve  one  year  terms,  with  a  maximum  of  two  terms  in  each  office,  but  may  qualify  for  two  additional  one  year  terms  after  a  minimum  one  year  break  in  service,  for  a  total  lifetime  service  of  four  years  in  each  office.      Section  3.    Resignations  and  Removal.    An  officer  may  resign  at  any  time  by  serving  written  notice  to  the  President  or  Chapter  Board  of  Directors.    Such  resignation  shall  take  effect  at  the  time  specified  therein  or,  if  no  time  is  specified,  upon  receipt  by  the  President  or  the  Chapter  Board  of  Directors.    Any  elected  officer  may  be  removed,  for  any  reason,  at  any  time  by  a  majority  vote  of  the  members  of  the  board  then  in  office.    Removal  may  occur  at  any  regular  or  special  meeting  of  the  board.    Section  4.    Vacancies.    In  case  of  resignation  of  an  officer  or  vacancy  in  an  officer  position,  the  Board  of  Directors  shall  fill  such  vacancy  for  the  unexpired  term  of  such  officer  in  accordance  with  policies  and  procedures  adopted  by  the  Chapter  Board.    If  the  office  of  President  becomes  vacant,  the  President-­‐elect  shall  become  President  for  the  unexpired  term  and  shall,  if  acceptable  to  the  individual,  continue  to  serve  as  President  for  a  full  term  beginning  at  the  end  of  the  unexpired  term.    Section  5.    President  .    The  President  of  the  Chapter  shall  perform  the  duties  commonly  incident  to  the  office  of  the  president  including,  but  not  limited  to,  chairing  meetings  of  the  Board  and  membership  of  the  Chapter.    

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 Section  6.  President-­‐elect.    The  President-­‐elect  shall  perform  the  duties  of  the  President  during  the  absence  or  disability  of  the  President  and  such  other  duties  as  the  President  and  the  Chapter  Board  of  Directors  may  designate.    Section  7.  Vice  President(s).      A  Vice  President  shall  perform  such  duties  as  the  President  and  the  Chapter  Board  of  Directors  may  designate.        Section  8.  Treasurer.    The  Treasurer  of  the  Chapter  shall  perform  the  duties  commonly  incident  to  the  office  of  the  treasurer  and  such  other  duties  as  the  President  or  Chapter  Board  of  Directors  may  designate.    The  Treasurer  shall  be  responsible  for  all  records  and  filings  related  to  the  finances  of  the  Chapter.        Section  9.    Secretary.    The  Secretary  of  the  Chapter  shall  perform  the  duties  commonly  incident  to  the  office  of  secretary  and  such  other  duties  as  the  President  and  Chapter  Board  of  Directors  may  designate  The  Secretary  shall  keep  a  book  of  minutes  of  all  regular  meetings  of  the  Board  and,  if  directed  by  the  Board,  meetings  of  committees  and  of  members  and  shall  assure  that  all  notices  are  duly  given  in  accordance  with  the  provisions  of  these  Bylaws  or  as  required  by  law.      

 ARTICLE  VIII  -­‐    COMMITTEES  

 Section  1.    Standing  Committees.    The  Chapter  shall  have  the  following  Standing  Committees  and  the  Chapter  Board  of  Directors  may  establish  and  appoint  other  committees  in  accordance  with  policies  and  procedures  adopted  by  the  Board.    

(A) Executive  Committee.    The  Chapter  Executive  Committee  shall  be  composed  of  the  officers.    The  Chapter  Executive  Committee  shall  have  the  powers  of  the  Board  necessary  to  conduct  the  business  of  the  Chapter  between  meetings  of  the  Chapter  Board  of  Directors,  but  may  not  fill  vacancies  in  Directors,  appoint  the  auditor,  approve  any  financial  statements,  adopt,  amend  or  repeal  by-­‐laws,  or  set  membership  fees.    The  Chapter  Executive  Committee  shall  convene  upon  the  call  of  the  President.    A  majority  of  the  Executive  Committee  shall  constitute  a  quorum.      

 (B) Committee  on  Directorship.    The  Committee  on  Directorship  shall  consist  of  at  least  three  

members,  including  the  Immediate  Past  President,  who  shall  serve  as  Chair  of  the  Committee.    

