Follow the Yellow Brick Road to Google Apps Setup & Security Success

Follow the Yellow Brick Road to Google Apps Setup & Security Success

A Few Housekeeping Items

• This webinar will be recorded and sent to attendees

• Please use the chat pane in your GoToWebinar console to ask questions throughout the webinar

About BackupifyMarket Leader in Cloud to Cloud Backup

Simple, Automated, Secure backup of your cloud data• Google Apps• Salesforce.com• And more!

Introducing the Wizards

Karl Rivers

Network Manager for Biddenham International School and IT Lead Professional at Bedfordshire Borough Council, EnglandFounder of edtech site ClassThink.com

Introducing the Wizards

CEO and co-founder of Damson Cloud

Fintan Murphy

Project Roles and Workstreams

Project Management

Change Management

Technical Configuration

40%

30%

30%

.

Technical LeadChange Mgmt

LeadTechnical Lead

Project Sponsor

Project Manager Project Manager

Mail Engineer Network EngineerTechnical

SpecialistsTraining

SpecialistsCommunications

Specialists

Change Mgmt Lead

Deployment Rollout Approach

The “3-Phased” migration approach is a proven method recommended by Google's Deployment Team.  

● Confirm technical design● Identify integration points● Become familiar with tools and functionality

● Validate migration approach● Gather user feedback to enable customized user training and communication● Enable Google Guides

● Bring the entire organization on the same system● Uses Gmail, Calendar, Contacts and Chat on Day One● Begin adoption of other tools (Sites, Docs, etc.) post-go-live

Core IT Adoption

Early Adopters

Global Go-Live

Phase Objective

Core IT Adoption Early AdoptersGlobal

Go-Live

Go-live and

beyond

Readiness

Communications

Training

● Executive sponsorship

● User group analysis● Champions network

● Elevator pitch● Marketing strategy● Project

communications

● Training needs analysis● Curriculum

development● Delivery and

evaluation

● Go-live support

● Celebrate success

● Life in the cloud

Google’s Proven Change Management Methodology

For more information on deployment change management, check out:

deployment.googleapps.com

learn.googleapps.com

Avoid a Data Migration Headache

Time to evaluate…..should you go it alone?

Top 5 Tips for Data Migration

# 1 - W.H.W.

What How Who

Mail ● Email● Archives

Calendar● Events● Resources

Contacts

Approach● Server-side● Client-side

Tools● Google● Third party● Custom developed

VIP and Power Users● Executives● Headquarters

General Office Users● Majority case

Field Users● Desk-less employees

# 2 - Start Early

# 3 - Migration Tools

# 4 - Don’t Duplicate Data!

# 5 - Partner Up

Account Sync in a Snap

Use Google Apps Directory Sync (GADS) to sync accounts

Use Google Apps Password Sync (GAPS) to sync passwords

Customization Time

Adapt your implementation to fit the needs of your unique organization!

Customization Checklist Logo Business URLsThird-Party plugins to customize login

pageUse OU’s to decide which apps are for

which usersLeverage APIs to generate reports,

company specific applications, or hacks

Check Out the Google Apps Marketplace

Marketplace Favorite

gControl from CloudCodes

Marketplace Favorite

FlashPanel from BetterCloud

Add-On FavoriteGoogle Vault

Is Your Secure in Google Apps?

“Once an administrator or end user has deleted any data in Google Apps, Google deletes it according to the customer agreement and its privacy policy.

Data is irretrievable once an administrator deletes a user account.”

Security – Road Block

http://www.google.com/enterprise

Enable Two Step Verification

Mobile Device Management

Backup!

Bonus Tip - 24/7 Support

Thank You!Any Questions?