FORM 1 : HIGHER EDUCATION COVER PAGE NAME OF INSTITUTION: The University of Texas at Austin Name of Contact Person: Dr. Thomas F. Edgar Title of Contact Person: Associate Vice President Address: Academic Computing and Instructional Technology Services Computation Center Building Austin, Texas 78712 Telephone Number: (512) 475-9300 Fax Number: (512) 475-9282 E-Mail Address: [email protected]Federal Tax ID#: 74-6000203 County Name: Travis State Senator: Gonzalo BarrientosState Rep.: Elliott Naishtat TOTAL TIFB FUNDS RQUESTED $759,151 TOTAL LOCAL FUNDS FOR PROJECT $76,000 If applicable, NAME OF COLLABORATIVE IN WHICH YOUR INSTITUTION IS PARTICIPATING: Date: _________________________ Signature of Authorized Official Printed Name and Title Wayne K. Kuenstler, Director, Office of Sponsored Projects 1 TIFB Form/ Project Timeline (1/98)
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FORM 1: HIGHER EDUCATION COVER PAGE
NAME OF INSTITUTION: The University of Texas at Austin
Name of Contact Person: Dr. Thomas F. Edgar
Title of Contact Person: Associate Vice President
Mailing Address: Academic Computing and Instructional Technology
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
Form 1: Higher Education Cover Page 1
Form 3: Designation of Grant Officials 2
Form 4: Certified Assurances 3
Form 5: Table of Contents 6
Form 6: Narrative Abstract 7
Form 7: Vision Statement & Introduction to Narrative 9
Form 8: Needs Assessment 13
Form 9: Statement of Existing Conditions 16
Form 10: Project Objectives & Methods 19
Form 11: System, Infrastructure, and Network 29
Form 15: Sustainability/Security Funding 41
Form 16: Project Timeline 44
Form 17: Evaluation Plan 48
Form 18: Budget Plan 51
Form 19: Budget Summary 52
Schedule A: Personnel 53
Justification Attachment 54
Schedule B: Contractual Services 55
Schedule C: Travel 56
Schedule D: Supplies and Materials 57
Schedule E: Equipment/Fixed Assets 58
Justification Attachment 59
Form 25: Application Checklist (See Appendix B) 61
Appendix C: Resume of Project Participants 62
6TIFB Form/ Project Timeline (1/98)
FORM 6: NARRATIVE ABSTRACT
The abstract is a summary of the project and should mention the problem or need being addressed, the proposed activities, and the intended outcomes. The abstract must contain: a statement of goals, purpose and objectives; and a brief description of expected results.
Applicant Name: The University of Texas at Austin
Amount Requested: $759,151 Total Project Cost: $835,151
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
The University of Texas at Austin, the flagship higher education institution in the state, faces a
complex and growing set of challenges as it continues to provide outstanding teaching, learning and
research environment for the citizens of Texas. The continued population increase and economic growth
in Texas are imperatives for UT Austin to provide leadership in demonstrating effective methods for
using technology to increase academic productivity and enhance learning opportunities for students, and
to expand the course delivery system beyond that of the traditional classroom. To be successful, those
methods must be efficient in the use of human and capital resources as well as simple to establish,
replicate and maintain.
The primary project goal is to achieve, through several pilot courses at UT Austin, an improved
e-learning and distance format and process that derives directly from activities in residential classes. A
second goal is to deliver e-learning and distance education in an efficient and effective way that uses
advanced server and network technology, and at the same time keeps development, delivery and support
costs low. A third goal is to make the content easily accessible to the student and easy to generate for the
instructor, again while minimizing costs. Finally, a fourth goal is to create and maintain a suitable
training and reference service to enable students and faculty to use the information technology tools and
access the information resources essential to success in harnessing the enormous potential of e-learning
and distance education.
UT Austin's vision of its future recognizes that e-learning provides the opportunity, through
interactivity, visual images and sound, to enable active learning to transcend distance. Media streaming
technology has reached a stage where it can be readily incorporated into web-based courses and to
improve student cognition through audio/video interactions with the instructor. It can also convey more
elements of a classroom learning experience, via instructor videos. In this project UT Austin plans a
major upgrade of its content development, delivery, and student system for e-learning, whether local or at
a distance. An essential element of this system is the server and telecommunications infrastructure that
will be required to support substantially larger volumes of video information. We are requesting funding
to upgrade our infrastructure so that we can deliver educational content to the 50,000 UT Austin students
on and off-campus as well as to other interested institutions throughout the UT System and the state of
Texas. Additionally, funds for digital video production hardware and software are requested in order to
7TIFB Form/ Project Timeline (1/98)
FORM 6: NARRATIVE ABSTRACT
speed video processing and greatly increase both the quality and quantity of video in several pilot courses
and programs.
The model identified as most applicable to the UT Austin's e-learning and distance goals uses
asynchronous access and the Internet to create an innovative, highly interactive learning experience
focused on easy access to content and computer facilitated communication among students and faculty.
Further, this model allows for large-scale implementation, a critical factor in a university environment
with a student population of the size at UT Austin. The plan also aims to provide e-learning, both local
and distance, at low cost, a necessary threshold for achieving anything more than boutique
implementation. The key elements in this model are a standard Web-based template, streaming media of
the instruction, digitized learning materials, and online communication with other students and the class
instructor via group conferencing software.
We propose a basic instructional template that integrates video and text material on the student’s
desktop. That system includes four elements: (1) video and slides (2) lecture outline (e.g., in
PowerPoint), (3) frequently asked questions by students who have already taken the course, and (4) group
e-mail/chat/discussion. The courses will be delivered to learners in two modes: high bandwidth for on-
campus students and low bandwidth for off-campus students.
Our pilot program of courses in Pharmacy, Spanish Language, and Texas Politics will use
streaming media to replace costly videotaping and videoconferencing course delivery techniques. The
project budget requests $759,151 from TIF, with $76,000 in local matching funds and $656,250 of in-
kind resources provided from UT Austin. Although the installation, related research, and assessment of
the project and its initial objectives will occur within the timeframe of the grant reporting specifications,
UT Austin envisions this plan as a permanent cornerstone of the University's goals in delivering distance
education and one that will have a far-reaching and positive effect on the institution's learning
environment. It is anticipated that the successful completion of this project will directly impact the
learning environment and distance education efficient and effective model of providing quality active
learning experiences at a distance for options available to all 50,000 current and future students at UT
Austin and serve as a cost- other institutions across the state.
8TIFB Form/ Project Timeline (1/98)
FORM 7: VISION STATEMENT & INTRODUCTION TO NARRATIVE
Include statement of purpose, goals and philosophy. Clearly establish what entity is applying for funding. Describe the target population, their characteristics; and how many will be affected by the project. Explain how the project serves rural, remote, and underserved populations. Describe how organizations in the community may/will contribute to the project. Indicate whether the proposed project involves a single entity or represents a collaborative effort by more than one organization. Where the project involves more than one organization, explain the roles and responsibilities of each entity relevant to the project. Include mechanisms to promote growth, community involvement, and responsibility for self-containment.
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
As the flagship higher education institution in Texas, located in one of the nation's premier high-
tech cities, the University of Texas at Austin continues to play a major role in developing the state's
essential knowledge capital through providing an outstanding teaching, learning and research
environment for the citizens of Texas. The population of Texas reached 20 million in 1999 and is
expected to grow to 33.9 million in the next 30 years. During the last decade, Texas led the nation in job
creation, fueled by a powerful broad-based economic engine. A significant factor in the population and
economic growth of the state has been its strong participation in the New Economy, a revolution in high
technology enterprise emerging from the vast knowledge capital of the citizens of the state.
The Internet and the technologies that support it are a significant part of a major revolution in not
only the Texas economy, but in the academic community, including the way in which faculty and
students increasingly engage in teaching and learning experiences. In April 1999, the University of Texas
at Austin, mindful of the continuing evolution of e-learning in the classroom, the increasing demand for
Web-based courses for education at a distance, and the need to define the role of distance education at the
University, convened a Technology Enhanced Learning Committee and charged it to formulate “an
overall framework to help shape the development of technology-enhanced learning (TEL) and distance
learning programs on the campus.” The principles and recommendations of that report articulated that
TEL and distance learning would be a means to enhance the quality of the student’s educational
experience, ensure that student-faculty and student-student interaction is included and that faculty would
be provided with a supportive environment for the development of online course materials.
Today, UT Austin offers many exciting and worthy efforts in e-learning in line with these
principles and recommendations. Numerous faculty are developing multimedia course materials with the
financial and resource support of their deans and the Provost. A $20 million building (Applied
Computation in Engineering and Science, ACES) with state-of-the-art facilities for
using technology in instruction and research was opened in September 2000. The University libraries are
at the forefront of the Internet revolution investing more than a million dollars annually to provide a broad
spectrum of accessible digital content. As individual e-learning and distance projects have evolved,
however, so too has the realization of the significant cost of those efforts measured in human resources,
9TIFB Form/ Project Timeline (1/98)
FORM 7: VISION STATEMENT & INTRODUCTION TO NARRATIVE
capital investment, and ongoing operating expenditures. Clearly a new approach will be required if e-
learning is ever intended to achieve more universal status.
With 50,000 students in residence, UT Austin clearly has a significant history of meeting its
teaching responsibility in physical rather than virtual classrooms. Increasingly, faculty develop their own
multimedia teaching materials for use in technology-enhanced traditional classrooms and for sharing with
the residential class through the World Wide Web. Therefore campus-wide implementation of easy to use
classroom multimedia technology and an infrastructure to support the creation, archiving and distribution
of content is seen as a key to effectively leveraging proven teaching approaches to expand UT Austin’s e-
learning and distance opportunities.
The primary project goal is to achieve through several pilot courses at UT Austin an improved
distance education format and process that derives from e-learning activities in residential classes. This
goal, in accordance with the principles and recommendations spelled out in the Technology Enhanced
Learning Committee report, is an essential first step toward developing a more comprehensive collection
of e-learning opportunities, both local and at a distance, for current and future students. A second goal is
to deliver e-learning in an efficient and effective way that uses advanced server and network technology,
and at the same time keeps costs low. Streaming media across the Internet holds great promise for the
delivery of instructional content accessible in an anytime and anyplace mode, especially when the
distribution can incorporate both high and low bandwidth options.
A third goal is to make the content easily accessible to the student and easy to generate for the
instructor, again while minimizing costs. Unless methods can be developed to lower the cost of
producing and distributing quality e-learning and distance courses, institutions will be forced to treat them
as expensive additions rather than essential and innovative learning opportunities for students. Finally, a
fourth goal is to create and maintain a suitable training and reference service to enable students and
faculty to use the information technology tools and access the information resources essential to success
in harnessing the enormous potential of e-learning and distance education. Many students and some
faculty have significant skills in the use of information technology; but experience and skill in the
development, access and use of information resources is much less broadly held. The identical
infrastructure that will be used to develop degree-credit e-learning and distance courses for students will
also be used to deliver a broad portfolio of instructional modules that address Internet knowledge and
skills in areas such as free speech, privacy, and locating and evaluating online information resources.
