Food Donation Guidelines, 2015: 1. Industry Food Donations 2. Food Distribution Organizations with Grocery or Meal Programs Lorraine McIntyre – Food Safety Specialist Environmental Health Services BC Centre for Disease Control [email protected]604.707.2458
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Food Donation Guidelines, 2015: 1. Industry Food Donations 2. Food Distribution Organizations with Grocery or Meal Programs Lorraine McIntyre – Food Safety Specialist Environmental Health Services BC Centre for Disease Control [email protected] 604.707.2458
What is Food Security? According to the World Health Organization (WHO), Food Security is defined
as, “When all people have access to sufficient, safe, nutritious food
to maintain a healthy and active life. This includes meeting their dietary needs and food preferences.”
According to Hamm and Bellows, community food security is defined as, “A
condition in which all community residents obtain a safe,
through a sustainable food system that maximizes community self-reliance, social justice, and democratic decision-making.”
Community Food Security
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Why is Food Insecurity a Public Health Issue?
Inadequate nutrition can have effects on children • Learning ability • Physical development • Mental health • Reduced cognitive development • Decreased learning ability and academic performance
People living with food insecurity take more food safety risks Social and mental health issues: • Poor functional health • Restricted activity • Depression • Distress
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Timeline for our guidelines… Industry Food donation guidelines (new) • Vancouver Food Bank and
Metro Vancouver (July 2013) • Industry survey (May 2014) • 1st draft (July 2014) • Stakeholder review round 1
(Feb 2015) n=13 • Stakeholder review round 2
(April 2015) n=51 • Publication on BCCDC site (July
2015) • Formatting for industry
(pending)
Food distribution organization guidelines (last update 2008)
This document, Executive Summary and Rationale, is the first of 3 documents in this series: Industry Food Donation Guidelines.
Executive Summary & Rationale (this document) includes the Executive Summary for the series & background information about food donation and liability concerns
Starting and managing a food donation program – in 3 steps
is a “how-to” guide for setting up and maintaining a food donation program
Processor, Caterer/Restaurant, and Retailer Specific Information provides specific advice and decision tools that are unique to different types of operations.
Compelling reasons to have a food donation program
3 steps to starting and managing a food donation program
Un-sellable Food
YESFood can be donated
NOFood cannot be donated - consider
Food Scraps Recovery Options
Management decision
Step 1
• Determine if food is appropriate for donation
Step 2
• Determine the type of FDO to donate your food to
Step 3
• Record and track food donations
In Canada, no reported court decision has ever imposed liability on industry or any person for problems caused by
donated foods.
Good Samaritan Laws Legislation similar to BC’s Food Donor Encouragement Act exists in almost every Canadian province and territory. A complete listing of legislation across Canada can be found on the Food Banks Canada site.
Daiya donates to a variety of FDOs. Since 2013, Daiya has: • donated 49 000 kg of food, • contributed to 1.5 million
meals in schools, community kitchens, and senior's homes,
• reduced their carbon footprint by keeping 49 000 kg of safe and healthy food out of the landfill,
• saved $8000 in disposal fees, and
• helped FDOs focus their resources on programs and other needs rather than donation-seeking.
Daiya means love, kindness and compassion in Sanskrit.
Donating excess, healthy food aligns with the company’s
core values.
Step 1 – Is product donatable?
Product Rejection:
product is not sellable
Is there a safety issue?
