PROCESSOR – Food Safety and Traceability Gap Assessment and Pre-audit (FSAP-PR-A) Application Form PART 1: PROJECT CATEGORY DESCRIPTION FOR GAP ASSESSMENTS AND PRE-AUDITS BY A QUALIFIED THIRD PARTY AGAINST INTERNATIONALLY OR NATIONALLY RECOGNIZED PROGRAMS TO ADVANCE FOOD SAFETY OR TRACEABILITY SYSTEMS. TO APPLY YOU MUST: • Read, understand and agree to abide by all requirements set out in the Program Guidelines, as well as all requirements given in this Project Category Description • Meet all of the following criteria: • Be a processor, or be a new processor business (new entrant) that: • Constitutes a legal person • Is new to the food and agri-product processing industry and has business projections that demonstrate potential annual gross business income of $30,000 or more within three years of applying • Files personal income taxes in Ontario • Has not filed taxes of $30,000 or more in annual gross business revenue as a food or agri-product processing business in the two years prior to applying for funding • Has a valid Premises Identification (PID) Number (if a processing facility is established) • Be involved with food products for human consumption • Have 100 or fewer employees THESE ACTIVITIES AND EXPENDITURES ARE ELIGIBLE: • Costs for a gap assessment or pre-audit by a qualified third party (e.g., consultant, auditor or industry expert) to identify opportunities for food safety or traceability improvements in an operation • Costs for an assessment of equivalency between food safety programs by a qualified third party (e.g., consultant, auditor or industry expert) • Advisory costs related to developing an action plan for future implementation of a food safety or traceability system THESE ACTIVITIES AND EXPENDITURES ARE NOT ELIGIBLE: • Gap assessments and pre-audits not related to traceability or food safety (e.g., gluten-free, halal, organic) • Costs to perform first-time or ongoing mock recalls and related improvements to existing recall capabilities • First-time or subsequent food safety certification costs FSAP-PR-A (EN) 1.0 Page 1 of 20
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PROCESSOR – Food Safety and Traceability
Gap Assessment and Pre-audit
(FSAP-PR-A)
Application Form
PART 1: PROJECT CATEGORY DESCRIPTION
FOR GAP ASSESSMENTS AND PRE-AUDITS BY A QUALIFIED THIRD PARTY
AGAINST INTERNATIONALLY OR NATIONALLY RECOGNIZED PROGRAMS TO
ADVANCE FOOD SAFETY OR TRACEABILITY SYSTEMS.
TO APPLY YOU MUST:
• Read, understand and agree to abide by all requirements set out in the
Program Guidelines, as well as all requirements given in this Project Category Description
• Meet all of the following criteria:
• Be a processor, or be a new processor business (new entrant) that:• Constitutes a legal person
• Is new to the food and agri-product processing industry and has business
projections that demonstrate potential annual gross business income of $30,000 or
more within three years of applying
• Files personal income taxes in Ontario
• Has not filed taxes of $30,000 or more in annual gross business revenue as a food
or agri-product processing business in the two years prior to applying for funding
• Has a valid Premises Identification (PID) Number (if a processing facility is
established)
• Be involved with food products for human consumption
• Have 100 or fewer employees
THESE ACTIVITIES AND EXPENDITURES ARE ELIGIBLE:
• Costs for a gap assessment or pre-audit by a qualified third party (e.g., consultant, auditor or
industry expert) to identify opportunities for food safety or traceability improvements in an
operation
• Costs for an assessment of equivalency between food safety programs by a qualified third
party (e.g., consultant, auditor or industry expert)
• Advisory costs related to developing an action plan for future implementation of a food safety
or traceability system
THESE ACTIVITIES AND EXPENDITURES ARE NOT ELIGIBLE:
• Gap assessments and pre-audits not related to traceability or food safety (e.g., gluten-free,
halal, organic)
• Costs to perform first-time or ongoing mock recalls and related improvements to existing
recall capabilities
• First-time or subsequent food safety certification costs
• You will receive a file number once your application has been processed.
• Once the application has been reviewed and a decision has been made you will be
notified by email.
PART 2: APPLICATION FORM
Before you start
This form must be filled out using Adobe Acrobat Reader.
In order to ensure that your application is filled out accurately and completely, you must use Adobe Acrobat Reader to fill out this form.
Although your form may appear to be filled out correctly when using non-Adobe software, Adobe Acrobat Reader is the only software that will properly retain your form details.