10TIFB Form/ Project Timeline (1/98)
In exploring its future direction for e-learning, the TEL committee also examined two models,
which have widely differing cost implications. The traditional technological approach, also known as a
broadcast model, requires expensive efforts to create learning materials, simulations, video and involves
FORM 7: VISION STATEMENT & INTRODUCTION TO NARRATIVE
staff-intensive efforts to operate technology classrooms and studios. These efforts not only result in
courses that may cost in the range of $100,000 per course, but incur additional costs each time the course
is offered. Broadcast courses, whether delivered over broadband, satellite or other broadcast delivery
systems are place and time bound for faculty and students. Even with Internet delivery, which can reduce
the dependence on place, the synchronous nature of the learning experience continues. For these reasons,
this solution does not hold significant promise for UT Austin.
The model identified as most applicable for the UT Austin e-learning goals uses asynchronous
access and the Internet to create an innovative, highly interactive learning experience focused on easy
access to content and computer facilitated communication among students and faculty. Further, this
model allows for large-scale implementation, a critical factor when the student population is already
sizeable, at low cost, a necessary threshold for achieving anything more than boutique implementations of
e-learning. The key elements in this model are a standard Web-based template, streaming media of the
instructor, digitized learning materials, and online communication with the other students and the
instructor in the class via group conferencing software.
UT Austin envisions an active e-learning environment that includes audio files, digital images or
animations used in class, questions answered by professor via a course chat room or e-mail, links to Web
sites that contain information discussed in lecture, lecture notes, an original archive of
materials/documents referred to in lectures, and exercises designed to test understanding of course
content. One challenge we face in the large-scale use of e-learning is achieving scalable customer support
for faculty and student use of technologically enhanced Web environments. Thus a key element for
successful implementation will be standardizing on straightforward user interfaces as well as the
standardization and design of equipment used to produce and deliver educational content.
The future of scalable, affordable, effective e-learning incorporates a standard format for
developing and delivering asynchronous learning in conjunction with ongoing traditional classes.
The first component captures and records the instructor’s teaching in a classroom through the use of
tracking video equipment similar to what is used in some video conferencing facilities. A second
component lets the faculty member easily incorporate supplemental instructional materials such as
animations, movies, visual and sound files into classroom teaching. The video and supplemental materials
are automatically archived in a central server accessible through a special Web application that has slide
11TIFB Form/ Project Timeline (1/98)
synchronization (e.g., PowerPoint) and interactive chat capability. The approximate cost of producing
this type of course using commercial software is $10,000 per course, and UT Austin proposes to create
technology enhanced classrooms in which to present and capture the content for about $20,000 per
installation.
FORM 7: VISION STATEMENT & INTRODUCTION TO NARRATIVE
Further, once courses are produced, the instructor can use the video course content multiple times
without incurring additional production and delivery charges. The courses will be delivered to learners in
two modes: high bandwidth for on-campus students and low bandwidth for off-campus students
(normally the majority of a class) at UT Austin. In either case, media-rich presentation will be
accomplished by various bandwidth compression strategies.
The UT Austin e-learning project will create a model infrastructure that leverages faculty
interactive faculty-student interaction, is scalable for large populations, achieves significant cost
efficiencies, and integrates critical information resource skill development necessary for success in the
online world. Faculty will more quickly be able to expand traditional classroom instruction to include e-
learning, both locally and at a distance. Students will be able to advance their learning at any time, on
campus or off campus accessing a solid foundation of technology-enhanced courses that reflects the
academic standards of the University and at the same time addresses its goals of expanding distance
education opportunities. Texas and its citizens will benefit from the powerful integration of e-learning
into the fabric of excellence that has long characterized the academic experience, student learning, and
fostering of knowledge at The University of Texas at Austin.
12TIFB Form/ Project Timeline (1/98)
FORM 8: NEEDS ASSESSMENT
Explain the needs and/or problems that the proposed project will address. Focus on conditions in the lives of constituents that need to be changed; specify services that are unavailable without deploying advanced technology; identify disparity in access and financial need.
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
The University of Texas at Austin faces a complex and growing set of challenges in meeting its
higher education mission to the citizens of the state of Texas today and in the future. These challenges
are rooted in the large and growing number of students seeking a degree from UT Austin, the inadequacy
of the state appropriations per student to meet the needs for a quality educational experience, and the
demand by students for increased access to e-learning experiences that may not be dependent on physical
access to a university campus.
With a current enrollment of about 50,000 students, UT Austin has the largest student population
located on a single campus in the United States. Over 75 percent of these students are undergraduates, and
the number of faculty and staff and the physical classroom and laboratory resources are inadequate to
meet their needs. The current ratio of students to faculty at UT-Austin is the fifth highest among its peer
members of the American Association of Universities. The resulting excessively large classes often
reduce the quality of collaboration and interaction among faculty and students, which impacts the quality
of the learning experience.
The current state appropriation per student, even when combined with the allocation from the
Permanent University Fund, is significantly less than appropriations per student at any of UT Austin’s
five peer institutions – UCLA, Berkeley, Wisconsin, Illinois and Michigan. While the University of Texas
at Austin has done an exemplary job of building outstanding academic programs that have contributed to
the state’s positive economic well being, it must compete for students and the faculty talent critical for
their learning against the very best universities in the United States with less than 70 percent of their
comparative resources.
In just nine years (1990-1999) the number of Texas public high school graduates increased by
88.5 percent, from 107,883 to 203,393 per year. More than 80 percent of the students at UT Austin
students come from Texas. As the state's population continues to grow, the number of in-state high school
graduates increases, and pressure to increase UT Austin's enrollment grows as well. It is neither feasible
nor practical to expect that the physical resources for delivering education (land, buildings, faculty and
staff) can or will increase sufficiently to meet the demands of this growth. Increased academic
productivity is an imperative for UT-Austin.
13TIFB Form/ Project Timeline (1/98)
FORM 8: NEEDS ASSESSMENT
The Gartner Group estimates that by 2003, more than 50 percent of all traditional students
enrolled in degree programs will utilize technology-enhanced education to take one or more courses at a
distance. Students increasingly arrive on the UT Austin campus expecting to have educational materials
presented using information technologies, and most of them rely on technology in order to access
educational materials at anytime and from anywhere.
The University has taken steps in recent years to identify and assess (through surveys and focus
groups) the manner in which students use and rely on technology to meet their needs in education and
daily life. A recent survey shows that 90 percent of the students had access to a computer in their place of
residence. Focus groups in May 2000, which explored student expectations in classroom and campus use
of technology, revealed an assumption by students that information technology and e-learning must be an
integrated and normal part of the current and future academic experience.
The vast majority (about 88 percent) of the 50,000 students resides off campus and comprises the
largest segment of the undergraduate population. Many of these students, as well as their faculty, will be
geographically remote from the main campus for much of the time during which they are doing academic
work. Degree requirements for internship participation and the need to find summer employment to help
pay for tuition create additional extended periods when students are remote from the physical facilities of
the main campus and thus unable to continue with significant academic work. The University of Texas at
Austin already faces a built-in demand for establishing a solid distance learning infrastructure and
delivery methods in order to serve today's students in the environment in which they live and work.
The University of Texas at Austin has a long and significant technological heritage and has been
at the forefront in applying information technology to extend and enhance the academic activities of
students and faculty. The institution has been consistently ranked in the top 20 of most national measures
of information technology use and accessibility for students. In a 1998 survey, over 98 percent of the
faculty reported that they use computers and information technology resources in their teaching and
research. Programs such as the UT Austin Computer Writing and Research Lab have revolutionized
writing instruction for undergraduate students and served as models for similar efforts across the state and
around the country. Over the past three years, the University has invested more than $5 million annually
to develop technology-enhanced course materials produced by teams of faculty and students. Some of
these materials, as well as the FAST-Tex (Faculty and Student Teams for Technology) program through
which they are produced, have received national recognition for quality and innovation.
14TIFB Form/ Project Timeline (1/98)
FORM 8: NEEDS ASSESSMENT
As the University of Texas at Austin looks to the future, however, one picture becomes
compellingly clear: Only by finding more efficient methods of expanding e-learning opportunities,
through utilizing existing facilities, systems and resources can the University realistically maintain the
quality of a UT Austin educational experience, increase academic productivity, and meet the growth in
numbers of students with their rising expectations of technologically enhanced learning. While this
complex challenge is particularly acute today at The University of Texas at Austin, other institutions in
the state of Texas will soon face similar situations, if not already.
Part of the responsibility of a flagship institution like the University of Texas at Austin is to
provide leadership in multiple ways to the state. Implementing a resource-efficient e-learning
infrastructure that is capable of delivering effective active learning experiences for large numbers of
students, that leverages faculty classroom time and materials and that is accessible at any time and any
place through the Internet would offer others a tested, replicable model for use at their institution. This
solution proposes, for about $10,000 per course, to develop content and to produce, for less than $20,000
per installation, a complete production facility built from off-the-shelf components, assembled and
installed into an existing classroom facility. The result of this infrastructure will mean that students can
access a video version of the faculty member’s presentation, complete with materials, participate in
interactive chat with the instructor, and use a searchable index to each session’s content at any time and at
any place through a Web browser and the Internet.
Higher education in Texas must find innovative ways to provide quality education to an increased
population at little to no increase in cost or the future economic growth and well being of all Texas
citizens is in doubt. The University of Texas at Austin has always played a strong and vigorous role in
using its resources to enrich the future of Texas. With this proposed project, UT Austin will be able to
continue to attract, retain and educate the minds needed to support improvements for the people of Texas
in the 21st century and provide an innovative model for others to follow.
15TIFB Form/ Project Timeline (1/98)
FORM 9: STATEMENT OF EXISTING CONDITIONS
Focus on the current situation regarding technology by describing current equipment, technology funding levels, and the skill levels of project-related personnel. Describe the applicant organization’s long range technology plan and status of any technology task force or committee.
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
UT Austin has a large infrastructure and expert staff to support information technology functions and
services, most of which is operated by ACITS (see www.utexas.edu/cc for details). Existing groups
within ACITS are responsible for networking, instructional technology, training, and help desk, as well as
multimedia facilities in Liberal Arts and Pharmacy. ACITS has a staff of about 300 and an annual budget
of $15 million.
