Introduction to OneFreight POM System for Shippers by Hecny Group - Chain Global
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Introduction to
OneFreight POM Systemfor
Shippersby
Hecny Group - Chain Global
http://onefreight.chainglobal.com
http://onefreight.net
Search for POs or SO (Shipping
Orders) using PO#, Item#
and/or Arrival Dates
Click on the PO number
to see the PO details
click order quantity to find the
size details for this item#
Use the menu at the top to go
to Shipping Order List
Click on the SO number
to see the SO details
Or here
To create a new Shipping Order
(Booking), use the top menu or
shortcut on the right. You can
found these links at any screens.
Fields Required
Origin Agent (Forwarder)
Cargo Ready Date
Transport Method (Sea / Air)
Service Type (FCL / LCL)
Service Mode (CY / CFS)
Origin and Destination Ports / Places
Commodity
No of Containers
PO Items (Qty, Packages, GW, NW, Volume)
Forwarder address and
contacts detail are
shown.
Put in the order information.
Destination Ports will be entered
after PO item were picked.
Click here to add the
PO items to be shipped
Enter the full PO no to search. If
PO no contains “PO-” and leading
zeros, you need to put in also.
Example: PO-0000127
Check the items to
be shipped
Put in the item quantity, packages,
GW, NW (optional) and Volume.
Quantity Booked Unit of Measure is
the same as the Quantity Ordered.
Change the number if it’s quantity is
less than ordered.
The Outer quantity is the packaged
quantity, usually is still carton.
Select the
Units of Measure
pls make sure to select the correct item#
base on line# on POM and the order file from
buyer to avoid select the same item# but for
the different line#
Click here to confirm
the items and return to
the PO
Repeat the action to add more
PO items
(More than one PO is allowed)
Pen – Click to Edit the item
Cross – Remove the item
Consignee,
Notify Parties will be
filled according to the
first PO selected
Select the Destination
Ports and Places
Save – Save as draft
Submit – Submit the Shipping Order to
Origin Agent
Once the Shipping Order is submitted
1. You (shipper),
2. Buyer (consignee) logistics team,
3. Hecny Origin Office,
4. Hecny Destination Office
will all receive an email with the order attached.
Customer Services team at Hecny origin process the Shipping Order with carrier for space.
Also will seek your Buyer’s approval for the schedule and shipping items.
Once approval is granted, Hecny origin will follow up with you as usual for the shipping.
You may check with Hecny origin for the order status, using the shipping order email or phone call.
If there is any changes related to the shipping order like (but not limited to):
1. PO or Item changed
2. Quantity / Weight / Dimensions changed
3. Date changed
4. Port Changed
5. Booking splitted
6. Multiple Bookings combined
Please amend the Shipping Order and Re-Submit, put the change highlight on remarks to ease follow up.
If multiple shipping orders will be shipped under one single shipment under ONE bill of lading,
Please follow these steps to COMBINE two Shipping Orders.
Repeat the steps if more orders have to be combined.
Click this button to combine two
Shipping Order into one Shipping
Order
Enter Combine Shipping
Order No.
After enter the No., click
this to combine page.
In this page, you can
read two shipping order
information and choice
combine setting.
Default setting is follow
right side Shipping Order’s
header information.
If choice Custom
Setting, all radio button
will be enabled, you
can choice the use
which side header
information.
Click the button to combine two
Shipping Order
This is the Combine result page, if
the information is correct, please
click Submit button.
If any items or its quantity will have to be shipped under another bill of lading (no matter same or later vessel schedule),
Please follow these steps to SPLIT one Shipping Orders into two.
Repeat the steps if more the order have to be split under the third bill of lading.
Click this button to split two
Shipping Order from one Shipping
Order
Choice the split items, and
enter the split quantity.
After that, click this button to split
Shipping Order
It will pop-up one more Shipping Order
page, after you confirm all information,
press “Submit” button in both page.
You should submit the Shipping Instruction before the SI Cut Off date advised by Hecny origins, in order to prepare the billing of lading.
For ISF, please follow the instructions and format advised by Hecny origin.
Please follow steps to submit Shipping Instruction.
Search for POs or SO (Shipping
Orders) using PO#, Item#
and/or Arrival Dates
Click this button to create
Shipping Instruction
This is the View Page for
Shipping Instruction
Click this button can show or
hide the area
Click this button to Edit
Shipping Instruction
Edit Shipping Instruction in
this page.
Drag item(s) to
Container(s) area
Also can Drag
item(s) to between
two Container(s)
area
The color represent:
-Red: The item’s outer quantity is over the booking
-Green: The item is completely loaded in container
-Yellow: The item is not completely loaded in container
Enter the Container No, Marks & Numbers,
Harmonized code(HS Code and item(s)
Outer Quantity for each container and
items.
Click this button to save
Shipping Instruction
Click the button again to
confirm save Shipping
Instruction
This is the preview page for
Shipping Instruction.
If there is anything you need to
adjust(Outer Qty./Weight/CBM) ,
please click Edit to update.
If there is no “submit” pls click “Edit”
to update the “Amend detail” or
check if you have dragged all items
to container area.
It will turn pink if
the SI Item Qty. is
not equal to the PO
Item Qty
Click “Amend Detail ” to
amend the inner Qty. after
you saved SI
Drag item(s) to
Container(s) area
Also can Drag
item(s) to between
two Container(s)
area
-Yellow: The item is not completely loaded in container
If there is no any problem, please
click Submit. It will send a PDF as a
Shipping Instruction to Origin Agent
and related persons
This is Shipping Instruction
PDF sample.
Depends on your Buyer’s requirement, within 3 days of vessel departure, you should submit the required shipping documents via the system:
1. Packing List;
2. Commercial Invoice;
3. Container Load Plan;
4. No solid wood certificate
5. Certificate of origin
* Please check with your buyer for detailed requirement regarding shipping documents.
Locate the corresponding Shipping
Order, and click Attach to upload
relevant shipping documents
Click select the pick the documents
to be uploaded.
You can pick multiple files.
Do not use Excel as it may be altered
unintentionally.
Select the correct file type for the
document.
Click the cross to remove invalid
document.
You must click Start Upload to
complete the submission process.
Send ASN
Pls click” send ASN” after you uploaded
all required shipping docs
Pls click this button to upload the
required shipping docs
Pls select” Ready to send ASN ”
Pls click text box to select record
Pls click “Send ASN ”,then the
data will be sent .
If there are more than one HBLs mapped to
a SO please send email to
[email protected] to check the problem.
Click here if your account is locked or
you forgot the password. You’ve to
put in your registered email and
password will be email to that
address.
END
Related Documents
