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Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
Real-World Data GovernanceCurrent Events
• Real-World Data Governance – Monthly Webinar SeriesMarch 15, 2018 – Metadata Governance for Vocabularies, Dictionaries and Data – w/guestApril 19, 2018 – Using Data Governance to Achieve Data QualityThird Thurs @ 2pm EST – Register at TDAN.com, KIKconsulting.com, DATAVERSITY.net
• Speaking EventsEnterprise Data World 2018 – San Diego, CA – April 22-27, 2018Data Governance & Information Quality Conference – San Diego – June 11-15, 2018
• Online Learning PlanNon-Invasive Data Governance - DATAVERSITY Training CenterSeven Online Courses with Evaluations
• The Data Administration Newsletter (TDAN.com)Twice Monthly – Articles, Columns, Blogs and Feature
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• In this webinar I will discuss:– The relationship between Data Governance and Data Policy– Core guidelines to embrace through policy– DG Roles and their importance to following Policies and Procedures– Using RACIs and similar constructs to formalize Data Governance– Measuring the results of formalizing policies and procedures
Formalize Data Governance with Policies and ProceduresAgenda for Today’s Webinar
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– Is a Data Governance Policy necessary?– What goes into a Data Governance Policy?– Who owns the Data Governance Policy?– Who will enforce the Data Governance Policy?
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– Is a Data Governance Policy necessary?
• What Does a Data Governance Policy Do?– Spells out what Data Governance is– Spells out why Data Governance is important and necessary– Spells out that you have a Data Governance Program– Spells out how Data Governance will work– Spells out who has the responsibility for Data Governance– Spells out who supports Data Governance– Spells out when Data Governance will be applied– Spells out how Data Governance will be enforced
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– Is a Data Governance Policy necessary?
• You may need a Data Governance Policy if …– The Organization is Policy-Driven– Demonstrates Senior Leadership Support– Outlines Who is Responsible and Enforcement of Rules
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– Is a Data Governance Policy necessary?
• You may not need a Data Governance Policy if …– Organization is Not Policy-Driven– Senior Leadership Demonstrates Support in Other Ways– Guidelines Work Better / Enforce Rules Through Guidelines– Already have policies in place for:
» Information Security / Privacy» Regulations / Compliance» Data Protection / Classification» Data Sharing» Data Quality
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– Is a Data Governance Policy necessary?
• You may not need a Data Governance Policy if …– Organization is Not Policy-Driven– Senior Leadership Demonstrates Support in Other Ways– Guidelines Work Better / Enforce Rules Through Guidelines– Already have policies in place for:
» Information Security / Privacy» Regulations / Compliance» Data Protection / Classification» Data Sharing» Data Quality
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– What goes into a Data Governance Policy?
• Introduction– Purpose
» The Data Governance Policy is designed to manage the creation, transformation, and usage of data and related information owned by or in the care of Company.
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– What goes into a Data Governance Policy?
• Introduction– Violations
» Violations of this policy may be considered serious breaches of trust, which can result in disciplinary action up to and including termination of employment or contract and prosecution in accordance with applicable federal, state, and local laws.
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– What goes into a Data Governance Policy?
• Data Governance Dimensions – How Data Quality is Measured– Accessibility– Accuracy– Completeness– Consistency– Relevance (Non-Obsolete)– Timeliness– Uniqueness
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Answer these questions:– Who will enforce the Data Governance Policy?
• Define “enforce”.• Group that communicates the policy.• Group that makes certain the policy is being followed.• Group that reports how the policy is being followed.• Group that holds people accountable for following the policy.
Formalize Data Governance with Policies and ProceduresRelationship between Data Governance and Data Policy
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Four Guidelines to Consider for Your Policy:– Data is recognized as a valued and strategic enterprise asset.– Accountability for Data is clearly defined, recorded and enforced.– Data is managed to follow internal & external rules & regulations.– Data Quality is defined & managed consistently across the data lifecycle.
