VOCATIONAL TRAINING INSTITUTE PIPLAN Government of the Punjab ___________________ Signature & Stamp of bidder (House No.L-02, Officers Colony, Liaquat Abad Piplan Ph.0459-201387) Email. [email protected]) TENDER DOCUMENT FOR TECHENICAL PROPOSAL (Framework Contract) For Purchase of Lab Material Consumable Price Rs. 500/- Tender No 01
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For Purchase of Lab Material Consumable - Punjabeproc.punjab.gov.pk/BiddingDocuments/77123_Step-06 Tender Docu… · b. Supply of Lab material consumable will be made within 10 days
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VOCATIONAL TRAINING INSTITUTE PIPLAN Government of the Punjab
1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be ignored and also no offer shall be considered if:
received without Bid Security
It is received after the time and date fixed for its receipt
Not signed & stamped by authorized person on each page of tender documents
The offer is ambiguous
The offer is received by fax or e-mail
The offer is from a black listed firm
Offer received with shorter validity than required
The offer is for store not conforming to specifications indicated in the tender enquiry.
Offered rate is received other than original tender documents
Any conditional offer
Not meeting technical evaluation criteria as mentioned at Clause: 13 of tender documents
1.2 Offer rates (in Pak Rupees) will remain valid for a period of 06 Months (July 2017 to December 2017)from the date of opening the tender. No change in price will be made in case of Pak rupees variation against US$ or any other currency.
1.3 The cover envelope should indicate particulars of tender, and date of opening. The envelope must be properly sealed.
1.4 The purchaser reserves the right to issue order in full / partial quantity or as per requirement.
1.5 The Bid Security shall be forfeited if:
a. The acceptance of tender is not received within ten days of issuance of order b. The offer is withdrawn, amended or revised. c. The contractor fails to execute the contract strictly in accordance with terms and
conditions.
1.6 The bidder should indicate their National Income Tax No. / Sales Tax No. and circle of Income Tax Department.
1.7 The contractor will be responsible for the free replacement of stores if the same is found to be substandard and or at variance with the specifications given in the supply order within one week. Store offered of specifications superior to the one specified in the tender enquiry may be accepted subject to approval of competent authority.
1.8 Items should be brand new and in original manufacturers packing.
1.9 One year free service and supply of spare parts must be guaranteed by the bidder.
1.10 Offered rates will be on basis of free delivery to VTI and shall include all taxes.
1.11 Quantity of any item can be increased or decreased by the purchaser.
1.12 Whole tender can be cancelled by the Competent Authority of the institute without assigning any reason before acceptance of the bid as per PPRA Rule 2014, Clause 35.
VOCATIONAL TRAINING INSTITUTE PIPLAN Government of the Punjab
1.13 Purchase order will be issued by the Vocational Training Institute Piplan after signing the agreement with bidder.
2. Delivery Period: Delivery period will be10 Days from the date of issuance of purchase order. 3. Extension of Delivery period: In special circumstances, request for extension of delivery period may be considered by
approving authority on the written request of the firm before the target date of supply. 4. Cancellation / Penalty of Delay: 4.1 If the acceptance of the tender issued during the validity period of the tender is not
acceptable by the bidder, the bid security will be forfeited and the stores can be purchased at his risk and cost.
4.2 In case the offer is withdrawn, amended or revised during the validity period of the tender, the bid security shall be forfeited.
4.3 In case bidder fails to execute the contract in accordance with the terms & conditions laid down in the contract, the bank guarantee/performance guarantee will be en-cashed and the store will be purchased at his risk and cost.
4.4 In case of delayed supply / non supply/partial supply, the purchaser may cancel the supply order or impose appropriate penalty. The penalty may be upto @2% per week.
5. Payment to the Contractors: 5.1 Contractor shall submit invoice against each purchase order, after completion of delivery
of required items. 5.2 Payment will be made through crossed cheque to the supplier against invoice after 100%
completion of delivery, satisfactory performance against the each purchase as it is framework tender within 30 days after issuance of satisfactory report by the VTI.
5.3 Payment against partial supply will not be made.
6. Bid Security: 6.1 Bid Security 2 % of estimated cost will have to be deposited along with tender. It
should be in the form of Bank Draft / Call Deposit in the favor Principal VTI Piplan. 6.2 Bid Security of successful bidder shall be refunded on successful completion of
supply or submission of required performance bond. Whereas bid security of unsuccessful bidders will be refunded on the approval of tender by Competent Authority.
