Revised 12/8/18 New FLP Program Proposal Packet Study Abroad and Away - Faculty Led Programs
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Transcript
Revised 12/8/18
New FLP Program Proposal Packet
Study Abroad and Away - Faculty Led Programs
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Contents College of Professional and Global Education Mission .............................................................................................. 3
Study Abroad and Away Mission...............................................................................................................................3
Study Abroad and Away Contact Information ........................................................................................................ 3
Study Abroad and Away Staff ................................................................................................................................... 3
FLP New Program Development Guidelines ................................................................................................................ 4
Site-Visit Requirements and Waivers ....................................................................................................................... 4
Site Visit Grants ......................................................................................................................................................... 4
Instructions for Applying to Conduct a Site Visit ..................................................................................................... 5
Instructions for Developing a New FLP Program without Conducting a Site Visit ................................................. 5
Checklist for Developing a New FLP Program without Conducting a Site Visit .......................................................... 6
Program Leader Self-Assessment – Form A ................................................................................................................. 8
SJSU New FLP Program Proposal - Form D ................................................................................................................. 10
FLP Statement of Support – Form G ........................................................................................................................... 15
Credit Hour Compliance Guidelines ........................................................................................................................... 16
FLP Proposal Credit Hour Guidance ....................................................................................................................... 16
Credit Hour Compliance Worksheet – Form E ........................................................................................................... 17
Review of Proposal Documents Required for Submission ........................................................................................ 18
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College of Professional and Global Education Mission
The College of Professional and Global Education will become a globally recognized center of excellence in international and extended education. It will become the primary provider of innovative and relevant educational programs to students and professionals in Silicon Valley and its innovative culture we transform students’ lives and their futures. Increasing access to educational opportunities is the College’s mission.
Access We create opportunities through higher education for people to develop in their personal lives and their careers.
Internationalization We host international students and guests, develop new programs to meet the needs of local and international students, and lead campus internationalization.
Innovation We develop new programs and new delivery formats to meet the evolving needs of our students, Silicon Valley, and the world.
Study Abroad and Away Mission
The department of Study Abroad and Away supports San José State University and the College of Professional and Global Education in developing accessible and academically focused cross-cultural programing for our students, Silicon Valley, and the world.
Study Abroad and Away Contact Information
Study Abroad and Away One Washington Square San José State University San Jose, CA 95192-0135 Phone: (408) 924-2670 Fax: (408) 924-2666 Email: [email protected] Web: http://www.sjsu.edu/studyabroad
Study Abroad and Away Staff
Director Study Abroad and Away Susie Morris [email protected] X 4-6842 Program Specialist Aaron Waldron [email protected] X 4-2696 Operations Coordinator Thao Phan [email protected] X 4-2684 Student Assistant Lauren Issvoran [email protected] X 4-2608
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FLP New Program Development Guidelines
San José State University (SJSU) and the Study Abroad and Away (SAA) Department are committed to creating and supporting SJSU faculty-led programs (FLP). FLPs are an exciting and experientially based approach to offering SJSU courses off-site, both in international and domestic locations and around the globe. When developing a new FLP it is important to consider many moving parts: contact hours with students to adhere to the definition of a credit hour; the safety and security of our faculty, staff, and students; the costs associated with running a viable FLP; etc.
Programs may be developed by working closely with a pre-approved third-party provider, institutional partners, or they can be entirely self-designed (for those with significant experience in the proposed host location). New FLPs can use third-party providers that have not been pre-approved, but please keep in mind developing new provider contracts can take several months longer than working with a pre-approved provider. To identify a third-party provider, please meet with the Director of SAA before you begin planning.
SAA, in partnership with SJSU academic colleges and departments, facilitate and develop FLPs for SJSU students. FLP proposals should originate with faculty and should carry the endorsement of appropriate departmental and college administrators.
All new FLP proposals will be reviewed by the Faculty-Led Advisory Committee (FLAC), comprised of SAA staff and SJSU faculty. FLAC will approve up to 12 new FLP programs for each program cycle.
Site-Visit Requirements and Waivers:
To develop a new FLP, one of the following must be completed:
1) A site visit will be a required for anyone proposing to start a program in a location where they have little to noexperience and will not be working directly with a third-party program provider.
2) The site visit requirement can be waived for faculty with little to no experience in the proposed destination as long asthe faculty member(s) work with an approved third-party program provider in developing their program.