UT Austin and the individual colleges and departments provide ready electronic access to
networked data services and personal communication in offices, student computer labs, networked
residence halls, dial-up service, and classrooms. ACITS has connected all University-owned student
residence halls to the campus network. For off-campus access to UTnet, ACITS provides a dial-up
service (Telesys) with over 3,000 lines to service approximately 29,000 subscribers. UT Austin’s main
campus is connected to Austin’s public schools and Austin Community College by fiber optic cable.
In addition, UT Austin participates in a number of networked partnerships that offer long term
added value for distribution and delivery of e-learning courses, which will extend the future, positive
impact of this proposal far beyond the boundaries of its initial implementation. Key among these
relationships is the positioning of UT Austin's Texas Higher Education Network, (THEnet), which serves
as the nexus for a large partnership of education facilities, including the entire UT System, Texas A&M
System, and many school districts and libraries. The University is also a partner in the Greater Austin
Area Telecommunications Network (GAATN), which includes the Austin Independent School District,
Austin Community College, Travis County, the City of Austin, the Texas General Services Commission
and the Lower Colorado River Authority.
The University operates a central facility, the Center for Instructional Technologies (CIT) that
supports faculty who work with e-learning and multimedia technologies. The 18 CIT staff members offer
faculty expert-level consulting on a wide variety of multimedia and e-learning related topics. CIT
collaborates with instructional media laboratories in various colleges in cooperative Web-based projects,
to train students to work with faculty in college laboratories, and in developing technology-enhanced
learning materials, ranging from teaching modules to full on-line courses.
The six-person ACITS training group provides a high quality, widely available curriculum of 75
free short courses to faculty, staff and students, covering such topics as Internet access, using e-mail, and
FORM 9: STATEMENT OF EXISTING CONDITIONS
Web publishing. In addition, in a partnership arrangement, ACITS operates the Microcomputer Teaching
Facility in the Joe C. Thompson Conference Center for hands-on instruction in 24 workshops. UT
Austin has appointed a campus-wide coordinator for computer training to coordinate courses offered by
Administrative Computing Services, ACITS, the General Libraries, and the Texas Union. ACITS also
offers help desk services for walk-in, telephone and e-mail consulting.
Liberal Arts Instructional Technology Services (LAITS) employs 15 people to produce media-
rich, network-based course materials to faculty to supplement their traditional classroom instruction.
These materials, which this plan has targeted for distribution in e-learning courses, include modular
applications using text, images, videos, audio clips, and animations. Many are interactive, most have
testing components, and nearly all are delivered with open-standard Internet technologies. Liberal Arts
has invested heavily in developing this unit and supporting its activities (~ $1 million in equipment).
Recently, the college renovated its production studio, acquired new multimedia workstations and servers,
and converted the audio tape-based language lab into a nine-station computer lab and classroom that
classes and individual students can use to access streaming media and develop multimedia materials.
The College of Pharmacy Learning Resource Center supports multimedia production and
technology classroom operations with a staff of five. Technology equipment is valued at $0.75 million.
The College operates a full-time distance learning program which includes live, two-way interactive
video conferencing and videotaping of Pharmacy core curriculum classes, a computer and audio/visual
support program for classes, a student computer laboratory, a computer graphics laboratory, a student
media library, and a computer-aided instruction (CAI) classroom. Additionally, the LRC coordinates the
College Web site homepage and offers training and consulting in a variety of technical areas.
UT Austin has assembled a strong interdisciplinary team to carry out this project. Key personnel
and their credentials are listed below (resumes are included in the Appendix):
Thomas Edgar, PhD., is Associate Vice President of ACITS at UT Austin. He has been involved in
leading several major IT projects, including the Intel Education 2000 project ($6 million) and he
was Project Director of the previous TIF grant ($1.65 million). Dr. Edgar is on the Advisory
Board for the UT Telecampus.
Bill Bard has been with Academic Computing since 1966 and is now Deputy Director of Academic
Computing and Instructional Technology Services and also Director of the UT System Office of
Telecommunication Services. In these roles, he oversees computer networking at UT Austin and
17TIFB Form/ Project Timeline (1/98)
the UT System-wide voice, video, and computer network. These responsibilities include
operating the statewide Texas Higher Education network (THEnet).
FORM 9: STATEMENT OF EXISTING CONDITIONS
Daniel Benner is a veteran of both film and television production, both industry and at UT Austin. He
worked in distance education production for the School of Nursing at UT Austin and was also the
Webmaster for the school. Benner currently works for the Liberal Arts Instructional Technology
Services. He produced the Liberal Arts video that was compressed as a QuickTime movie and
included in the CDROM, UTCD 2000.
Eric Eubank, a senior systems analyst at UT Austin, has 20 years' experience in audio, video, and
multimedia production; Web site design, development, and management; computer
programming, and systems management. Eubank's Website and CD-ROM, produced for First
Year French at UT Austin, won first prize in UT's Innovative Instructional Technology
competition in 1997.
David Fudell, Manager of the College of Pharmacy Learning Resource Center, has worked in media
production and delivery for 25 years. He began his career in television broadcasting and video
production. His distance education and multimedia engineering experience includes serving as
Production Manager at the UT Austin School of Nursing and the Center for Instructional
Technologies, video-for-multimedia production unit.
Gail Lewis, Manager of Training Services in ACITS, is charged with coordinating and improving
computer training across campus in her role as Chair of the UT Computer Training Council. The
Council has the mission of developing a comprehensive strategic plan that ensures practical,
accessible, computer technology education for the entire UT community.
Pam McQuesten, PhD, is Associate Director of ACITS and also chair of the UT Austin Technology
Enhanced Learning/Distance Education committee, which reports to the Provost. Dr. McQuesten
was previously Assistant Dean for Technology in the College of Communication and was
employed in several other IT related jobs for over 15 years prior to coming to UT Austin.
Sue Phillips, Associate Director for Technical and Networked Services, UT Austin General Libraries, is a
recognized leader in statewide digital library programs for her work with TexShare program
administered by the Texas State Library and Archives Commission and UT System Digital
Library. She is currently active in developing metrics for digital libraries in concert with the
International Coalition of Library Consortia and the E-Metrics Initiative of the Association of
Research Libraries.
18TIFB Form/ Project Timeline (1/98)
FORM 10: PROJECT OBJECTIVES & METHODS
Identify project objectives and the methods or activities that will occur to meet the stated objectives. Objectives should be specific, identify what needs to be done, and be directly related to solving the needs defined in Form 8. Clearly describe project activities, state reasons for selection of activities, describe sequence of activities, describe staffing selections.
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
There are ten objectives that have been identified for this project.
1. Develop prototype e-learning courses in Pharmacy, Spanish, and Texas Politics using significant
amounts of streaming media to replace videotapes and videoconferencing, delivered for fall 2001.
2. Develop a range of information technology and information resources training courses, using
streaming media, to make available for just-in-time learning for all UT Austin students and faculty,
available for pilot testing in fall 2001. This will be augmented by purchased courses available in an
online format.
7. 3. e
10.1 Hardware and Software Issues (Project Manager: Pam McQuesten)
As a general rule, the UT Austin classes to be delivered via e-learning will be interactive classes
in active learning settings, with students receiving immediate feedback. We believe that recording actual
classes in session is more conducive to effective delivery of distance modules than asking students to
watch a talking head in front of a camera. Enabling the distance student see other students interacting
FORM 10: PROJECT OBJECTIVES & METHODS
with an instructor will also enhance the learning experience. To augment this, the distance student can
interact directly with instructors, through a chat session. Finally, we plan to include presentation
materials, handouts, simulations, etc. as part of each session, that can be electronically downloaded along
with the streaming video and audio. Learning specialists have determined that audio and video
components, when well-designed and coupled with interactivity, can improve cognition.
Several questions must be addressed in the courseware template. Should the majority of e-
learning courses include video? If so, what format is best? How can the classroom experience be
approximated? We propose a basic system that integrates video and text material on the student’s
desktop. That system includes three elements (see Figure 1).
Figure 1: Courseware Template
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(1) Video and slides: A split-screen window takes up the top half of the screen, displaying slides on
the right and video of the lecturer on the left. It also has buttons at the bottom, linking to content
such as 0homework assignments or library materials located on the Web.
(2) Lecture outline: On the lower left-hand portion of the screen, a table of contents allows the
student to see an outline of a lecture and to move to different points in it. The table of contents is
synchronized with the video, slides, and other elements, so when the student clicks on different
sections of the lecture, the table of contents refreshes to correspond to them.
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(3) Questions: This window contains frequently asked questions by students who have already taken
the course. These questions also are synchronized with the index and pop up as the topic to
which they correspond is accessed. The system allows the student to send e-mail to the professor;
and the professor to make those questions available for other students to read.
While it is feasible to develop such courseware using internal expertise, we also intend to evaluate a
commercial software solution called HorizonLive. Key advantages to HorizonLive include a student user
interface that is browser-based and supported by Windows and Macintosh. The instructor can easily
manage live class sessions with a Web browser. A mouse-click starts a live audio/video class session,
and “pushing” a slide to students is as simple as clicking a hyperlink. Complete archives are available
immediately after each live session, thus making “asynchronous” participation a reality. Finally,
HorizonLive is linkable within a course Web site and products like WebCT and Blackboard’s CourseInfo,
which are already licensed at UT Austin.
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The HorizonLive Wizard is well designed, giving first-time users a chance to ensure proper
computer configuration and experience product features. Instructors and students at other universities
have found HorizonLive easy to use. Class sessions are delivered to students in a browser window that
provides slide presentation, streamed audio/video, live text chat, and two-way audio conferencing. The
slide presentation area supports standard Web media types and includes a mouse-driven e-board that
allows instructors to write, type, and draw, or import and modify images and desktop application
windows with the “LiveApp” feature.
The client and server computer requirements are fairly minimal and inexpensive: Windows ’98
or better), Mac OS 8.x, Netscape 4.08+ or Internet Explorer 5.0+, and 64MB of RAM to effectively
participate in live class sessions with video streaming. Instructors need a Windows ’98 or NT machine
with at least 64MB or RAM. Students and instructors need a sound card and speakers to receive
streaming audio, and a microphone to participate in real-time audio conferencing. A video capture card,
camera (if using video), microphone, and RealEncoder 5.1 software (available free), are required to
produce streaming video.
UT Austin intends to conduct the e-learning classes described above in an actual technology
classroom. This will utilize standard equipment and a user interface recently developed by the College of
Natural Sciences at UT Austin, which is “self-service” in nature (no auxiliary staff in the classroom or
control room beyond the instructor) and includes the following features: (1) projection system capable of
displaying high-resolution computer and video images; (2) audio system capable of both speech
reinforcement and theater quality ‘surround sound’; (3) dedicated computer systems consisting of both
‘Wintel’ and Macintosh platforms; (4) high speed network connections; (5) high quality document camera
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capable of handling 3-D objects as well as paper documents; (6) VCR, DVD player, 35mm slide projects
and audio tape decks; (7) touch screen remote control system; and (8) appropriate security equipment.