7. Delivery / Inspection of store The Material will be inspected by the VTI through an authorized personnel and will reject the
material, if not found according to the given specification. The delivery of the material will be made in the premises of VTI Piplan, VTI Kundian campus& VTI Harnoli campus.
8. Deduction of Taxes: Any taxes (if applicable GST, Income Taxes or any other tax) will be deducted before making
payment as per Government instructions/ notifications. 9. Payment of sales & other taxes, duties, levies: Purchase shall be made from the firms registered with income /sales tax. Sales and other
such taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the shipment cleared from customs at his risk and cost, Certificate / letter for exemption of GST and WHT can be provided by the supplier to Vocational Training Institute (VTI) if required as per government instructions.
VOCATIONAL TRAINING INSTITUTE PIPLAN Government of the Punjab
10. Performance Bond: 06 Months performance bond / CRD to the satisfaction of VTI Piplan equivalent to 5% of the
total contract value will have to be furnished at the time of signing of contract. Guarantee will be returned after successful completion of the contract period.
11. Termination of Contract:
1. The procuring agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal.
2. The procuring agency shall upon request communicate to any bidder, the grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds.
3. The procuring agency shall incur no liability, solely by virtue of involving sub-rule (1) towards the bidders.
4. The bidders shall be promptly informed about the rejection of the bids, if any.
12. Dispute Resolution:
In case of any dispute before or after the execution of contract, matter will be resolved as per PPRA Rules’ Clause 67&68. The dispute arising after the contract shall be resolved in the following manner/mechanics 12.1 The arbitrator will be Mr. M. Farrukh Sajjad Acting Area Manager N III, PVTC Lahore. 12.2 The contractor shall provide his grievances in writing within 15 days after the dispute 12.3 The arbitrator shall decide the matter after hearing both parties within 30 days after
receiving the written complaints from the contractors. 12.4 The decision of the arbitrator shall be final and binding for both the parties.
13. Information about firms (Company Profile): The firms shall supply information along with tender about the following: a. List of customers b. Company profile mentioning at least one year. c. Copy of NTN and GST certificate. d. Company should be supplier of same products from at least last one year. e. Annual turnover of Company for the last one year.
14. Bid / Tender opening procedure a. The bid shall comprise a single package containing two separate envelopes. Each
envelope shall contain separately the financial proposal and the technical proposal; b. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL
PROPOSAL” in bold and legible letters; c. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; d. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of
the procuring agency without being opened; e. The technical proposal shall be evaluated in a manner prescribed in advance as
mentioned in the tender documents, without reference to the price and any proposal may be rejected which does not conform to the specified requirements / specifications;
f. During the technical evaluation no amendments in the technical proposal shall be permitted;
VOCATIONAL TRAINING INSTITUTE PIPLAN Government of the Punjab
g. The financial proposals of bids meeting the technical specifications after technical evaluation shall be opened publicly at a time date and venue announced and communicated to the bidders in advance. The financial bids of unsuccessful bidders will be returned unopened after technical evaluation
15. General Information
a. This contract is valid for 06 months (July 2017 to December 2017), but may be extended by competent authority subject to good performance and no change in the rates once quoted in this tender.
b. Supply of Lab material consumable will be made within 10 days after issuance of supply order. In case of late supply, the competent authority may impose the penalty of up to 2% per day up to 10% of total worth of that very specific order.
c. As it is a framework tender so payment will be made on completion of each supply order whenever it is required during the year. Moreover, Payment will be made through crossed cheque to the supplier against invoice after satisfactory report from purchase committee within 30 days.
d. Any escalation in quoted rates will not be entertained during the contract period. e. Management of VTI Piplan reserves the right to get the quality of lab material tested from
anywhere at the cost of firm on each supply. f. The supplier will be responsible for fitting, alteration and replacement of lab material
accordingly. In this regard luggage charges will be the sole responsibility of supplier. g. The supply will be made in the premises of VTI Piplan/Kundian/Harnoli. Delivery Charges, lab
test, bank charges and any kind of charges will be paid by the supplier. h. The Management of VTI Piplan may change the quantity of lab material during the Contract
period. i. The Performance Bond/Bank Guarantee will be fortified if supplier fails in execution of
contract within 10 days of awarding tender, or if he withdraws from tender at any stage.
Name of Firm _____________________________
Address: _____________________________
_____________________________
Phone: _____________________________
N.T.N No. _____________________________
GST No. _____________________________
Contract Person / Designation: _____________________________
Cell _____________________________
Email: _____________________________
Signature of Supplier Stamp of Supplier
VOCATIONAL TRAINING INSTITUTE PIPLAN Government of the Punjab