3) The site visit requirement can be waived for faculty who have previous and extensive experience in the proposeddestination and have visited the location within the past two (2) years. This knowledge and experience must bedemonstrated and documented in the New FLP Program Proposal.
All faculty developing a New FLP Program are welcome to complete a site visit and apply for grant funding regardless of their experience in the proposed destination. Information about Site Visit Grants can be found below and in the Site Visit Proposal Packet.
All New FLP Programs will be required to complete the FLP Site Development Spreadsheet. For faculty not conducting a site visit, this spreadsheet can be completed by working with a third-party program provider, online research, published materials, and/or contacting the site to discuss the proposed program.
Site Visit Grants Site Visit Grants awarded will be for site visits and other activities carried out during summer or winter terms, in preparation for the planning of summer or winter programs. Faculty performing site-visits should plan their site-visit around the approximated timeframe, in which the proposed FLP will run in the following summer or winter term.
Completed site-visit proposals for programs planned for summer or winter terms are subject to a review process (which may include follow-up discussions and revisions between the proposing faculty and FLAC) prior to final approval.
A travel grant will be available for faculty who have been approved to carry out a site-visit. Grants up to $2000 will be awarded per approved site visit. Faculty will be expected to secure additional funding from other SJSU sources, such as department or college funds, or private (e.g. development) funds. If additional funding is unavailable through departments, college funds, or private funds faculty are invited to complete the New FLP Program Proposal using methods 2 or 3 as listed above. Site Visit Grants will not be available for existing FLP programs expanding upon or changing destinations.
Eligibility: New FLP Program Proposals will be accepted from all levels/ranks of faculty as well as from staff with regular teaching duties*. Preference will be given to proposals meeting any of the following criteria:
• A faculty member who has not previously taught or led a program off-campus or abroad• An experienced faculty program leader developing a new destination
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• Courses with an interdisciplinary focus• Courses that integrate into the departmental curriculum (count towards a student’s major in that department as either a
requirement or an elective) and will be sustainable and recurring• Co-investment from the home department (this need not be an equal match, but some amount or “in-kind” contribution
demonstrating the department’s commitment to internationalizing its curriculum)• Courses in locations where SJSU study abroad courses are underrepresented (ex: the United States, Africa, Middle East,
Australia, New Zealand, Central America, South America, and Eastern Europe)• Development of sustainable programs running for several years (planning for the sustainability of the program should
be outlined in the proposal)• The faculty member must have completed one year of service with SJSU at the time the proposal is submitted.• Faculty who are committed to following CSU, SJSU, CPGE, and SAA policies, procedures, and processes. If the faculty
member does not adhere to policies while preparing for or while running an FLP, the SAA reserves the right to deny anyfuture proposals to run an FLP.
* Faculty in the FERP Program are not able to lead FLPs. You can find more information on FERP and IES programs here.
Instructions for Applying to Conduct a Site Visit To apply to conduct a site visit please submit a completed Site Visit Proposal Packet. Upon return, faculty will need to complete additional forms found in the New Program Proposal Packet. The Site Visit Proposal Packet can be found on the SAA website.
Instructions for Developing a New FLP Program without Conducting a Site Visit To apply to develop a New FLP Program without conducting a site visit, please submit:
• Schedule and meet with the Director of Study Abroad and Away to discuss your proposed program, prior to completingthe New FLP Program Proposal packet.
• A Program Leader Self-Assessment Form (Form A) for each faculty leader on the proposed FLP.• Completion of the SJSU FLP Proposal Form (Form D), which requires the following additional documents;
o A syllabus for each course that will be offered on the FLP. Faculty must provide a syllabus for each course offeredthat conforms to the accessible template according to S16-9 university policy, course syllabi policies. The templatecan be found here.
o A one-page narrative about your program, which clearly outlines your vision. We need to see how you areconnecting the program location, culture, activities, and curriculum to one another. What are the goals of theprogram, how will you accomplish your goals? How do the goals help accomplish the course learning outcomes?
o A tentative program itinerary (including a list of proposed co-curricular activities) Please list not only your program dates, but the number of hours that you will meet with the students before
and after the trip. Faculty Affairs is looking at faculty appointment forms closely and they have determined that1 unit of credit can be offered for 1 week of contact. This means if you are looking at offering a 6 unit course that you would teach alone, and you only plan on being abroad for 2.5 weeks, you will need to meet with the students for another 2.5 -3.5 weeks either before or after the trip (or both). You can have meetings during the spring (for summer programs) or fall (for winter programs) semester as long as it will not impact your regular teaching duties - so off-duty days are preferred. Please note FLPs can only offer 3-4 units on winter term programs.