ARTICLE  IX  -­‐    PARLIAMENTARY  PROCEDURE    The  rules  contained  in  the  current  edition  of  Robert's  Rules  of  Order  shall  govern  the  Chapter  in  all  cases  to  which  they  are  applicable  and  in  which  they  are  not  inconsistent  with  the  law,  these  Bylaws,  or  the  policies,  procedures,  or  Bylaws  of  the  Association.      

ARTICLE  X  -­‐    NO  PRIVATE  BENEFIT    Section  1.    Limitations.    The  Chapter  shall  use  its  funds  only  to  accomplish  the  objectives  and  purposes  specified  in  these  Bylaws,  and  no  part  of  the  net  earnings,  gains  or  assets  of  the  Chapter  shall  inure  to  

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the  benefit  of,  or  be  distributable  to,  its  directors,  officers,  other  private  individuals,  or  organizations  organized  and  operating  for  profit,  except  that  the  Chapter  is  authorized  and  empowered  to  pay  reasonable  fees  for  products  and  services  consistent  with  the  limitations  set  forth  in  policies,  procedures,  or  the  Bylaws  of  the  Chapter.      Section  2.    Dissolution.    Upon  dissolution  or  final  liquidation  of  the  Chapter,  any  remaining  assets  of  the  Chapter  shall,  after  payment  or  the  making  of  provision  for  payment  of  all  the  lawful  debts  and  liabilities  of  the  Chapter,  be  distributed  to  the  AFP  Foundation  for  Philanthropy  -­‐  Canada.        

ARTICLE  XI  -­‐    AMENDMENT  OF  BYLAWS    These  Bylaws  may  be  amended  at  any  membership  meeting  of  the  Chapter  by  a  two-­‐thirds  vote  of  the  eligible  members  casting  votes  provided  a  quorum  exists  and,  provided  that  the  amendment  has  been  submitted  in  writing  to  the  Association  not  less  than  sixty  (60)  days  and  to  the  membership  not  less  than  thirty  (30)  days  and  no  more  than  50  days  prior  to  the  meeting  at  which  the  amendments  will  be  considered  by  the  membership.      

ARTICLE  XII  -­‐  FISCAL  YEAR    

The  fiscal  year  of  the  Chapter  shall  be  the  calendar  year,  or  as  otherwise  determined  by  the  Association  Board  of  Directors.      

ARTICLE  XIII  -­‐    INDEMNIFICATION    Section  1.    Indemnification  by  Corporation  of  Directors  and  Officers.    The  directors,  officers,  committee  members,  employees,  and  other  volunteers  of  the  Chapter  shall  be  indemnified  by  the  Chapter  to  the  fullest  extent  permissible  under  the  laws  of  the  Province.    Section  2.    Insurance  for  Corporate  Agents.    The  Chapter  Board  of  Directors  shall,  in  a  current  and  timely  manner,  fulfill  the  requirements  set  forth  by  the  Association’s  Directors  and  Officers  Liability  Insurance  program.      

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D: AFP Chapter Leadership Form

Please notify AFP International Headquarters immediately if any chapter leadership information changes during the year so that we may continue service to the chapter and communication with chapter leaders without interruption. Changes can be emailed to [email protected].

________________________________________________________________ Chapter Name _________________________________________________________________ Dates of Chapter Meeting (i.e. First Tuesday of the month) __________________________________________________________________ Paid Chapter Administrator (please note: Paid Administrators receive administrative access to AFP materials and website, but does not receive a complimentary AFP membership.) Officers (please use full name of officer; no nicknames; all officers must be current members of AFP) __________________________________________________________________ President __________________________________________________________________ President-Elect __________________________________________________________________

Immediate Past President __________________________________________________________________

__________________________________________________________________

Vice-President(s) __________________________________________________________________ Secretary __________________________________________________________________ Treasurer

Chapter Membership Contact

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Individual’s name will appear on chapter’s membership application and on the chapter’s page on the AFP website. His/her name, phone number & email address will be given out for general membership inquiries regarding the chapter.