Most equipment (except speakers) is located within a fixed or mobile console at the front of the
classroom. Unlike traditional large-scale presentation settings that typically require the assistance of a
media person, control of the media equipment within these facilities is designed to be entirely operated by
the presenter through a touch-screen control. The touch panel “user friendly” graphical interface
developed by UT Austin staff gives faculty access to computers, the Internet, VCRs, a document camera,
CD audio, and a variety of other media, all at the touch of a button. The system is extremely intuitive —
easy for non-technical faculty and staff to operate – and permits faculty to control equipment during class
without interrupting their lecture. Because UT Austin is standardizing this interface in a growing number
of classrooms, faculty can lecture in any one of these classrooms without needing special preparation or
new training about the equipment or its operation.
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One critical technology component essential to these automated technology classrooms is
“Camera Man” (Presenter Camera System). This patented auto-tracking system releases distance learning
and video conferencing presenters from the limitations of stationary cameras and allows them the
freedom to get up from the conference room table and move to other places (such as lab tables or visual
aid displays) in the room. Presenters wear the tracking ring (lavalier) around their neck and Camera Man
follows and focuses on the presenter as he/she moves around the room (up to 60 feet away). The built-in
wireless microphone captures audio at the source. The cost of $7,000 is highly attractive compared to the
annual labor costs of manual camera operation.
This automated classroom environment will be deployed in three classrooms to support e-
learning pilot programs in the following areas: 1) Pharmacy, 2) Spanish Language 3) Texas Politics, and
4) Information Resources and Information Technology training. These programmatic aspects of the
proposed project are discussed in sections 10.2, 10.3, and 10.4.
10.2 Application of Technology-Integrated Lectures in Liberal Arts (Daniel Benner, Project Manger)
The College of Liberal Arts is the largest academic unit at UT Austin, with over 600 faculty,
13,000 students, and nearly 400,000 hours of course credit awarded each year. Liberal Arts Instructional
Technology Services (LAITS) was created in 1998 to produce and deliver media-rich, network based
course materials that supplement traditional classroom instruction and will provide course content for
future e-learning offerings. These materials typically include modular applications using text, images,
videos, audio clips, and animations. Many are interactive, most have testing components, and nearly all
incorporate open-standard Internet technologies. Students use them in class, in labs, and at home.
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Projects completed to date range from a full, Web-based French grammar textbook (Tex’s French
Grammar) http://www.lamc.utexas.edu/tex , which includes streaming audio examples of pronunciation
and usage, to a site for home study of Spanish cultural material, http://www.lamc.utexas.edu/spn328.
Liberal Arts has invested heavily in developing this unit and supporting its activities. Recently, the
College renovated its production studio, acquired new multimedia workstations and servers, and
converted its audiotape-based language lab into a 90-station computer lab and classroom that classes and
individual student can use to accessing streaming media and develop multimedia materials. A long term
plan is being developed to construct a complete new home for LAITS, including recording studios, video
studios, and classrooms designed for recording lectures and presentations for anticipated delivery over the
internet. In this proposal, LAITS is responsible for the two projects described below:
(1) Texas Government
A course in Texas Government is required of all students at public universities in Texas. With 50,000
students, the demand for these courses at UT Austin is overwhelming. To enrich these courses, we
accommodate needs as they occur in the near future. Maintenance, upgrades and repairs will be handled
as necessary by ACITS, or by contract with vendors. Other hardware and software proposed for this
project will be maintained, upgraded and repaired either by technical support staff in ACITS or by
contract with the vendor.
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Establish guidelines for technical installation, determine what hardware and software is needed and how the system can accommodate growth (scalability). Briefly describe project network with regard to placement and intended use of resources; show how the network integrates with the applicant organization’s long range technology plan. Explain how software and hardware acquired as part of the proposed project will be upgraded, repaired, maintained, and supported in the future.
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
Fortunately, UT Austin is among a select number of higher education institutions that is at the
cutting edge of IT for its constituents. UT Austin has been ranked in the top 20 for the past several years
on Yahoo’s list of the 100 “most-wired” colleges, and its Web site ranks among the top five U.S.
universities in usability and number of visits.
The telecommunications and IT infrastructure at UT Austin currently meets most of the expressed
IT needs of its students, faculty and staff of 70,000. However, given the rapid developments in
technology and concomitant expectations of the UT Austin community for increased integration of IT
into daily operations, those needs are constantly expanding. Experimental and exploratory uses of
information technology continue to grow, while at the same time, ordinary operational uses are now
widespread and growing in complexity to include elements such as instant messaging, IP-based video
conferencing and ubiquitous networking.
Designing a server infrastructure for e-learning includes, as a key requirement, addressing the
needs of content providers. Content providers need the equipment to produce their content, as well as the
equipment and infrastructure to provide it to their consumers. There are multiple models and toolsets to
accomplish this goal. Some models allow content providers to operate their own digital streaming
servers, to give them maximum server control and performance for their specific project. This approach
has the disadvantage of requiring dedicated staff resources to run the server, and due to cost, the amount
of available storage is likely to be somewhat limited.
Other models allow content providers to concentrate on media production alone, storing and
serving their data on a centralized service that is configured to offer a reliable and standardized level of
performance and a large amount of storage space. The trade-off is a larger pool of storage and lowered
staff requirements, rather than competition for space and server streams. Both models have their place in
an e-learning infrastructure. For this project, UT Austin has selected a centralized approach in offering the
best combination of cost-effectiveness and efficiency. Below we propose a core multimedia storage and
streaming service facility for the UT Austin campus.
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When considering architecture for a central service, we can point to UT Austin’s Web Central
server system that serves as a successful model of an IT infrastructure resource for storing and
distributing data in the form of Web pages. UT’s Web Central is composed of a heterogeneous set of four
servers of various capacities and responsibilities (Web, ftp, virtual hosting, Webmail). Publisher access
to the shared file storage is provided by two timesharing server systems (uts.cc.utexas.edu) that provide
the user authorization database for the Web Central servers.
These server systems share a common file server from Network Appliance. Individual servers
use storage as is needed from the shared server, and multiple servers can operate on the same data files.
This many-server, shared-storage approach offers the prospect of scalability, which helps ensure reliable
services during instances for unpredictable server loads in the future. The advantages of a file server
appliance (“filer”) are many. Filers use a RAID file system both for performance and to guard against
data loss should a disk drive fail. Filers can often deliver data over the network as fast as a local disk
drive can. Failed disk drives on the filer can be replaced without system downtime, and system software
upgrades take only two minutes. Problems on individual server systems do not affect core file storage
access. For maximum reliability, software is available to mirror the data on one filer from another, for
only the cost of a server and a license for mirroring software.
One interesting model for archiving recorded lectures is the Berkeley Lecture Browser developed
by Berkeley Multimedia Research Center: http://bmrc.berkeley.edu/frame/projects/lb/. The lecture
browser (LB) is designed to support viewing of the stored lectures. LB begins by opening a pair of
windows and providing a stream of the video and a synchronized display of the lecture slides. The LB
allows syncing the slides to the speaker, or vice versa. For example, an index of the slides appears, the
user clicks on a particular slide, and the video automatically fast forwards to the point at which the
lecturer was speaking. LB has a search tool, which will locate keywords in the slides. The user can click
on the results and the slide and video will both sync to the location identified in the search. UT Austin
plans to evaluate this tool as well as similar models and tools.
11.1 Telecommunications Infrastructure at UT Austin
The campus telecommunications infrastructure consists of a complex system of copper wire, fiber-optic
cable, and sophisticated electronics, and conveys the various types of information -- routine to critical --
that supports essential components of daily academic life at the University. The IT infrastructure at UT
Austin supports the communications needs of the campus computer network (UTnet), telephone service,
campus security, instructional and administrative video, and building environmental controls. Clearly,
the campus telecommunications infrastructure has become an essential utility for the entire community.
Below is a brief description of the major elements of the UT Austin telecommunications
infrastructure.
11.1.1 UTnet
UTnet, the UT Austin campus computer network, is a comprehensive metropolitan-area network
that connects 35,000 computer systems on the main campus and at the Pickle Research Campus (PRC).
The premier characteristic of UTnet’s architecture is its ability to scale well. The network is designed to
gracefully accommodate ever-increasing numbers of end systems, traffic, and types of services. This is
accomplished via a hierarchical design that consists of three levels. The general structure/function of
each level is as follows:
The access layer is closest to the user and provides connectivity for user clients, servers, and
other end systems. This layer functions intra-building and is transitioning from 10Base-T connectivity
via shared-channel hubs to 100Base-TX connectivity via duplex, dedicated channel, switches.
The distribution layer provides inter-building connectivity and bandwidth aggregation. This layer
is also in transition from routers, which served to connect multiple proximate buildings in a hub-and-
spoke configuration. Each building is connected, in a star arrangement, to a central core via a high-speed
switch and a dedicated single mode optical fiber connection operating in the gigabit-per-second regime.
The core layer implements connectivity between the inter-building distribution switches and
provides routed connectivity to external networks. Over 700 Internet Protocol subnets are in place to
support the network addressing for the 35,000 computers on UTnet. The switches, routers and other
networking gear that make up the entire UTnet system are located in 122 buildings throughout the two
major campuses and at sites around Austin. Currently, 83 buildings on the main campus are connected to
the core switches in the network operations center (NOC). Another 32 buildings on the PRC campus, and
seven remote sites are connected via serial lines.
The current UTnet system includes more than 350 Cisco switches supporting over 10,000
switched ports. Still more Ethernet hubs are connected to these switches that support the remaining
25,000 computers. Add to that another 60 or so stand-alone Cisco routers, for a total of over 410 network
switches and routers, and hundreds of Ethernet hubs in UTnet.
To make UTnet function, an extensive campus-wide fiber optic cable plant has been deployed.
New single-mode fiber optic cables are currently being added to this cable plant to support laser-based
Gigabit Ethernet interfaces. The fiber optic cables move network signals
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between buildings on campus, and across the citywide Greater Austin Area Telecommunications Network
(GAATN) network to the PRC campus.
Within buildings, network signals are moved over twisted-pair copper cabling based on structured
cabling standards. These technical standards support schools and departments in the design and
installation of twisted-pair cabling systems in campus buildings. The fiber optic and copper cabling
systems alone represent a major investment of university resources for networking. New or renovated
buildings and the ongoing departmental network upgrades serve to continually increase the size of the
network and the number of its network switches and routers.
UTnet provides continually active network connectivity to the entire UT Austin community,
including students, faculty, researchers and staff. To support its users, the network is managed on a 24-7
basis, and includes a system of redundant equipment in the UTnet core to help minimize outages. On-call
staff are available to respond no matter when problems may occur.