• A Statement of Support - Share your proposal with your Department Head or Chair. Each proposing faculty membermust have their Department Head or Chair complete and sign the Statement of Support (Form G).
• Credit Hour Compliance Worksheet for each course that will be offered on the FLP. Please review the Guidelines for theCredit Hour Compliance Worksheet prior to completing the actual worksheet (Form E).
• Marketing Materials (submitted to [email protected]). Details regarding marketing material submissionscan be found in the Marketing section on Form D).
o Faculty Photoo Photos of FLP Destinationo A working title to market the programo A web narrative (this is different from the program narrative discussed above)
Please submit completed proposals to Susie Morris, Director of Study Abroad and Away ([email protected]), in the subject line please add ATTN: NEW FLP PROGRAM PROPOSAL.
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Checklist for Developing a New FLP Program without Conducting a Site Visit Documents required to develop a New FLP Program without conducting a site visit, please submit:
☐ A Form A – for each faculty leader
☐ SJSU FLP Proposal Form D
☐ A syllabus for each course that will be offered on the FLP. Faculty must provide a syllabus for each course offeredthat conforms to the accessible template according to S16-9 university policy, course syllabi policies. Thetemplate can be found here.
☐ A one-page narrative about your program, which clearly outlines your vision. We need to see how you areconnecting the program location, culture, activities, and curriculum to one another. What are the goals of theprogram, how will you accomplish your goals? How do the goals help accomplish the course learning outcomes?
☐ A tentative program itinerary (including a list of proposed co-curricular activities) Please list not only your program dates, but the number of hours that you will meet with the students
before and after the trip. Faculty Affairs is looking at faculty appointment forms closely and they havedetermined that 1 unit of credit can be offered for 1 week of contact. This means if you are looking atoffering a 6 unit course that you would teach alone, and you only plan on being abroad for 2.5 weeks, youwill need to meet with the students for another 2.5 -3.5 weeks either before or after the trip (or both). You can have meetings during the spring (for summer programs) or fall (for winter programs) semester as long as it will not impact your regular teaching duties - so off-duty days are preferred. Please note FLPs can only offer 3-4 units on winter term programs and 1 unit courses over the spring break.
☐ Statement of Support (Form G) from the department head/chair for each faculty leader
☐ Credit Hour Compliance Worksheet for each course that will be offered on the FLP (Form E)
☐ Submit New FLP Program Proposal Packet and supporting documents to Susie Morris, ([email protected]), inthe subject line please add ATTN: NEW FLP PROGRAM PROPOSAL
☐ Marketing Materials (emailed to [email protected])1. Faculty Photo2. Photos of FLP Destination3. A working title to market the program4. A web narrative (this is different from the program narrative discussed above)
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Checklist for those who have completed a Site Visit:
☐ A Program Leader Self-Assessment Form (Form A) for each faculty leader on the proposed FLP.
☐ Completion of the SJSU Faculty Led Study Abroad Program Proposal Form (Form D), which requires the followingadditional documents;
☐ A syllabus for each course that will be offered on the FLP. Faculty in the College of Humanities and Arts mustprovide a syllabus for each course offered that conforms to the accessible template according to S16-9university policy, course syllabi policies. The template can be found here.
☐ A one-page narrative about your program, which clearly outlines your vision. We need to see how you areconnecting the program location, culture, activities, and curriculum to one another. What are the goals ofthe program, how will you accomplish your goals? How do the goals help accomplish the course learningoutcomes?
☐ A tentative program itinerary (including a list of proposed co-curricular activities)
☐ DO NOT SUBMIT a new Statement of Support – You would have already had the Statement of Support completedand submitted with your Site Visit Proposal Packet. You can leave this form blank in your New FLP ProgramProposal Packet.
☐ Credit Hour Compliance Worksheet for each course that will be offered on the FLP. Please review the Guidelinesfor the Credit Hour Compliance Worksheet prior to completing the actual worksheet (Form E).
☐ Marketing Materials (submitted to [email protected]). Details regarding marketing materialsubmissions can be found in the Marketing section on Form D).