______________________________________________________________ Name Position

Reimbursement Check Recipient Individual to receive all reimbursement checks/direct deposit notices and invoices

______________________________________________________________ Name Position

Other Chapter Leadership Mailings In order to ensure complete service to chapters, please fill in all of the following with the appropriate chapter leaders; otherwise, the President will receive all the mailings so that someone in the chapter is receiving the information. ________________________________________________________________ Membership V.P. or Chair (responsible for overall membership program planning, including recruiting, retention, data) ________________________________________________________________ Education//Programs V.P. or Chair (responsible for overall educational programming) ________________________________________________________________ Certification Chair ________________________________________________________________ Foundation/Every Member Campaign Chair (overall chapter liaison to the AFP Foundation for Philanthropy – if these are two different individuals please list the FDC here and EMC under Other)

________________________________________________________________ Chamberlain Scholarship Chair ________________________________________________________________ Government Relations V.P. or Chair ________________________________________________________________

Diversity Chair ________________________________________________________________

Communications/Public Affairs V.P. or Chair (responsible for overall communications and public affairs/external relations program – if these are two different individuals, please list the Communications Chair here and Public Affairs under Other)

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________________________________________________________________ Awards Chair

________________________________________________________________ Ethics Education Chair ________________________________________________________________ Newsletter Editor ________________________________________________________________ Webmaster (If Webmaster is not an AFP member, please list the name under Other) ________________________________________________________________ National Philanthropy Day® Chair ________________________________________________________________ Mentoring Chair ________________________________________________________________ Youth in Philanthropy Chair ________________________________________________________________ Chapter Conference Chair (Logistics for chapter conferences…other than educational programming) Other Committee Chairs: ________________________________________________________________ Committee Chair ________________________________________________________________ Committee Chair ________________________________________________________________ Committee Chair

Please return to:

AFP Chapter Services Department 4300 Wilson Blvd., Suite 300, Arlington, VA 22203-4168

or email to: [email protected]

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E: Warranty Statement ALL chapters must provide a warranty letter for the insurance company. This is a

statement, signed by the Incoming Chapter President, which certifies that the chapter is not aware of any existing or potential situations that may give rise to a claim under the proposed coverage (electronic signatures acceptable).

If you are aware of any known or potential claims situation, please notify Andrew

Watt, FInstF, AFP President and CEO immediately. NOTE: This warranty statement is required from every chapter on an annual basis and

is a legal document.

If you have chapter letterhead, please print this statement on the chapter letterhead. Otherwise use a plain white piece of paper.

DATE Director, Chapter Administration Association of Fundraising Professionals 4300 Wilson Blvd., Suite 300 Arlington, VA 22203-4168

On behalf of the Organization, I am not aware of any fact, circumstance or situation

involving our Organization, its affiliates or its subsidiaries or the Directors/Trustees, Officers, Employees, Volunteers or Committee members of our Organization that may result in a future claim which would fall within the scope of the proposed insurance.

Signed: _______________________________________ (2014 President) Date: ______________________________________________ Name of Chapter: _____________________________________

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F: Conformance to Bylaws All chapters must abide by AFP’s bylaws. Although each chapter has its own set of standardized governing bylaws, there are certain stipulations in AFP’s bylaws to which all AFP chapters must conform. These include the categories of association with AFP which establish the parameters for individual relationships with AFP at both the association and local level. Individuals must be members of AFP in order to belong to a chapter. Below are the current approved categories: Categories of Association with the Association of Fundraising Professionals: 1. Professional Member: Open to persons who have had at least one (1) year of experience at the time of application as fundraising professionals, are self-employed or associated with an organization, institution or firm and are compensated for his/her services. Professional members hold some degree of responsibility directly for fundraising; subscribe to the AFP Code of Ethical Principles and Standards (“Code”) and its bylaws; promote the Donor Bill of Rights and, are employed or have been employed by an institution or organization that provides benefits to society. Dues: $250.00 + chapter dues 2. Retired Member. Retired membership is open to persons who no longer practice as paid professionals in the field but have been active members for the immediate past five (5) consecutive years, and who subscribe to the AFP Code of Ethical Principles and Standards and promote the Donor Bill of Rights. Dues: $75.00 + chapter dues 3. Young Professional Member. Open to persons age 30 and younger. All must subscribe to the AFP Code of Ethical Principles and Standards and its bylaws and promote the Donor Bill of Rights. Membership in this category is limited to a two-year duration. Dues: $75.00 (includes $25 in chapter dues) 4. Associate. May be extended to persons who are engaged in fields related to fundraising, volunteers, or those who have mutual interests with fundraising professionals, and who subscribe to the AFP Code of Ethical Principles and Standards and its bylaws; and promote the Donor Bill of Rights. Dues: $220.00 + chapter dues 5. Collegiate: Open to students in a two- or four-year full time degree-granting, certificate, or diploma program at an accredited college or university, or those who serve as a faculty advisor for a collegiate chapter of AFP. All must subscribe to the AFP Code of Ethical Principles and Standards and its bylaws and promote the Donor Bill of Rights. Membership in this category is limited to those students affiliated with a Collegiate Chapter of AFP. If interested in membership in this category, please see separate membership application. Dues: $35.00 + collegiate chapter dues 6. Business: Two options of business membership for for-profit companies that work with the fundraising profession. The first level, Executive Circle, allows the corporation to designate 2 employees to receive Associate Member benefits that would be the members of the organization. The second level, Endorsers allows the corporation to

