For Instructor Use Only. not be distributed.dbmanagement.info/Books/MIX/D65244_Oracle_Projects.pdf · R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Activity

R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Activity Guide

D60115GC10

Edition 1.0

February 2010

D65244

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Copyright © 2010, Oracle. All rights reserved. Disclaimer This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. Restricted Rights Notice If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Trademark Notice Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

Author

Debjit Nag

Technical Contributors and Reviewers

Ivy Farren, Mayank Khandelwal, Ruth Kukla, Erin Moss

This book was published using: Oracle Tutor

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Copyright © Oracle 2010. All rights reserved.

R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents i

Table of Contents

R12.x Oracle Project Costing Fundamentals Supplemental Student Practices .........................................1-1 R12.x Oracle Project Costing Fundamentals Supplemental Student Practices..............................................1-3 Objectives ......................................................................................................................................................1-4 Overview of Oracle Project Costing..............................................................................................................1-5 Defining Projects for Costing ........................................................................................................................1-6

Practice - Create a Project..........................................................................................................................1-7 Solution - Create a Project .........................................................................................................................1-8 Practice - Define Transaction Controls......................................................................................................1-12 Solution - Define Transaction Controls .....................................................................................................1-13

Overview of Budgetary Controls, Budget Integration, and Core Budgeting .................................................1-15 Practice - Create a Bottom-Up Integrated Budget .....................................................................................1-16 Solution - Create a Bottom-Up Integrated Budget.....................................................................................1-19 Guided Demonstration - Transfer Budget Journal Entries to GL ..............................................................1-28

Entering Expenditures ...................................................................................................................................1-31 Practice - Enter an Expenditure Batch .......................................................................................................1-32 Solution - Enter an Expenditure Batch ......................................................................................................1-34 Practice - Use Expenditure Inquiry............................................................................................................1-39 Solution - Use Expenditure Inquiry ...........................................................................................................1-40 Guided Demonstration - Enter an Automatically Reversing Batch ...........................................................1-47

Implementing Expenditures...........................................................................................................................1-49 Practice - Define an Expenditure Type......................................................................................................1-50 Solution - Define an Expenditure Type .....................................................................................................1-51

Performing Cost Processing ..........................................................................................................................1-54 Practice - Distribute Costs .........................................................................................................................1-55 Solution - Distribute Costs.........................................................................................................................1-56 Guided Demonstration - Create Accounting for Costs ..............................................................................1-60

Accounting for Costs .....................................................................................................................................1-63 Guided Demonstration - Define a Lookup Set...........................................................................................1-64 Guided Demonstration - Define an AutoAccounting Rule ........................................................................1-65 Practice - Define an AutoAccounting Rule ...............................................................................................1-66 Solution - Define an AutoAccounting Rule...............................................................................................1-67 Guided Demonstration - Assign AutoAccounting Rules ...........................................................................1-69

Implementing Non-Labor Costing.................................................................................................................1-70 Practice - Define Non-Labor Resources ....................................................................................................1-71 Solution - Define Non-Labor Resources....................................................................................................1-72 Practice - Test Your Non-Labor Resources ...............................................................................................1-76 Solution - Test Your Non-Labor Resources ..............................................................................................1-78

Implementing Labor Costing.........................................................................................................................1-84 Practice - Define a Rate Schedule..............................................................................................................1-85 Solution - Define a Rate Schedule.............................................................................................................1-86 Guided Demonstration - Define an Organization Labor Costing Rule......................................................1-88 Guided Demonstration - Define a Labor Costing Override .......................................................................1-89

Implementing Burden Costing.......................................................................................................................1-90 Practice - Define a Burden Structure .........................................................................................................1-91 Solution - Define a Burden Structure ........................................................................................................1-92 Practice - Define a Burden Schedule .........................................................................................................1-95 Solution - Define a Burden Schedule ........................................................................................................1-97 Practice - Distribute Total Burdened Costs ...............................................................................................1-101 Solution - Distribute Total Burdened Costs...............................................................................................1-103

Performing Cost Adjustments........................................................................................................................1-107 Practice - Perform a Split and a Transfer...................................................................................................1-108 Solution - Perform a Split and a Transfer ..................................................................................................1-109

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents ii

Practice - Correct an Approved Expenditure Item.....................................................................................1-116 Solution - Correct an Approved Expenditure Item ....................................................................................1-117

Integration with Oracle Purchasing and Oracle Payables..............................................................................1-122 Guided Demonstration - Review Committed Costs...................................................................................1-123 Practice - Enter a Project-Related Requisition...........................................................................................1-124 Solution - Enter a Project-Related Requisition ..........................................................................................1-126 Practice - AutoCreate a Project-Related Purchase Order...........................................................................1-131 Solution - AutoCreate a Project-Related Purchase Order ..........................................................................1-133 Practice - Create a Project-Related Supplier Invoice.................................................................................1-141 Solution - Create a Project-Related Supplier Invoice ................................................................................1-143 Practice - Interface Supplier Costs.............................................................................................................1-148 Solution - Interface Supplier Costs ............................................................................................................1-149 Guided Demonstration - Allow Adjustments for a Supplier Cost Transaction Source..............................1-153 Practice - Adjust Supplier Costs ................................................................................................................1-154 Solution - Adjust Supplier Costs ...............................................................................................................1-156 Guided Demonstration - Specify a Default Supplier Cost Credit Account................................................1-167

Integration with Oracle Internet Expenses.....................................................................................................1-168 Practice - Enter and Approve an Expense Report......................................................................................1-169 Solution - Enter and Approve an Expense Report .....................................................................................1-171 Guided Demonstration - Run Expense Report Export...............................................................................1-176 Practice - Interface Expense Report Costs.................................................................................................1-177 Solution - Interface Expense Report Costs ................................................................................................1-178

Integration with Oracle Time & Labor ..........................................................................................................1-184 Guided Demonstration - Set Timecard Approval Style .............................................................................1-185 Practice - Enter and Approve a Timecard..................................................................................................1-187 Solution - Enter and Approve a Timecard .................................................................................................1-189 Guided Demonstration - Import Timecard Costs.......................................................................................1-194

Allocations and AutoAllocations...................................................................................................................1-196 Practice - Define an Allocation Rule .........................................................................................................1-197 Solution - Define an Allocation Rule ........................................................................................................1-199 Practice - Process an Allocation Rule........................................................................................................1-205 Solution - Process an Allocation Rule .......................................................................................................1-207 Guided Demonstration - Review an AutoAllocation Set...........................................................................1-217

Asset Capitalization.......................................................................................................................................1-219 Practice - Define and Assign Assets ..........................................................................................................1-220 Solution - Define and Assign Assets .........................................................................................................1-223 Guided Demonstration - Create Final Subledger Accounting for Costs ....................................................1-236 Practice - Capitalize Assets .......................................................................................................................1-239 Solution - Capitalize Assets.......................................................................................................................1-241 Guided Demonstration - Define Standard Unit Costs for Asset Cost Allocations.....................................1-253 Practice - Define a Proceeds of Sale Expenditure Type ............................................................................1-254 Solution - Define a Proceeds of Sale Expenditure Type............................................................................1-255

Cross Charge .................................................................................................................................................1-256 Practice - Set Cross Charge Attributes for a Project ..................................................................................1-257 Solution - Set Cross Charge Attributes for a Project .................................................................................1-258 Practice - Create and Process Cross Charges.............................................................................................1-262 Solution - Create and Process Cross Charges ............................................................................................1-264 Guided Demonstration - Complete Cross Charge Processing ...................................................................1-272 Practice - Review Cross Charges...............................................................................................................1-275 Solution - Review Cross Charges ..............................................................................................................1-276 Practice - Define Transfer Price Rules.......................................................................................................1-279 Solution - Define Transfer Price Rules......................................................................................................1-280 Practice - Define a Transfer Price Schedule ..............................................................................................1-283 Solution - Define a Transfer Price Schedule..............................................................................................1-284

Appendix A: Integration with Oracle Inventory, Project Manufacturing, and Asset Tracking .....................1-286 Practice - Enter a Miscellaneous Transaction............................................................................................1-287 Solution - Enter a Miscellaneous Transaction ...........................................................................................1-288

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents iii

Guided Demonstration - Process Miscellaneous Transactions ..................................................................1-291 Practice - View Inventory Expenditure Items............................................................................................1-294 Solution - View Inventory Expenditure Items ...........................................................................................1-295 Guided Demonstration - Create a Project-Enabled Transaction Type.......................................................1-297

Appendix B: Budgetary Controls and Budget Integration.............................................................................1-298 Guided Demonstration - Define a Budget Change Reason........................................................................1-299 Guided Demonstration - Define a Budget Type ........................................................................................1-300 Guided Demonstration - Define a Budget Entry Method ..........................................................................1-301

Appendix C: Asset Capitalization: Capitalizing Interest ...............................................................................1-302 Practice - Define a Capitalized Interest Rate Name...................................................................................1-303 Solution - Define a Capitalized Interest Rate Name ..................................................................................1-304 Practice - Define a Capitalized Interest Rate Schedule..............................................................................1-307 Solution - Define a Capitalized Interest Rate Schedule .............................................................................1-308 Guided Demonstration - Specify a Capitalized Interest Rate Schedule for a Capital Project Type...........1-311 Practice - Assign a Capitalized Rate Schedule to a Project .......................................................................1-312 Solution - Assign a Capitalized Rate Schedule to a Project.......................................................................1-313 Guided Demonstration - Set the Project Status Control for Capitalized Interest .......................................1-316

Summary of R12.x Project Costing Fundamentals........................................................................................1-317

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents v

Preface

Profile

Before You Begin This Course

• Working experience with project management and project accounting

Prerequisites

• R12.x Oracle E-Business Suite Essentials for Implementers

• R12.x Project Foundation Fundamentals

How This Course Is Organized

This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents vi

Related Publications

Oracle Publications Title Part Number

Oracle Project Costing User Guide E13438-03

Oracle Projects Implementation Guide E13582-03

Oracle Projects Fundamentals E13581-03

Additional Publications

• System release bulletins

• Installation and user’s guides

• Read-me files

• International Oracle User’s Group (IOUG) articles

• Oracle Magazine

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents vii

Typographic Conventions

Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if

there is a glossary) The algorithm inserts the new key.

Caps and lowercase

Buttons, check boxes, triggers, windows

Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.

Courier new, case sensitive (default is lowercase)

Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames

Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott

Initial cap Graphics labels (unless the term is a proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words and phrases, titles of books and courses, variables

Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.

Quotation marks

Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references

Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”

Uppercase SQL column names, commands, functions, schemas, table names

Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.

Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents viii

Typographic Conventions in Code Convention Element Example Caps and lowercase

Oracle Forms triggers

When-Validate-Item

Lowercase Column names, table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and functions

SELECT userid FROM emp;

Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations:

(N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

(ST) = Sub Tab

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents ix

Typographical Conventions in Oracle Application Help System Paths

This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system window.

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Table of Contents x

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Copyright © Oracle, 2010. All rights reserved.

R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Chapter 1 - Page 1

R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Chapter 1

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R12.x Oracle Project Costing Fundamentals Supplemental Student Practices

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Objectives

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Overview of Oracle Project Costing

This lesson does not have any practices or solutions.

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Defining Projects for Costing

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Practice - Create a Project

Overview

In this practice, you will create a new project from an existing template and change the project currency to EUR.

Assumptions

• Replace XX with the number that your instructor has assigned.

• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.

Tasks

Create a Project

Copy the Capital Services Template to create a new project with the values as specified in the following table:

Field Value

Project Number XXCS

Project Name XX Capital Services

Project Manager Gray, Mr. Donald R.

Organization Services-East

Project Start Date Today's Date

Project Finish Date Two Years from Today

Change the Project Currency

Your project is based in Paris. Change the project currency to EUR and select Corporate as the rate type to convert to project functional currency and to project currency.

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Solution - Create a Project

Create a Project

1. Login to Oracle Applications: − Username = SERVICES − Password = WELCOME

2. Responsibility = Projects, Vision Services (USA)

3. Navigate to the Find Projects window.

• (N) Projects

4. Find the Capital Services Template.

• Enter the find criteria: − Number = T, Capital Services

• (B) Find

5. Select the Capital Services Template on the Projects, Templates Summary window.

6. (B) Copy To...

7. Complete the fields on the Project Quick Entry window as specified in the following table:

Field Value

Project Number XXCS

Project Name XX Capital Services



Project Start Date Today's Date

Project Finish Date Two Years from Today

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8. (B) OK

9. Revise the project description.

Change the Project Currency

10. Select your new XXCS project.

11. (B) Open

12. Select the Currency option.

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13. (B) Detail

14. Complete the fields on the Currency window as specified in the following table:

Field Value

Project Currency EUR

Conversion Attributes to Project Functional Currency - Rate Type

Corporate

Conversion Attributes to Project Currency - Rate Type

Corporate

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15. (I) Save

16. Close the open windows and return to the Navigator.

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Practice - Define Transaction Controls

Overview

In this practice, you will define exclusive transaction controls at the project level for the project you created in a previous practice.

Assumptions



Tasks

Define Exclusive Transaction Controls at the Project Level

Define exclusive transaction controls for you XX Capital Services project to prohibit people from charging meals and telephone expenses to your project. As an exception, permit Emily Heather to charge telephone expenses. Let the task details determine whether her telephone expenses are capitalizable or not. When you are done, approve the project.

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Solution - Define Transaction Controls

Define Exclusive Transaction Controls at the Project Level



• (N) Projects

3. Find your new capital services project.

• Enter the find criteria: − Number = XXCS − Name = XX Capital Services

• (B) Find

4. Select the XX Capital Services project on the Projects, Templates Summary window.

5. (B) Open

6. In the Options region, select Transaction Controls.

7. (B) Detail

8. Do not enable the Limit To Transaction Controls check box.

This approach creates exclusive transaction controls. By default, everything is chargeable.

9. Enter the transaction control lines as specified in the following table:

Expenditure Category

Expenditure Type

Employee Chargeable Capitalizable

Expenses Meals No No

Expense Telephone No No

Expenses Telephone Heather, Ms. Emily

Yes (enable) Task Level

Everything is chargeable, except for meals and telephone expenses. The exception is that Emily Heather can charge her telephone expenses.

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10. (I) Save

11. Close the Transaction Controls window.

12. Approve the project.

• (B) Change Status

• Select Approved.

• (B) OK

• (I) Save


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Overview of Budgetary Controls, Budget Integration, and Core Budgeting

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Practice - Create a Bottom-Up Integrated Budget

Overview

In this practice, you will create a project, set up bottom-up budget integration for the project, enter a bottom-up integrated budget, and create a baseline budget version.

Assumptions



Prerequisite

The instructor must open the Encumbrance year in the GL to the current year.

If the submitted budgets remain in In Process status, then the instructor must submit the concurrent program Workflow Background Process for the class:

• Responsibility: System Administration, Vision Services (USA)

• Submit the concurrent program Workflow Background with the parameters as specified in the following table

Field Value

Item Type PA Budget Integration Workflow

Minimum Threshold Leave Blank

Maximum Threshold Leave Blank

Process Deferred Yes

Process Timeout Yes

Process Stuck Yes

Tasks

Create a Project

Use the responsibility Projects, Vision Service (USA). Copy the Service Center Template to create a new project with the values as specified in the following table:

Field Value

Project Number XXService

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Project Name XX Service Center


Project Start Date Today's date

Project Completion Date One year from today

Define Bottom-Up Budget Integration

Use the information as specified in the following table to set up bottom-up budget integration for your project:

Field Value

Budget Type Cost Budget - Needs Approval

Control Flag No

Balance Type Budget

Non-Project Budget BOTTOM-UP

Enter a Budget

Use the Cost Budget - Needs Approval budget type to enter a budget for your project. When you create the budget, select Project by GL Period as the entry method and Expenditure Category for the resource list. Enter budget lines as specified in the following table:

Resource Alias Amount Type Period 1 Period 2 Period 3 Period 4

Expenses Burdened Cost 2,000.00 2,000.00 2,000.00 2,000.00

Labor Burdened Cost 10,000.00 10,000.00 20,000.00 20,000.00

Chargebacks Burdened Cost 5,000.00 4,000.00 2,000.00 4,000.00

Material Burdened Cost 1,000.00 1,000.00 1,000.00 1,000.00

Your periods will depend on the dates of your project. For example, if your project started in February 2007, then the first four periods listed would be FEB-07, MAR-07, APR-07, and MAY-07.

Generate and View Budget Accounts

Use the Tools menu to generate and view budget accounting for your budget. Review the accounts by budget line and by account.

Create the Budget Baseline

Submit the budget and create a baseline version. The budget status will become In Progress. The budget is undergoing baseline processing. You can click the Find button on the Budgets window to update the status information for the budget. Note that the budget did not require

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approval because the project type of your project is not enabled to use Workflow for budget status changes.

Use the Tools menu to monitor the budget processing and review funds check results.

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Solution - Create a Bottom-Up Integrated Budget

Create a Project



• (N) Projects

3. Find the Service Center Template.

• Enter the find criteria: − Number = T, Service − Name = Service Center Template

• (B) Find

4. Select the Service Center Template on the Projects, Templates Summary window.

5. (B) Copy To...