Non-Adobe software such as Microsoft Office products and internet web browsers (i.e. Google Chrome, Firefox, Internet Explorer, EDGE, and Safari) as well as scanned applications are NOT supported. All mobile devices including iphones, androids, ipads and MAC computers are also NOT compatible.
Applicants that do not complete this form in Adobe Acrobat Reader will be required to resubmit their application using Adobe Acrobat Reader.
9.2 What project are you doing? (check all that apply):
Assessment or gap analysis of a food safety program
Pre-audit
9.3 Indicate all activities that will be impacted by your gap assessment and/or pre-audit (check all
that apply):
GFSI equivalency/preparedness
Personnel and handling
Cleaning and sanitizing
Continued on Page 15FSAP-PR-A (EN) 1.0 Page 14 of 20
Water testing and treatment
Pest control
Preventative maintenance and calibration
Facility interior and exterior (e.g., facility environment)
Recall
Traceability
Shipping and receiving
Hazard Analysis Critical Control Points (HACCP) or Preventive Control Plan (PCP)
Process controls (e.g., procedures that indicate the minimum internal product temperature
and the minimum holding time that produce lethality)
Validation studies
Other food safety practices (e.g., management commitment, food fraud,
etc.), specify:
9.4 What is your current food safety certification status: (select one):
Not currently working towards food safety certification
Working towards certification, specify
which program (e.g., BRC, FSSC, 22000,
SQF):
Currently certified, specify which program
(e.g., BRC, FSSC 22000, SQF):
FSAP-PR-A (EN) 1.0 Page 15 of 20
9.5 What is your mock recall status? (select one):
100% finished, product identified
Less than 100% finished, product identified
Have not conducted mock recall
9.6 What type of traceability system is currently in place at your operation? (select one):
Paper-based
Combination of paper and electronic
Fully electronic or automated
No formal system
9.7 Who will conduct the gap assessment or pre-audit? (350 words maximum)
FSAP-PR-A (EN) 1.0 Page 16 of 20
9.8 How will you use the information in the future? (350 words maximum)
9.9 Have you included a quote or proposal from a third-party detailing services to be provided,
costs and outcomes? (select one):
Yes (attached)
No
FSAP-PR-A (EN) 1.0 Page 17 of 20
9.10 Given the information you have provided about your project above, please explain how your project will contribute to economic growth especially as the agri-food sector is undergoing COVID-19 recovery. (350 words maximum)
Step 10: Declaration, Acknowledgements and Consent
To apply, you must agree to be bound by the Terms and Conditions of Canadian Agricultural
Partnership (“the Partnership”) Cost-share Funding for Processors.
The applicant must be a legal entity that is eligible under the Partnership Cost-share Funding for
Processors.
The individual who submits the application form must be a person who is authorized by the applicant
to submit the form on behalf of the applicant and to bind the applicant to the contents therein. This
person is referred to as “you” below.
You must certify on the Application that:
• You have read, understand, and agree to abide by all requirements of the Partnership Cost-
share Funding for Processors. This Guide sets out the Terms and Conditions for the
Partnership Cost-share Funding for Processors, and the Project Category Descriptions.
• All information submitted on the application is true and complete, to the best of your
knowledge, belief and understanding.
• All sources of funding for the proposed project, other than the applicant’s, have been
disclosed in this application, including sources and amounts from federal, provincial and
municipal governments, and such funds do not, and will, not exceed 100 per cent of total
project costs.
• The applicant does not currently owe any money to Ontario, or you have attached a
description of the applicant’s debt to Ontario to this application.
• You are not, nor is any officer, director or employee of the applicant (if any) a current or
former federal public office holder or federal public servant, or, if you, or any officer, director
or employee of the applicant (if any) are a current or former federal public officer holder or
federal public servant, you or that officer, director or employee of the applicant (if any) are in
compliance with the Conflict of Interest Act, the Conflict of Interest Code for Members of theHouse of Commons, the Values and Ethics Code for the Public Sector and the Policy onConflict of Interest and Post-employment, as applicable.
• You are not, nor is any officer, director or employee of the applicant (if any), a member of the
House of Commons or of the Senate, or if you, or any officer, director or employee of the
applicant (if any) are, you or the officer, director or employee of the applicant (if any) are
permitted under the Parliament of Canada Act to receive funding from Canada under the
Partnership.
You must further certify on the Application, that the applicant:
• Shall retain all records relating to any payments made to the applicant under the Partnership,
including all invoices and proof of payment for at least seven (7) years from the date on which
payment was received by the applicant.