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designate 1 employee to receive Associate Member benefits that would be the members of the organization. These members, as well as the business, must subscribe to the AFP Code of Ethical Principles and Standards and promote the Donor Bill of Rights to donors. If interested in membership in this category, please see separate membership application. Dues: $5,000 for the Executive Circle and $1,500 for the Endorsers. 7. Small Nonprofit Organizational Membership: Available to any individually incorporated organization (or otherwise organized as a separate entity within the laws of your country) with a budget less than $1,000,000 and having fewer than two full-time-equivalent fundraisers. Qualified organizations cannot be affiliated with a larger institution supporting its operations. Dues: $150 (includes $50 chapter dues) 8. Large Organization Membership: Available to organizations interested in eight or more memberships. The Organization must subscribe to the AFP Code of Ethical Principles and Standards to promote the Donor Bill of Rights to all donors. The organization Board of Directors must endorse the use of the AFP Code of Ethical Principles and Standards, and membership is offered to the individually incorporated entity. Dues are tiered according to number of memberships. 9. Global e-membership: Open to persons living and working outside the U.S. and Canada who wish to join in an electronic-only based membership category. All must subscribe to the AFP Code of Ethical Principles and Standards and its bylaws and promote the Donor Bill of Rights. Dues: $50.00 USD + chapter dues.

As Chapter President, I am confirming that the ____________________________ Chapter operates within AFP’s bylaws, (as amended at the July 2013 Board of Directors Meeting) including limiting association of individuals to the above-mentioned approved categories. ______________________________________________________________________Signature (Chapter President - electronic signature acceptable) Date

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U.S. Chapters Only G: Letter for Inclusion in AFP’s Group 501(c)3 Exemption DATE Director, Chapter Administration Association of Fundraising Professionals 4300 Wilson Blvd., Suite 300 Arlington, VA 22203-4168 The Association of Fundraising Professionals (chapter name) Chapter hereby authorizes The Association of Fundraising Professionals to include it as an organization in an application for group exemption from federal income taxation under Internal Revenue Code 501 (a) as an organization described in the Revenue Code, Section 501(c)(3). Sincerely, Association of Fundraising Professional (Chapter name) Chapter BY: __________________________ (Your Name) Chapter President

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H: Sample Articles of Incorporation (for U.S. and Canadian Chapters)

For US Chapters

ARTICLES OF INCORPORATION

OF

THE ASSOCIATION OF FUNDRAISING PROFESSIONALS ________________________________ CHAPTER

(THE AFP ___________________________ CHAPTER)

The undersigned, desiring to form a nonprofit corporation in accordance with the

nonprofit corporation act of the State of __________________, do so hereby certify:

ARTICLE I

The name of the Corporation is The AFP Chapter.

ARTICLE II

The name and address of the Corporation’s registered agent in the State of ______________________________ is:

(The registered agent may be any person, member of AFP or not, who is willing to serve

as the official contact for the Corporation. This is not an officer and carries no liability exposure.)