6. Complete the fields on the Project Quick Entry window as specified in the following table:

Field Value

Project Number XXService

Project Name XX Service Center


Project Start Date Today's date

Project Completion Date Two years from today

7. (B) OK

Define Bottom-Up Budget Integration

8. Select your new XXService project.

9. (B) Open

10. Select the Budgetary Control option.

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11. (B) Detail

12. Complete the fields on the Budget Integration window as specified in the following table:

Field Value

Budget Type Cost Budget - Needs Approval

Control Flag No

Balance Type Budget

Non-Project Budget BOTTOM-UP

The Levels and Time Phase regions do not apply to bottom-up integrated budgets. Fo

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13. (I) Save


Enter a Budget

15. Navigate to the Budgets window.

• (N) Budgets

16. Find the budget draft.

• Enter the find criteria: − Project Number = XXService − Project Name = XX Service Center − Budget Type = Cost Budget - Needs Approval

• (B) Find Draft

• (B) No (if you receive a message to save changes)

17. Enter the draft budget information as specified in the following table:

Field Value

Version Name Enter a name for the version

Change Reason Leave Blank

Description Leave Blank

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Entry Method Project by GL Period

Resource List Expenditure Category

18. (B) Details

19. Enter the budget lines as specified in the following table:

Resource Alias Amount Type Period 1 Period 2 Period 3 Period 4

Expenses Burdened Cost 2,000.00 2,000.00 2,000.00 2,000.00

Labor Burdened Cost 10,000.00 10,000.00 20,000.00 20,000.00

Chargebacks Burdened Cost 5,000.00 4,000.00 2,000.00 4,000.00

Material Burdened Cost 1,000.00 1,000.00 1,000.00 1,000.00

Your periods will depend on the dates of your project. For example, if your project started in February 2007, then the first four periods listed would be FEB-07, MAR-07, APR-07, and MAY-07.20.

20. (I) Save.

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Generate and View Budget Accounts

21. (M) Tools > Generate Budget Accounting

22. (M) Tools > Review Budget Accounting

23. (T) By Budget Line

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24. (T) By Account

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Create the Budget Baseline

25. Close the Budget Account Details window.

26. Close the Budget Lines window.

27. (B) Submit

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The budget status is now In Progress. The budget is undergoing baseline processing. You can click the Find button on the Budgets window to update the status information for the budget. Note that the budget did not require approval because the project type of your project is not enabled to use Workflow for budget status changes. If the status remains In Process, then see the Prerequisites section of this practice for further instructions.

29. Monitor the baseline processing.

• (M) Tools > Monitor Budget Workflows

• Review the information on the Monitor Activities History page

• (H) Close Window

30. View funds check results.

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• (M) Tools > View Funds Check Results


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Guided Demonstration - Transfer Budget Journal Entries to GL

Run Program to Transfer Journal Entries to Oracle General Ledger

The instructor will transfer the budget accounting to Oracle General Ledger for the entire class.


2. Navigate to the Submit a New Request window.

• (M) View > Requests

• (B) Submit a New Request

3. Select to run a Single Request.

4. (B) OK

5. Select the program PRC: Transfer Journal Entries to GL from the list of values in the Name field and Vision Services for the operating unit.

6. Define the parameters for the program as specified in the following table:

Field Value

Process Category Budget

End Date Five month's from today

Post in General Ledger Yes

General Ledger Batch Name BottomUp

7. (B) OK

8. (B) Submit

9. (B) No in the Decision dialog box

10. Find your request.

• Select the All My Requests option button.

• (B) Find

11. Wait for the programs to finish.

• Use (B) Refresh Data to monitor the progress of the request processing.

The following programs run:

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− PRC: Transfer Journal Entries to GL − Journal Import − Posting: Single Ledger − Subledger Accounting Balances Update

12. When the program is complete, close the Requests window and return to the Navigator.

View Budget Journal Entries

13. Switch your responsibility

• (M) File > Switch Responsibility

• Select General Ledger, Vision Services (USA)

• (B) OK

14. Navigate to the Find Journals window.

• (N) Journals > Enter

15. Find the journal entries.

• Enter the find criteria: − Batch = %BottomUp%

• (B) Find

16. Review the journal entry details.

• Select one of the journal entries.

• (B) Review Journal


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Entering Expenditures

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Practice - Enter an Expenditure Batch

Overview

In this practice, you will enter, submit, and release a timecard expenditure batch.

Assumptions



Tasks

Enter the Batch Information

Enter a timecard expenditure batch for the current week. Enter the header information as specified in the following table:

Field Value

Operating Unit Vision Services

Batch Name XXBATCH

Ending Date This Sunday's Date

Class Timecards

Description Timecards

All Negative Transactions Entered As Unmatched Leave Blank

Reverse Expenditures in a Future Period Option Not Available

Control Totals 40

Control Count 2

Note: For all expenditure items in this batch, use Unscheduled as the Assignment Name and Internal - capital as the Work Type.

Enter the First Expenditure

Enter expenditure items for Amy Marlin as specified in the following table:

Expnd Item Date

Project Number Task Number

Expnd Type Quantity Comment

Today's Date XXCS 1.1 Clerical 10 Review

Tomorrow's Date XXCS 1.2 Design 10 Documentation

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Enter the Second Expenditure

Enter expenditure items for Ann Hamilton as specified in the following table:

Expnd Item Date



Today's Date XXCS 3.0 Supervision 10 Project management

Tomorrow's Date XXCS 3.0 Supervision 10 Project management

Submit and Release the Batch

After you verify your control totals, submit and release the batch.

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Solution - Enter an Expenditure Batch



2. Navigate to the Expenditure Batches window.

• (N) Expenditures > Pre Approved Batches > Enter

3. Enter the batch information as specified in the following table:

Field Value


Batch Name XXBATCH


Class Timecards

Description Timecards



Control Totals 40

Control Count 2

4. (I) Save

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5. (B) Expenditures

Enter the First Expenditure

6. Enter the first expenditure as specified in the following table:

Employee Name Employee Number

Organization Expnd Ending Date

Marlin, Ms. Amy 34 Services-East This Sunday's Date

7. Enter the expenditure items for Amy Marlin as specified in the following table:

Expnd Item Date



Today's Date XXCS 1.1 Clerical 10 Review

Tomorrow's Date XXCS 1.2 Design 10 Documentation

For all expenditure items: − Assignment Name = Unscheduled − Work Type = Internal - capital − UOM = Hours

8. (I) Save

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Enter the Second Expenditure

9. Position your cursor in the row under where you entered Amy Marlin's name.

10. Enter the second expenditure as specified in the following table:



Control Total

Hamilton, Ms. Anne 37 Services-East This Sunday's Date 20

11. (I) Save

12. Enter the expenditure items for Anne Hamilton as specified in the following table:

Expnd Item Date



Today's Date XXCS 3.0 Supervision 10 Project management

Tomorrow's Date XXCS 3.0 Supervision 10 Project management

For all expenditure items: − Assignment Name = Unscheduled − Work Type = Internal-Overhead − UOM = Hours

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13. (I) Save


14. Close the Expenditures window and return to the Expenditure Batches window.

15. (B) Submit

16. (B) Release

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18. Close the Expenditure Batches window and return to the Navigator.

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Practice - Use Expenditure Inquiry

Overview

In this practice, you will use expenditure inquiry to view the cost distribution lines and accounting information for expenditure items.

Assumptions



Tasks

Review Expenditure Items for Your Project

Use Expenditure Inquiry (Project) to review the expenditure items that you charged to your XX Capital Services project. Note that the expenditure items have no cost because you have not run costing programs for your project.

Review Straight Time Costs for Amy Marlin

Use Expenditure Inquiry (All) to perform a second query to review all straight time that Amy Marlin has charged since the beginning of January of 2006. Perform the query for the Vision Services operating unit. Determine the total burdened cost for Amy's time over this period of time.

Note the total project functional burdened cost in the total field at the bottom of the window: _______________

View Accounting for an Expenditure item

View the cost distribution lines, accounting, and T-accounts for one of the expenditure items.

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Solution - Use Expenditure Inquiry

Review Expenditure Items for Your Project


2. Navigate to the Find Project Expenditure Items window

• (N) Expenditures > Expenditure Inquiry > Project

3. Query all expenditure items for your XX Capital Services Project

• Enter the find criteria: − Project Number = XXCS − Project Name = XX Capital Services

• (B) Find

4. Review the expenditure items.

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Note that the expenditure items have no cost because you have not run costing programs for your project.

5. Close the open windows and return to the navigator.

Review Straight Time Costs for Amy Marlin

6. Navigate to the Find Expenditure Items window

• (N) Expenditures > Expenditure Inquiry > All

7. For the Vision Services operating unit, query all straight time labor that Amy Marlin charged since January 2006.

• Enter the header find criteria: − Operating Unit = Vision Services − Expend Typ Class = Straight Time − Item Dates (from) = 01-JAN-2006

• (T) Resource

• Enter resource find criteria: − Employee Number = 34 − Employee Name = Marlin, Ms. Amy

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• (B) Find

8. Review the total labor cost.

• (B) Totals

• Scroll to find the column named Proj Func Burdened Cost.

• Note the total project functional burdened cost in the total field at the bottom of the window: _______________

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View Accounting for an Expenditure item

9. Position your cursor on one of the queried items with an amount in the Project Func Burdened Cost field.

10. (B) Item Details

11. Select Cost Distribution Lines.

12. (B) OK

This selection opens the Cost Distribution Lines window.

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13. Review the information.

14. Close the Cost Distribution Lines window and return to the Expenditure Items window.

15. View subledger accounting information for the same expenditure item.

• Position your cursor on the same expenditure item.

• (M) Tools > View Accounting

• Review the accounting information on the View Expenditure Accounting window.

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16. Review the T-Accounts.

• (B) T Accounts

This button opens the Options window. You can set your T-Accounts options here.

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• (B) T Accounts

• Review the T-Accounts for the expenditure item.


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Guided Demonstration - Enter an Automatically Reversing Batch



2. Navigate to the Expenditure Batches window



Field Value


Batch Name XXBATCH2


Class Miscellaneous Transaction

Description Accruals


Reverse Expenditures in a Future Period Select

Control Totals Leave Blank

Control Count Leave Blank

4. (I) Save

5. (B) Expenditures

Enter the Expenditure

6. Enter the expenditure as specified in the following table:



Leave Blank Leave Blank Services-East This Sunday's Date

7. Enter the expenditure items for Services-East as specified in the following table:

Expnd Item Date



Today's Date Cost Reimbursable 1.1.1 Consulting 1000 Accrual

Tomorrow's Date Cost Reimbursable 2.0 Consulting 1500 Accrual

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For all expenditure items: − Work Type = Commercial Customer-billable − UOM = Currency

8. (I) Save



10. (B) Submit

11. (B) Release

Oracle Project Costing creates the reversing expenditure items when you release the batch.

Review the Reversing Expenditure Items

12. (B) Expenditures

You see two new reversing expenditure items, one for each expenditure item that you entered.

13. Review the accrual date.

• Position your cursor on the first expenditure item.

• (M) Folder > Show Field

• Select Provider Accrual Date.

• (B) OK

• Compare the accrual dates for the original and the reversing expenditure items.


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Implementing Expenditures

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Practice - Define an Expenditure Type

Overview

In this practice, you will define a new expenditure type. Your company maintains a motor pool consisting of trucks that departments can use for deliveries. The motor pool charges other organizations for use of the trucks. This type of cost is a Usage in Oracle Project Costing.

Assumptions



Tasks

Define an Expenditure Type

Define an expenditure type to record motor pool truck usage charges. Use the information as specified in the following table:

Name Expenditure Category

Revenue Category

UOM Rate Required

XXMotor Pool Trucks Chargebacks Other Day Yes

Enter a description and assign the expenditure type an expenditure type class of Usages.

Assign a Tax Classification Code for Billing Purposes

These internal charges are eligible for billing on some time and materials projects in Oracle Project Billing. Assign a tax classification code of Location for the Vision Services operating unit.

Assign a Cost Rate

Assign a cost rate of $250 USD a day for the Vision Services operating unit.

Note: In a future practice, you will create non-labor resources for this expenditure type and assign rate overrides.

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Solution - Define an Expenditure Type

Define an Expenditure Type


2. Navigate to the Expenditure Types window.

• (N) Setup > Expenditures > Expenditure Types

3. Define the expenditure type.

• (T) Classifications

• Enter the basic expenditure type information as specified in the following table:

Name Expenditure Category

Revenue Category

UOM Rate Required

XXMotor Pool Trucks Chargebacks Other Day Yes

• (T) Description, Dates

• Enter the description and date information as specified in the following table:

Description Effective Date From Effective Date To

<Enter a brief description> Today's Date Leave Blank

• Assign an expenditure type class to the new expenditure type as specified in the following table:

Expenditure Type Class Effective Date From Effective Date To

Usages Today's Date Leave Blank

4. (I) Save

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Assign a Cost Rate

5. Assign a cost rate to your expenditure type.

• (B) Cost Rates

• Enter the cost rate information as specified in the following table:

Operating Unit Currency Rate Effective Date From

Effective Date To

Vision Services USD 250 Today's Date Leave Blank

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• (I) Save


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Performing Cost Processing

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Practice - Distribute Costs

Overview

In this practice, you will run the cost distribution program for the XXBATCH expenditure batch that you entered in the practice titled "Enter an Expenditure Batch."

Assumptions



Tasks

Distribute Labor Costs

Submit the concurrent program PRC: Distribute Labor Costs for your XXBATCH expenditure batch. Ensure that you select your expenditure batch and project as program parameters. Review the output report.

Note your Request ID __________________________

Review the Results in Expenditure Inquiry

After the program is complete, query the expenditure items for your project in Expenditure Inquiry and review the cost distribution line information for one of the expenditure items. The distribution program calculates the raw and burdened cost for the four expenditure items.

The status of the cost distribution line is Pending. When the instructor runs the program PRC: Generate Cost Accounting Events, the program will derive the default credit account for the cost distribution line.

Note: The instructor will run the programs PRC: Generate Cost Accounting Events and PRC: Create Accounting for the entire class in the next guided demonstration.

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Solution - Distribute Costs

Distribute Labor Costs






4. (B) OK

5. Select the program PRC: Distribute Labor Costs from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Expenditure Batch XXBATCH

Project Number XXCS

7. (B) OK

8. (B) Submit

• Note your Request ID __________________________

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• Select the Specific Requests option button.

• Enter your request ID in the Request ID field.

• (B) Find

11. Wait for the program to finish. When the program is complete, select the program.

• Use (B) Refresh Data to monitor the progress of the request processing. When the Phase shows Completed, open the output report.

12. Review the output report.

• (B) View Output

13. Close the output page and the Requests window.




15. Query all expenditure items for your XX Capital Services Project.


• (B) Find


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The distribution program calculates the raw and burdened cost for the four expenditure items.

17. Review cost distribution line information.

• Position your cursor on one of the queried items with an amount in the Project Func Burdened Cost field.

• (B) Item Details

• Select Cost Distribution Lines.

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• (B) OK

• Review the cost distribution line information.

The status of the cost distribution line is Pending. When the instructor runs the program PRC: Generate Cost Accounting Events, the program will derive the default credit account for the cost distribution line.


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Guided Demonstration - Create Accounting for Costs

Run Programs to Create Accounting for Labor Costs

The instructor will submit a streamline program to create accounting for the entire class.






4. (B) OK

5. Select the program PRC: Submit Interface Streamline Processes from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Streamline Option XL: Interface Labor Costs To GL

7. (B) OK

8. (B) Submit




• (B) Find



The following programs run during streamline processing: − PRC: Submit Interface Streamline Processes − PRC: Generate Cost Accounting Events

− Process Category= Labor Costs

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− PRC: Create Accounting − Process Category= Labor Costs

− Accounting Program − Journal Import − Posting: Single Ledger − Subledger Accounting Balances Update

12. When the streamline program is complete, close the Requests window and return to the Navigator.




14. Query all expenditure items for the class.

• Enter the find criteria: − Operating Unit = Vision Services − Expenditure Type Class = Straight Time − Item Dates (from) = Date for the first day of this class

• (B) Find

• (B) Yes for the Decision message


• Position your cursor on one of the queried items.



• (B) OK

• Review the cost distribution line information.

The status of the cost distribution line is Accepted -- Final Accounted in Oracle Subledger Accounting.

16. Close the Cost Distribution Lines window

17. Review the final subledger accounts.

• Position your cursor on the same expenditure item.

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• (M) Tools > View Accounting

• Review the accounting information on the View Expenditure Accounting window.


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Accounting for Costs

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Guided Demonstration - Define a Lookup Set

Define a Lookup Set


2. Navigate to the AutoAccounting Lookup Sets window.

• (N) Setup > AutoAccounting > Lookup Sets

3. Enter lookup set header information as specified in the following table:

Field Value

Name XXExpCat/Indirect Cost Account

Description Uses expenditure category to look up indirect cost account values.

4. Enter Segment Value Lookups as specified in the following table:

Intermediate Value Segment Value

Chargebacks 7750

Expenses 7699

Labor 7580

Other Expenses 7740

Overhead 7740

Travel 7699

Note: Lists of values are not available when you define lookup sets.

You can map multiple intermediate values to the same segment value. This option enables you to capture more detail in Oracle Project Costing than you need in Oracle Subledger Accounting or Oracle General Ledger.

5. (I) Save

6. Close the AutoAccounting Lookup Sets window. Fo

r Ins

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Guided Demonstration - Define an AutoAccounting Rule

Define an AutoAccounting Rule


2. Navigate to the AutoAccounting Rule window.

• (N) Setup > AutoAccounting > Rules

3. Define a rule using the lookup set you created in the previous demonstration.

• Enter the values as specified in the following table:

Field Value

Rule Name XX Indirect Cost Account Rule

Description Derives the default debit account for the indirect cost account based on expenditure category.

Intermediate Value: Source Parameter

Intermediate Value: Value Expenditure Category

Segment Value: Source Lookup Set

Segment Value: Lookup Set XXExpCat/Indirect Cost Account

• Optionally, use the Lookup Set button to review the lookup set values.

4. (I) Save

5. Close the AutoAccounting Rule window.

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Practice - Define an AutoAccounting Rule

Overview

In this practice, you will define a rule for use in AutoAccounting. Your company uses the expenditure organization associated with an expenditure item to determine what department to charge. You will define an AutoAccounting rule for this business scenario.

Assumptions



Tasks


Define a rule for AutoAccounting that uses the expenditure organization to determine the account value. Name your rule XX Exp Org to Department Rule.

Your implementation team previously defined a lookup set that maps organizations to accounts. Use the lookup set Organization to Department Value in your rule. Review the lookup set as you define the rule.

