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EMPLOYEES’ STATE INSURANCE CORPORATION
SUPER SPECIALITY HOSPITAL
SANATHNAGAR, HYDERABAD-500038
TENDER FORM
For
“HOSPITAL RATE CONTRACT FOR
PURCHASE OF MEDICAL /SURGICAL
CONSUMABLES AND LAB KITS”
Not Transferable
Tender Sl.No._______
Receipt No.________
Date:______________
Cost of Form : Rs.500/-
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EMPLOYEES’ STATE INSURANCE CORPORATION
SUPER SPECIALITY HOSPITAL
SANATHNAGAR, HYDERABAD-500038. Tele-fax: 040-23801122
TENDER FOR PURCHASE OF RADIOLOGY SURGICAL CONSUMABLES”
TENDER NO: 523-U-16/19/ radiology surgical consumables/2014-15/T-1 Date:30.04.2015
Sealed tenders are invited by the Medical Superintendent, ESIC Super Specialty
Hospital Sanathnagar, Hyderabad from the registered Manufactures./ Distributers/Authorized
agents, who are having permanent place of business in twin cities Hyderabad/ Secunderabad
for the supply of Medical / Surgical Consumables and Lab Kits , for ESIC Super Specialty
Hospital Sanathnagar, Hyderabad.
The schedule dates for the tender are as follows:
1 Sale of Tender Schedule along with Tender Terms &
Conditions
01.05.2015
2 Due date and time of submission of completed
Tender forms.
28.05.2015
3 Date and Time of opening of Tender 28.05.2015 at 2.30pm
.
Interested firms are requested to collect the tender forms from the office of the Deputy
Director Administration on any working day from 10 a.m. to 3 p.m .and on Saturdays from
10 a.m. to 12 p.m at the cost of Rs 500/ each in the form of Bankers cheque/Demand Draft of
SBI (Non-refundable) in favour of ESI Saving Fund Account No.1, payable at
Hyderabad. If the form is downloaded from the internet please enclose DD for rs 500/-.
MEDICAL SUPERINTENDENT.
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EMPLOYEES’ STATE INSURANCE CORPORATION
SUPER SPECIALITY HOSPITAL
SANATHNAGAR, HYDERABAD-500038. Tele-fax: 040-23801122
The Medical Superintendent ESIC Super specialty Hospital Sanathnagar, Hyderabad
invites sealed tender for Supply of “RADIOLOGY Surgical Consumables” for the hospital as
per specifications detailed in the Schedule attached. The registered Manufactures./
Distributers/ Authorized agents, who are having permanent place of business in twin cities
Hyderabad/ Secunderabad may participate in the tender.
GENERAL TERMS AND CONDITIONS FOR TENDER
1. Following are the MANDATORY PRE BID QUALIFICATIONS to consider any tender
for evaluation. Documentary proof for the same is mandatory to be submitted with the tender
application.
A. EARNEST MONEY .
EMD of Rs.10000/ only is to be deposited either through Banker's cheque or
Demand Draft in favour of "ESI Saving fund Account No.1" payable at Hyderabad.
Tenders without EMD will not be entertained. EMD of unsuccessful tenderer will be
returned without any interest within one month after the award of contract. The tenderer
should enclose a pre-receipt for the same. In the event of the withdrawal / revocation of
tenders after the date specified for opening of tender , the earnest money shall stands
forfeited. In the event of acceptance of the tender the earnest money may be adjusted towards
the amount of Performance security required to be deposited by the contractor
B.. EXPERIENCE:
Tenderer must have Experience Of Minimum Three Years in the business of
supplying desired medical/surgical/lab items to the corporate or Government hospitals which
should be supported by documentary evidence i.e either certificate PURCHASE ORDERS
or COPIES OF CONTRACTS/AGREEMENT COPY /PERFORMANCE OR
EXPERIENCE CERTIFICATE FROM THE OSPITAL OR INSTITUTION
MENTIONING PERIOD OF YOUR SUPPLY AND PERFORMANCE indicating 3
years tenure (36 months).