YESPotential reasons for rejection:- recall- temperature issues- contaminated
Consider food scrap recovery
options
NO
Product aesthetics
and imperfections
Potential reasons for product aesthetics / imperfections or stock issues:- weight- aesthetics- packaging errors- inventory control, near BBD- overstock
Step 2 – What FDO to donate product to? Assign product to FDO
Product may be donated
to FDO
BULK- not labelled
- no dates
INDIVIDUAL PACKAGES
- labelled incorrectly
INDIVIDUAL PACKAGES
- labelled correctly
Community KitchenMeal Program (Soup Kitchen)
Social Enterprise
Food Bank & Food Pantries
Low Cost Retail Outlets
Brand Removal*
* Possible brand removal. If required in this FDO, establish an MOU so product is depackaged before use to protect brand identity
Product stock issues
Need and capacity of FDO is determined by:Product Type, does FDO need the item offered?Size of your Donation, can FDO handle a pallet or only single boxes at a time?Storage and Temperature, does FDO have equipment for storage & required storage temperatures (freezer, cooler, dry)
Abbreviations:BBD – best before dateFDO – food distribution organizationMOU – memorandum of understandingQA – quality assurance departmentKPI – key performance indicators
Select FDO from your list based on their need and capacity
Keep track of (1) the recipient FDO, (2) food product name, (3) other product identifiers needed for recall, e.g., item code, UPC(4) BBD, (5) amount donated, e.g., weight/volume, no. of cases, (6) any other statistics required for your tracking or KPIs
Step 3 – Record keeping.
Food donation decision matrix
foodbankscanada.ca
Food Distribution Organization
Definition: recipients of food donations* who distribute these foods to clients in need via a variety of methods.
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Food Distribution Organizations
Food Banks
Meal Programs
Retail Outlets
Social Enterprises
Community Kitchens 29
Other activities of FDOs
Remove unsellable
foods
Bid against waste recovery operations
Catering: sell meals
Social enterprise sales are at market
rates to offset other charitable activities
Purchase foods at low cost
Resell purchased foods at low cost retails
Non-donated food and food resale s cenar ios
Saskatchewan The Food Safety Regulations
Chapter P-37.1 Reg 12 (effective May 7, 2009).
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Sections in Guideline
Food access Inspections and liability Nutrition
Donor relations Evaluating foods for safety
Safe food handling and
training
Food storage, traceability, and transportation
Food waste reduction and
disposal
Building maintenance
and safety
Liability for FDOs
Tort of Negligence • When foreseeable harm is
caused by acting or failing to act
• Below standard of reasonable care
If food was adulterated, rotten …
Contract Law • When food is sold (NOT
donated, as gifts or donations are not contracts)
• Under Sales of Goods Act “food is reasonably fit for it’s intended purpose – consumption”
FDEA will protect unless there was intent to cause death or injury, or recklessness
The following interpretation of FDO liability concerns was provided by Mary Childs, Ethos Law Group LLP. This discussion is intended to provide general information about the law and is not legal advice. If you need advice about your situation, please consult a lawyer.
Section 2
Approaches to develop
and maintain a positive
relationship
Presentations
Clarification of BC Food Donor
Encouragement Act
Food Donor Registration
Form
Memorandum of Understanding
(MOU)
Set Schedules
Donor Relations
• Business relationship between food donor and FDO
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Section 4
Approaches to develop
and maintain a positive
relationship
Orientation
Safety: Fitness for work assigned
Don’t accept help loading
unless managers’
allow
FDO Registration
Form
Memorandum of
Understanding (MOU)
Set Schedules, no poaching
Name tags, t-shirts, use clear plastic
bags
FDO and Volunteer Staff Relations
• Business relationship between food donor and volunteer
Community Security and Culturally Appropriate Foods
An approved source is defined in the Food Premises Regulation as:
“a source that is approved by the government of Canada, the Provincial government, the government of another province or territory, or, an official agency of any of those governments under whose authority food safety standards are established and enforced.”
Local officials may use discretion to approve foods on a case-by-case basis to fit the needs of their community.
Cautionary advice on vitamins and nutritional supplements • Include label
instructions when dispensing smaller portions
• Do not use open bottles, or bottles past their expiry date
• Do not offer medical advice, ask clients to consult with doctor, pharmacist, nurse or dietician
Program (Vancouver Food Bank) • Laura Lansink, FoodBanks BC • Metro Van staff (Emme, Nermine) • Johanne Pilon, Daiya foods • Wilson Yu, Winifred Lao, Kimberly Wrixon, and
Cathy Wong (presentation) • Many others who reviewed and participated in
the guidelines development
National Collaborating Centre for Environmental Health