☐ Faculty Photo☐ Photos of FLP Destination☐ A working title to market the program☐ A web narrative
Please submit completed proposals to Susie Morris, Director of Study Abroad and Away ([email protected]), in the subject line please add ATTN: NEW FLP PROGRAM PROPOSAL.
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Program Leader Self-Assessment – Form A
Thank you for your interest in developing a new FLP. While FLP programs are SJSU courses, directing an FLP is very different than teaching a traditional course on-campus. Program Leaders must successfully manage all details of traveling with a group of students: logistics, group dynamics, safety and security, back-up plans, and teaching. Being a Program Leader is a significant responsibility and requires faculty to be prepared to do whatever it takes to ensure the safety of students and success of the program.
This self-assessment, focuses on the more technical, logistical and crisis management aspects of the being a program leader. The purpose is to highlight important skills and introduce some scenarios that may occur. It is not necessary to be an expert at everything, it is necessary to identify where you may need additional help and that you are aware of the expectations for faculty choosing to run an FLP.
If you have conducted a site visit, complete the assessment upon your return.
Part 1—Skills self-assessment
The purpose is of this self-assessment is to highlight important skills that may be needed, and help you to identify skills that you may need to learn/strengthen or areas where you may need assistance. Your responses may not impede your ability to lead a program, but will advise the SAA staff as to areas where we need to provide training to boost your skillset. It is important to decide in advance if this type of work is something to which you are committed. If, after completing the self-assessment, you have concerns and/or questions please arrange an appointment with a SAA staff member by emailing [email protected] to discuss those concerns.
Rate your level of competency in the spaces below—please base your assessment on actual experience. (Scale: 0-5; 0 is no experience, 1 is low level competence, 5 is high level competence)
Willingness to work outside of typical “office hours” and be on-call 24/7 to assist students in crisis (personal, alcohol, drugs, mental health issue) _____ Communication skills _____ Ability to be flexible when faced with last minute change and to create alternative plans on the fly _____ Patience in frustrating situations _____ Ability to manage personal stress _____ Effectively managing stressed or exhausted students ______ Ability to make timely decisions _____ Experience arranging and managing travel logistics _____ Ability to keep detailed records of daily expenses and/or on-site incidents ______ Managing difficult group dynamics _____ Managing emergencies _____ Problem solving _____ Ability to effectively lead when personally exhausted_____
Do you have any additional “special skills” that could be helpful in a traveling program? What are they?
Part 2—Questions for thought
1. Are you comfortable acting as a disciplinarian for students? Have you acted as a disciplinarian for students before?
2. How will you feel if students display animosity towards you because of rules you create and/or enforce? How important is itto you to be liked?
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3. You will be in a foreign/new environment without your usual comforts and easy access to your regular support system.How/where will you seek support when you need it?
4. As a program leader you are responsible for all of the participants when the program is running. This means that you may becalled and asked to respond to issues during your free time, that you cannot travel independently outside of the programlocation during the course session, and that the role of the program leader continues beyond scheduled activities and classtime when off-campus/abroad. Program Leaders are expected to do what it takes on-site to ensure the safety of studentsand success of the program. Are you aware of these expectations? Please list any concerns or limitations you foresee inadhering to these expectations?
5. I am committed to following CSU, SJSU, CPGE and SAA policies, procedures, and processes. If I do not adhere to policies whilepreparing for or while running an FLP, I understand that the SAA may cancel my program or appoint an alternative program leader, and reserves the right to deny any future proposals to run an FLP.
_____________________________ ____________________________ _______________Print Name Signature Date
Part 3—ScenariosPlease write a brief description of how you would respond to the following scenarios; identify each step you would take and in what order.
Scenario A You are traveling with a group of 16 students. You are ill and would really prefer to stay in bed for the day. The tour company that was supposed to meet the group to drive them to a museum is over 30 minutes late. The group is starting to make noise about wanting to wander off to get a drink, buy a postcard, etc. You notice one small cluster of students surrounding one student who appears to be crying. What do you do? Please number your actions in the order in which you would do them.
Scenario B The students in your group have had an evening on their own. You have gone out for a relaxing dinner and enjoyed a bit of a break. On your way back to the youth hostel, you come across a group of three students who seem quite agitated. They spot you and come running. They report that part of the group is in a bar, a fight has broken out and they do not know what to do. They report that one student is injured enough to require medical attention and the fight is still going on. What do you do? Please number your actions in the order in which you would do them.