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C. Tenderer must have ANNUAL TURNOVER OF RS.40 LACS (Rs forty Lacs) or
above. The tenderer must submit Annual financial reports of last three financial years duly
certified by Chartered Accountant. This report should include balance sheet with Profit &
loss account.
D. COMPANY MUST BE A PROFIT MAKING ONE IN LAST THREE YEARS.
E.. The company should Not Have Been Ever Blacklisted by any Govt. Organisation/
Institution. The tenderer should submit an Undertaking for the same.
F. Following documents are mandatory to be submitted:
i. Valid Sale tax / VAT registration certificate
ii. Undertaking that the quoted items have not been & are not being supplied to any
other organisation at rates lower than being quoted here.
iii. PAN card photocopy of the tenderer.
iv. Undertaking as per annexure.
2. PREPARATION OF TENDER:
Tender Form complete in all respect numbered, signed with stamp of the firm on each page
including all the pages of the tender document with the terms and conditions along with
EMD should be dropped in the tender box kept in chamber of Assistant Director
Administration ESIC Super specality Hospital Sanathnagar Hyderabad up to 1 pm on -
28.05.2015-.The tender will be opened at 2.30 pm on the 28.05.2015. If date of submission of
tender is declared a holiday, tender will be opened on the next working day at the same time.
Tender received late will not be entertained. Tenderer/ authorised representative may attend
the tender opening process. Telegraphic/telex/fax/email/conditional/incomplete tenders will
not be entertained and shall be rejected out rightly
If any item in the schedule is not being tendered for, the corresponding space against the
item should be defaced by writing ‘not quoting’. Quotations with vague and indefinite
expressions such as ‘subject to immediate acceptance’; ‘subject to prior sale’ etc. will not be
considered
The rates should be quoted in figures as well as in words without any overwriting/cutting /
erasing. In case there is any over writing/erasing/cutting and any discrepancy in rates in
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words and figures the item will not be considered. Tenderer must quote the rates strictly as
per list of items attached with the tender form mentioning the serial no. of item and category.
3. SIGNING OF TENDER:
Individuals signing tender or other documents connected with the tender must specify the
capacity in which he is signing. For authorised signatories the authorisation certificate to be
enclosed.
4. PERIOD FOR WHICH THE OFFER OF TENDERER SHOULD REMAIN OPEN:
All tenders should remain open for acceptance for a period of twelve months from the date
of opening of the tender.
5. PERIOD OF CONTRACT:
The contract / tender, if awarded, shall be valid initially for two year from the date
of award of Contract subject to continuous satisfactory performance and on failure on this
aspect by the contractor the Competent Authority reserves the right to terminate the contract.
The period of the contract can be extended for further period at the discretion of the
Competent Authority on mutual consent basis.
6. PRICES:
i) The prices quoted must be per unit shown in the schedule inclusive of everything like
packing and delivery charges etc except VAT/ Sale Tax(mention percentage charged).
Amount must be clearly shown in figures and words in Indian Currency only the prices
should not be more than MRP
ii) Tenderers should clearly specify whether prices quoted are inclusive of Sales Tax/ VAT /
duties / statutory charges (mention percentage charged 5% or 14.5% etc.). or such charges
are extra. Where no specific mention is made to Sales tax / VAT/ or other duties, prices
quoted shall be deemed to be inclusive of such taxes / charges. Prices should be quoted as per
Performa in Annexure. Prices quoted in other form will not be accepted.
. 7. SAMPLES:
Wherever asked, the firms shall have to submit samples of item(s) for verification /
inspection, approval, etc., and the firm shall have to comply with such conditions of pre
supply inspection / verification and shall have to abide by the decisions / directions of
Hospital Authority in this regard. It is, therefore, in the own interest of the firm(s) concerned
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to get their proofs / samples, etc verified / inspected before effecting supply at their own cost.