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Solution - Define an AutoAccounting Rule



2. Navigate to the AutoAccounting Rule window.

• (N) Setup > AutoAccounting > Rules

3. Enter the values as specified in the following table:

Field Value

Name XX Exp Org to Department Rule

Description Enter a brief description

Intermediate Value: Source Parameter

Intermediate Value: Value Expenditure Organization

Segment Value: Source Lookup Set

Segment Value: Lookup Set Organization to Department Value

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4. (I) Save

5. Review the lookup set.

• (B) Lookup Set

• Review the lookup set values.


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Guided Demonstration - Assign AutoAccounting Rules

Assign AutoAccounting Rules


2. Navigate to the Assign AutoAccounting Rules window.

• (N) Setup > AutoAccounting > Assign Rules

3. Find the AutoAccounting function.

• Select Labor Cost Account in the Name field.

• (B) Find

4. In the Function Transactions region, scroll down and select the function transaction Indirect, All.

IMPORTANT: For this demonstration, do not enable the function transaction. Oracle Project Costing does not use disabled function transactions during processing. Caution students not to modify AutoAccounting rule assignments during class. Modifying AutoAccounting can affect the processing of future demonstrations and practices.

5. With Indirect, All selected, enter the Segment Rule Pairings as specified in the following table:

Number Segment Name Rule Name

0 Services Company Company Default Rule

1 Services Department XX Exp Org to Department Rule

2 Services Account Exp Type to Indirect Cost Account

3 Services Product Product Default Rule

• Optionally, select the Rule button to review each rule.

6. (I) Save

7. Close the Assign AutoAccounting Rules window and return to the Navigator.

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Implementing Non-Labor Costing

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Practice - Define Non-Labor Resources

Overview

In this practice, you will define a non-labor resource. In a previous practice titled "Define an Expenditure Type," you defined an expenditure type named XXMotor Pool Trucks. You must now define non-labor resources that represent the two types of delivery trucks that the motor pool maintains for other departments to use. For each non-labor resource, you will specify the owning organization. You will enter a cost rate override for one of the non-labor resources.

Assumptions



Tasks

Enter a Non-Labor Resource for Small Trucks

Define a non-labor resource named XXSmall Truck to select when a department is charged for use of a small truck from the motor pool. Associate it with the XXMotor Pool Trucks expenditure type that you defined in a previous practice. Assign the non-labor resource to the Shared Services organization (motor pool is part of this organization).

Small trucks cost less to operate and maintain, so the motor pool does not charge other organizations as much to use them. For the organization Vision Services, enter a cost rate override of $100 USD a day for the remainder of this year and $125 USD a day for next year.

Enter a Non-Labor Resource for Large Trucks

Define a non-labor resource named XXLarge Truck to select e when a department is charged for use of a large truck from the motor pool. Associate it with the XXMotor Pool Trucks expenditure type that you defined in a previous practice. Assign the non-labor resource to the Shared Services organization (motor pool is part of this organization).

Do not enter a cost rate override. Instead, Oracle Project Costing uses the cost rate of $250 USD a day that you defined for the expenditure type.

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Solution - Define Non-Labor Resources

Enter a Non-Labor Resource for Small Trucks


2. Navigate to the Non-Labor Resources window.

• (N) Setup > Expenditures > Non-Labor Resources

3. Enter Non-Labor Resource information as specified in the following table:

Field Value

Name XXSmall Truck


Expenditure Type XXMotor Pool Trucks

Equipment Resource Class Leave Blank

Effective Date From Today's Date

Effective Date To Leave Blank

4. With your new non-labor resource selected, enter an owning organization as specified in the following table:

Name Effective Date From Effective Date To

Shared Services Today's Date Leave Blank

5. (I) Save

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6. Enter cost rate override for Shared Services.

• Select Shared Services.

• (B) Cost Rates

• Enter cost rate override information for the remainder of this year as specified in the following table:

Field Value


Currency USD (View Only)

Rate 100

UOM Day (View Only)


Effective Date To 31-DEC of the current year

• (I) Save

• (I) New

• Enter cost rate override information for next year as specified in the following table:

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Field Value


Currency USD (View Only)

Rate 125

UOM Day (View Only)

Effective Date From 01-JAN of next year

Effective Date To 31-DEC of next year

• (I) Save

7. Close the Cost Rate Overrides window and return to the Non-Labor Resources window.

Enter a Non-Labor Resource for Large Trucks

8. Place your cursor in the empty row below where you defined the XXSmall Truck non-labor resource.

9. Enter Non-Labor Resource information as specified in the following table:

Field Value

Name XXLarge Truck


Expenditure Type XXMotor Pool Trucks

Equipment Resource Class Leave Blank



10. With your new non-labor resource selected, enter an owning organization as specified in the following table:

Name Effective Date From Effective Date To

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Shared Services Today's Date Leave Blank

11. (I) Save

Note: Do not enter a cost rate override. Instead, Oracle Project Costing uses the cost rate of $250 USD a day that you defined for the expenditure type.

12. Close the Non-Labor Resources window and return to the Navigator.

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Practice - Test Your Non-Labor Resources

Overview

In this practice, you will test the non-labor resources that you defined in a previous practice. You will:

• Enter, submit, and release a usage expenditure batch.

• Run the cost distribution program for the batch.

• Verify the results in Expenditure Inquiry.

Your instructor can help you troubleshoot any issues that you encounter so that you can update your setup and retest.

Assumptions



Tasks

Enter and Process a Test Expenditure Batch

To validate that your setup is correct, you need to test the non-labor resources that you created in the previous practice. First, enter an expenditure batch for the current week and name it XXTEST. Select the Usages class.

Enter two expenditures for Amy Marlin as specified in the following tables:

Expnd Item Date

Project Number

Task Number

Expnd Type Non-Labor Resource

Non-Labor Org

Today's Date XXCS 3.0 XXMotor Pool XXLarge Truck

Shared Services

Today's Date XXCS 3.0 XXMotor Pool XXSmall Truck

Shared Services

Work Type UOM Quantity Comment

Internal - capital Day 5 Enter a brief comment


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Next, submit and release the batch. Run the program PRC: Distribute Usage and Miscellaneous Costs to distribute the expenditure items. Ensure that you specify your expenditure batch and project in the program parameters. Review the output report. If the report contains exceptions, then research the issues, fix them, and rerun the distribution process to test the fix. If you encounter missing cost rates exception, then verify that the cost rate is set up properly on the XXMotor Pool expenditure type.

Review the Results

Query the expenditure items in Expenditure Inquiry and verify that they are cost distributed. Use folder tools to display the fields that show the raw cost rate and project functional raw costs to validate the cost rates for the small and large trucks non-labor resources.

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Solution - Test Your Non-Labor Resources

Enter and Process a Test Expenditure Batch





Field Value


Batch Name XXTEST


Class Usages

Description Usages





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5. (B) Expenditures

6. Enter the expenditure information as specified in the following table:



Marlin, Ms. Amy 34 Services-East This Sunday's Date

7. Enter the expenditure items for Amy Marlin as specified in the following tables:

Expnd Item Date

Project Number

Task Number

Expnd Type Non-Labor Resource

Non-Labor Org

Today's Date XXCS 3.0 XXMotor Pool XXLarge Truck

Shared Services

Today's Date XXCS 3.0 XXMotor Pool XXSmall Truck

Shared Services




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10. (B) Submit

11. (B) Release






15. (B) OK

16. Select the program PRC: Distribute Usage and Miscellaneous Costs from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Expenditure Batch XXTEST

Project Number XXCS

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18. (B) OK

19. (B) Submit






• (B) Find




• (B) View Output

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If the report contains exceptions, then research the issues, fix them, and rerun the distribution process to test the fix. If you encounter missing cost rates exception, then verify that the cost rate is set up properly on the XXMotor Pool expenditure type.






27. Query the expenditure items from the XXTEST expenditure batch for task 3.0 on your project.

• Enter the header find criteria:: − Project Number = XXCS − Project Name = XX Capital Services − Task Number = 3.0 − Task Name = Project Management

• (T) Expenditure

• Enter expenditure find criteria: − Expenditure Batch = XXTEST

• (B) Find

28. Show the raw cost rate field.

• Place your cursor in the Quantity column.


• Select Raw Cost Rate.

• (B) OK

29. Show the project functional raw cost field.

• Place your cursor in the Raw Cost Rate column.


• Select Project Functional Raw Cost.

• (B) OK

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30. Drag the Non-Labor Resource column to the position next to the Project Functional Raw Cost column.

31. Review the raw cost rates.


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Implementing Labor Costing

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Practice - Define a Rate Schedule

Overview

In this practice, you will define a job cost rate schedule for Vision Services. Your company uses job-based cost rates to calculate the cost of straight time labor charged to projects. You maintain a job-based cost rate schedule in Oracle Project Costing to use in your company's organization labor costing rules.

Assumptions



Tasks

Define a Cost Rate Schedule by Job

Define a job-based cost rate schedule. Enter the header information as specified in the following table:

Field Value



Schedule XXCost Rate by Job


Currency USD

Share Across Operating Units Leave check box disabled

After you define the header information, select the Job tab and enter the job cost rate information. Select the Vision Corporation job group and then enter jobs and rates as specified in the following table:

Job UOM Rate Effective Date From

Effective Date To

CON600.Consultant Hours 95 Today's Date Leave Blank

SMR400.SENIOR MANAGER Hours 105 Today's Date Leave Blank

STA700.Staff Administrator Hours 88.5 Today's Date Leave Blank

TRN500.Trainer Hours 97.75 Today's Date Leave Blank

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Solution - Define a Rate Schedule

Define a Cost Rate Schedule by Job


2. Navigate to the Rate Schedules window.

• (N) Setup > Expenditures > Rate Schedules

3. Enter the rate schedule header information as specified in the following table:

Field Value



Schedule XXCost Rate by Job


Currency USD

Share Across Operating Units Leave check box disabled

4. (T) Job

5. Enter the job rate information.

• Select Vision Corporation as the Job Group.

• Enter the jobs and rates as specified in the following table:

Job UOM Rate Effective Date From

Effective Date To

CON600.Consultant Hours 95 Today's Date Leave Blank

SMR400.SENIOR MANAGER Hours 105 Today's Date Leave Blank

STA700.Staff Administrator Hours 88.5 Today's Date Leave Blank

TRN500.Trainer Hours 97.75 Today's Date Leave Blank

• (I) Save

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6. Close the Rate Schedules window and return to the Navigator.

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Guided Demonstration - Define an Organization Labor Costing Rule

Define an Organization Labor Costing Rule


2. Navigate to the Organization Labor Costing Rules window.

• (N) Setup > Costing > Labor > Organization Labor Costing Rules

3. Enter the organization labor costing rules for Services-East as specified in the following table:

Field Value



Labor Costing Rule Compensation

Cost Rate Schedule XXCost Rate by Job (select one of the student's schedules from a previous practice)

Default Job Schedule Bill Rate by Job

Effective Date From One year from today


Note: Enter an effective start date of one year from today. This organization labor costing rule is for demonstrations purposes only.

4. (I) Save

5. Close the Organization Labor Costing Rules window and return to the navigator.

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Guided Demonstration - Define a Labor Costing Override

Define a Labor Costing Override


2. Navigate to the Labor Costing Overrides window.

• (N) Setup > Costing > Labor > Labor Costing Overrides

3. Find the employee.

• Enter the find criteria: − Employee Name = Cagliastro, Ms. Joanne Lisa (Jo) − Employee Number = 10 − Overrides for Operating Unit = Vision Services

• (B) Find

4. Enter the labor cost override.

• Use the values as specified in the following table:

Field Value

Costing Rule Exempt

Override Type Rate

Costing Schedule Leave Blank

Rate 122.45

Currency CAD

Rate Type Corporate

Rate Date Expenditure Item Date

Exchange Rate Leave Blank



• (I) Save

5. Close the Labor Costing Overrides window and return to the Navigator.

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Implementing Burden Costing

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Practice - Define a Burden Structure

Overview

In this practice, you will define an additive burden structure. You will set up the burden structure to apply different burden costs to labor and to expense report raw costs.

Assumptions



Tasks

Define the Burden Structure Header Information

Your company applies fringe, overhead, and general and administrative burden to various types of costs. The finance department always uses an additive approach to calculate the burden. Define the header information for a new additive burden structure and name it XXLabor and Expenses. Note that your company does not want users to use this structure for overrides.

Enter the Labor Cost Base

The finance department wants to apply fringe to labor costs to account for benefits and overhead to account for human capital management administrative support. Define a labor cost base that applies both types of burden costs to the following expenditure types:

− Administrative − Clerical − Design − Professional − Supervision

Enter the Expenses Cost Base

The finance department also wants to apply general and administrative burden to expense report costs to account for the cost of using an outside travel agency and overhead to account for managing the expense reports. Define an expenses cost base that applies both types of burden costs to the following expenditure types:

− Airfare − Car Rental − Hotel − Meals − Mileage − Telephone

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Solution - Define a Burden Structure

Define the Burden Structure Header Information


2. Navigate to the Labor Costing Overrides window.

• (N) Setup > Costing > Burden > Structures

3. Enter the header information as specified in the following table:

Field Value

Structure XXLabor and Expenses

Effective From Today's Date

Effective To Leave Blank


Structure Type Additive

Structure Usage in Schedule Overrides - Allowed No

Structure Usage in Schedule Overrides - Default No

4. (I) Save

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Enter the Labor Cost Base

5. Select Labor from the list of values in the Cost Base field.

6. Enter the cost code for this cost base as specified in the following table:

Burden Cost Code Precedence (View Only)

Fringe 1

Overhead 1

7. Add the following expenditure types to this cost base: − Administrative − Clerical − Design − Professional − Supervision

8. (I) Save

Enter the Expenses Cost Base

9. Position your cursor in the empty row below Labor in the Cost Base Assignment region.

10. Select Expenses from the list of values in the Cost Base field.

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11. Enter the cost codes for this cost base as specified in the following table:

Burden Cost Code Precedence (View Only)

G&A 1

Overhead 1

12. Add the following expenditure types to this cost base: − Airfare − Car Rental − Hotel − Meals − Mileage − Telephone

13. (I) Save

14. Close Burden Structures window and return to the Navigator.

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Practice - Define a Burden Schedule

Overview

In this practice, you will define a provisional burden schedule and specify multipliers for each type of burden cost. You will assign the XXLabor and Expenses burden structure that you created in the previous practice to the schedule.

Assumptions



Tasks

Define the Burden Schedule Header Information

You need to define a burden schedule to specify the burden multipliers for the cost codes on your XXLabor and Expenses burden structure. The finance department does not have the final multipliers at this time, so you must create a provisional burden schedule that will enable you to specify the actual multipliers when they are available.

Define the header information for the provisional burden schedule and name it XXInternal Costing. Use the organization hierarchy information as specified in the following table:

Field Value

Hierarchy Global

Version 1

Start Org Vision Corporation

Enter the Version Information

Create the initial version of the schedule. Name the first version and identify the first day of next month as the start date. You do not have an end date for this version at this time.

Enter the Multipliers and Compile the Version

Enter the multipliers for each burden cost code. First enter the multipliers for Vision Corporation, the start organization that you specified for the hierarchy. Costs for operating your Services-East organization are higher than in other organizations, so the finance department has provided you with a separate set of provisional multipliers for Services-East. Enter the multipliers as specified in the following table:

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Organization Burden Cost Code Multiplier

Vision Corporation Fringe .35

Vision Corporation Overhead .155

Vision Corporation G&A .10

Services-East Fringe .55

Services-East Overhead .16

Services-East G&A .15

When you are finished, save and compile the new burden schedule version.

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Solution - Define a Burden Schedule

Define the Burden Schedule Header Information


2. Navigate to the Burden Schedules window.

• (N) Setup > Costing > Burden > Schedules

3. Enter the header information

Field Value

Name XXInternal Costing


Structure XXLabor and Expenses

Effective From Today's Date

Effective To Leave Blank

Type Provisional

Hierarchy Global

Version 1


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4. (I) Save

Enter the Version Information

5. Position your cursor in the Name field in the Versions region (above the label Name) and enter version information as specified in the following table:

Field Value

Name Enter a version name

Start Date First day of next month

End Date Leave Blank

Structure (view only) XXLabor and Expenses

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Enter the Multipliers and Compile the Version

7. Enter the multipliers in the Multipliers region as specified in the following table:

Organization Burden Cost Code Multiplier

Vision Corporation Fringe .35

Vision Corporation Overhead .155

Vision Corporation G&A .1

Services-East Fringe .55

Services-East Overhead .16

Services-East G&A .15

8. (I) Save Fo

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9. (B) Compile

When you select the Compile button, Oracle Project Costing submits the concurrent program Compile Burden Schedule Revision.

10. Close the Burden Schedules window and return to the Navigator.

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Practice - Distribute Total Burdened Costs

Overview

In this practice, you will run the distribution program to distribute total burdened costs for your XX Capital Services project. After the program completes, you will review the total burdened accounting and research how Oracle Project Costing calculated the costs.

Assumptions



Tasks

Distribute Total Burdened Costs

Submit the concurrent program PRC: Total Burdened Cost for your XX Capital Services project. Ensure that you select your project as a program parameter. Review the output report.

1. Note your Request ID __________________________


After the program is complete, query the expenditure items for your project in Expenditure Inquiry and review the cost distribution line information for one of the expenditure items. The distribution program determines the default total burdened cost accounting for the expenditure items.

Note the following amounts: − Raw cost amount: − Burdened cost amount:

Note the following information about the expenditure item: − Project number: − Task number: − Expenditure type: − Expenditure item date: − Expenditure organization:

Research How the Total Burdened Amount was Calculated

Select one of the expenditure items on your XX Capital Services and research how Oracle Project Costing calculated the total burdened costs. Use the View Burdened Costs window to assist your research. Answer the following questions:

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1) What is the name of the burden schedule that Oracle Project Costing used to calculate the burden amount?

2) Describe how Oracle Project Costing calculated the total burdened cost for the expenditure item (cost codes, multipliers, calculations)?