In terms of expenditures, number of users, or volume of data carried, UTnet represents the largest
information technology project in the history of the university. The constant and rapid growth of UTnet
reflects the vital importance of this resource to the entire university community.
Equipment for the latest backbone upgrade arrived late in 1999. Deployment of the new switches
has been in several stages, as the many links that make up the current network system have been moved
from the old switches to the new ones. The deployment of the new system was completed during the
spring of 2000 with the full cutover of all campus routing to the new switches.
The new system is based on the latest generation of large Cisco switches and routers, the Catalyst
6500 series. The two new core switches each provide 32 Gigabit/sec switch engines, for a total of 64
Gigabits/sec of core switching capability. Each switch is also equipped with Layer 3 routing that can
operate at up to 15 million packets per second (Mpps), for a total of 30 Mpps of routing (see Figure 2).
The core switches are connected to external networks via an array of three Cisco 7513 routers. Therefore,
the new backbone system provides a switching rate that is roughly 10 times faster than the previous
generation, with routing that operates at roughly 15 times faster. The new system also supports many
more Gigabit Ethernet links.
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To help distribute the current heavy load, a third 6509 switch has been obtained and will soon be
added to the core, providing another 32 Gigabits/sec of switching and 15 Mpps of routing. A fourth
switch is planned, at which point there will be 128 Gigabits/sec of switching and 60 Mpps of routing
capability in the core.
The next generation of switching engine for the 6509 series will double the individual routing
performance, and the long-term strategy is to seek funds to acquire this equipment when it becomes
available. Cisco has also announced a future generation of switching module for the 6509 that will
provide an additional 256 Gigabits/sec of switching capability per switch.
As equipment has become available, the UTnet core has been implemented as a dual redundant
system with multiple core switches each operating independently. There are two backbone networks
currently supported by these switches. Those sites on campus that require the highest level of network
reliability must provide routing and switching equipment in their building that can connect to both
backbone networks on separate switches in the core.
A site is protected from single core switch failure when connected over dual redundant links.
Should the connection to either of the core switches fail for any reason, whether due to link failure or core
switch failure, automatic cutover to the redundant link and core switch takes place.
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At a minimum, all buildings on campus are connected to the core switches with 100 Mbps Fast
Ethernet links operated in full-duplex mode. A number of buildings on campus are connected to the new
core switches with fiber optic Gigabit Ethernet, which uses laser signaling over single-mode fiber optic
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cables. Each of these links is operated in full-duplex mode, delivering an aggregate bandwidth of 2 billion
bits/sec per link.
The plan at UT Austin is for all new connections to the core switches to be made with Gigabit
Ethernet links for maximum link performance. Future links will operate even faster; the next generation
of Ethernet is currently under development, and a 10 Gigabit/sec Ethernet standard is expected to be
finalized in 2002.
Currently there are 10 major sites on campus linked to both switches in the core with dual
redundant Gigabit Ethernet links, providing a total of 4 Gbps of link bandwidth to each site. These sites
include the Colleges of Business, Communications, and Fine Arts along with other high usage
departments including Astronomy, Physics, Mathematics, and Electrical Engineering.
11.1.2 Internet-2
UTnet provides all members of the UT Austin community with access to Internet-2. The
Internet-2 project of the University Consortium for Advanced Internet Development (UCAID), with its
national scope and broad subscription, operates at the apex of today’s hierarchy of research networks.
The Internet-2 architecture advocates the efficient interconnection of multiple high performance physical
networks provided by national carriers, and its development plan emphasizes the creation of applications
that can exploit the capabilities of this high capacity communications infrastructure. The hierarchy
extends via regional and/or metropolitan networks to institutional networks such as UT Austin’s UTnet.
Within Texas, two partnerships are emerging that provide Internet-2 connectivity. The first,
termed the GigaPOP and initially located in Houston, concentrates Internet-2 connectivity for multiple
organizations at a single physical point-of-presence. UT Austin has used this arrangement for its
connection to the National Science Foundation’s Very High Speed Backbone Network Service (vBNS).
The second, or distributed GigaPOP, recognizes that multiple carriers are providing Internet-2 services,
e.g., Qwest’s Abilene, Broadwing’s Gemini 200, and MCI’s vBNS+, and promotes the cost efficient
connection of subscribers to their nearest Internet-2 carrier. UT Austin employs this new arrangement for
Internet-2 connectivity in the implementation of its OC-3 (155 Mb/s) connection to the Abilene network.
11.1.3 Greater Austin Area Telecommunications Network (GAATN)
Within the Austin metropolitan area, UT Austin employs the Greater Austin Area
Telecommunications Network (GAATN) for high capacity communication between its campuses and
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with national communication carriers. UT Austin is one of seven public-sector participants that own and
operate the unique optical fiber network that serves all areas of the city.
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GAATN is a joint partnership between the Austin Independent School District (AISD), Austin
Community College (ACC), City of Austin (CoA), Lower Colorado River Authority (LCRA), Travis
County, the State of Texas represented by the State General Services Commission (GSC) and UT Austin
that constructed a metropolitan-wide information super-highway. The network, owned and managed by
the participants, consists of strands of fiber optic cable connecting the sites of the GAATN participants.
The network is intended to:
1. meet anticipated communication requirements well into the next century,
2. reduce the ongoing support costs,
3. insure service for governmental entities such as libraries and social service agencies which might
not be able to afford the bandwidth and types of access necessary for their mission,
4. promote common telecommunications standards for sharing voice, video and data,
5. dovetail with federal initiatives for similar networks at the national level, and provide unique
opportunities for participants to obtain grant funds.
The network can be expanded to include additional GAATN participant sites. The network is
designed in physical ring configurations, rather than a tree and branch scheme. The system consists of ten
rings, each employing the Synchronous Optical Networking (SONET) transmission protocol. There are a
North and a South Super Ring emanating form AISD Treaty Oak Square. The North Super Ring connects
to five sub rings where participants’ sites are connected. The South Super Ring connects to three sub
rings where participants’ sites are connected. Altogether, there are more than 450 participant sites on the
GAATN rings.
Each GAATN participant deploys its own equipment on its own strands of fiber. Participants
have implemented services including telephone systems, Internet access, computer network extensions,
and video delivery between sites. The emergency notification system for a multi-county area utilizes
GAATN, via CoA fiber, for high-speed bandwidth in order to transmit geographical information to
expedite emergency service delivery.
GAATN provides UT Austin with access to external communication services, including
commodity Internet, Internet-2, and the public-switched telephone network, via single mode optical fiber
operating at the OC-3 (155 Mb/s) and OC-12 (600 Mb/s) transmission rates
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11.1.4 Telesys
The Telesys service provides the UT community with the ability to access the Internet via a
modem and the public switched telephone network. Telesys was initiated in 1993 and has maintained a
heavy subscription. Currently, 25,000 users subscribe to Telesys. At present, 3,100 lines are installed and
they all support the International Telecommunication Union V.90 modem standard that permits data rates
of 56 Kb/s.
In addition to the standard analog service provided by Telesys, UT Austin has evaluated and
tested the equipment and transmission facilities necessary to provide Integrated Services
Digital Network (ISDN) service. ISDN provides a three-fold increase in data rate beyond analog
telephone connections. In the past, equipment and service costs have been barriers to providing ISDN
service. Recently, however, the cost of the equipment used to provide the service has been significantly
reduced as all-digital systems have been introduced.
In addition to analog and digital telephone connectivity, Telesys provides UT Austin users with
asymmetric digital subscriber line (ADSL) access. UT Austin has registered with the incumbent local
exchange carrier, Southwestern Bell Telephone Company (SWBT), as an Internet service provider. In
this capacity, members of the UT Austin community can obtain ADSL connections from their residences
to the campus via SWBT, effectively providing direct broadband connections to UTnet. ADSL
connections typically support transmission capacities of 1.5 Mb/s toward the user and 384 Kb/s from the
user.
11.1.5 Video Services
Both broadcast and interactive television programming is available throughout the UT campus.
A campus-wide community antenna television (CATV) cable system, with a presence in every building
on both the Main Campus and PRC, is employed to carry the television signals. The cable system is
connected to the Satellite Operations Facility located immediately north of Disch-Falk field on the
frontage road of Interstate 35. The Satellite Operations Facility houses an array of satellite antennae and
supporting equipment, including a Simulsat multi-channel receiver, two single channel receivers, and a
Vertex Ku-band uplink. This equipment is configured so that broadcast television programming can be
received from any satellite and sent to any building on campus, or alternatively, distance education
programming can originate from any building on campus and be transmitted to any satellite for
distribution to locations across the continent.
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The campus cable system is also connected to the Network Operations Center. The NOC
additionally serves as the nexus for a partnership of several interactive compressed digital video networks
that includes those operated by UT System, Texas A&M System, Texas Tech University, and Sprint.
This connection enables interactive video programming to be exchanged between any campus building
with the necessary production facilities and any of the sites connected via the various networks. The
NOC additionally provides the hardware necessary to participate in multi-site conferencing.
Approximately 1,000 hours of instructional programming are delivered via these facilities each month.
In aggregate, these facilities provide departments with both up and downlinking services for
teleconferences, regularly scheduled programming, and special events originating on campus.
Similarly, the facilities, in conjunction with the Center for Instructional Technology, can provide
departments with access to interactive video services in support of instructional, research, or
administrative programs.
11.1.6 UT System Network/THEnet
Operating under a service contract with UT System Administration, UT Austin provides the
services of the UT System Office of Telecommunication Services (UT System OTS). UT System
OTS is responsible for providing inter-institutional telecommunication services to all the component
institutions of The University of Texas System in direct support of their missions in instruction, research,
and health care. These telecommunication services include research and instructional computer
networking, administrative computer networking, interactive video, and telephony. In addition, UT
System OTS provides the component institutions with technical networking and telecommunication
consulting services and access to remote information services. UT System OTS also provides operational
management of the Texas Higher Education network, THEnet.
From a functional perspective, the telecommunication services that UT System OTS provides to
its partner institutions serve as a primary means of resource sharing and cost reduction. Several types of
resources and services are routinely shared via inter-institutional telecommunication partnerships,
including classroom instruction, library materials, administrative applications, unique scientific
instrumentation, and student records.
The technology for providing inter-institutional telecommunication services to the component
institutions of The University of Texas System can be summarized as follows (see Figure 3):
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(1) Voice, video, and computer generated information are carried between institutions via common digital
transmission facilities and a common integrated communication architecture (ICA) is employed for the
communication equipment at each component institution campus.
(2) Open communication and networking standards are strictly followed throughout the UT System
network so that interoperability between component institutions, other state agencies and universities, and
relevant national and international organizations can be maintained at least cost and maximum
effectiveness.