Scenario C The students in your group are just not clicking. You can sense and see the tension, but it is not clear exactly what it is about. You’ve just learned that your plans for today’s activity have fallen through and you must come up with an alternative immediately. Your own patience is being seriously challenged. What do you do? Please number your actions in the order in which you would do them.
If you would like support or assistance in further developing particular skills or increasing your knowledge in particular areas, please identify that here:
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SJSU New FLP Program Proposal - Form D
Applicant Information
Faculty Leader 1:_________________________________________________________________________________________
Department: _____________________________________ College:_______________________________________________
Email: __________________________________________ Telephone: _____________________________________________
Office Location/ Extended Zip: ______________________ Current SJSU Position/Rank_________________________________
Number of years in position _____ Number of years at SJSU ____ Scheduled Sabbatical (Fall ‘17 or Summer ’18) ___Yes ___No
Faculty Leader 2 (if applicable):______________________________________________________________________________
Department: ____________________________________ College:_________________________________________________
Email: _________________________________________ Telephone: ______________________________________________
Office Location/ Extended Zip: _____________________ Current SJSU Position/Rank__________________________________
Number of years in position _____ Number of years at SJSU ____ Scheduled Sabbatical (Fall ‘17 or Summer ’18) ___Yes ___No
Program and Site Information
Proposed Site (City(s) and State(s)/Country(s)):________________________________________________________________
Do you have experience in the proposed site? ____yes ____no If yes, please explain the nature of your experience (e.g., are you familiar with the country’s cultural norms, do you have academic or personal contacts?)
Length of experience (months/years): ________ Year of last visit to location: _________ Length of last visit: ______________
Est. Length of Proposed Program:__________________________ Est. Number of Credits to be offered on FLP: _____________
Month(s) of Year Proposed for Program: ______________________________________________________________________
Anticipated Frequency of Program Offering (annual, biennial, etc.):_________________________________________________
Will you be working with an FLP Program Provider? ___ yes ___ no ____ not sure ___ I need help in finding a provider
Name of Program Provider: ________________________________________________________________________________
Organization and Commitment
The SAA Office tries its best not to bombard faculty with emails throughout the year. We ask that our faculty leaders are committed to being organized, adhering to deadlines, and probably most important of all – to read all emails from our staff and to respond in a timely manner. Can you agree to these expectations? ______ Yes ______ No
Do you consider yourself to be organized? ________ Yes ________ No
Do you value timeliness? _________ Yes _________ No
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Experience
Have you read the FLP Handbook? ______ Yes ______ No
Have you led a study abroad/away/off-campus program in the past? ______Yes ______No If yes, please describe the program(s). (Include the location, term, length, subjects taught):
Why have you chosen the proposed location for this program and how does the chosen location enhance the course you will be offering?
Do you speak the language of the host country/domestic site? ___ Yes ___ No ___ Somewhat
Academics
All SJSU students who participate in a Faculty-Led Program conducted through the SAA must maintain a GPA of 2.0 or higher and may not be on disciplinary probation.
All courses must be approved by the department before final approval can be given. New courses must go through the curriculum review process at the department, college, and university levels. This process takes several months--new courses proposed for summer must move through all levels of review and approval by the prior December to be included in the course catalog for summer. Therefore we urge applicants to discuss their proposal with their chair or director early in the process.
Please list the course(s) that you propose to offer on this program (e.g., NUFS 115: Issues in Food Toxicology), the corresponding prerequisite (if applicable), and the number of credits that each course offers.
Course Number and Title Credit (#) Undergraduate/Graduate SJSU Studies Course/Area Prerequisite(s)
___________________ _______ _________________ ___________________ __________________
___________________ _______ _________________ ___________________ __________________
___________________ _______ _________________ ___________________ __________________
Please list any additional program requirements (e.g., completion of WST, three semester of college level Spanish, etc.)
Site-specific Programming Considerations
Intended participants - Who is the target audience (e.g., specific majors or minors, language training, etc.)? Are they required to study abroad? Also identify if there are departments, outside of your own, that may have interest in your program. How will you reach out to those departments?
Is there student interest in proposed location? What is the basis for your reply?
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How will aspects of the host culture* and environment be incorporated into the program and course(s)? *All (domestic and international) FLPs should incorporate multicultural aspects into the program to encourage our students tolearn from new and different perspectives as well as to develop intercultural competencies.