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Solution - Distribute Total Burdened Costs







4. (B) OK

5. Select the program PRC: Distribute Total Burdened Cost from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Project Number XXCS

7. (B) OK

8. (B) Submit




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• (B) Find




• (B) View Output





15. Query all expenditure items for your XX Capital Services Project.


• (B) Find


• Position your cursor on one of the queried items.



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• (B) OK

• Review the cost distribution line information for the burdened debit and the burdened credit.

17. Note the following amounts: − Raw cost amount: − Burdened cost amount:

18. Close the Cost Distribution Lines window and return to the Project Expenditure Items window.

19. Note the following information about the expenditure item: − Project number: − Task number: − Expenditure type: − Expenditure item date: − Expenditure organization:


Research How the Total Burdened Amount was Calculated

21. Navigate to the View Burdened Costs window.

• (N) Setup > Costing > Burdened > View

22. View the burdened costs.

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• Enter information for your expenditure item (or use the data from the screen shot and change the date to today’s date).

• (B) Burden

• Select the Costing option button.

• Answer the following questions:

1) What is the name of the burden schedule that Oracle Project Costing used to calculate the burden amount?

2) Describe how Oracle Project Costing calculated the total burdened cost for the expenditure item (cost codes, multipliers, calculations)?

23. Close the View Burdened Costs window and return to the Navigator. Fo

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Performing Cost Adjustments

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Practice - Perform a Split and a Transfer

Overview

In this practice, you will split an expenditure item on your project into two expenditure items and transfer one of the new expenditure items to a different task. You will also run the cost distribution program for your project to distribute the adjustment. Finally, you will run an adjustment activity report for your project.

Assumptions



Tasks

Perform a Split and a Transfer

Amy Marlin has informed you that she incorrectly charged 10 hours of clerical work for the week to task 1.1. Amy should have charged 6 hours of the clerical work to task 2.1 and 4 hours to task 1.1. Adjust the expenditure items on your XX Capital Services project accordingly.

First, change the comment for the expenditure item to indicate that the Amy's supervisor, Donald Gray, has approved the transfer. Next, split the expenditure item for 10 hours of Amy's clerical work on task 1.1 into expenditure items of 6 and 4 hours. When you split the expenditure items, both should remain capitalizable. Finally, transfer 6 hours to task 2.1.

Cost Distribute the Adjusted Expenditure Items

Submit the concurrent program PRC: Distribute Labor Costs for your project to distribute the adjusted expenditure items. Review the output report.


Run an Adjustment Activity Report

Donald Gray has requested an audit of all adjustment activity on the XX Capital Services project. Run the AUD: Project Expenditure Adjustment Activity report to review all adjustment activity.

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Solution - Perform a Split and a Transfer

Perform a Split and a Transfer


2. Navigate to the Find Project Expenditure Items window.


3. Query Amy Marlin's task 1.1 expenditure item for your XX Capital Services project.

• Enter the header find criteria:: − Project Number = XXCS − Project Name = XX Capital Services − Task Number = 1.1 − Task Name = Design Development

• (T) Resource

• Enter resource find criteria: − Employee Number = 34 − Employee Name = Marlin, Ms. Amy

• (B) Find

4. Review the results of the query.

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You see the expenditure item for 10 hours of clerical labor from the batch you entered in a previous practice.

5. Position your cursor on the expenditure item.

6. Change the comment to note the approval for the adjustment.

• (M) Tools > Change Comment

• After the existing comment, enter a comment such as: Transfer of 6 hours to task 2.1 approved by Donald Gray.

• (B) OK

7. Split the expenditure item.

• (M) Tools > Split

• Enter the split quantities as specified in the following table:

Split Quantity Capitalizable

6 Yes

4 Yes

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• (B) OK

• (B) Yes in the Decision dialog box

8. Review the results. You will see three new expenditure items: − A reversing item of -10 hours − A new item of 6 hours − A new item of 4 hours

9. Position your cursor on the expenditure item with a quantity of 6 hours.

10. Transfer the expenditure item.

• (M) Tools > Transfer 1

• Enter the transfer information as specified in the following table:

Field Value

Project Number XXCS

Name XX Capital Services

Task Number 2.1

Name Framing

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• (B) OK


• (B) OK in the Note dialog box


11. Review the results. You will see one new expenditure item for task 1.1: − A reversing item of -6 hours for task 1.1

In addition, the transfer created a new item of 6 hours for task 2.1. Because the original query was for task 1.1, you do not see the new item for task 2.1. Optionally, you can revise the query criteria to see all expenditure items for your project.

Cost Distribute the Adjusted Expenditure Items


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14. (B) OK

15. Select the program PRC: Distribute Labor Costs from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Project Number XXCS

17. (B) OK

18. (B) Submit






• (B) Find


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• (B) View Output

23. Close the output page.

Run an Adjustment Activity Report

24. (B) Submit a New Request


26. (B) OK

27. Select the program AUD: Project Expenditure Adjustment Activity from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Project Number XXCS

29. (B) OK

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30. (B) Submit




• (B) Find Requests



• (B) Find




• (B) View Output

35. Close the output page.

36. Close the open windows and return to the Navigator. Fo

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Practice - Correct an Approved Expenditure Item

Overview

In this practice, you will correct an approved expenditure item that Anne Hamilton charged to an incorrect expenditure type.

Assumptions



Tasks

After reviewing her timecards, Anne Hamilton realizes that she incorrectly charged 10 hours of her time to your XX Capital Services project as Supervision. Anne has asked you to change the expenditure type for the timecard with the earliest date for the week from Supervision to Sales.


Enter a timecard batch for the current week so that you can reverse the incorrect expenditure item and enter a new corrected expenditure item. Name the batch XXCORRECTION.

Find and Reverse an Expenditure Item

Enter an expenditure for Anne Hamilton and then select the Reverse Original... button to find and reverse the incorrect expenditure item. Reverse the Supervision expenditure item with the earliest date for the current week that Ann charged to your project.

Enter a Corrected Expenditure Item

Enter a new corrected expenditure item as specified in the following tables:

Expnd Item Date


Expnd Type Assignment Name

Same date as the reversing item

XXCS 3.0 Sales Unscheduled


Internal-Overhead Hours 10 Sales meeting


Submit and release the batch.

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Solution - Correct an Approved Expenditure Item






Field Value


Batch Name XXCORRECTION


Class Timecards






4. (I) Save

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5. (B) Expenditures

Find and Reverse an Expenditure Item




Control Total

Hamilton, Ms. Anne 37 Services-East This Sunday's Date Leave Blank

7. (I) Save

8. (B) Reverse Original

9. Find and select the expenditure item to reverse:

• Enter the find criteria: − Employee = Hamilton, Ms. Anne (view only) − Org = Services-East (view only) − Project Number = XXCS

• (B) Find

• Select the Supervision expenditure item with the earliest expenditure item date.

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Note: Hold down the Ctrl key on your keyboard and left-click the expenditure item to select it.

10. (B) Reverse 1

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Oracle Project Costing automatically creates the reversing expenditure item.

Enter a Corrected Expenditure Item

11. Place your cursor in the first empty row after the reversing expenditure item.

12. Enter a new corrected expenditure item as specified in the following tables:

Expnd Item Date


Expnd Type Assignment Name

Same date as the reversing item

XXCS 3.0 Sales Unscheduled


Internal-Overhead Hours 10 Sales meeting

13. (I) Save



15. (B) Submit

16. (B) Release

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Integration with Oracle Purchasing and Oracle Payables

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Guided Demonstration - Review Committed Costs

Prerequisite

Run the “PRC: Update Project Summary Amounts for a Single Project” program for the cost reimbursable project.

Review Committed Costs


2. Navigate to the Find Project Status window.

• (N) Project Status Inquiry > Project Status Inquiry

3. Find the Cost Reimbursable project.

• Enter the find criteria: − Operating Unit = Vision Services − Number = Cost Reimbursable − Name = Cost Reimbursable

• (B) Find

4. View the amount in the Commit Amt column.

5. View the details of the commitments

• (B) Commitments

This project has Supplier Invoice, Purchase Orders, and Requisition commitments.

• Review the document number related to each commitment.

• Review whether the each commitment is related to an approved document or not.


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Practice - Enter a Project-Related Requisition

Overview

In this practice, you will create a project-related requisition in Oracle iProcurement and charge it to your XX Capital Services project.

Assumptions



• If the student is not using the SERVICES User ID, then the instructor must ensure that each employee associated with a User ID is assigned a position in Oracle HRMS and that the position has adequate signing authority in Oracle Purchasing.

Tasks

Enter and Submit a Requisition in Oracle iProcurement

Your project manager has asked you to order 10 coffee makers for the project offices. You can charge the coffee makers to task 1.2 of the XX Capital Services project.

Enter and submit a non-catalog requisition in Oracle iProcurement. Use the responsibility iProcurement, Vision Services (USA). Enter the request information as specified on the following table:

Field Value

Item Type Goods billed by quantity

Item Description Coffee makers for project office

Category MISC.MISC

Quantity 10

Unit of Measure Each

Unit Price 35.99

Currency USD

RFQ Required No

Negotiated No

Contract Number Leave Blank

New Supplier No

Supplier Name Consolidated Supplies

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Site HOUSTON

Contact Name Fuller, Ernie

Phone 713 678-4553

Supplier Item Leave Blank

During checkout, charge the project as specified in the following table:

Field Value

Project XXCS

Task 1.2

Expenditure Type Supplies

Expenditure Org Services-East

Expenditure Item Date Today's Date

Be sure to enter a brief justification and a message to the buyer. Your requisition does not require any approvals. Submit your requisition.

Note your requisition number: ________________________________

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Solution - Enter a Project-Related Requisition

Enter and Submit a Requisition in Oracle iProcurement

1. Responsibility = iProcurement, Vision Services (USA)

2. Enter a non-catalog request.

• (T) Shop

• (ST) Non-Catalog Request

• Enter the request information as specified on the following table:

Field Value

Item Type Goods billed by quantity

Item Description Coffee makers for project office

Category MISC.MISC

Quantity 10

Unit of Measure Each

Unit Price 35.99

Currency USD

RFQ Required No

Negotiated No

Contract Number Leave Blank

New Supplier No

Supplier Name Consolidated Supplies

Site HOUSTON

Contact Name Fuller, Ernie

Phone 713 678-4553

Supplier Item Leave Blank Fo

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• (B) Add to Cart

3. (B) View Cart and Checkout

4. (B) Checkout

5. Revise the project information in the Billing region as specified in the following table:

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Field Value

Project XXCS

Task 1.2

Expenditure Type Supplies



6. (B) Next

7. Enter a justification and a note to the buyer.

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Note: Your requisition does not require any approvals.

8. (B) Next

9. Review and submit the requisition.

• (H) Show

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• (B) Submit

• Note your requisition number: ________________________________

10. (H) Close Window

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Practice - AutoCreate a Project-Related Purchase Order

Overview

In this practice, you will AutoCreate a purchase order in Oracle Purchasing using the requisition that you submitted in the previous practice. You will also view the purchase order as a commitment in Project Status Inquiry.

Assumptions



• If the student is not using the SERVICES User ID, then the instructor must ensure that the employee associated with the student's User IDs is set up as a Buyer in Oracle Purchasing and that the employee's position has adequate signing authority.

• IMPORTANT: The instructor must set the current reporting period for Vision Services operating unit to the period for the current week before students update summary amounts:

• Responsibility = Projects, Vision Services (USA)

• (N) Setup > System > PA Periods

• (B) Set Reporting Period

• Select the period for the current week.

• (B) OK

• (I) Save

Tasks

AutoCreate a Purchase Order

The project manager of the XX Capital Services project has asked you to create a purchase order for the coffee makers. In Oracle Purchasing, use your requisition from the previous practice to AutoCreate a new purchase order. Use the responsibility Purchasing, Vision Services (USA).

Record your new document number ______________________

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Review and Approve the Purchase Order

After you AutoCreate the new purchase order, review the project charging instructions on the Project tab of the Distributions window (accessed from the Shipments window). You entered this project information on the requisition and Oracle Purchasing copied it to the purchase order.

When you are ready, approve the purchase order. Verify that the status of the purchase order is Approved.

View the Commitment in Project Status Inquiry

Switch your responsibility to Projects, Vision Services (USA) to view the commitment against your project. First run the program PRC: Update Project Summary Amounts for a Single Project for your XX Capital Services project.


Use Project Status Inquiry to review the commitment details.

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Solution - AutoCreate a Project-Related Purchase Order

AutoCreate a Purchase Order

1. Responsibility = Purchasing, Vision Services (USA)

2. Navigate to the Find Requisition Lines window.

• (N) AutoCreate

3. Find the line from your requisition.

• (B) Clear

• Enter the following find criteria: − Operating Unit = Vision Services − Approved = Yes − Requisition = Your requisition number from the previous practice

• (B) Find

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4. Enable the check box next to the line for your requisition.

5. (B) Automatic

6. Review the information on the New Document window. Accept the default values.

7. (B) Create

8. Record your new document number ______________________

Review and Approve the Purchase Order

9. Review the purchase order header information.

10. Review the project-related distribution line.

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• (B) Shipments

• (B) Distributions

• (T) Project

Note: You entered this project information on the requisition and Oracle Purchasing copied it to the purchase order.

11. Close the Distributions and the Shipments windows.

12. (B) Approve

13. Enable the Submit for Approval option. Fo

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14. (B) OK

15. Verify that the status of the purchase order is now Approved.

16. Close the AutoCreate for Purchase Orders window and return to the Navigator.

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View the Commitment in Project Status Inquiry

17. Switch your responsibility.


• Select Projects, Vision Services (USA).

• (B) OK





20. (B) OK

21. Select the program PRC: Update Project Summary Amounts for a Single Project from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Project Number XXCS

Through Date Leave Blank

Summarize Cost Yes

Expenditure Type Class Leave Blank

Summarize Revenue Yes

Summarize Budgets Yes

Budget Type Leave Blank

Summarize Commitments Yes

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23. (B) OK

24. (B) Submit






• (B) Find




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30. Navigate to the Find Project Status window.

• (N) Project Status Inquiry > Project Status Inquiry

31. Find the XX Capital Services project.

• Enter the find criteria: − Operating Unit = Vision Services − Number = XXCS − Name = XX Capital Services

• (B) Find

32. View the amount in the Commit Amt column.

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33. View the details of the commitments

• (B) Commitments

• (B) Find


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Practice - Create a Project-Related Supplier Invoice

Overview

In this practice, you will create an Oracle Payables supplier invoice and match it to the purchase order that you created in the previous practice. After you review the invoice distributions, you will validate the invoice and create final subledger accounting for it.

Assumptions



• IMPORTANT: The instructor must verify that the current AP period is open:

• Responsibility = Payables, Vision Services (USA)

• (N) Setup > Calendar > Accounting > Accounting Periods

• If necessary, open the period for the current month.

Match the Supplier Invoice to a Purchase Order

You received the invoice for the coffee makers that you ordered. In Oracle Payables, create an invoice. Use the responsibility Payables, Vision Services (USA). Enter or verify the invoice header information as specified in the following table:

Field Value


Type Standard

Trading Partner Consolidated Supplies (view only)

Supplier Num 1014 (view only)

Supplier Site HOUSTON

Invoice Date Today's Date

Invoice Number XX-INV

Invoice Curr USD

Invoice Amount 359.90

Match Action Purchase Order

GL Date Today's Date

Terms 4/10, 3/20, 2/30 Net 60

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Payment Method Check

Pay Group Standard

Payment Curr USD

Payment Rate Date Today's Date

Terms Date Today's Date

Taxation Country United States

Match the invoice to the purchase order that you created in the previous practice. After you find your purchase order and complete the match, review the invoice line and the invoice distribution line.

Validate the Invoice and Create Accounting

You must validate the invoice and create final subledger accounting before you can interface the supplier costs to Oracle Project Costing as actual costs. First, validate the invoice. After the invoice is validated, create final subledger accounting for it. Select the Final Post option when you create accounting. Verify that the invoice status is Validated and that Accounted is Yes.

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Solution - Create a Project-Related Supplier Invoice

Match the Supplier Invoice to a Purchase Order

1. Responsibility = Payables, Vision Services (USA)

2. Navigate to the Invoices window.

• (N) Invoices > Entry > Invoices

3. Enter or verify the invoice header information as specified on the following table:

Field Value


Type Standard

Trading Partner Consolidated Supplies (view only)

Supplier Num 1014 (view only)

Supplier Site HOUSTON

Invoice Date Today's Date

Invoice Number XX-INV

Invoice Curr USD

Invoice Amount 359.90

Match Action Purchase Order

GL Date Today's Date

Terms 4/10, 3/20, 2/30 Net 60

Payment Method Check

Pay Group Standard

Payment Curr USD

Payment Rate Date Today's Date

Terms Date Today's Date

Taxation Country United States Fo

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4. (B) Match

5. Find the purchase order to match.

• Enter the find criteria: − Num = Your purchase order number from the previous practice.

• (B) Find

6. Select the Match check box next to the line for your purchase order.

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7. (B) Match on the Match to Purchase Orders window.

8. Review the invoice distributions

• (T) Lines

• Select the invoice line.

• (B) Distributions

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• Scroll to the right to view the project information.

• Close the Distributions window.

Validate the Invoice and Create Accounting

9. Validate the invoice.

• (T) General

• (B) Actions... 1

• Enable the Validate option.

• (B) OK

10. Create accounting for the invoice.


• Enable the Create Accounting option.

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• Select the Final Post option.

• (B) OK

• (B) OK for the note.

11. Verify that the invoice status is Validated and that Accounted is Yes.

12. Close the Invoices window and return to the Navigator.

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Practice - Interface Supplier Costs

Overview

In this practice, you will interface supplier costs from the supplier invoice that you validated in the previous practice to Oracle Project Costing. You will also use Expenditure Inquiry to review the supplier cost expenditure item.

Assumptions



Tasks

Interface Supplier Costs

In the previous practice, you validated and created final subledger accounting for your supplier invoice. You can now interface the supplier costs to Oracle Project Costing as actual costs. Use the responsibility Projects, Vision Services (USA). Run the program PRC: Interface Supplier Costs. Ensure that you select your project as a program parameter. The program PRC: Interface Supplier Costs automatically submits the program AUD: Supplier Costs Interface Audit. Review the output report for AUD: Supplier Costs Interface Audit.