The Texas Higher Education network, THEnet, is a tributary network partner in the UT System
network that employs the 15 component institutions as concentration points for connection of
geographically proximate entities including public schools, community/junior colleges,
colleges/universities, libraries, hospitals, state agencies, and city/municipal
governments. Currently, THEnet provides direct Internet connectivity to approximately 450 public sector
organizations that span Texas. Using THEnet, UT Austin can implement direct efficient Internet-based
distance education connectivity with any of these entities.
UT Austin employs the UT System network and THEnet infrastructures for commodity Internet
and interactive digital video connectivity. UT Austin has access, via the UT System network, to more
than 350 video sites at universities, hospitals, and clinics across Texas. Similarly, UT Austin obtains
approximately 200 Mb/s of commodity Internet access via THEnet and its connections to various Internet
service providers.
The THEnet architecture also provides UT Austin with an efficient mechanism for Internet-based
communication with members of its community who obtain Internet access from commercial service
providers in the Austin metropolitan area. Peering points have been established at carriers’ points-of-
presence, neutral sites, and the UT Austin campus, to permit the exchange of routing advertisements and
mutual network traffic. These peering points eliminate the need for network traffic to transit national
Internet backbones during sessions carried by Austin-based Internet service providers that are destined for
UT Austin. As a result, response times are improved and commercial wide-area bandwidth is conserved.
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Figure 3. The UT System Network
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11.1.7 Incorporating New Network Equipment
This proposal is designed to provide UT Austin with both the content and delivery system for e-
learning, locally and at a distance. An essential element of this project is the telecommunications
infrastructure that will deliver the e-learning course materials. Assessing the UT Austin
telecommunications infrastructure, as described above, the component that will incur the largest load
increase differential when the plan is implemented is the core of UTnet. The UTnet core serves as the
nexus between major network subcomponents, e.g., RESnet, the residence hall network, Telesys, and all
external connectivity. As described earlier, the core currently consists of Cisco Systems 6500 series
switches and 7500 series routers. Projecting that as many as 100 simultaneous e-learning video flows
may be transiting the core during peak loads and that each flow will carry an average of one
mega-bit/second of video information, the load differential is estimated to be on the order of 100 Mb/s.
While the recently upgraded 6500 series switches can accommodate this differential increase in traffic,
the 7500 series routers are currently within 15% of their capacity and they could not accommodate the
projected differential load increase.
Therefore, this plan proposes that two Juniper M10 routers and associated spares be acquired to
supplant the existing 7500 series routers. While the capacity ratio of the Juniper M10 to the 7500 is
complex to summarize in brief, the ratio is easily calculated to be between five and 10 for most common
performance metrics, e.g., packet rate, bit rate, individual interface throughput, etc. With the acquisition
of the proposed Juniper M10 equipment, the capacity of the UTnet core to serve video information to
external sources, including other UT component institutions, THEnet subscribers, or the Internet at large,
would advance from its current capacity limit of approximately 200 Mb/s to in excess of 1 Gb/s. This
increment will accommodate the video streaming loads associated with this e-learning proposal and the
growth that can be expected after it has achieved maturity.
41TIFB Form/ Project Timeline (1/98)
FORM 15: SUSTAINABILITY/SECURING FUNDING
Address ways applicant organization intends to secure future funding to sustain project. Examine different outlets for local funding, community in-kind donations and cash, Federal and other State grants. Discuss measures that employ cost-effective procedures for implementing the project.
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
A primary goal of this proposed project is to achieve an improved e-learning format and process
that simultaneously expands learning options for students while keeping development, delivery and
support costs low. To achieve the cost effectiveness believed necessary for any sustainable e-learning
initiative, UT Austin is focusing on easily-generated instructor content by using highly automated
classroom technology, a centralized advanced network and server infrastructure for delivery, and a
template-driven student interface accessible through a Web browser. These choices minimize the need for
skilled professional IT staff, is a recruitment, retention and overall important cost factor for all higher
education institutions.
The classroom technology includes standard equipment with a locally-developed and deployed
user interface which is “self-service” in nature with the result that no auxiliary staff is needed in the
classroom or in the control room beyond the instructor. The network-server architecture derives its cost
savings by including inexpensive redundant features making total system failure or data loss virtually
impossible. Further, offering programs from a central server saves considerable money in software license
fees, a significant cost factor for institutions the size of UT Austin. Finally, central servers will be
maintained in stable configurations to ensure superior uptime performance, again minimizing the
opportunity cost of downtime as well as leveraging existing operational staff time and expertise.
The courseware template will most likely be developed using HorizonLive, which provides a
Web browser accessible user interface that includes streamed audio and video, slide presentations, live
text chat and two-way audio conferencing. This template has minimal server and client requirements
which reduces the cost of both delivery and access. Further, the use of a standard template reduces
training, maintenance and support costs, each of which is a significant factor in the overall price tag for
most e-learning solutions whether delivered locally or at a distance.
At the conclusion of this project, UT Austin will have the infrastructure in both technology and
process necessary to continue the development and deployment of e-learning in courses across every
major. This goal will be realistic because a cost effective solution has been piloted and the experience
documented not only in terms of deployment, but in use by both faculty and staff. UT Austin President
Larry Faulkner has stated that over the next year, the campus needs to make a concerted effort to
42TIFB Form/ Project Timeline (1/98)
FORM 15: SUSTAINABILITY/SECURING FUNDING
encourage students to raise their average course load by two credit hours per semester, from the current
average of 12.7 credit hours toward 15 hours. Accomplishing this goal will improve UT Austin’s
contribution of new graduates to the Texas economy and society by a significant margin and provide
space for as many as 1,000 additional freshmen per year.
One of the ways this goal will be achieved is through the development and availability of e-
learning course opportunities for students. The funding of the infrastructure and demonstration courses
being requested in this proposal is the first step toward a much larger commitment by the institution to
this direction in higher education. Plans for continued development of e-learning courses using this
infrastructure are being formulated by each college across the campus and expressed in their Vision Plans
submitted annually to the administration. By designing this project to include project managers from
various campus units and to create an implementation team from multiple units, the foundation for the
necessary knowledge transfer required for sustainability is in place.
Recognizing that this project is part of a larger mosaic of funded information technology
activities at UT Austin is critical to understanding the University's capability and commitment not to
simply sustaining, but to building upon the project’s successful completion. Funding of IT is resident in,
and provided by, a variety of entities on campus, including IT providers such as ACITS, the General
Libraries and the colleges involved in this project. To provide an important and additional funding
umbrella for UT Austin, in 1993 the Board of Regents approved an information technology fee of $6 per
semester credit hour. This fee provides over $7 million per year to fund campus computing infrastructure
as well as departmental and college computing labs, networking, and services, with a focus on
instructional computing. Since 1993, colleges have been required to develop vision plans describing their
information technology expenditures. Plans are submitted to the Information Technology Advisory
Committee (ITAC) for approval. This student-faculty committee has the oversight of the ITAC funds.
Another coordinating body on campus that is concerned with sustainability is the Information
Technology Coordinating Council (ITCC), which has the responsibility of formulating and updating the
integrated long-range plan (LRP) for information technology and keeping the Executive Officers apprised
of budget ramifications of the LRP. Within the context of biennium budget planning, the ITCC develops
detailed implementation (tactical) plans, programs, and budgets, and identifies who is responsible for
implementation. These plans are developed in cooperation with college deans, who have budget
responsibilities for these units. ITCC predicts and monitors the impact of new technological
developments on the University mission, including best practices of peer institutions. ITCC also
43TIFB Form/ Project Timeline (1/98)
identifies opportunities for collaboration with other universities (including the UT System) as well as
government and private sector partners. ITCC seeks to achieve better integration of information
FORM 15: SUSTAINABILITY/SECURING FUNDING
technology services and functions across the various information technology organizations of UT Austin.
The new Vice-President for Information Technology chairs the ITCC. The 20 members of the
coordinating council represent leadership of academic units as well as the major information technology
constituencies on campus and student representation. Several task forces have emerged from the ITCC,
including groups to study and report on the accessibility of electronic information, digital library data
standards, electronic ID’s, multimedia in the classroom, and a network master plan for UT Austin.
The University now spends over $80 million annually on information technology resources of all
types. Unified tracking of all major information technology budgets and expenditures by ITCC permits
the integration of information resources and their efficient use. The University plans to use this
coordinated approach in the future for funding, budgeting, and managing IT resources.
In addition, the University is working on alliances with the private sector in order to obtain
additional resources, and is actively engaged with several major technology companies: Apple, Cisco
Systems, Dell, and Microsoft are key relationships. The University of Texas operates with a four-year
site license agreement with Microsoft for use of their software. The institution is also the recipient of
multiple grants focusing on computing and academics from technology such as Intel, which provided $6
million initially and has just contributed an additional $550,000. Federal grants and contacts are another
option, and the University raises over $200 million per year from outside agencies and foundations. The
State of Texas also provides grant funds for specific programs, which may be pursued.
To provide electronic information and services essential to teaching, learning and research to a
user population as large as that at UT requires a well-developed process for planning and obtaining
adequate funding, personnel, facilities and other resources. This project, already regarded as critical to the
future of UT Austin and to Texas, should encounter no difficulty in receiving continued high priority in
funding and allocation from internal sources as well as in external resource development efforts.
44TIFB Form/ Project Timeline (1/98)
FORM 16: PROJECT TIMELINE
Include a detailed timeline for installation of equipment, training, and project activities. Document when outlined objectives are expected to be met as well as major milestones projected over the life of the project. Refer to the RFP for anticipated starting and ending dates for the grant project. All obligations of funds for activities and services conducted shall occur within those dates.