Samples supplied should not be less than the quantity necessary for the test given in the
specifications (if any). Each sample should have a card affixed to the sample which should
bear the following information:
i. Your Name and address
ii. Tender Number
iii. Date of opening of tender
iv. Item no. against which sample submitted
v. Any other relevant description deemed fit.
Samples shall not be returned normally until specifically asked for within one month of
opening of tender and shall be the property of the ESIC.
8. DELIVERY TERMS
a) Delivery Period will be 4 weeks from the date of placement of Supply Order
b) The tenderer shall deliver the stores at Hospital store of the ESIC Superspecality Hospital
Sanathnagar Hyderabad in good order, within the limits of the time and in such
quantities/qualities as may be ordered from time to time.
c.. Normally Part supply or part bill will not be accepted. However, in exceptional
circumstances the same may be accepted at the sole discretion of the competent authority of
the hospital, against clear written request from the firm.
d. All delivery Challans as well as the Bills are to be submitted strictly in triplicate along
with bank details for RTGS mode of payment. Bill should be pre-receipted with
application of revenue Stamp wherever necessary. Care should be taken to submit the
delivery challans and bills duly completed and without any errors to prevent rejection /
cancellation / delay in processing of bills.
9. PENALTY: If the successful tenderer fails to execute the supply order within the
stipulated period (4 weeks from the date of issue of supply order), penalty of 2% of the value
of the order calculated at the contract rate per week or a part of a week will be levied. The
maximum penalty for late supply shall not exceed 10% of the total value of the
order/orders and if the order is not supplied after two weeks of penalty period then the
items/goods will be procured from next higher bidder/ local market and the difference
will be recovered from subsequent bills/security money deposit. The cut of date of
delivery period shall be counted from the date of actual dispatch of supply orders to date of
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receipt of supplies at the hospital store. If part supply is done by the firm, risk purchase will
be resorted to remaining quantity which has not been supplied. The extra expenditure
involved in procuring the supplies will be recovered in full from the firm at the discretion of
the competent authority. The risk purchase so imposed will be payable by the firm or will be
deducted from the incoming bill(s)/security money of the firm.
.10. LIFE PERIOD OF ITEMS :- The items supplied having shelf life should not have passed
more than 1/6th of shelf life from the date of manufacturing at the time of supply.
11 . INSPECTION OF STORES :
Supplies shall be accepted subject to inspection by Medical Superintendent, or his assigned
representative. Any defect found in the materials will render the supplies open to rejection
and decision of the Medical Superintendent, ESIC Superspecality Hospital Sanathnagar
Hyderabad shall be the final and legally binding. The rejected store shall be returned to the
suppliers and the supplier firm(s) shall have to take the same back at their own cost and risk,
and shall replace such rejections with the items of standard specifications / quality as
acceptable to the Hospital Authority.
12. TERMINATION FOR CONVENIENCE :
The Purchaser, by written notice of 30 days (Thirty days) sent to the Supplier, may
terminate the contract, in whole or in part at any time for his convenience. The notice of
termination shall specify that termination is for the Purchaser’s convenience, the extent to
which performance of the Supplier under the contract is terminated and the date upon which
such termination becomes effective.
13. RESOLUTION OF DISPUTES: In case of a dispute or difference between the
Purchaser and the Supplier relating to any matter arising out of or connected with this
agreement such dispute or difference shall be referred to an arbitrator to be nominated by the
Medical Superintendent. The award of the arbitrator shall be final and binding on the parties
of this contract.
14. RIGHT TO MODIFY OR RELAX :
The Purchaser reserves the right to modify and /or relax any of the terms and conditions of
the tender / contract.
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15. Assistance to contractor: The contractor shall not be entitled to assistance either, in
the procurement of raw materials required for the fulfilment of the contract or in the securing
of transport facilities.
i) In case of failure to comply with the provisions of the terms and conditions mentioned, by
the agency that has been awarded the contract, the hospital authority reserves the right to
award the contract to the next higher tenderer or outside agency. The contract will be
cancelled and the performance security will be forfeited in such cases..