32

ARTICLE III

The corporation is organized and shall be operated exclusively for charitable and educational purposes, specifically the following:

1. To advance the charitable and educational activities of the fundraising

professionals outlined by the Association of Fundraising Professionals and the

Association of Fundraising Professionals Code of Ethical Principles and Standards of

Professional Practice;

2. To maintain a forum for the exchange of opinions and ideas on topics relating to

the profession;

3. To stimulate more effective service to the organizations which members

represent;

4. To help develop and encourage fundraising personnel in the best principles and

techniques of the profession;

5. To educate the public regarding the advantages of retaining qualified staff

personnel for fundraising and development;

6. To promote a high standard of philanthropy and a climate favorable to

philanthropy; and

7. To engage in any lawful activity for which nonprofit corporations may be

incorporated under the nonprofit corporation act of the State of _________________.

Such purpose also includes the making of distributions to organizations that qualify as

exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or

corresponding section of any future federal tax code.

33

ARTICLE IV

The corporation shall be affiliated with the Association of Fundraising

Professionals. Corporation policies shall be in harmony with the policies of AFP.

ARTICLE V

The Corporation has no authority to issue capital stock.

ARTICLE VI

The Corporation shall have members. The members shall be members of the

Association of Fundraising Professionals under membership categories and processes

determined in the Bylaws of AFP.

ARTICLE VII

The affairs of the Corporation shall be governed by the Board of Directors in

accordance with the Bylaws of the Corporation. Unless otherwise provided for in the

Bylaws, the number of directors shall be no less than ( ) and no more than

( ). The qualifications for directors and the manner of their election

shall be as set forth in the Bylaws of the Corporation.

The names and addresses of the initial directors of the Corporation who shall

serve until the first annual meeting and until their successors are elected and qualify are

as follows:

Name Address

34

ARTICLE VIII

The name and mailing address of the incorporator of the Corporation is:

The incorporator is over the age of eighteen (18) years.

ARTICLE IX

No part of the net earnings of the Corporation shall inure to the benefit of, or be

distributable to its directors, officers, or other private person, except that the Corporation

shall be authorized and empowered to pay reasonable compensation for services

rendered and to make payments and distributions in furtherance of the purposes set

forth in Article III hereof. No substantial part of the activities of the Corporation shall be

the carrying on of propaganda, or otherwise attempting to influence legislation, and the

Corporation shall not participate in, or intervene in (including the publishing or

distribution of statements) any political campaign on behalf of or in opposition to any

candidate for public office. Notwithstanding any other provision of these articles, the

Corporation shall not carry on any other activities not permitted to be carried on (a) by a

corporation exempt from federal income tax under section 501 (c) (3) of the Internal

Revenue Code, or corresponding section of any future federal tax code, or (b) by a

35

corporation, contributions to which are deductible under section 170 (c) (2) of the

Internal Revenue Code, or corresponding section of any future federal tax code.

ARTICLE X

Upon the dissolution of the Corporation, assets shall be distributed for one or

more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue

Code, or corresponding section of any future federal tax code, or shall be distributed to

the AFP Foundation for Philanthropy. Any such assets not so disposed of shall be

disposed of by a court of competent jurisdiction for the county in which the principal

office of the Corporation is then located, exclusively for such purposes or to such

organization or organizations, as said court shall determine, which are organized and

operated exclusively for such purposes.

IN WITNESS OF, I have hereunto subscribed my name this day of

, 20 , and acknowledged the same to be my act.

Incorporator

(Incorporators may be individuals, AFP members or not, who process the incorporation,

sign the incorporation papers and are responsible for their filing with the state. They do

not need to be attorneys. The various states may have differing requirements of

incorporators. This is probably spelled out in the state statutes and in the instructions.)

Revised 12/10/01

36

For Canadian Chapters

ARTICLES OF INCORPORATION

OF

THE ASSOCIATION OF FUNDRAISING PROFESSIONALS ________________________________ CHAPTER

(THE AFP ___________________________ CHAPTER)

(Canadian Chapters)

The undersigned, desiring to form a nonprofit corporation in accordance with the

nonprofit corporation act of the Province of __________________, do so hereby certify:

ARTICLE I

The name of the Corporation is The AFP Chapter.

ARTICLE II The name and address of the Corporation’s registered agent in the State of ______________________________ is:

(The registered agent may be any person, member of AFP or not, who is willing to serve as the official contact for the Corporation. This is not an officer and carries no liability exposure.)