• Shall consent to Ontario, Ontario’s program administrator (if any) or Canada publishing
information about the project/activities funded including the amount of funding the applicant
has been approved to receive and/or has received under the Partnership, the nature and
results of any project/activities funded, along with the applicant’s name.
1.0 Page 18 of 20FSAP-PR-A (EN)
You must further acknowledge and accept that:
• The Partnership is a discretionary, non-entitlement program and that the applicant is not
entitled to funding merely as a consequence of submitting an application. Payment is subject
to Ontario receiving all the necessary appropriations from the Ontario Legislature, Ontario
receiving all the necessary monies from Canada, the applicant and the applicant’s project (and
all activities) satisfying eligibility criteria, as well as the applicant’s compliance with all terms
and conditions of the Partnership.
• If it is determined the applicant has received a payment the applicant was not eligible to
receive, through administrative error or otherwise, the applicant will repay any and all
payments that the applicant was not eligible to receive as well as any surplus funding.
• Any payments made to the applicant may be subject to recovery or offset against the
applicant’s pre-existing debts to the Crown in Right of Ontario or Canada.
• Ontario, Ontario’s program administrator (if any) or Canada, including, their respective
Ministers, directors, officers, agents, employees or representatives (as applicable) shall not be
liable for any damage or loss whatsoever, or howsoever arising, including damage or loss
arising from any advice, opinions, representations, warranties or the provision of information
under the Partnership.
• The information provided for the Partnership may be disclosed by Ontario or Ontario’s
program administrator (if any) on behalf of Ontario to verify compliance with other provincial
and federal funding initiatives administered by Ontario or another program administrator on
behalf of Ontario or by Ontario in order to confirm the information provided, to verify
eligibility and to ensure there is no duplication of funding.
• The information provided to the Partnership, with the exception of the Social Insurance
Number of recipients of funding who are sole proprietors or unincorporated entities, may be
subject to disclosure under the Freedom of Information and Protection of Privacy Act(Ontario), the Access to Information Act (Canada) or Privacy Act (Canada).
You must consent to the following on behalf of the applicant:
• To provide accurate, timely and full information, including supporting documentation, to
Ontario or Ontario’s program administrator (if any) and will notify Ontario or Ontario’s
program administrator (if any) immediately in the event there are any changes to information
provided.
• To provide Canada, Ontario and Ontario’s program administrator (if any), as well as their
authorized representatives, with any information or access to a person, place or thing within
ten (10) business days of any request, field verification or audit.
• To comply with onsite field inspections and/or audits by Ontario or Ontario program
administrator (if any) upon notice, and during normal business hours, to verify eligibility, and
to evaluate compliance with the requirements of the Partnership.
• To comply with reviews by Ontario of information related to other programs and initiatives
delivered by, or for, Ontario in which the applicant is enrolled or has applied.
1.0 Page 19 of 20FSAP-PR-A (EN)
• The use of the applicant’s name and contact information by Ontario, Ontario’s program
administrator (if any) and/or Canada to contact the applicant for the purpose of evaluating the
effectiveness and efficiency of the Partnership programming, or for any other similar purpose.
In the event of a conflict between anything set out in Guides, Guidebooks, Guidelines and the
Minister’s Order, the Minister’s Order will prevail.
Errors and Omissions Excepted.
NOTICE OF COLLECTION OF PERSONAL INFORMATION: Ontario may collect the Social Insurance
Number (SIN) of a Partnership funding recipient where that recipient is a sole proprietor, partner in a
partnership or a member of an unincorporated entity, in order to meet its obligations under the
Income Tax Act (Canada), and for the purposes of auditing and collection of over-payments, as
required under Minister’s Order 0005/2018, as amended from time to time. If you have any questions
or concerns regarding the collection of this information, please contact: Administrative Services
Representative, Rural Programs Branch, Ontario Ministry of Agriculture, Food and Rural Affairs, at 1
Stone Rd. W, Guelph ON N1G 4Y2, phone: 226-979-7884.
BY SUBMITTING THIS APPLICATION, I AM ATTESTING THAT I AM AUTHORIZED TO DO SO ON BEHALFOF THE APPLICANT AND TO BIND THE APPLICANT TO THE TERMS AND CONDITIONS OF THE CANADIAN AGRICULTURAL PARTNERSHIP, AS WELL AS THE ABOVE,