Provide a description of the program environment and logistical arrangements which addresses issues of health, welfare and security of students. Please focus on any safety and security issues (petty or serious) that need to be considered in regard to the program location (city and country). Please research the location(s) and outline any issues of concern that you have identified.
Program design and in-country support SJSU can ensure comprehensive support in many international and domestic locations through University authorized study abroad/away service provider. Approved providers can facilitate logistics (accommodations, excursions, classroom space, etc.) The following link provides a list of locations serviced by approved providers: http://www.sjsu.edu/gei/flp/faculty/providers/index.html
If your identified destination is in the list of locations serviced by an approved provider, please contact Susie Morris ([email protected]) to obtain the name(s) of approved vendors. If your destination country is not listed, work with Susie Morris in identifying a provider before reaching out to an unapproved provider independently.
Universities and other service providers not on the authorized list may be used to provide host location support with prior SJSU approval (please keep in mind the process to approve a new institutional partner or service provider can be arduous and can be time consuming, please start this conversation early).
Who will provide host location support for your program? If known, please list the name of the study abroad service provider or institution with whom you propose to work.
What on-site support is available for emergencies, housing, and logistics? Address how the program location, environment, and logistical arrangements have accounted for the health, welfare and security of students.
What program elements will not be provided on-site for students, e.g. group meals, individual meals, evening activities, some excursions, etc.? How much money (estimate) will students need to have with them to pay for those elements that are not included in the program?
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Recruitment Programs generally need a minimum of 10 participants to be financially viable. Programs that meet this requirement will have guaranteed travel funding for one instructor. Faculty expenses are divided amongst the participants; therefore every program needs a sufficient number of students enrolled to ensure the program price is reasonable for the participants and the program’s viability.
Programs that enroll more than 20 students may want to consider running with a second instructor or assistant (please notify the SAA of any non-faculty assistants/volunteers you plan on accompanying the FLP).
Do you expect to recruit at least 10 SJSU students to participate in your program? ___ Yes ___ No
What is the minimum and maximum number of students you can accommodate on your program? When considering what your program capacity may be, it is important to think about outside factors that may impact the program size, such as transportation limitations (seats on the bus), lodging availability (singles, doubles, triples, quads), etc. Also, note that the larger the group, the lower the price will be for the participants.
Minimum: _____ Maximum: _____
Exceptions to the suggested minimum enrollment of 10 participants may be granted to programs that are limited due to field restrictions or other circumstances. If this applies to your program, explain why an exception should be granted and how you plan to make the program affordable and self-supporting.
Describe this program’s target audience (e.g., specific majors or minors, language training, etc.). What other disciplines at SJSU may find your program interesting? Do you have peers or contacts in that department who could assist you in marketing your program?
How do you plan to meet the enrollment required to make the program viable? Recruitment and direct marketing is the responsibility of the faculty leader. SAA will provide marketing materials and general information sessions, but will not be the lead in recruiting efforts.
Will the program be open to non-SJSU students? Would you like assistance in marketing the program outside of SJSU?
Retention and attrition have been issues for FLPs in the past. What would you do to retain students in the program once they have been accepted? What strategies may you employ to counter attrition?
If a program is under enrolled or there is a rate of attrition which makes the program unfeasible, are you prepared/willing to have the program canceled by SAA?
Yes: _____ No: ______
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Marketing The SAA staff will prepare posters and develop your program’s webpage and application pages. Email all marketing materials listed below to [email protected] upon submission of your New FLP Program Proposal Packet (sent to Susie Morris, [email protected]).
Please reference our current and past offerings when developing the materials listed below:
1. Your photo(s) and a brief biography. This should be a brief and fun description of who you are and your connection tothe destination of your FLP. Students want to get an idea of who you are and determine why they want to travel withyou. The photo can be a professional headshot or a fun photo that shows you in the real world (you can reference ourstaff photos for SAA).
2. Photos of the destination (if you have them) that will be placed at the top of your program page. If you do not have anyphotos, please contact the SAA staff.
3. A program title. This is meant to be used as a marketing vehicle so it should be fun yet descriptive. In the past we haveused, “Strategy and Samba in Rio!”, “A Taste of New York”, “Let’s Rwanda Around”, “Guat’s up Guatemala?”, “NewOrleans Sound and Soul”, etc. Try to keep the title short, around five words.