View the Expenditure Item

Use expenditure inquiry to query the expenditure item from the supplier invoice. Drill down to view the invoice overview information and invoice workbench for the supplier cost expenditure item. Fo

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Solution - Interface Supplier Costs







4. (B) OK

5. Select the program PRC: Interface Supplier Costs from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Project Number XXCS

Batch Name Leave Blank

Through GL Date Leave Blank

Through Transaction Date Leave Blank

Interface Supplier Invoices Yes

Interface Receipt Accruals No

Interface AP Discounts No

7. (B) OK

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8. (B) Submit





• (B) Find



Note: Wait for the program with your Request ID to complete. The program PRC: Interface Supplier Costs automatically submits the program AUD: Supplier Costs Interface Audit. Look for the AUD: Supplier Costs Interface Audit program request with your Request ID in the parameters.

12. Review the output report for AUD: Supplier Costs Interface Audit.

• (B) View Output


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View the Expenditure Item



15. Query the expenditure items from the invoice XX-INV on your project.

• Enter the header find criteria:: − Project Number = XXCS − Project Name = XX Capital Services

• (T) Supplier

• Enter supplier find criteria: − Invoice Number = XX-INV

• (B) Find

16. Drill down to the invoice item details information.


• Select AP Invoice.

• (B) OK

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• (B) Invoice Workbench


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Guided Demonstration - Allow Adjustments for a Supplier Cost Transaction Source

Allow Adjustments for a Supplier Cost Transaction Source


2. Navigate to the Transaction Sources window.

• (N) Setup > Expenditures > Transaction Sources

3. Find the Oracle Payables Supplier Invoices transaction source.

4. Enable the Allow Adjustments transaction source option.

5. (B) OK for the Note

6. (I) Save

7. Close the Transaction Sources window and return to the Navigator.

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Practice - Adjust Supplier Costs

Overview

In this practice, you will

• Transfer the supplier cost expenditure item from the previous practice to a different task.

• Distribute the supplier cost adjustment in Oracle Project Costing.

• Cancel the invoice in Oracle Payables.

• Create final subledger accounting for the cancelled invoice.

• Interface supplier costs from the canceled invoice to Oracle Project Costing.

• Analyze the expenditure items that result from the multiple adjustments.

Assumptions



• The instructor must complete the activities in previous guided demonstration to allow adjustments for the Oracle Payables Supplier Invoices transaction source.

Tasks

Transfer an Expenditure Item in Oracle Projects

The project manager of the XX Capital Services project notifies you that you need to charge the coffee makers to task 3.0 and not task 1.2. In Oracle Project Costing, transfer the expenditure item to task 3.0 and then run the program PRC: Distribute Supplier Cost Adjustments to distribute the adjustment. Ensure that you select your project as a program parameter. Review the output report.


Cancel the Invoice in Oracle Payables

You discover that you have not yet received the coffee makers. After contacting the supplier, you learn that the coffee makers are discontinued and will not be shipped. In Oracle Payables, find and cancel the unpaid supplier invoice that you previously entered and validated. Use the responsibility Payables, Vision Services (USA). After you cancel the invoice, create final

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subledger accounting for the invoice. Select the Final Post option when you create accounting. Verify that the invoice status is Cancelled and that Accounted is Yes.


Interface the canceled invoice costs to Oracle Project Costing. Use the responsibility Projects, Vision Services (USA). Run the program PRC: Interface Supplier Costs. Ensure that you select your project as a program parameter. Review the output report for the program AUD: Supplier Costs Interface Audit.


View the Results in Expenditure Inquiry

Query all of the expenditure items from your XX-INV supplier invoice in Expenditure Inquiry. Limit the find criteria to query only the expenditure items related to your supplier invoice. Provide a brief analysis of when each expenditure item was created and the purpose of each expenditure item:

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Solution - Adjust Supplier Costs

Transfer an Expenditure Item in Oracle Projects

1. Navigate to the Find Project Expenditure Items window.



• Enter the header find criteria:: − Project Number = XXCS − Project Name = XX Capital Services

• (T) Supplier


• (B) Find

3. Position your cursor on the supplier cost expenditure item.

4. Transfer the expenditure item.

• (M) Tools > Transfer 1

• Enter the transfer information as specified in the following table:

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Field Value

Project Number XXCS

Name XX Capital Services

Task Number 3.0

Name Project Management

• (B) OK


• (B) OK in the Note dialog box


5. Review the results. You will see two new expenditure items: − A new expenditure item for task 3.0 − A reversing expenditure item of for task 1.2 Fo

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9. (B) OK

10. Select the program PRC: Distribute Supplier Cost Adjustments from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Project Number XXCS Fo

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12. (B) OK

13. (B) Submit






• (B) Find




• (B) View Output


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Cancel the Invoice in Oracle Payables



• Select Payables, Vision Services (USA)

• (B) OK

20. Navigate to the Find Invoices window.


21. Find your invoice.

• Enter the header find criteria:: − Invoice Number = XX-INV

• (B) Find

22. Cancel the invoice.


• Enable the Cancel Invoices option.

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• (B) OK

• (B) OK for the Caution message.




• Select the Final Post option. Fo

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• (B) OK

• (B) OK for the message.

24. Verify that the invoice status is Cancelled and that Accounted is Yes.


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• Select Projects, Vision Services (USA)

• (B) OK





29. (B) OK

30. Select the program PRC: Interface Supplier Costs from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Project Number XXCS


Through GL Date Leave Blank

Through Transaction Date Leave Blank

Interface Supplier Invoices Yes

Interface Receipt Accruals No

Interface AP Discounts No

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32. (B) OK

33. (B) Submit





• (B) Find



Note: Wait for the program with your Request ID to complete. The program PRC: Interface Supplier Costs automatically submits the program AUD: Supplier Costs Interface Audit. Look for the AUD: Supplier Costs Interface Audit program request with your Request ID in the parameters.



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38. Close the output page and the Requests window and return to the Navigator.





• Enter the header find criteria: − Project Number = XXCS − Project Name = XX Capital Services

• (T) Supplier


• (B) Find

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Summary of the six expenditure items:

First, you interfaced supplier costs to Oracle Project Costing, which created the new supplier cost expenditure item for task 1.2.

Second, you transferred the cost to task 3.0. The transfer created a new expenditure item for task 3.0 and a reversal for the original expenditure item for task 1.2.

Third, you cancelled the invoice in Oracle Payables and interfaced supplier costs to Oracle Project Costing. The program PRC: Interface Supplier Costs created an expenditure item to reverse the transferred expenditure item on task 3.0. Oracle Payables did not know about the adjustment activity in Oracle Project Costing, so the cancellation created an expenditure item to reverse the original expenditure item for task 1.2. Because the transfer previously reversed the original expenditure item in Oracle Project Costing, the interface program created an expenditure item to reverse the cancellation reversal (appears as a positive expenditure item for task 1.2). The net outcome is that the total cost is now zero.

41. Close the open windows and return to the Navigator when finished. Fo

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Guided Demonstration - Specify a Default Supplier Cost Credit Account

Specify a Supplier Default Cost Credit Account


2. Navigate to the Transaction Sources window.

• (N) Setup > System > Implementation Options

3. Select Vision Services in the Operating Unit field.

4. (B) Find

5. (T) Expnd/Costing

6. Enter 01-000-2220-000 as the Default Supplier Cost Credit Account.

7. (I) Save

8. Close the Implementation Options window and return to the Navigator.

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Integration with Oracle Internet Expenses

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Practice - Enter and Approve an Expense Report

Overview

In this practice, you will enter and submit an expense report for Amy Marlin. You will then approve the expense report as Casey Brown and audit the expense report as Donald Gray.

Assumptions



Tasks

Enter an Expense Report

You traveled to Montreal to meet with clients regarding the XX Capital Services project. Enter an expense report for your travel expenses. In Oracle Internet Expenses, create a new expense report. Use the responsibility iExpenses, Vision Services (USA). Enter the general expense report information as specified in the following table:

Field Value

Name Marlin, Ms. Amy (34)

Services Department 422

Reimbursement Currency USD - US dollar

Expense Template Travel

Purpose Meeting in Montreal

Approver Brown, Ms. Casey

Enter the receipt-based expenses as specified in the following table:

Line Date Receipt Amount

Receipt Currency

Expense Type

Justification

1 Yesterday's Date 260.50 USD Airfare Bird Airlines to Montreal

2 Today's Date 198.00 CAD Hotel Le Chateau Simard

Enter the project allocations as specified in the following table:

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Line Project Number

Task Number

Project Expenditure Organization

1 XXCS 2.2 Services-East


Submit the expense report.

Record the expense report number: _______________________

Approve an Expense Report

You are now in the role of Casey Brown, the expense report approver. Log in as CBROWN with the password of WELCOME and select the iExpenses responsibility. Find the notification for your expense report (look for your expense report number) and approve it.

Audit the Expense Report

Log in as DGRAY with the password of WELCOME and select the Internet Expenses Auditor, Vision Services responsibility to audit the expense report. Use the advanced search option on the Expenses Audit tab to find your expense report. Enter today's date as the Receipt Package Received Date. Verify that you received the two receipts and then complete the audit.

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Solution - Enter and Approve an Expense Report

Enter an Expense Report

1. Responsibility = iExpenses, Vision Services (USA)

2. Navigate to the Expense Reports page.

• (N) Expenses Home

3. (B) Create Expense Report

4. Enter the general expense report information as specified in the following table:

Field Value

Name Marlin, Ms. Amy (34)

Services Department 422

Reimbursement Currency USD - US dollar

Expense Template Travel

Purpose Meeting in Montreal

Approver Brown, Ms. Casey

5. (B) Next

6. (B) Show Receipt Currency

7. Enter the receipt-based expenses as specified in the following table:

Line Date Receipt Amount

Receipt Currency

Expense Type

Justification

1 Yesterday's Date 260.50 USD Airfare Bird Airlines to Montreal

2 Today's Date 198.00 CAD Hotel Le Chateau Simard

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• (B) Save

• (B) Next

8. Allocate the costs to your XX Capital Services project.

• (ST) Expense Allocations

• Enter the project allocations as specified in the following table: Line Project

Number Task

Number Project Expenditure

Organization



• (B) Save

9. Review the expense report.

• (B) Next

10. (B) Save

11. Review the Reimbursable Amounts.

• (B) Next

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• Click the Warning icon to view any policy violations.

• (B) Return

12. (B) Submit

You have submitted the expense report for approval.

• Record the expense report number: _______________________

Approve an Expense Report

13. (H) Logout

14. Log in as Casey Brown.

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Field Value

User Name CBROWN

Password WELCOME

15. Responsibility = iExpenses

16. Approve the expense report.

• Review the list of open notifications on the Expenses Home page.

• Select the hyperlink for the expense report that you created (look for your expense report number).

• Review the expense report.

• (B) Approve

• (H) Home

17. (H) Logout

Audit the Expense Report

18. Log in as Donald Gray.

Field Value

User Name DGRAY

Password WELCOME

19. Responsibility = Internet Expenses Auditor, Vision Services

20. Find your expense report.

• Enter the expense report number in the Search by Expense Report Number field.

• (B) Go

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21. Complete the audit.

• Enter today's date in the Receipt Package Received Date field.

• Select the Receipt Verified check box for the two receipts.

• Select Complete Audit from the list in the Expense Report Action field.

• (B) Apply

22. (H) Logout

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Guided Demonstration - Run Expense Report Export

Run Expense Report Export

1. Log out

2. Log in Donald Gray.

Field Value

User Name DGRAY

Password WELCOME

3. Responsibility = Internet Expenses Auditor, Vision Services

4. (T) Expenses Export

5. Accept the default values on the Schedule Request: Name page.

6. (B) Next

7. Accept the default values on the Schedule Request: Parameters page.

8. (B) Next

9. Accept the default values on the Schedule Request: Schedule page.

10. (B) Next

11. Accept the default values on the Schedule Request: Notifications page.

12. (B) Next

13. Accept the default values on the Schedule Request: Printing page.

14. (B) Next

15. Review the request parameters.

16. (B) Submit

17. (B) OK

18. Select the Refresh button to update the status until the program is complete.

19. (ST) Export Results and review any rejections.

20. (H) Logout

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Practice - Interface Expense Report Costs

Overview

In this practice, you will validate and create final subledger accounting for your expense report invoice in Oracle Payables. Next, you will interface the expense report costs for you project to Oracle Project Costing and review the expense report expenditure items.

Assumptions



Tasks

Validate and Create Accounting for the Expense Report Invoice

As a result of the instructor running Expense Report Import in the previous guided demonstration, your expense report is now an expense report invoice in Oracle Payables. Log in as SERVICES with the password of WELCOME and select the Oracle Payables, Vision Services (USA) responsibility.

First, find the invoice on the Invoice Workbench in Oracle Payables. Next, validate the invoice. After the invoice is validated, create final subledger accounting for the invoice. Select the Final Post option when you create accounting. Verify that the invoice status is Validated and that Accounted is Yes.

Interface Expense Report Costs

Switch your responsibility to Projects, Vision Services (USA) and Run the program PRC: Interface Expense Reports from Payables. Ensure that you select your project as a program parameter. The program PRC: Interface Expense Reports from Payables automatically submits the program AUD: Supplier Costs Interface Audit. Review the output report for AUD: Supplier Costs Interface Audit.



After the program is complete, query the expense report expenditure items for your XX Capital Services project in Expenditure Inquiry. Review the expenditure items.

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Solution - Interface Expense Report Costs

Validate and Create Accounting for the Expense Report Invoice

1. Log in as SERVICES:

Field Value

User Name SERVICES

Password WELCOME

2. Responsibility = Payables, Vision Services (USA)

3. Navigate to the Find Invoices window.


• (I) Find

4. Find your expense report invoice.

• Enter the header find criteria:: − Invoice Number = Enter your expense report number

• (B) Find

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5. Validate the invoice.


• Enable the Validate option.

• (B) OK




• Select the Final Post option.

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• (B) OK

• (B) OK for the message.

7. Verify that the invoice status is Validated and that Accounted is Yes.


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Interface Expense Report Costs




• (B) OK





12. (B) OK

13. Select the program PRC: Interface Expense Reports from Payables from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Project Number XXCS


End GL Date Leave Blank

End Expenditure Item Date Leave Blank

15. (B) OK

16. (B) Submit

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• (B) Find



Note: Wait for the program with your Request ID to complete. The program PRCPRC: Interface Expense Reports from Payables automatically submits the program AUD: Supplier Costs Interface Audit. Look for the AUD: Supplier Costs Interface Audit program request with your Request ID in the parameters.


• (B) View Output




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23. Query the expenditure items from the expense report on your project.

• Enter the find criteria: − Project Number = XXCS − Project Name = XX Capital Services − Expenditure Type Class = Expense Reports

• (B) Find


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Integration with Oracle Time & Labor

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Guided Demonstration - Set Timecard Approval Style

The approval process alerts the appropriate person when timecards are ready for review and approval. In Oracle Time & Labor, the approval style defines who approves timecards. The approval style also defines what data needs to be approved for each application, and which data changes require resubmission. For more information about defining approval styles, see the Oracle Time & Labor Implementation and User Guide.

In this guided demonstration, the instructor will set the Proj Override timecard approval style to Project Manager. As a result, when you submit a timecard for Amy Marlin in the next practice, Oracle Time & Labor will route it for approval to the project manager for each charged project.

Approve Timecards

1. Responsibility = OTL Application Developer, Vision Services (USA)

2. Navigate to the Preferences window.

• (N) Preferences

3. Update the approval style.

• (T) Preferences

• Select and expand the Preferences Tree tree node.

• Select and expand Proj Overrides tree node.

• Select Proj Override - Approval Style tree node.

• Click in the Preferences Values field.

• Change the values as specified in the following table:

Field Value

Approval Style Project Manager

Override Approval Style Project Manager Fo

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• (B) OK

• (I) Save


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Practice - Enter and Approve a Timecard

Overview

In this practice, you will enter a timecard and charge time to your XX Capital Services project and to the Feasibility Study project. You will then approve the resulting timecards as Donald Gray, the project manager of the XX Capital Services project, and as Bob Cochran, the project manager of the Feasibility Study project.

Assumptions



Prerequisite

IMPORTANT: Each student will submit a timecard as Amy Marlin. Because a person can have only one timecard for a period, the instructor must assign each student a period for which to create and submit a timecard for Amy Marlin. Starting with the period for next week, the instructor will assign each student a unique period to use for this practice.

Tasks

Enter a Timecard

Submit your timecard in Oracle Time & Labor to account for your work for the week. Use the responsibility OTL, Vision Services (USA).

Enter the general timecard information as specified in the following table:

Field Value

Period IMPORTANT: Select the unique period that the instructor assigns to you.

Overriding Approver Leave Blank

Comments Enter brief comments

Template Leave blank

Overwrite No

You worked 6 hours a day, Monday through Friday, performing professional duties on your XX Capital Services project. Charge this time to task 3.0. You also worked 2 hours a day performing clerical duties for the Feasibility Study project. Charge this time to task 1.1.1. After you enter the timecard lines, review and submit the timecard.

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In the previous demonstration, the instructor changed the timecard approval style to route timecards to project managers for approval. As a result, Oracle Time & Labor will route the approval notification for the XXCS project to Donald Gray for approval and the approval notification for the Feasibility Study project to Bob Cochran for approval.

Approve the Timecard for the XXCS Project as Donald Gray

Log in as the user DGRAY with the password of WELCOME. Navigate to Donald Gray's worklist. Select the hyperlink for the notification for the timecard that you submitted for Amy Marlin, review the notification, and approve the timecard. The 30 hours represents the amount charged to the XXCS project where Donald Gray is the project manager.

Important: Select the hyperlink that has the dates for the timecard period that your instructor assigned to you.