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
The project timeline is shown below with action steps for each of the 10 objectives. Also shown
are TIF budget costs for each objective where appropriate, which includes equipment costs and
item numbers from Schedule E, local funds (matching), and in kind labor contributions over 18
months of the project.1. Develop prototype asynchronous learning courses in Pharmacy,
Spanish, and Texas Politics that utilize streaming media$125,089 (items 1-5)in kind: $328,125
1a. Form Content Development Teams and develop work plan for Spanish, Texas Politics, and Pharmacy
2/1/01 – 3/1/01
1b. Collect content materials and carry out instructional design with selected faculty
3/1/01-5/1/01
1c. Prepare Web-based materials, including PowerPoint slides and other interactive exercises
4/1/01-6/1/01
1d. Develop streaming video materials 4/1/01-7/1/011e. Test with focus groups 6/1/01-8/31/011f Pilot testing in fall semester, 2001 9/1/01-12/15/011g. Integrate lectures in archive with module presentation 9/1/01-12/15/011h. Evaluation of pilot courses 12/1/01-1/15/021i. Train instructors who will use new teaching templates 12/1/01-1/15/021j. Production testing in spring, 2002 1/15/02-5/15/021k. Evaluation of production testing 5/1/02-7/1/021l Procure server and video production equipment 2/1/01-3/1/011m. Install equipment and test with appropriate software 4/1/01-5/1/011i. Train instructors who will use new teaching templates
2. Develop a range of training courses using streaming media on information technology (IT) and information resources (IR) for just-in-time learning for all UT Austin students
$0local: $57,000
2a. Form content development teams and develop work plan for information technology courses (5 basic courses in IT, 15 courses in IR)
2/1/01 – 3/1/01
2b. Review existing content for IT and IR short courses taught in face-to-face mode (e.g., PowerPoint slides)
3/1/01-5/1/01
2c. Review other online courses in subject areas 4/1/01-6/1/012d. Prepare Web-based materials 4/1/01-7/1/012e. Test learning modules with focus groups 6/1/01-8/1/012f Pilot testing of five IT courses and 15 IR courses and videotape
instructors9/1/01-11/1/01
2g. Develop archive of training lectures (videos) 11/1/01-12/1/01
45TIFB Form/ Project Timeline (1/98)
2h. Integrate video with PowerPoint slides 12/1/01-1/31/02
FORM 16: PROJECT TIMELINE
2i. Production testing of IT and IR Courses 2/1/02-5/1/022j. Evaluate with student classes 1/1/02-5/1/022k Evaluate with faculty classes 4/1/02-6/1/022l Purchase server for storage of IT/IR courses 2/1/01-3/1/012m. Install equipment and test with appropriate focus groups 4/1/01-6/1/01
3. Develop a prototype web-based presentation that utilizes archived lectures with streaming audio/video, PowerPoint slides, and chat/discussion features
$29,916 (items 6-21)local: $19,000, in kind: $93,750
3a. Purchase software for SMIL (synchronized multimedia) 2/1/01-3/1/013b. Purchase video production equipment 2/1/01-3/1/013c. Assemble prototype distance education lecture module 4/1/01-6/1/013d. Refine production process and how archives will be incorporated into
learning modules6/1/01-8/1/01
3e. Apply to Spanish, Politics, and Pharmacy Courses 8/1/01-12/1/013f Compare with commercial software format (HorizonLive.com) and
evaluate costs to develop one hour of instructions10/1/01-12/1/01
3g. Evaluation and modifications of modules design based on pilot testing 12/1/01-1/15/023h. Evaluation and modification of module designs based on production
testing4/1/02-6/1/02
4. Test automated classroom design and operations, including live video recording using camera tracking technology and course management software
$21,000 (item 22)in kind: $18,750
4a. Purchase Cameraman systems 2/1/01-3/1/014b. Outfit three technology classrooms with Cameraman and presentation
podiums and test equipment in simulated lecture environments4/1/01-8/1/01
4c. Develop instructor procedures and refine usage of automated systems 8/1/01-9/1/014d. Test tracking technology in pilot classes 9/1/01-12/1/014e. Evaluate quality of automated recorded lectures vs. operator-controlled
videotaping8/1/01-12/1/01
4f Use tracking technology in production testing of distance education classes
1/15/02-5/15/02
5. Develop lecture archiving procedures and delivery via three server platforms (Sun, NT, Apple).
$155,246 (items 24-29)in kind: $56,250
5a. Purchase 3 central server platforms (NT, Apple, SUN) 2/1/01-3/1/01
46TIFB Form/ Project Timeline (1/98)
FORM 16: PROJECT TIMELINE
5b. Use a given platform with different courses, based on preferences of instructor and content development teams.
3/1/01-5/31/01
5c. Develop lecture archiving procedures and content classification scheme.
4/1/01-7/1/01
5d. Develop integration scheme for accessing archived lectures and combining it with PowerPoint.
6/1/01-9/1/01
5e. Design screen functions/buttons for user interface (browser-based) and carry out necessary programming.
6/1/01-8/1/01
5f Test procedures in pilot courses (3 different platforms) 9/1/01-12/15/015g. Refine procedures after pilot testing. 12/1/01-1/15/025h. Production testing of three different platforms and user interface. 1/15/02-5/15/02
6. Upgrade network architecture in order to handle widespread audio/video streaming
$350,000 (item 23)in kind: $56,250
6a. Verify preliminary design for network upgrade is correct 2/1/01-3/1/016b. Order equipment 3/1/01-4/1/016c. Install equipment, acceptance testing 6/1/01-8/11/016d. Benchmark network performance 8/1/01-10/1/016e. Carry out user surveys on response of network to user interaction (low
and high bandwidth versions)9/1/01
7. Make web-based courses available to users via three asynchronous learning formats: high bandwidth (on campus), low bandwidth (dial-up access), and MPEG (downloadable)
$0in kind: $18,750
7a. Research approaches for compression of digital content (audio/video) 2/1/01-4/1/017b. Select compression methodology 4/1/01-6/1/017c. Test in pilot courses (Liberal Arts) 9/1/01-12/15/017d. Modify based on user feedback 12/1/01-1/15/027e. Test in production courses 1/15/02-5/15/027f Modify based on user feedback 5/1/02-7/1/02
8. Using Pharmacy courses as a pilot within the UT System, shift videoconferencing-based courses from T1 to IP-based transmission using caching services
$67,000 (items 30-31)in kind: $46,875
8a. Specify and order caching servers 6/1/01-7/1/018b. Order network equipment to improve bandwidth in Pharmacy Building 2/1/01-4/1/018c. Install network equipment and perform acceptance testing 4/1/01-6/1/018d. Utilize caching servers in pilot testing of courses between Austin and
San Antonio9/1/01-12/15/02
8e. Utilize caching servers in production testing 1/15/02-5/15/02
47TIFB Form/ Project Timeline (1/98)
FORM 16: PROJECT TIMELINE
9. Document costs of production for each academic course and each training course using the automated lecture archiving method
$0in kind: $15,000
9a. Evaluate costs of content development (including multimedia) for each course and each training course
5/1/01-12/1/01
9b. Evaluate costs for production versions of courses 3/1/02-5/1/02
10. Evaluate effectiveness of technology-enhanced learning as a way of delivering universal IT and IR training to 50,000 students at UT Austin
$0in kind: $22,500
10a. Determine criteria and methodology for course evaluations 10/1/01-12/1/0110b. Operate parallel sections of Spanish and Politics courses for evaluation
of distance education format1/15/02-5/15/02
10c. Course evaluation by participating students 4/1/02-6/1/02
48TIFB Form/ Project Timeline (1/98)
FORM 17: EVALUATION PLAN
Applicants must include the following information in their evaluation plan: * Who is responsible for conducting the evaluation plan; * Defined evaluation criteria that relates to stated objectives; * How evaluation data will be collected throughout the life of the project; * How evaluation data will be analyzed; * How evaluation data will be reported and used to improve project.
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
The overall purpose of the evaluation activities in this project is as follows:
1. to validate the needs analysis assumption that successful e-learning must be efficient in
its use of human and capital resources, as well as simple to establish, replicate and
maintain.
2. to confirm or revise the product specifics of the selected e-learning solution.
3. to confirm or revise e-learning course development strategies.
4. to determine student, faculty, and technical staff reactions.
5. to assess faculty acceptance and use of e-learning solution.
6. to assess student acceptance of and use of e-learning course.
7. to assess faculty, staff and student attitude toward and use of training and reference
service
8. to determine if project goals and objectives are met.
The e-learning Project Management Team has responsibility for managing all evaluation
activities. Instrument selection and data collection will be done in collaboration with the professional
staff of the UT Austin Measurement and Evaluation Center
(http://www.utexas.edu/academic/mec/research/index.html) as well as with the ACITS Statistical Services
group (http://www.utexas.edu/cc/stat/consult/ ) and the Office of Survey Research
(http://communication.utexas.edu/OSR/about.html), all of whom will assure that correct and useful
instruments are deployed and that the data is useful for both formative and summative evaluation. This
expertise will be provided at no cost to the project.
The e-learning Project Management Team also will monitor and track progress on each of the 10
project objectives and regularly report progress status to the Provost and Project Steering Committee.
Information from the various evaluation activities and status reports will be regularly commicated to all
staff involved in the project and monthly meetings will be devoted to discussion of ways in which aspects
of the project need to be changed or improved.
The monitoring, review and evaluation process will include project outcome data that will
summarize the various activities undertaken to satisfy the objectives as well as documentation to support
and confirm satisfactory completion of the objectives. Project objectives will not be considered to be met
until associated evaluation questions have been satisfactorily answered and supporting evidence included
in the written progress reports. That report will be made available through a public Web site.
information resources for just in time learning for
all UT Austin students.
course evaluations by students, instructor self-
sufficiency, frequency of use by students (online
training), baseline frequency and satisfaction,
ease of use of instructor template
3. Develop a prototype Web-based presentation
that utilizes archived lectures with streaming
audio/video, PowerPoint slides, and chat/discussion
features.
ease of use to develop online module, compare
performance and usability of UT version with
commercial product (baseline), staff time for
course development, effect of bandwidth on
performance
4. Test automated classroom design and
operations, including live video recording using
camera tracking technology and course
management software.
test range of Cameraman, permitted instructor
movement, focus
5. Develop lecture archiving procedures and
delivery via three server platforms (Sun, NT,
Apple).
staff effort for archiving each lecture, faculty
ease of use with template and cameraman,
student accessibility of archives (frequency of
use), student satisfaction
6. Upgrade network architecture in order to handle
widespread audio/video streaming.
maximum number of video streams handled by
network (loading), average streaming traffic
(baseline and at end of project), number of
users, on-campus vs. off-campus users
50TIFB Form/ Project Timeline (1/98)
FORM 17: EVALUATION PLAN
7. Develop and test three asynchronous learning
formats: high bandwidth (on campus), low
bandwidth (dial-up access), and MPEG
(downloadable).
effect of bandwidth on class videos, minimum
bandwidth for fidelity (baseline), user
evaluation
8. Using Pharmacy courses, shift
videoconferencing-based courses from T1 to IP-
based transmission using caching services.
bandwidth requirements and cost for baseline
circuit-switched vs. packets, response of system,
effect on student satisfaction
9. Document costs of production for each
academic course and each training course using the
automated lecture archiving method.
staff time, equipment cost, instructor time, other
resources
10. Evaluate effectiveness of technology-enhanced
learning as a way of delivering IT and IR training
to the 50,000 students at UT Austin.
student course evaluation, learning criteria for
comparison with traditional course format
(baseline)
51TIFB Form/ Project Timeline (1/98)
FORM 18: BUDGET PLAN(one page)
Describe how the applicant organization will maintain financial records for the grant. Briefly discuss features of the proposal which enhance cost-effectiveness of the project such as matching funds and in-kind contributions; how the proposal builds upon existing resource base and how funds from other sources will be used in conjunction with grant funds. Indicate how participating organizations will share resources (e.g., training, multimedia resources, personnel).