Formalize Data Governance with Policies and ProceduresCore Guidelines to Embrace
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Four Guidelines to Consider for Your Policy:– Data is recognized as a valued and strategic enterprise asset.– Accountability for Data is clearly defined, recorded and enforced.– Data is managed to follow internal & external rules & regulations.– Data Quality is defined & managed consistently across the data lifecycle.
Formalize Data Governance with Policies and ProceduresCore Guidelines to Embrace
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Four Guidelines to Consider for Your Policy:– Data is recognized as a valued and strategic enterprise asset.
• Data can have a positive value or negative value.• We all know the positive value data can have.• How can data have negative value?• Recognized meaning …
– Definition of the asset must be governed.– Production of the asset must be governed.– Usage of asset must be governed.
Formalize Data Governance with Policies and ProceduresCore Guidelines to Embrace
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Four Guidelines to Consider for Your Policy:– Data is managed to follow internal & external rules & regulations.
• This principle is not optional.• Internal Data Management and Data Handling Rules• “The Law” – External Regulatory & Compliance Rules• Rules and regulations must be clearly …
– Documented– Made Digest-able– Communicated– Enforced
Formalize Data Governance with Policies and ProceduresCore Guidelines to Embrace
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• All the Players Associated with the Data Governance Policy:– Data Governance Office or Planning Team– Data Governance Council– Data Governance Steering Committee– Data Governance Partners– And of course … Data Stewards
Formalize Data Governance with Policies and ProceduresDG Roles Importance
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• All the Players Associated with the Data Governance Policy:– Data Governance Council – Strategic Level
• Approvers of the Policy• Commitment to enforce has to come from above this level.• This is the key group that is expected to make this happen.• Liaison between Data Governance Office and Steering Committee
Formalize Data Governance with Policies and ProceduresDG Roles Importance
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• All the Players Associated with the Data Governance Policy:– And of course … Data Stewards – Operational and Tactical Levels
• These are the people that are expected to know the policy.• These are the people that are expected to follow the policy.• These are the people that are expected to report on the policy.• Everybody is a Data Steward. Get over it!
Formalize Data Governance with Policies and ProceduresDG Roles Importance
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Data Governance Procedures– Pet Peeve: Don’t call them Data Governance Procedures.– Procedures that are Governed – Apply Governance to Procedures.– Follow the Data Governance Bill of “Rights”.– Pro-Active and Re-Active Data Governance.– Use Governance Activity Matrix to Apply Governance to Process.
Formalize Data Governance with Policies and ProceduresUsing RACIs and Similar Constructs
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Govern Data Procedures – Part 1– Data Access Process– Data Issue Resolution Process– Data Definition / Data Modeling Process– Data Production Process / Big Data Process– Data Usage / Handling / Protection Process– Project Management Involvement Process
• Waterfall Methodology• Agile Methodology
Formalize Data Governance with Policies and ProceduresUsing RACIs and Similar Constructs
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Govern Data Procedures – Part 2– Data Retention / Elimination Process– Data Quality Management Process– Metadata Management Process– Glossary, Dictionary and Data Change Management
Formalize Data Governance with Policies and ProceduresUsing RACIs and Similar Constructs
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• Knowing if Policy is Being Followed:– Metrics to Consider
• Number of people / percentage that have been educated.• Number of processes that are being governed.• Number of partners involved in the governance.• Number of incidents that have been reported.• Progress on incidents that have been reported.
Formalize Data Governance with Policies and ProceduresMeasuring the Results
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
• In this webinar I discussed:– The relationship between Data Governance and Data Policy– Core guidelines to embrace through policy– DG Roles and their importance to following Policies and Procedures– Using RACIs and similar constructs to formalize Data Governance– Measuring the results of formalizing policies and procedures
Formalize Data Governance with Policies and ProceduresToday’s Webinar