Approve the Timecard for the Feasibility Study Project as Bob Cochran

Log in as the user BCOCHRAN with the password of WELCOME. Navigate to Bob Cochran's worklist. Select the hyperlink for the notification for the timecard that you submitted for Amy Marlin, review the notification, and approve the timecard. The 10 hours represents the amount charged to the Feasibility Study project where Bob Cochran is the project manager.


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Solution - Enter and Approve a Timecard

Enter a Timecard

1. Responsibility = OTL, Vision Services (USA)

2. Navigate to the Recent Timecards page.

• (N) Time > Time Entry

3. (ST) Create Timecard

4. Enter the general timecard information as specified in the following table:

Field Value

Period IMPORTANT: Select the unique period that the instructor assigns to you.

Overriding Approver Leave Blank

Comments Enter brief comments

Template Leave blank

Overwrite No

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Important: Be sure to select the period that your instructor has assigned to you. Amy Marlin can have only one timecard per period.

5. Enter the project information in the first timecard line as specified in the following table:

Field Value

Project XXCS

Task 3.0

Type Professional - (Straight Time)

6. Enter 6 hours of time for each day, Monday-Friday for the first line.

7. Enter the project information in the second timecard line as specified in the following table:

Field Value

Project Feasibility Study

Task 1.1.1

Type Clerical - (Straight Time)

8. Enter 2 hours of time for each day, Monday-Friday for the second line.

9. (B) Save

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10. (B) Continue

11. (B) Submit

In the previous demonstration, the instructor changed the timecard approval style to route timecards for the appropriate project managers for approval. As a result, Oracle Time & Labor will route the time for the XXCS project to Donald Gray for approval and the time for the Feasibility Study project to Bob Cochran for approval.

Approve the Timecard for the XXCS Project as Donald Gray

12. (H) Logout

13. Log in as Donald Gray, as specified in the following table:

Field Value

User Name DGRAY

Password WELCOME

14. Responsibility = Workflow

15. Navigate to the Worklist.

• (N) Self Service Workflow > Notifications

16. Approve your timecard.

• Select the hyperlink for the notification for the timecard that you submitted for Amy Marlin.

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• Review the notification.

• (B) Approve

17. (H) Logout

Approve the Timecard for the Feasibility Study Project as Bob Cochran

18. Log in as Bob Cochran, as specified in the following table:

Field Value

User Name BCOCHRAN

Password WELCOME

19. Responsibility = Workflow

20. Navigate to the Worklist.

• (N) Self Service Workflow > Notifications

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21. Approve your timecard.

• Select the hyperlink for the notification for the timecard that you submitted for Amy Marlin.


• Review the notification.

• (B) Approve

22. (H) Logout For I

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Guided Demonstration - Import Timecard Costs

Import Timecard Costs

1. Log in as SERVICES as specified in the following table:

Field Value

User Name SERVICES

Password WELCOME


3. Navigate to the Submit Request window for Transaction Import.

• (N) Expenditures > Transaction Import > Import Transactions

4. Define the parameters for the program PRC: Transaction Import as specified in the following table:

Field Value

Transaction Source Oracle Time and Labor


5. (B) OK

6. (B) Submit





• (B) Find



10. (B) View Output


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12. Close the report page and open windows and return to the Navigator when finished.

Review the Imported Expenditure Items in Expenditure Inquiry




• Enter the header find criteria: − Operating Unit = Vision Services − Item Dates (From) = Monday of the current week

• (T) Expenditure

• Enter supplier find criteria: − Transaction Source = Oracle Time and Labor

• (B) Find

• (B) Yes for the Decision message

15. Review the imported expenditure items.

16. Close the open windows and return to the Navigator when finished.

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Allocations and AutoAllocations

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Practice - Define an Allocation Rule

Overview

In this practice, you will define an allocation rule to allocate a fixed amount of shared cost to tasks in your XX Capital Services project.

Assumptions



Tasks

Define the General Allocation Rule Information

The finance department has asked you to define an allocation rule to allocate a fixed amount of shared costs each month to the tasks in your XX Capital Services project. The costs must be allocated in full once each GL period. The rule should prorate the costs based on the total burdened cost for each chargeable task.

Name your rule XXService Allocation. Enter the allocation rule information as specified in the following table:

Field Value


Name XXService Allocation




Basis Method Prorate

Allocation Method Full

Allocation Period Type GL

Targets Selection Operating Unit

Expnd Org Services-East

Expnd Type Class Miscellaneous Transaction

Expnd Type Support Svcs Allocation

Auto Release No

Allow Duplicate Targets No

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Define the Source

The finance department has calculated that they need to allocate a fixed shared cost amount of 100,000.00 USD each month. Use this information to define the source for the allocation rule.

Define the Targets

Allocate the costs to your XX Capital Services project. Your project manager has obtained an exception that exempts task 3.0 of your XX Capital Services project from the allocation. Define the targets for the allocation rule accordingly.

Define the Offset

The finance department wants you to create a transaction on task 8.0 of the Service Center project to offset the allocation transactions. Use the same expenditure organization, expenditure type class, and expenditure type for the offset transaction that you use for the allocation transactions.

Define the Basis Information

The amount that the rule allocates to each chargeable task is based on the actual total burdened cost for the fiscal year to date. Define the basis method and specify a relative period of 0 (current period) to determine the actual total burdened cost for each task.

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Solution - Define an Allocation Rule

Define the General Allocation Rule Information


2. Navigate to the Allocation Rule window.

• (N) Allocations > Allocation Rules

3. Enter the allocation rule information as specified in the following table:

Field Value


Name XXService Allocation




Basis Method Prorate

Allocation Method Full

Allocation Period Type GL

Targets Selection Operating Unit

Expnd Org Services-East

Expnd Type Class Miscellaneous Transaction

Expnd Type Support Svcs Allocation

Auto Release No

Allow Duplicate Targets No

4. (I) Save

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Define the Source

5. (B) Sources

6. Enter the source information as specified in the following table:

Field Value

Allocation Pool % 100

Fixed Source Amount 100,000.00

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8. Close the Sources window.

Define the Targets

9. (B) Targets

10. Enter the target information as specified in the following table:

Line Num

Project Task Exclude

10 XXCS Leave Blank No

20 XXCS 3.0 Yes

11. (I) Save

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12. Close the Targets window.

Define the Offset

13. (B) Offset

14. Select the Specific Project and Task option button.

15. Specify the project and task as specified in the following table:

Field Value

Project Service Center

Task 8.0

16. Specify the Offset Transaction Attributes as specified in the following table:

Field Value

Expenditure Organization Services-East

Expenditure Type Class Miscellaneous Transaction

Expenditure Type Support Svcs Allocation

17. (I) Save

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18. Close the Offset window.

Define the Basis Information

19. (B) Basis

20. Enter the Basis information as specified in the following table:

Field Value

Basis Category Actuals

Amount Type Total Burdened Cost

GL Amount Class FYTD

Relative Period 0

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The basis uses the total burdened cost on each chargeable target task for the fiscal year to date to determine how much of the source to allocate to each task. The system creates an allocation transaction for each chargeable task based on its relative percentage of burdened cost within the project.

21. (I) Save

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Practice - Process an Allocation Rule

Overview

In this practice, you will update project summary amounts for your project. You will then generate, review, and release allocation transactions for the allocation rule that you defined in the previous practice.

Assumptions



Tasks

Prerequisite

If not done previously, the instructor must set the current reporting period for Vision Services operating unit to the period for the current week:

• Responsibility = Projects, Vision Services (USA)

• (N) Setup > System > PA Periods

• (B) Set Reporting Period

• Select the period for the current week.

• (B) OK

• (I) Save

Update Project Summary Amounts

Run the program PRC: Update Project Summary Amounts for a Single Project for your XX Capital Services project to summarize the costs. The allocation rule in this practice uses a prorate basis method. This basis method uses summary amounts during allocation generation processing to determine the basis percentage for each chargeable target task.

Generate the Allocation Transactions

You are ready to generate allocation transactions for the current GL period. Submit the program PRC: Generate Allocation Transactions for the Vision Services operating unit. Specify your rule name, the current GL period, and today's date as the expenditure item date in the program parameters.

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Review the output report. You may see exceptions on the report. For example, the exception code PA_AL_ZERO_TXN_BASIS_AMT means that no actual total burdened costs are associated with the target task. As a result, the program did not allocate costs to the task.

Review and Release the Allocation Run

Use the Review Allocation Runs window to review the status, basis details, source details, and transaction totals for the allocation run. Release the allocation run. When you release the allocation run, Oracle Project Costing submits the concurrent program PRC: Release Allocation Runs.

Note the request ID (appears at the bottom of the window):

Monitor the progress of the request and review the output report.

View the Expenditure Items

Use the Review Allocation Runs window to verify that the run is in Release Success status. Record the information in the Allocation Expnd Batch field: ________________

Use Expenditure Inquiry (All) to review the released expenditure items. Enter the expenditure batch number for your allocation run in the Find Expenditure Items window to limit your query.

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Solution - Process an Allocation Rule







4. (B) OK



Field Value

Project Number XXCS


Summarize Cost Yes





Summarize Commitments Yes

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7. (B) OK

8. (B) Submit






• (B) Find




• (B) View Output

13. Close the output report page.

Generate the Allocation Transactions

14. (B) Submit a New Request...

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16. (B) OK

17. Select the program PRC: Generate Allocation Transactions from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Rule Name XXService Allocation

Period Name Select Period for the Current Month


19. (B) OK

20. (B) Submit




• (B) Find Requests



• (B) Find



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24. (B) View Output

Review the output report. You may see exceptions on the report. For example, the exception code PA_AL_ZERO_TXN_BASIS_AMT means that no actual total burdened costs are associated with the target task. As a result, the program did not allocate costs to the task.


Review and Release the Allocation Run

26. Navigate to the Find Allocation Runs window.

• (N) Allocations > Review Allocation Runs

27. Find your allocation rule.

• Enter the find criteria: − Operating Unit = Vision Services − Rule Name = XXService Allocation

• (B) Find

28. Verify that the Run Status is Draft Success.

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29. Review the basis details.

• (B) Basis Details

• Close the Basis Details window.

30. Review the source details.

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• (B) Source Details

• Close the Source Details window.

31. Review the transactions.

• (B) Transactions

• (B) Totals

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The totals are all zeros because your rule uses an offset.

• Close the Transactions window.

32. Release the allocation run.

• (B) Release...

• (B) OK on the Caution dialog box

When you release the allocation run, Oracle Project Costing submits the concurrent program PRC: Release Allocation Runs.

Note the request ID (appears at the bottom of the window):

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34. Monitor the program.




• (B) Find



36. (B) View Output


View the Expenditure Items

38. Navigate to the Find Allocation Runs window.

• (N) Allocations > Review Allocation Runs

39. Find your allocation rule

• Enter the find criteria: − Rule Name = XXService Allocation

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• (B) Find

40. Record the information in the Allocation Expnd Batch field: ________________


42. Navigate to the Find Expenditure Items window.


43. Query all expenditure items for your allocation batch.

• Enter the header find criteria: − Operating Unit = Vision Services

• (T) Expenditure

• Enter supplier find criteria: − Expenditure Batch = The information you recorded from the Allocation Expnd

Batch field

• (B) Find

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Note: Individual student’s results may not match the results displayed in the book, because each students will a use unique time period.

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Guided Demonstration - Review an AutoAllocation Set

Review the AutoAllocation Set Information


2. Navigate to the AutoAllocation Workbench window.

• (N) Allocations > AutoAllocations > Workbench

3. Query the RENT ALLOCATION SET AutoAllocation set.

Review the Steps

4. Review the AutoAllocation steps as specified in the following table: Step Type Batch/Rule Contact Allocation Method

1 Recurring Journal

Rent Recurring Journal SERVICES N/A

2 Project Allocation

Rent Allocation to Ind & Cap Proj SERVICES Incremental

5. Review the Recurring Journal batch.

• Position your cursor on the first step

• (B) Recurring Journals

Oracle Project Costing opens the Define Recurring Journal Formula window.

• (B) Lines

This batch creates a recurring journal for account 01-840-7420-000.

• Close the Journal Entry Line and Define Recurring Journal Formula windows.

6. Review the Project Allocation rule.

• Position your cursor on the second step.

• (B) Project Allocation

Oracle Project Costing opens the Allocation Rule window.

• (B) Sources

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Note that the source for this allocation rule is account 01-840-7420-000 in Oracle General Ledger. The GL Allocation Batch in step one posts an amount to this account. The Project Allocation Rule then allocates the amount in this account to the target projects.


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Asset Capitalization

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Practice - Define and Assign Assets

Overview

In this practice, you will assign an asset cost allocation method to your XX Capital Services project and set the grouping level for task 3.0 to Common Costs. You will also define two assets on your project and assign the assets to top-level tasks. Finally, you will run cost distribution programs for your project to begin preparing costs for capitalization.

Assumptions



Tasks

Set the Cost Allocation Method for Your Project

After consulting with your project manager, you have decided that when the generate asset lines program cannot automatically associate an asset line with a single asset, the program should spread the asset costs evenly across the assets. Set the cost allocation method on your XX Capital Services project to Spread Evenly.

Set the Grouping Level for Task 3.0

In addition, you want to collect common costs on your project and allocate these costs to assets at a later point in time. Set the grouping level for task 3.0 to Common Costs.

Define and Assign Assets

The asset manager sent you information regarding two assets that you are building on your XX Capital Services project.

Define the first asset on your project as specified in the following table:

Field Value

Capitalization Details Tab

Asset Name XXLab Building

Project Asset Type Estimated

Asset Details Tab

Book SVCS CORP

Asset Category BUILDING-OFFICE

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Asset Number XX1

Actual Units 1

Location, Employee Tab

Location USA-CA-SAN FRANCISCO-NONE

Depreciation Tab

Depreciate Yes

Depreciation Expense Account 01-510-7320-000

Amortize Adjustments Yes

Description Tab

Description (enter freeform) XXLAB BUILDING

Assign the XXLab Building asset to top task 1.0.

Define the second asset as specified in the following table:

Field Value


Asset Name XXLab Computer


Asset Details Tab

Book SVCS CORP

Asset Category COMPUTER-SERVER

Asset Number XX2

Actual Units 1



Depreciation Tab

Depreciate Yes



Description Tab

Description (enter freeform) XXLAB COMPUTER

Assign the XXLab Computer asset to top task 2.0.

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Distribute Costs for Your Project

In preparation for capitalizing asset costs, you must run cost distribution programs for your project. First, submit the program PRC: Submit Project Streamline Processes and run the streamline option LU: Labor/Usage Cost for your project.

After the program completes, submit the program PRC: Distribute Total Burdened Cost for your XX Capital Services project. Ensure that you select your project as a program parameter. Review the output report.

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Solution - Define and Assign Assets

Set the Cost Allocation Method for Your Project



• (N) Projects

3. Find your capital services project.


• (B) Find


5. (B) Open

6. In the Options region, select Capital Information.

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7. (B) Detail

8. Select Spread Evenly from the list in the Asset Cost Allocation Method field.

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9. (I) Save

10. Close the Capital Information window and return to the Projects, Templates window.

Set the Grouping Level for Task 3.0

11. In the Options region, select Tasks.

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12. Select task 3.0.

13. (B) Options

14. Double-click the Asset Assignment option.

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15. Select the option button for Common Costs.

16. (I) Save


Define and Assign Assets

18. Navigate to the Find Capital Projects window.

• (N) Capitalization > Capital Projects

19. Find your project.


• (B) Find

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20. (B) Assets

21. Select the Capital Project Assets option button at the top of the window.

22. Define the first asset as specified in the following table:

Field Value


Asset Name XXLab Building


Asset Details Tab

Book SVCS CORP

Asset Category BUILDING-OFFICE

Asset Number XX1

Actual Units 1



Depreciation Tab

Depreciate Yes



Description Tab

Description (enter freeform) XXLAB BUILDING

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23. (I) Save

24. (B) Assign Asset

Field Value

To Project No

To Task Yes

25. (T) Top Task

Top Task

1.0

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27. Close the Assign Assets window.

28. (I) New

29. Define the second asset as specified in the following table:

Field Value


Asset Name XXLab Computer


Asset Details Tab

Book SVCS CORP

Asset Category COMPUTER-SERVER

Asset Number XX2

Actual Units 1



Depreciation Tab

Depreciate Yes



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Description Tab

Description (enter freeform) XXLAB COMPUTER

30. (I) Save

31. (B) Assign Asset

Field Value

To Project No

To Task Yes

32. (T) Top Task

Top Task

2.0

33. (I) Save

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Distribute Costs for Your Project





37. (B) OK

38. Select the program PRC: Submit Project Streamline Processes from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Streamline Option LU: Labor/Usage Cost

Project Number XXCS

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40. (B) OK

41. (B) Submit





• (B) Find

44. Wait for the streamline program to finish.


The following programs run during the streamline processing: − PRC: Submit Project Streamline Processes − PRC: Distribute Labor Costs − PRC: Distribute Usage and Miscellaneous Costs



47. (B) OK

48. Select the program PRC: Distribute Total Burdened Cost from the list of values in the Name field and Vision Services for the operating unit.

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Field Value

Project Number XXCS

50. (B) OK

51. (B) Submit






• (B) Find




• (B) View Output

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56. When finished, close the output page and the Requests window and return to the Navigator.

The instructor will generate cost accounting events and create final subledger accounting for the entire class in the next demonstration.

Note: Individual student’s results may not match the results displayed in the book, because each students will a use unique time period to enter a timecard.

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Guided Demonstration - Create Final Subledger Accounting for Costs

In preparation to generate asset lines, the instructor will finish processing costs for the entire class.

Generate Cost Accounting Events






4. (B) OK

5. Select the program PRC: Generate Cost Accounting Events from the list of values in the Name field and Vision Services for the operating unit.

6. Leave all the parameters blank. The program will generate cost accounting events for all process categories.

7. (B) OK

8. (B) Submit




• (B) Find



• (B) View Output


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Create Accounting



15. (B) OK

16. Select the program PRC: Create Accounting from the list of values in the Name field and Vision Services for the operating unit.