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
UT Austin spends over $80 million dollars every year on telecommunications and delivery of
electronic information. Of that total approximately one-fourth is dedicated to enriching the instructional
program in the colleges and in academic computing. This support is expected to gradually rise over the
next decade as technology use expands inside and outside the classroom. UT Austin successfully carried
out a $1.65 million project under the sponsorship of TIF (1999-2000). UT Austin has an accounting
system in place to track financial expenditures in grant funds. Financial accounting, record keeping, and
reporting for the TIF Board grant funds will be the responsibility of the Office of Accounting/Contracts
and Grants unit as a routine part of their operations.
In this proposal, we are requesting funding to upgrade our network and server infrastructure and
digital video production hardware and software in order to speed video processing and greatly increase
both the quality and quantity of video in each application. The necessary equipment is presented in
Schedule E. The budget requested is $759,151 plus $76,000 in local matching funds and $656,250 in in-
kind contributions. We estimate that the local and in-kind staff support required to carry out the project
are as follows:
Networking 0.5 FTE (in kind)
Servers 0.5 FTE (in kind)
Information resources training modules 0.5 FTE (local funds)
Information technology training modules 0.5 FTE (local funds)
Module template development 1.0 FTE (in kind)
Instructional design and technology assistance 1.0 FTE (in kind)
Liberal Arts (Spanish, Texas Politics) 2.0 FTE (in kind)
Pharmacy Multimedia content 2.0 FTE (in kind)
About three FTEs, will be required to support the project in subsequent years. These staff
requirements will be provided by ACITS, the College of Liberal Arts, and the College of Pharmacy.
The University is also working on alliances with the private sector in order to obtain additional
resources, and is actively engaged with several major technology companies: Apple, Cisco Systems,
Dell, and Microsoft are key relationships. We are pursuing future grant opportunities with these
companies. Federal and foundation grants and contracts are another option.
52TIFB Form/ Project Timeline (1/98)
FORM 19: BUDGET SUMMARY
Applicant Name: The University of Texas at Austin, Academic Computing and Instructional
Technology Services
BUDGET SCHEDULETIFB Funds
Local Funds* In-Kind* Total
A. Personnel 0 $57,000 $656,250 $713,250
B. Contractual Services 0 0 0.00
C. Travel 0 0 0.00
D. Supplies and Materials 0 0 0.00
E. Equipment $759,151 $19,000 $778,151
TOTAL DIRECT EXPENSES $759,151 $76,000 $656,250 $1,491,401
Program Income (if known)
*Please Identify Source:
Source Amount
Local Funds: Information Technology Fee - $76,000Student fee to the applied to Items A and E. In-Kind Funds: contributed labor from ACITS, College of Liberal Arts and College of Pharmacy $656,250
NOTE: TIFB Funds should contain Direct Costs only. No indirect costs can be included.
I approve the budget for this project and agree to abide by all financial guidelines.
Signature of Financial Officer Signature of Authorized Official
Typed or Printed Name and Title Typed or Printed Name and Title
Mr. Louis Chavarria, Manager, Contracts and Grants Wayne K. Kuenstler, Director, Office of Sponsored
Projects
Date: December 11, 2000 Date: December 11, 2000
53TIFB Form/ Project Timeline (1/98)
SCHEDULE A – PERSONNEL
Applicant Name The University of Texas at Austin, Academic Computing and Instructional
Technology Services
Type of Expense Quantity/ Duration
TIFB Funds Local Funds In-KindTotal
a. Substitutes b. Stipends c. Library Assistant II .5 FTE/18
mos $28,000 $28,000
d. Media Coordinator .5 FTE/18 mos.
$29,000 $29,000
e. Network Engineer .5 FTE/18 mos.
$56,250 $56,250
f. Sr. Oper Sys. Spec. .5 FTE/18 mos.
$56,250 $56,250
g. Systems Analyst 1 FTE/18 mos.
$93,750 $93,750
h. Systems Analyst 1 FTE/18 mos.
$75,000 $75,000
i. Systems Analyst (Lib Arts)
2 FTE/18 mos.
$187,500 $187,500
J Systems Analyst (Pharmacy)
2 FTE/18 mos.
$187,500 $187,500
Total Direct Expense $57,000 $656,250 $713,250.00
Note: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the
cost of each line item, including the type of service, number of hours, and rate per hour.
I approve the budget for this project and agree to abide by all financial guidelines.
Signature of Financial Officer Signature of Authorized Official
Typed or Printed Name and Title Typed or Printed Name and Title
Mr. Louis Chavarria, Manager Mr. Wayne K. Kuenstler, Director
Contracts and Grants Sponsored Projects
Date December 11, 2000 Date December 11, 2000
54TIFB Form/ Project Timeline (1/98)
BUDGET SCHEDULE A – PERSONNEL
JUSTIFICATION ATTACHMENT
e-Learning through Enhanced Access to Distance Education Resources (e-LEADER)
The salaries for staff being hired (local funds) and staff on board to support the project (in-kind) were
derived as follows:
FTE Salary Fringe % Fringe Total/18mo TOTAL
Local Funds
Library Assistant II 0.5 $29,866 0.25 $7,467 $55,999 $28,000
Media Coordinator 0.5 $30,933 0.25 $7,733 $57,999 $29,000
Section 3: Traininga. TIFTech Training $0.00b. $0.00c. $0.00d. $0.00 Total Section 3 $0.00 $0.00 $0.00 $0.00
TOTAL DIRECT EXPENSES SECTION 1 + 2 + 3 =
$0.00 $0.00 $0.00 $0.00
Note: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item, including the type of service, number of hours, rate per hour, and travel costs for consultants, if any.I approve the budget for this project and agree to abide by all financial guidelines.
Signature of Financial Officer Signature of Authorized Official
Typed or Printed Name and Title Typed or Printed Name and Title Date Date
56TIFB Form/ Project Timeline (1/98)
SCHEDULE C – TRAVEL
APPLICANT NAME
Type of Expense TIFB Funds Local Funds In-Kind Total
a. Transportation $0.00
b. Lodging 0.00
c. Meals 0.00
TOTAL DIRECT
EXPENSE
$0.00 $0.00 $0.00 $0.00
Note: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the
cost of each line item. Describe the applicant’s travel policy (i.e., mileage and per diem reimbursement
rates). Specify purpose for each item of travel. Break out costs of each trip to separately show the
specific costs of transportation and per diem.
I approve the budget for this project and agree to abide by all financial guidelines.
Signature of Financial Officer Signature of Authorized Official
Typed or Printed Name and Title Typed or Printed Name and Title
Date Date
57TIFB Form/ Project Timeline (1/98)
SCHEDULE D – SUPPLIES & MATERIALS
APPLICANT NAME The University of Texas at Austin
Type of Expense Quantity
TIFB Funds Local Funds In-Kind Total
Section 1: Software a. Web Authoring 7 5,800 19,000 0 24,800b. Operating System 0c. Web Server 2 12,000 0 12,000d. E-mail 0e. Anti-Virus 0f. 0g. 0 Total Section 1 17,800 19,000 0 36,800
Note: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item. See Section 4, Page 3 of the Application Guide for additional information.
I approve the budget for this project and agree to abide by all financial guidelines.
_________________________________
_________________________________________Signature of Financial Officer Signature of Authorized Official
58TIFB Form/ Project Timeline (1/98)
Typed or Printed Name and Title Typed or Printed Name and Title
Louis Chavarria, Manager, Contracts and Grants Wayne K. Kuenstler, Director of Sponsored Projects
Date___________________________ Date _________________________________
BUDGET SCHEDULE D – SUPPLIES & MATERIALS
JUSTIFICATION ATTACHMENT
Item # Quantity Section 1: Software Cost
a. Web Authoring
1 1 Final Cut Pro Video Editing Software - CIT $500
Horizon Live Software (for video streaming plus slides) - CIT $19,000
Total Local Funds $19,000
Grand Total Supplies and Materials $36.800
59TIFB Form/ Project Timeline (1/98)
OVERALL GRANT BUDGET SUMMARYSCHEDULE E – EQUIPMENT / FIXED ASSETS
APPLICANT NAME: The University of Texas at Austin
Type of Expense Quantity TIF Funds Local Funds TotalSection 1: Network Hardware
a. CSU/DSU $0
b. Hub 0
c. Router 3 $350,000 $350,000
d. Ethernet Switch 1 $7,000 $7,000
e. UPS 0
Total Section 1 $357,000 $0 $357,000
Section 2: Distance Learning Hardware
a. Permanent Room Solution $0
b. Portable Room Solution 0
c. Desktop Solution 0
d. Gateway 0
e. Document Camera 0
f. MCU 0
g. IMUX 0
h. Smart Board 0
Total Section 2 $0 $0 $0
Section 3: Computer Hardware
a. Server 13 $163,024 $163,024
b. Workstations
1) Desktop 1 $6,500 $6,500
2) Laptop 0
c.Disk Drives/Storage 6 $154,778 $154,778
Total Section 3 $324,302 $0 $324,302
Section 4: Cabling and Supplies
a. Wiring & Associated Costs $0
Total Section 4 $0 $0 $0
Section 5: Other Equipment
a. Digital Camera 4 $25,000 $25,000
b. Scanner 0 0
c. Networked Printer 0 0
d. Presentation Monitor 1 $350 $350
e. Projector 1 $5,300 $5,300
f. A/V Editing Production HW 13 $29,399 $29,399
60TIFB Form/ Project Timeline (1/98)
Total Section 5 $60,049 $0 $60,049
TOTAL DIRECT EXPENSES SECTION 1 + 2 + 3 + 4 +5=
$741,351$0
$741,351
Note: Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item. See Section 4, Page 3 of the Application Guide for additional information.
61TIFB Form/ Project Timeline (1/98)
BUDGET SCHEDULE E – EQUIPMENT / FIXED ASSETS
JUSTIFICATION ATTACHMENT
e-Learning through Enhanced Access to Distance Education Resources(e-LEADER)
Item # Quantity Description Cost
Section 1: Network Hardware
c. Router
1 3Juniper M10 Core Routers and Spares to handle 100 video streams on campus to upgrade UT network capacity by 10x $350,000
d. Ethernet Switch
2 1 Switch (Pharmacy) to remove bandwidth limitation for video conferencing $7,000
Total Section 1 $357,000
Section 3: Computer Hardwarea. Server
37 Apple G4 OS X Video Servers ($6,254 ea.) to serve video content from Liberal
Arts, Pharmacy and Center for Instructional Technologies $43,778
42 PowerPC G4, Dual 500MHz, 256MB, 40GB storage ($3,600 ea.) video server for