37

ARTICLE III

The corporation is organized and shall be operated exclusively for charitable and educational purposes, specifically the following: 1. To advance the charitable and educational activities of the fundraising

professionals outlined by the Association of Fundraising Professionals and the

Association of Fundraising Professionals Code of Ethical Principles and Standards of

Professional Practice;

2. To maintain a forum for the exchange of opinions and ideas on topics

relating to the profession;

3. To stimulate more effective service to the organizations which members

represent;

4. To help develop and encourage fundraising personnel in the best

principles and techniques of the profession;

5. To educate the public regarding the advantages of retaining qualified staff

personnel for fundraising and development;

6. To promote a high standard of philanthropy and a climate favorable to

philanthropy; and

7. To engage in any lawful activity for which nonprofit corporations may be

incorporated under the nonprofit corporation act of the State of _________________.

Such purpose also includes the making of distributions to organizations that qualify as

exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or

corresponding section of any future federal tax code.

38

ARTICLE IV

The corporation shall be affiliated with the Association of Fundraising

Professionals. Corporation policies shall be in harmony with the policies of AFP.

ARTICLE V

The Corporation has no authority to issue capital stock.

ARTICLE VI

The Corporation shall have members. The members shall be members of the

Association of Fundraising Professionals under membership categories and processes

determined in the Bylaws of AFP.

ARTICLE VII

The affairs of the Corporation shall be governed by the Board of Directors in

accordance with the Bylaws of the Corporation. Unless otherwise provided for in the

Bylaws, the number of directors shall be no less than ( ) and no more than

( ). The qualifications for directors and the manner of their election

shall be as set forth in the Bylaws of the Corporation.

The names and addresses of the initial directors of the Corporation who shall

serve until the first annual meeting and until their successors are elected and qualify are

as follows:

Name Address

39

ARTICLE VIII

The name and mailing address of the incorporator of the Corporation is:

The incorporator is over the age of eighteen (18) years.

ARTICLE IX

No part of the net earnings of the Corporation shall inure to the benefit of, or be

distributable to its directors, officers, or other private person, except that the Corporation

shall be authorized and empowered to pay reasonable compensation for services

rendered and to make payments and distributions in furtherance of the purposes set

forth in Article III hereof. No substantial part of the activities of the Corporation shall be

the carrying on of propaganda, or otherwise attempting to influence legislation, and the

Corporation shall not participate in, or intervene in (including the publishing or

distribution of statements) any political campaign on behalf of or in opposition to any

candidate for public office. Notwithstanding any other provision of these articles, the

Corporation shall not carry on any other activities not permitted to be carried on by

Federal or Provincial law.

40

ARTICLE X

Upon the dissolution of the Corporation, assets shall be distributed to the AFP

Foundation for Philanthropy - Canada. Any such assets not so disposed of shall be

disposed of by a court of competent jurisdiction for the province in which the principal

office of the Corporation is then located, exclusively for such purposes or to such

organization or organizations, as said court shall determine, which are organized and

operated exclusively for such purposes.

IN WITNESS OF, I have hereunto subscribed my name this day of

, 20 , and acknowledged the same to be my act.

Incorporator

(Incorporators may be individuals, AFP members or not, who process the incorporation,

sign the incorporation papers and are responsible for their filing with the province. They

do not need to be attorneys. The various provinces may have differing requirements of

incorporators. This is probably spelled out in the provincial statutes and in the

instructions.)

Revised 12/10/01

Revised 12/2005

41

I: Chapter Logo Naming Convention

• Chapter name as contained in the chapter’s bylaws.

o Example: Greater New York Chapter

• Chapters with names that do not clearly identify their locations (city and/or state contained within the names) or that are the same as other chapters’ names in different states (Capital, Central, Tri-State, etc.) shall be required to use the state abbreviation before the chapter name.

o Example: IA, Tri-State Chapter VA, Tri-State Chapter

• Chapters with common “city” names contained within the chapter name shall be required to use the state abbreviation preceding the chapter name. Example: IL, Springfield Chapter MO, Springfield Chapter

• Chapters may not alter the prepared logo without the expressed permission of AFP.