16.PERFORMANCE SECURITY DEPOSIT : The successful tenderer shall have to
submit performance security deposit, as security deposit for the due compliance& fulfilment
of terms &conditions of the contract. This has to be in the form of a bank draft payable in
favour of ESI Saving Fund Account No.1 , payable at Hyderabad, drawn on any of the
nationalized bank, preferably SBI. The amount will be 10% of the expected annual
contract value as per the items quoted by the tenderer . The exact amount will be
decided by the tender evaluation committee after finalizing the tender duly approved by the
Medical Superintendent and will be intimated to the successful tenderer before signing of the
contract. The decision of the committee for fixing the amount of performance security shall
be binding on the parties of this contract. On due performance and successful completion of
the contract the security money deposit shall be returned without any interest. On
unsatisfactory performance or violation of terms and conditions of the contract will make the
contractor liable for forfeiture of security deposit. The decision of Medical Superintendent
will be final on this account.
17. The tenderer should have a permanent place of business in Hyderabad/Secunderabad and
the complete Postal Address, Telephone / Mobile / Fax / E-mail address, etc. should be
provided, while submitting the completed tender form.
18. The rates once accepted by the hospital shall remain unaltered throughout the period of
contract, including any extended period.
19. In case of failure to comply with the provisions of the terms and conditions mentioned,
by the agency that has been awarded the contract, the hospital authority reserves the right to
cancel the contract and forfeit the deposited performance security.
20. Selection of tender will be made strictly, on the basis of quality of the product and other
parameters to be judged by the competent authority of the hospital.
Medical Superintendent
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(ANNEXURE I)
TENDER APPLICATION FORM FOR SUPPLY OF “RADIOLOGY SURGICAL
CONSUMABLES “
1. Name of the firm
2. Name of the owner/occupier:-
3. Full Postal Address:-
4. Cell Phone No.
5. Telephone No:-
6. PAN number :-
7. Fax No.
8. Date of Establishment of Firm:-
9. Is your Firm Registered under:- a The Indian Factories Act:- if yes , Reg No :-
b Any other Act, if not, who are the owners
(Please give full address):
10. Name and Address of your Bankers stating the name in which the
Account stands:-
11. Total number of Employees:-
12. Whether the firm is registered under ESI act ?
If yes, code no :-
13. .Are you in the list of approved Contractors/ Supplier of any other organizations institutions,
if any give details:-( Last 3 years)
Date_______ Signature of the tenderer
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Undertaking (To be submitted on Rs. 100/ non judicial stamp paper)\
I/WE undersigned is /are authorized signatory/signatories of the
firm M/s ______________________________________________________
Address ______________________________________________________
do here by undertake that
1. I the undersigned certify that I have gone though the Terms & conditions mentioned in the
tender document and undertake to comply with them. The rates quoted by me/us are valid and
binding on me/us for acceptance for the period of 12 months from date of opening of tender.
2. It is certified that rate quoted by me are the lowest quoted for any institution/Hospital in
India.
3. Earnest money deposited by me/us viz Rs._________________ in the form of Demand
Draft/Banker’s Cheque in favour of ESIC Saving Fund Account No.1 payable at Hyderabad
is attached herewith and shall remain in custody of the Medical Superintendent, ESIC Super
speciality Hospital Sanathnagar, Hyderabad. I/We give the rights to Medical Superintendent,
ESIC Super speciality Hospital Sanathnagar, Hyderabad to forfeit the EMD deposited if I
withdraw my bid after tender opening date.
5. That the company never got black listed and here is no vigilance case or criminal court
case pending against our firm.
6. On Inspection if any article is found not as per supply order and specifications, it shall be
replaced by me/us in time as asked for, at my /our own expenses.
7. I/we hereby undertake to supply the items as per specifications and directions given in
supply order within the stipulated period.
8. I/we understand that Medical Superintendent, ESIC Super speciality Hospital Sanathnagar,
the right to accept or reject any or all the tenders without assigning any reasons (s) thereof.