Field Value

Process Category Leave Blank (program will process accounting events for all process categories)

End Date Friday of the current week

Mode Final

Errors Only No

Report Summary

Transfer to General Ledger Yes


General Ledger Batch Name Leave Blank

Include User Transaction Identifiers No

18. (B) OK

19. (B) Submit




• (B) Find


The following programs run during streamline processing: − PRC: Create Accounting − Accounting Program − Journal Import − Posting: Single Ledger

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− Subledger Accounting Balances Update


• (B) View Output

23. Close the output report page and the open windows and return to the Navigator.

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Practice - Capitalize Assets

Overview

In this practice, you will update summary amounts for your project, place your two assets in service, generate asset lines, and interface the assets to Oracle Assets. Finally, you will view the assets in Oracle Assets.

Assumptions



Tasks


Run the program PRC: Update Project Summary Amounts for a Single Project for your XX Capital Services project to summarize the costs.

Place Assets in Service

Your project manager has certified that the XXLab Building and XXLab Computer assets are finished and ready for capitalization. Change the asset type for both assets to As-Built and record an actual in service date of 31-DEC-2006.

Note: You are entering 31-DEC-2006 in order to demonstrate the interface to Oracle Assets. If you enter today's date, you will not be able to interface the asset to Oracle Assets because the asset period is not open.

Generate Asset Lines

The costs on your project are final accounted in Oracle Subledger Accounting and the two assets have in service dates, so you are now ready to generate asset lines for your XX Capital Services project. To generate asset lines, use today's date as the Asset Date Through and this Sunday's date as the PA Through Date. You are also ready to include the costs from common cost task 3.0 when you generate asset lines.

Note your request ID:

Review the output report for the program PRC: Generate Asset Lines for a Single Project.

Review and Assign Asset Lines

Review the asset lines for your XX Capital Services project and answer the following questions:

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1. Why are all asset lines for task 1.0 assigned to XXLab Building?

2. Why are all asset lines for task 2.0 assigned to XXLab Computer?

3. Why are all asset lines for task 3.0 split between the two assets?

4. Why are the asset lines grouped by expenditure types such as Clerical, Hotel, XXMotor Pool and Trucks?

After completing the asset line analysis, you decide to move some costs on task 3.0 from XXLab Computer to XXLab Building. Split an asset line assigned to XXLab Computer for task 3.0 and assign 85% of the cost to XX Lab Building and the remainder to XXLab Computer.

Interface the Assets to Oracle Assets

When you are satisfied with the asset lines, you are ready to interface the assets to Oracle Assets. Submit the program PRC: Interface Assets to Oracle Assets. Ensure that you enter your XXCS project number in both the From Project Number and To Project Number program parameter fields.

Note your request ID:

Review the output report.

View the Assets in Oracle Assets

You can now view your assets in Mass Additions in Oracle Assets. Use the responsibility Assets, Vision Services (USA). Navigate to the Find Mass Additions window to query the assets for you project. For the find criteria, also include SVCS CORP as the Book. Select one of the MERGED lines, review the details, and view the project details. Fo

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Solution - Capitalize Assets







4. (B) OK



Field Value

Project Number XXCS


Summarize Cost Yes





Summarize Commitments Yes For I

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7. (B) OK

8. (B) Submit






• (B) Find





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13. Close the output report page and the open windows and return to the Navigator.

Place Assets in Service

14. Navigate to the Find Capital Projects window.


15. Find your project.


• (B) Find

16. (B) Assets

17. (T) Capitalization Details

18. Place each asset in service.

• Select the asset

• Change the Project Asset Type to As-Built

• Enter an Actual In-Service Date of 31-DEC-2006

Note: You are entering 31-DEC-2006 in order to demonstrate the interface to Oracle Assets. If you enter today's date, you will not be able to interface the asset to Oracle Assets because the asset period is not open.

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The Actual In-Service Date may not match the date in the book. You need to determine the Open Period for SRVC CORP in the Assets module.

• Repeat for the second asset.

19. (I) Save and close the Assets window.

Generate Asset Lines

20. (B) Generate...

Field Value

Asset Date Through Today's Date

PA Date Through This Sunday's Date

Include Common Tasks Yes

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21. (B) OK

This initiates the Program PRC: Generate Asset Lines for a Single Project. Note your request ID:

You can see the ID at the bottom of the Oracle Applications window.

22. Close the Capital Projects window.

23. (M) View > Requests




• (B) Find

25. Wait for the process to finish. When the process is complete, select the process.

26. (B) View Output Fo

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Review and Assign Asset Lines

28. Navigate to the Find Capital Projects window


29. 17. Find your project.


• (B) Find

30. (B) Lines

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1. Why are all asset lines for task 1.0 assigned to XXLab Building?

Answer: You assigned only XXLab Building to top task 1.0. As a result, the asset lines generation program assigned all costs to this asset.

2. Why are all asset lines for task 2.0 assigned to XXLab Computer?

Answer: You assigned only XXLab Computer to top task 2.0. As a result, the asset lines generation program assigned all costs to this asset.

3. Why are all asset lines for task 3.0 split between the two assets?

Answer: You set the grouping level for task 3.0 to Common Costs and assigned Spread Evenly as the cost allocation method for your project. As a result, the asset lines generation program divided the capitalizable costs for task 3.0 evenly between the two eligible assets.

4. Why are the asset lines grouped by expenditure types such as Clerical, Hotel, XXMotor Pool and Trucks?

Answer: The project type for your project is Construction. The grouping method assigned to the project type is Expenditure Type. As a result, the asset lines generation program grouped all costs by the expenditure type associated with the expenditure type for each capitalizable expenditure item.

31. Select one of the asset lines for task 3.0 and split it between the two assets.

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• Select an asset line.

• (B) Split Line...

• Enter the split information as specified in the following table:

Asset %

XXLab Building 85.00

XXLab Computer 15.00

32. (B) OK

33. (B) OK on the Caution dialog box


Interface the Assets to Oracle Assets

35. Navigate to the Submit a New Request window


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38. (B) OK

39. Select the program PRC: Interface Assets to Oracle Assets from the list of values in the Name field and Vision Services for the operating unit.


Field Value

From Project Number XXCS

To Project Number XXCS

Date Placed in Service Through Leave Blank

Note: You must type your project number correctly. These fields are case and punctuation sensitive.

41. (B) OK

42. (B) Submit






• (B) Find

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• (B) View Output


View the Assets in Oracle Assets



• Select Assets, Vision Services (USA)

• (B) OK

49. Navigate to the Find Mass Additions window

• (N) Mass Additions > Prepare Mass Additions

50. Find your assets.

• Enter the find criteria: − Book = SVCS CORP − Project Number = XXCS

• (B) Find

51. Review the assets

You will see that your two assets are in the POST queue. Each individual asset line is also visible. They are MERGED.

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• Select one of the MERGED lines.

• (B) Open

• (B) Project Details...

You can drill back to Oracle Projects from Oracle Assets to see the asset line detail information.

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Note: Individual student’s results may not match the results displayed in the book, because each students will a use unique time period.

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Guided Demonstration - Define Standard Unit Costs for Asset Cost Allocations

Define Standard Unit Costs for Asset Cost Allocations


2. Navigate to the Project Asset Standard Unit Costs window.

• (N) Setup > Capitalization > Assets > Standard Unit Costs

3. Enter the standard unit cost for an asset book and asset category combination as specified in the following table:

Field Value

Asset Book SVCS CORP

Asset Category COMPUTER-PC

Book Currency USD

Cost Per Unit 2,500.00

4. (I) Save

5. Close the Project Asset Standard Unit Costs window and return to the Navigator.

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Practice - Define a Proceeds of Sale Expenditure Type

Overview

In this practice, you will define a proceeds of sale expenditure type.

Assumptions



Tasks

Define a Proceeds of Sale Expenditure Type

Your company records proceeds of sale amounts for retirement cost processing in Oracle Project Costing. Define a unique expenditure type to classify and account for the amounts as specified in the following table:

Field Value

Code XXPROCEEDS OF SALE

Meaning XX-Proceeds of Sale

Description XX-Proceeds of Sale expenditure type

Effective Date From Today’s Date

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Solution - Define a Proceeds of Sale Expenditure Type

Define a Proceeds of Sale Expenditure Type


2. Navigate to the Retirement Cost Classification Lookups window.

• (N) Setup > Capitalization > Assets > Retirement Cost Classification

3. Position your cursor in the first Code field.

4. (I) New

5. Define the proceeds of sale expenditure type as specified in the following table:

Field Value

Code XXPROCEEDS OF SALE

Meaning XXProceeds of Sale

Description XXProceeds of Sale expenditure type


6. (I) Save

7. Close the Retirement Cost Classification Lookups window and return to the Navigator.

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Cross Charge

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Practice - Set Cross Charge Attributes for a Project

Overview

In this practice, you will set cross charge attributes for your XX Capital Services project.

Assumptions



Tasks

Set Cross Charge Attributes at the Project Level

Resources owned by another operating unit, Vision Services R&D, will perform work on your XX Capital Services project. Enable your project to receive cross charges from other operating units. Set up the project to use the Global TP Schedule to determine the transfer prices for both labor and non-labor cross charges.

Set Cross Charge Attributes at the Task Level

Allow resources from other operating units to charge only task 1.1. Set up task 1.1 to use the Global TP Schedule to determine the transfer prices for both labor and non-labor cross charges.

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Solution - Set Cross Charge Attributes for a Project

Set Cross Charge Attributes at the Project Level



• (N) Projects



• (B) Find


5. (B) Open

6. In the Options region, select Cross Charge.

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7. (B) Detail

8. Set the Cross Charge attributes for the project as specified in the following table:

Field Value

Allow Charges from other Operating Units Yes (enable check box)

Process Cross Charge For Labor Yes (enable check box)

Transfer Price Schedule: Labor Global TP Schedule

Fixed Date: Labor Leave Blank

Process Cross Charge For Non-Labor Yes (enable check box)

Transfer Price Schedule: Non-Labor Global TP Schedule

Fixed Date: Non-Labor Leave Blank

Intercompany Tax Receiving Task Leave Blank

9. (I) Save

10. Close the Project Multinational Setup window and return to the Projects, Templates window.

Set Cross Charge Attributes at the Task Level

11. In the Options region, select Tasks

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12. (B) Detail

13. Double-click task 1.0 to show the subtasks.

14. Select Task 1.1.

15. (B) Options

16. Double-click the Cross Charge option in the Task Options window.

17. Set the Cross Charge attributes for the task 1.1 as specified in the following table:

Field Value

Allow Charges from other Operating Units Yes (enable check box)

Process Cross Charge For Labor Yes (enable check box)

Transfer Price Schedule: Labor Global TP Schedule

Fixed Date: Labor Leave Blank

Process Cross Charge For Non-Labor Yes (enable check box)

Transfer Price Schedule: Non-Labor Global TP Schedule

Fixed Date: Non-Labor Leave Blank

18. (I) Save

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Practice - Create and Process Cross Charges

Overview

In this practice, you will enter and process a cross-charged expenditure.

Assumptions



Tasks

Enter Cross Charges in an Expenditure Batch

You are now in the role of Austin Sanders, a resource from Vision Services R&D. Log in as ASANDERS with the password of WELCOME and select the Projects, Vision Services R&D (USA) responsibility.

Enter a usage expenditure batch for the current week. Enter the header information as specified in the following table:

Field Value

Operating Unit Vision Services R&D

Batch Name XXCROSSCHARGE


Class Usages

Description Usages



Enter expenditure items for Austin Sanders as specified in the following tables:

Expnd Item Date


Expnd Type

Non-Labor Resource

Non-Labor Org

Yesterday's Date XXCS 1.1 Computers Personal Information Services


Internal - capital Hours 15 Computer use

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Submit and release the batch.

Distribute Usage Costs

Submit the concurrent program PRC: Distribute Usage and Miscellaneous Costs for your XXCROSSCHARGE expenditure batch. Review the output report.



Submit the concurrent program PRC: Distribute Total Burdened Costs for your XXCROSSCHARGE expenditure batch. Review the output report.


Distribute Borrowed and Lent Amounts

Submit the concurrent program PRC: Distribute Borrowed and Lent Amounts. Define the parameters for the program as specified in the following table:

Field Value

Expenditure Group XXCROSSCHARGE

Through Date This Sunday's Date

Receiver Operating Unit Vision Services



Generate Report Yes

The program PRC: Distribute Borrowed and Lent Amounts automatically submits the program PRC: Borrowed and Lent Amounts Distribution Report. Review the output report for PRC: Borrowed and Lent Amounts Distribution Report.


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Solution - Create and Process Cross Charges

Enter Cross Charges in an Expenditure Batch

1. Log out

2. Log in as Austin Sanders.

Field Value

User Name ASANDERS

Password WELCOME

3. Responsibility = Projects, Vision Services R&D (USA)




Field Value

Operating Unit Vision Services R&D

Batch Name XXCROSSCHARGE


Class Usages

Description Usages


Reverse Expenditures in a Future Period Option Not Available For I

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6. (I) Save

7. (B) Expenditures




Control Total

Sanders, Austin 230 Engineering R+D

This Sunday's Date Leave Blank

9. (I) Save

10. Enter an expenditure item for Austin Sanders as specified in the following tables:

Expnd Item Date


Expnd Type

Non-Labor Resource

Non-Labor Org

Yesterday's Date XXCS 1.1 Computers Personal Information Services


Internal - capital Hours 15 Computer use

11. (I) Save

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13. (B) Submit

14. (B) Release


Distribute Usage Costs





18. (B) OK

19. Select the program PRC: Distribute Usage and Miscellaneous Costs from the list of values in the Name field and Vision Services R&D for the operating unit.


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Field Value

Expenditure Batch XXCROSSCHARGE

21. (B) OK

22. (B) Submit






• (B) Find




• (B) View Output

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27. Close the output page when finished.




30. (B) OK

31. Select the program PRC: Distribute Total Burdened Cost from the list of values in the Name field and Vision Services R&D for the operating unit.


Field Value

Expenditure Batch XXCROSSCHARGE

33. (B) OK

34. (B) Submit



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• (B) Find




• (B) View Output

39. Close the output page when finished.

Distribute Borrowed and Lent Amounts



42. (B) OK

43. Select the program PRC: Distribute Borrowed and Lent Amounts from the list of values in the Name field and Vision Services R&D for the operating unit.


Field Value

Expenditure Group XXCROSSCHARGE

Through Date This Sunday's Date

Receiver Operating Unit Vision Services



Generate Report Yes

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45. (B) OK

46. (B) Submit



48. 48. Find your request.


• (B) Find



Note: Wait for the program with your Request ID to complete. The program PRC: Distribute Borrowed and Lent Amounts automatically submits the program PRC: Borrowed and Lent Amounts Distribution Report. Look for the PRC: Borrowed and Lent Amounts Distribution Report program request with your Request ID in the parameters.

50. Review the output report for PRC: Borrowed and Lent Amounts Distribution Report.

• (B) View Output

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51. Close the output page and open windows and return to the Navigator.

The instructor will complete the processing for your costs and cross charges in the next demonstration.

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Guided Demonstration - Complete Cross Charge Processing

The instructor will complete the processing for the costs and cross charges for the entire class.

Generate Cost Accounting Events

1. Log in as Austin Sanders.

Field Value

User Name ASANDERS

Password WELCOME






5. (B) OK

6. Select the program PRC: Generate Cost Accounting Events from the list of values in the Name field and Vision Services R&D for the operating unit.

7. Leave all the parameters blank. The program will generate cost accounting events for all process categories.

8. (B) OK

9. (B) Submit




• (B) Find

12. Wait for the program to finish.


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• (B) View Output


Generate Cross Charge Accounting Events



16. (B) OK

17. Select the program PRC: Generate Cross Charge Accounting Events from the list of values in the Name field and Vision Services R&D for the operating unit.


Field Value

Process Category Borrowed and Lent

End GL Date Sunday of the current week

Generate Report Yes

19. (B) OK

20. (B) Submit




• (B) Find

23. Wait for the program to finish.


• (B) View Output


Create Accounting



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27. (B) OK

28. Select the program PRC: Create Accounting from the list of values in the Name field and Vision Services R&D for the operating unit.


Field Value

Process Category Leave Blank (program will process accounting events for all process categories)

End Date Sunday of the current week

Mode Final

Errors Only No

Report Summary

Transfer to General Ledger Yes


General Ledger Batch Name Leave Blank

Include User Transaction Identifiers No

30. (B) OK

31. (B) Submit




• (B) Find


The following programs run during create accounting processing: − PRC: Create Accounting − Accounting Program − Journal Import − Posting: Single Ledger − Subledger Accounting Balances Update


35. Close open windows and return to the Navigator when finished.

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Practice - Review Cross Charges

Overview

In this practice, you will review your cross-charged expenditure item in expenditure inquiry.

Assumptions



Tasks

Review Cross-Charged Expenditure Item in Expenditure Inquiry

As Austin Sanders, use the responsibility Projects, Vision Services R&D (USA) and query the cross-charged expenditure item in Expenditure Inquiry (All). Use folder tools to show the following fields on the Expenditure Items window:

− Cross Charge Proc Method − Cross Charge Type − Transfer Proc Project Functional Amount

View the accounting for the expenditure item.

Perform an analysis to answer the following question:

How did Oracle Projects calculate the borrowed and lent amount?

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Solution - Review Cross Charges

Review Cross-Charged Expenditure Item in Expenditure Inquiry


Note: You are still logged in as ASANDERS.



3. Query the expenditure items from the XXCROSSCHARGE expenditure batch.

• Enter the header find criteria:: − Operating Unit = Vision Services R&D

• (T) Expenditure

• Enter expenditure find criteria: − Expenditure Batch = XXCROSSCHARGE

• (B) Find

4. Show additional fields:

• (M) Folder > Show Field...

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• Select Transfer Price Project Functional Amount

• (B) OK

• Repeat the steps to show the following additional fields: − Cross Charge Proc Method − Cross Charge Type

Question: How did Oracle Projects calculate the borrowed and lent amount?

Answer: The program PRC: Distribute Borrowed and Lent Amounts used the Global TP Schedule transfer price schedule that you assigned to task 1.1 for non-labor costs. This transfer price schedule uses the Expenses - Cost+50% transfer price rule. This rule marks up the burdened cost 150% to determine the transfer price amount for non-labor costs.

5. View accounting for the expenditure item.

• Select the expenditure item.

• (M) Tools > View Accounting Fo

r Ins

truct

or U

se O

nly.

Th

is d

ocum

ent s

houl

d no

t be

dist

ribut

ed.




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Practice - Define Transfer Price Rules

Overview

In this practice, you will define a labor and a non-labor transfer price rule.

Assumptions



Tasks

Define Transfer Price Rules

Log in as SERVICES with the password of WELCOME and select the Projects, Vision Services (USA) responsibility.

You are implementing borrowed and lent cross charge at your company. Define two transfer price rules to use in your transfer price schedule that meet the following requirements:

• For labor cost - transfer price equals 100% of the raw cost. Name the rule XXLabor at Raw Cost.

• For non-labor cost - transfer price equals 100% of the burdened cost. Name the rule XXNon-Labor at Burdened Cost.

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Solution - Define Transfer Price Rules

Define Transfer Price Rules

1. Log out

2. Log in as SERVICES.

Field Value

User Name SERVICES

Password WELCOME


4. Navigate to the Transfer Price Rules window.

• (N) Setup > Costing > Cross Charge > Transfer Price Rules

5. Enter a transfer labor transfer price rule as specified in the following table:

Field Value

Name XXLabor at Raw Cost

Type Labor

Effective Dates From Today's Date

Effective Dates To Leave Blank


Basis Raw Cost

Use Basis

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6. (I) Save

7. (I) New

8. Enter a non-labor transfer price rule as specified in the following table:

Field Value

Name XXNon-Labor at Burdened Cost

Type Non-Labor




Basis Burdened Cost

Use Basis

Apply 100%

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9. (I) Save

10. Close the Transfer Price Rules window and return to the Navigator.

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Practice - Define a Transfer Price Schedule

Overview

In this practice, you will define a transfer price schedule.

Assumptions



Tasks

Define a Transfer Price Schedule

You can use the transfer price rules that you defined in the previous practices to define a transfer price schedule. Name the new transfer price schedule XXServices East/West Schedule.

The organizations Services-East and Services-West have agreed to share resources for certain projects. They will transfer costs based on the XXLabor at Raw Cost and XXNon-Labor at Burdened Cost transfer price rules that you defined.

Define two lines on the transfer price schedule and assign your transfer price rules. Use an apply percentage of 100 percent (no discount or markup). For the first line, assign the rules for when Services-East provides the resources and Services-West receives the benefit of the resources. For the second line, reverse the relationship between the organizations.

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Solution - Define a Transfer Price Schedule

Define a Transfer Price Schedule


2. Navigate to the Transfer Price Schedules window.

• (N) Setup > Costing > Cross Charge > Transfer Price Schedules

3. Enter the transfer price schedule header information as specified in the following table:

Field Value

Name XXServices East/West Schedule




4. Enter the schedule lines as specified in the following tables:

Line Num Provider Receiver Labor Rule Apply %

10 Services-East Services-West XXLabor at Raw Cost 100

20 Services-West Services-East XXLabor at Raw Cost 100

Non-Labor Rule Apply % Transfer Price Amount Type

Effective Date From

Effective Date To

Default

XX-Non-Labor at Burdened Cost

100 Cost Transfer Today's Date Leave Blank

No

XX-Non-Labor at Burdened Cost

100 Cost Transfer Today's Date Leave Blank

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5. (I) Save

6. Close the Transfer Price Schedules window and return to the Navigator.

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Appendix A: Integration with Oracle Inventory, Project Manufacturing, and Asset Tracking

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Practice - Enter a Miscellaneous Transaction

Overview

In this practice, you will enter a Miscellaneous Transaction in Oracle Inventory using a project-enabled transaction type.

Assumptions



Tasks

Enter a Miscellaneous Transaction

Use the responsibility Inventory, Vision Services (USA) to enter a miscellaneous transaction for your XX Capital Services project. When you access the Miscellaneous Transactions window for the first time, select Vision Services as the organization.

Create a non-serial-triggered Receipt From miscellaneous transaction and enter the transaction line information as specified in the following table:

Field Value

Item f75000

Subinventory Common

UOM Ea

Quantity 1

Account 01-000-1410-000

Source Project XXCS

Source Task 3.0

Expenditure Type Material


Save the miscellaneous transaction when you are finished entering the line. The instructor will process your miscellaneous transaction in the next guided demonstration.

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Solution - Enter a Miscellaneous Transaction

Enter a Miscellaneous Transaction

1. Responsibility = Inventory, Vision Services (USA)

2. Navigate to the Find Expenditure Items window.

• (N) Transactions > Miscellaneous Transaction

3. Select Vision Services as the organization.

4. (B) OK

5. Enter the miscellaneous transaction information as specified in the following table:

Field Value

Date Accept Default Value

Type Receipt From

Source Leave Blank

Account Leave Blank

Serial-Triggered No Fo

r Ins

truct

or U

se O

nly.

Th

is d

ocum

ent s

houl

d no

t be

dist

ribut

ed.



6. (B) Transaction Lines

7. Enter the Receipt From information as specified in the following table:

Field Value

Item f75000

Subinventory Common

UOM Ea

Quantity 1

Account 01-000-1410-000

Source Project XXCS

Source Task 3.0

Expenditure Type Material


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8. (I) Save

9. Close the Receipt From window and return to the Navigator.

The instructor will process your miscellaneous transaction in the next guided demonstration.

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Guided Demonstration - Process Miscellaneous Transactions

In this demonstration, the instructor will process the miscellaneous transactions for the entire class.

Cost Inventory Transactions

1. Log in as SERVICES.

Field Value

User Name SERVICES

Password WELCOME


3. Navigate to the Interface Managers window

• (N) Setup > Transactions > Interface Managers

• If necessary, select Vision Services in the Organizations window.

4. Position your cursor in the Cost Manager row.

5. (M) Tools > Launch Manager

If you receive a message that the manager is already active, then click the OK button.

6. (B) Submit

7. (B) OK


Transfer Costs to Oracle Project Costing

9. Navigate to the Project Cost Transfers window.

• (N) Accounting Close Cycle > Project Cost Transfers

10. Enter 0 in the Number of Days to Leave Costs Uncollected field in the Parameters window.

11. (B) OK

12. (B) Submit

13. (B) No

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14. Monitor the program.



• (B) Find

• Wait for the Cost Collection Manager program to complete.

• Close the Requests window and return to the Navigator when finished.

Import Inventory Transactions

15. Switch your responsibility



• (B) OK

Instructor Note: Workflow takes about an hour to process/move the data to the project interface table.

16. Navigate to the Submit Request window for Transaction Import.

• (N) Expenditures > Transaction Import > Import Transactions

17. Define the parameters for the program PRC: Transaction Import as specified in the following table:

Field Value

Transaction Source Inventory Misc

Batch Name Select the batch name that is available on the list of value.

If no batch name is available, then return to Oracle Inventory and perform the step to transfer the cost to Oracle Project Costing again. The Cost Manager must complete processing before you can run the program to transfer costs to Oracle Project Costing.

18. (B) OK

19. (B) Submit



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• (B) Find



23. (B) View Output


You will see an expenditure group listed under the transaction source Inventory Misc on the second page of the report.

25. Close the report page and open windows and return to the Navigator.

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Practice - View Inventory Expenditure Items

Overview

In this practice, you will use Expenditure Inquiry (project) in Oracle Project Costing to view the expenditure item imported from Oracle Inventory.

Assumptions



Tasks

View Inventory Expenditure Items

Use Expenditure Inquiry (project) to view the expenditure item for the Receipt From miscellaneous transaction on your XX Capital Services project. Specify the transaction source Inventory Misc in your query criteria. Review the cost distribution lines for the expenditure item.

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Solution - View Inventory Expenditure Items

View Inventory Expenditure Items





• Enter the header find criteria: − Project Number = XXCS − Project Name = XX Capital Services

• (T) Expenditure

• Enter supplier find criteria: − Transaction Source = Inventory Misc

• (B) Find

4. Review the cost distribution lines for the expenditure item.


• Select Cost Distribution Lines

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• (B) OK


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Guided Demonstration - Create a Project-Enabled Transaction Type

Create a Project-Enabled Transaction Type


2. Navigate to the Transaction Types window.

• (N) Setup > Transactions > Types

• (T) User

3. (I) New

4. Enter the Transaction Type information as specified in the following table:

Field Value

Name XXProject Issue

Description Issue to Project

Source Type Inventory

Action Issue from stores

Project Yes (enable check box)

Shortage Message Online No

Shortage Message Notification No

Status Control No

Location Required No

Inactive On Leave Blank

5. (I) Save

6. Close the Transaction Types window and return to the Navigator. Fo

r Ins

truct

or U

se O

nly.

Th

is d

ocum

ent s

houl

d no

t be

dist

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Appendix B: Budgetary Controls and Budget Integration

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Guided Demonstration - Define a Budget Change Reason

Define a Budget Change Reason


2. Navigate to the Budget Change Reason Lookups window

• (N) Setup > Budgets > Change Reasons

3. Position your cursor in the first Code field

4. (I) New

Field Value

Code XXREDUCTION

Meaning XX-Budget Reduction

Description Reduction of Funding

Tag Leave Blank



5. (I) Save

6. Close the Budget Change Reason Lookups window

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Guided Demonstration - Define a Budget Type

Define a Budget Type


2. Navigate to the Budget Types window

• (N) Setup > Budgets > Budget Types

3. Enter a new budget type

Field Value

Budget Type XX-Capital Cost Budget

Description XX-Capital Cost Budget - Requires Approval



Amount Type Cost Budget

Upgrade No

Use Workflow for Budget Status Changes

Yes

The Use Workflow for Budget Status Changes check box is at the bottom of the window.

4. (I) Save

5. Close the Budget Types window

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Guided Demonstration - Define a Budget Entry Method

Define a Budget Entry Method


2. Navigate to the Budget Entry Methods window

• (N) Setup > Budgets > Entry Methods

3. Enter a new budget entry method

Field Value

Budget Entry Method XX-Project at Completion

Description XX-Project at Completion with no resources



Entry Level Project

Categorized By Resources No

Time Phased By None

Cost Enterable Fields

Quantity Yes

Raw Cost Yes

Burdened Cost Yes

Revenue Enterable Fields

Quantity Yes

Revenue Yes

4. (I) Save

5. Close the Budget Entry Methods window Fo

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Appendix C: Asset Capitalization: Capitalizing Interest

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Practice - Define a Capitalized Interest Rate Name

Overview

In this practice, you will define a capitalized interest rate name for local debt costs.

Assumptions



Tasks

Define the Basic Rate Name Information

Your company plans to calculate capitalized interest for costs incurred when you invest in long-term capital projects. Define a capitalized interest rate name to represent the interest type that the finance department plans to capitalize as specified in the following table:

Field Value

Rate Name XXDebt Costs-Local

Description Cost of Borrowings

Expenditure Type Interest

Define the Additional Information

Define additional information for the capitalized interest rate name. For the operating unit Vision Services, you want the expenditure organization source to be the project owning organization. Each project must have an Open CIP amount of 10,000.00 and be at least 30 days from the start date to meet the threshold for calculation of capitalized interest. Select Full as the current period convention to specify the portion of the current period CIP amount to include in the interest calculation. Choose to spread the amounts evenly across accounting periods. Finally, assign the Simple interest method to this capitalized interest rate name.

Define the Expenditure Type Exclusions

For Vision Services, exclude the following expenditure types from interest rate calculation for the capitalized interest rate name:

− F&A Costs − Fringe − Overhead

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Solution - Define a Capitalized Interest Rate Name

Define the Basic Rate Name Information


2. Navigate to the Capitalized Interest window.

• (N) Setup > Capitalization > Interest > Rate Names

3. Position your cursor in the first Rate Name field.

4. (I) New

5. Define a capitalized interest rate name as specified in the following table:

Field Value

Rate Name XXDebt Costs-Local

Description Cost of Borrowings

Expenditure Type Interest


6. (I) Save

Define the Additional Information

7. (B) Additional Information

8. Define the capitalized interest rate information as specified in the following table:

Field Value


Exp Organization Source Project Owning Org

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Amount Type Open CIP


Plan Type Leave Blank

Project - Amount 10,000.00

Project - Days 30

Task - Amount Leave Blank

Task - Days Leave Blank

Current Period Convention Full

Period Rate Convention Spread Evenly

Interest Method Simple

9. (I) Save

10. Close the window with the additional information and return to the first window

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Define the Expenditure Type Exclusions

11. (B) Expenditure Type Exclusion

12. Define capitalized interest rate exclusions for the operating unit Vision Services as specified in the following table:

Expenditure Type Expenditure Category (View Only)

F&A Costs Indirect Costs

Fringe Overhead

Overhead Overhead

13. (I) Save


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Practice - Define a Capitalized Interest Rate Schedule

Overview

In this practice, you will define a capitalized interest rate schedule for capital debt costs.

Assumptions



Tasks

Define Capitalized Interest Rate Schedule Header Information

Define a capitalized interest rate schedule to specify the multipliers for the XXDebt Costs-Local capitalized interest rate name that you defined in the previous practice. Define the information for the provisional capitalized interest rate schedule and name it XXDebt Cost Schedule. Use the organization hierarchy information as specified in the following table:

Field Value

Hierarchy Global

Version 1


Define the Version Information

Create the initial version of the schedule. Name the first version and identify the first day of current month as the start date. You do not have an end date for this version at this time.

Define the Multipliers and Compile

First, enter the multiplier for Vision Corporation, the start organization that you specified for the hierarchy. Interest rates for operating your Services-East organization are higher than for other organizations, so the finance department has provided you with a separate multiplier for Services-East. Enter the multipliers as specified in the following table:

Organization Rate Name Multiplier

Vision Corporation XXDebt Costs-Local .25

Services-East XXDebt Costs-Local .37

When you are finished, save and compile the schedule.

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Solution - Define a Capitalized Interest Rate Schedule

Define Capitalized Interest Rate Schedule Header Information


2. Navigate to the Capitalized Interest Rate Schedule window.

• (N) Setup > Capitalization > Interest > Rate Schedules

3. Enter the rate schedule header information as specified in the following table:

Field Value

Name XXDebt Cost Schedule




Hierarchy Global

Version 1


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4. (I) Save

Define the Version Information

5. Enter the name and dates for the version as specified in the following table:

Field Value

Name Version 1

Start Date First day of the current month

End Date Leave Blank

6. (I) Save

Define the Multipliers and Compile

7. Enter the multiplier information as specified in the following table:

Organization Rate Name Multiplier

Vision Corporation XXDebt Costs-Local .25

Services-East XXDebt Costs-Local .37

8. (I) Save

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9. (B) Compile

Selecting the Compile button submits a concurrent program - PRC: Compile Capitalized Interest Rate Schedule.

10. Close the Capitalized Interest Rate Schedule window and return to the Navigator.

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Guided Demonstration - Specify a Capitalized Interest Rate Schedule for a Capital Project Type

Specify a Capitalized Interest Rate Schedule for a Capital Project Type

For the guided demonstration, you will specify the capitalized interest rate schedule for an existing capital project type.


2. Navigate to the Project Types window.

• (N) Setup > Projects > Project Types

3. Query the Construction project type.

• Enter query mode: (M) View > Query By Example > Enter

• Enter Construction in the Name field.

• Run the query: (M) View > Query By Example > Run

4. (T) Capitalization Information

5. Enter the capitalized interest information as specified in the following table:

Field Value

Default Schedule Select one of the student's XXDebt Cost Schedule from the previous practice.

Allow Override Yes (enable check box)

6. (I) Save

7. Close the Project Types window and return to the Navigator.

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Practice - Assign a Capitalized Rate Schedule to a Project

Overview

In this practice, you will define a capitalized interest rate name for local debt costs.

Assumptions



Prerequisite

The instructor must perform the previous guided demonstration before you do this practice. The Allow Override check box for capitalized interest must be enabled for the Construction project type. Otherwise, you will be unable to update the capitalized interest rate schedule for your XX Capital Services project.

Tasks

Assign a Capitalized Rate Schedule to the XX Capital Services Project

Your project manager has asked you to set up your XX Capital Services project for capitalized interest calculation for a six month period. Assign the XXDebt Cost Schedule to the project, allow capitalized interest calculation, and specify a capitalized interest stop date.

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Solution - Assign a Capitalized Rate Schedule to a Project

Assign a Capitalized Rate Schedule to the XX Capital Services Project



• (N) Projects



• (B) Find


5. (B) Open

6. In the Options region, select Capital Information.

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7. Define the capital interest information as specified in the following table:

Field Value

Capitalized Interest Schedule XXDebt Cost Schedule

Allow Capital Interest Yes (enable check box)

Capital Interest Stop Date Enter a date six months from today For I

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8. (I) Save


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Guided Demonstration - Set the Project Status Control for Capitalized Interest

Set the Project Status Control for Capitalized Interest

For the guided demonstration, you will set the project status control for capitalized interest for an existing project status.


2. Navigate to the Statuses window.

• (N) Setup > System > Statuses

3. Query the Submitted project status.

• Enter query mode: (M) View > Query By Example > Enter

• Enter Project in the Status Type field.

• Run the query: (M) View > Query By Example > Run

• Scroll down to find the Submitted project status.

4. In the Status Controls region, scroll down until you find the Capitalized Interest action.

5. Enable the Allow check box for the Capitalized Interest action.

6. (I) Save

7. Close the Statuses window and return to the Navigator.

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Summary of R12.x Project Costing Fundamentals

This lesson does not have any practices or solutions.

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For Instructor Use Only. not be distributed.dbmanagement.info/Books/MIX/D65244_Oracle_Projects.pdf · R12.x Oracle Project Costing Fundamentals Supplemental Student Practices Activity

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