Name, Signature & Address
of the tendere With Stamp
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PRE-RECEIPT
Received Rs_______________ (Rupees_____________ )
towards refund of Earnest money vide Cheque No_____________Dated______
in respect of tender for Medical /Surgical Consumables /Lab Kits.
Tender No.----------------------------------------------Dated---------------------------
(Signature of the bidder with stamp)
PRICE BID
FOR RADIOLOGY SURGICAL CONSUMABLES
Tenderer must quote the rates strictly as per the given format.
Soft copy of price list in excel sheet should be provided either in the
CD/DVD along with the price bid.
S..No. Item
No.
Item
Name
Manu
facturer
Brand Packing
unit
Unit Rate
per
unit in
figures
Rate
per
unit
in
words
Taxes Any
deviation
in the
specificati
ons
(Signature of the bidder with stamp)
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CHECK LIST FOR PRE BID/TECHNICAL BID :
SL
NO
DOCUMENT YES/NO REMARKS
1. Covering letter clearly indicating the list of enclosures.
2. Original Tender Documents duly, signed and stamped
by authorized signatory/ signatories.
3. EMD as per instructions. Firstly EMD will be checked.
If EMD is found in order only then Pre-Qualification bid
envelope will be considered.
4. VAT Receipt.
5. Turnover report (including Balance Sheet, Profit & loss
A/C) for the last three consecutive years duly audited by
Chartered accountant.
6. Experience certificate of three years. (PURCHASE
ORDER/AGREEMENT/user dept certificate)
7. Undertaking that firm is not black listed in any govt.
organisations/institutions.(on letter head)
8. Undertaking that terms and conditions of the tender are
acceptable in complete.(on letter head)
9. Undertaking that the quoted items have not been & are
not being supplied to any other organisation at rates
lower than being quoted here.(on letter head)
10. Authority letters of Manufacturer in original with date
and name of the signatory. OPTIONAL
11. Each of the documents should be properly serial, signed and
stamped by tenderer.
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ANNEXURE ( II )
LIST OF THE RADIOLOGY CONSUMABLES WITH ITEM No. AND
SPECIFICATIONS
1.
X- ray film double coated
14 x 17 inches
10 x 8 inches
12 x 12 inches
12 x 14 inches
10 x 8 inches
2. Fixer (FOR AUTO PROCESSOR) LIQUID (Compatible with atuo processor
from Prognosys make)
3. Developer (FOR AUTO PROCESSOR) LIQUID (Compatible with atuo processor
from Prognosys make)
4. Lead marker ALPHABETS 10 Sets
5. Numbers for x ray marking LEAD MARKER NUMERICALS
10 Sets
6.
200ml syringe for C.T Sterile disposable syringe for C.T. Contrast Should be compatible with Medroid injector machine
1) 200ML syringe -02 Nos 2) 60” T-Connector and Prime tube=1 No 3) 3. Quick fill tube = 1 No
7
syringe for mri or Should be compatible with Medroid injector machine. Disposable MRI kit for 65/115 mr injector system
1) 60 ml qwick- fit syringe for contrast media =1 No.
2) 110ml qwick -fit syringe for saline=1 No. 3) Small spike for contrast media=1 No. 4) 96” low pressure connector tube for
65/115
8 X-Ray view boxes
Single & double films boxes 1) Uniform Illumination 2) Clips for holding the films 3) Durable screen 4) Size single film box 14” x 17” 5) Double film box – 28” x 17”
9 Ultrasound jelly stable & non drying formula ,completely aqueous, colorless, odourless & easy to clean
10 MRI COMPATIBLE ECG LEADS To Use in MRI Room (with three tesla)
11 MRI COMPATIBLE LARYNGOSCOPE SET ADULT & PEDIATRIC SET
12 Radiation protection sheilds
1) Thyroid Shield 2) Gonadal Shield 3) Lead Aprons 4) Eye Patches Different Sizes
13 ECG ABRASIVE SKIN PREPPING GEL -