4. A web narrative outlining the program. How would you describe your vision to an interested participant? This narrativeshould highlight the educational, cultural, and professional implications of the program. Again, this is a marketingvehicle so you want to have fun with this as it needs to capture the interest and attention of potential applicants. Willthere be a service learning component? Networking opportunities? Hand-on experiences? Will students get to go onexcursions and site visits? Is there something unique to your destination that students may or may not be aware of?Allof those pieces of the puzzle can intrigue and ultimately encourage a participant to sign up for your program. Keep inmind – student like short blurbs of text and bullet points, something that they can skim and discern what is being offeredso keep it short and descriptive.
5. Lastly and most importantly, please read (the entire email) and respond to the SAA team when they email you forinformation. Delays in responses can delay our ability to market the program effectively.
Budget Development All FLP budgets are developed with the proposing faculty member(s) and Susie Morris. Upon submission of your New FLP Program Proposal please schedule a budget meeting with Susie Morris ([email protected]). Dates and deadlines for budget meetings can be found on the SAA website.
Additional Details Please provide any additional information, comments, or questions.
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FLP Statement of Support – Form G
Faculty Instructions: Complete one Statement of Support for each proposing faculty member. Please share your proposal and all proposal documents with your Department Head and/or Chair to obtain their approval and support for your proposed FLP by having them complete this form. FLP Proposals cannot be processed without these signatures.
Department Head/Chair instructions: Please review the FLP proposal and the statements below. Please sign this form to indicate that you approve of the FLP proposal and agree to the statements below.
Name of Program: ______________________________________________________________
Name of Faculty Leader: ______________________________________________________________
As part of the Program Proposal for Faculty Led Programs (FLP) at San José State University, the College of Professional and Global Education (CPGE) and the Office of Study Abroad and Away (SAA) require that all faculty-led program proposals include support from the departmental chairs. This is required for several reasons:
• SJSU strives to emphasize the academic integrity of SJSU’s FLP. By requiring approval from the academic unit, the SAA can ensure that FLP courses are of equal academic merit and rigor as courses offered on-campus.
• SJSU, CPGE, and the SAA must ensure the safety and security of our students and faculty who are participating in a study abroad experience.
• Academic units are expected to actively promote the benefits of study abroad generally, as well as, its own department/college sponsored FLP programs to its students.
By signing below, Department and College leadership are indicating their support and approval of the study abroad program and its academic goals. Further, by signing below Departments and Colleges are indicating their understanding of the following:
1) The sponsoring department & college will be involved in any significant student- or faculty-related problems that arise abroad or domestically. For example, if a faculty member were to become sick on the program, the SAA would call upon the department to help identify alternate teaching staff. In addition, the SAA consults with the department to help resolve academic, health, behavioral or emotional problems with student or faculty.
2) The responsibilities for a faculty member leading a FLP are vastly greater and much more demanding than those of a professor teaching on-campus. Faculty leaders are expected to deal directly with student conflicts, both minor and major medical and emotional health issues, criminal acts by or against students, binge drinking and other issues. These responsibilities can occur at any time of day or night. By signing below, the department chairs are assuring the SAA that they believe the faculty member is capable of and suitable to manage these sorts of responsibilities.
3) To ensure our FLP programs are safe and successful it is imperative that faculty leading FLPs must be responsible, dedicated, and committed to following SJSU, CPGE, and SAA procedures, policies, and deadlines. By signing below, you acknowledge to the best of your knowledge that the proposing faculty member has consistently followed defined procedures, policies, and deadlines at SJSU; maintained and managed approved budgets without exceeding budget limitations or making impermissible purchases with SJSU funds; and that you support the proposing faculty member, without reservation, in running the proposed FLP.
Please provide comments/clarification if necessary: ______________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
_________________________________________ _____________________________ ___________ Department Chair’s Name Signature Date
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Credit Hour Compliance Guidelines
FLP Proposal Credit Hour Guidance
It can be challenging to identify how a credit hour should be calculated when developing an FLP. FLPs do not always have the same elements as a course taught in a traditional classroom setting. When developing a new program we must be sure that we are providing instruction that is reasonable equivalent to the standard of combined direct instruction and student work per week, per credit hour for a semester (or its equivalent).
For the purpose of credit hour computation on a FLP, instruction and student work can include the following types of activities:
• Class meetings before, during, and after travel• Time spent reading/viewing assigned texts and course materials• Lectures (including lectures provided by SJSU faculty, guest lecturers, faculty/staff/students at partner institutions,
guides, local residents, etc.)• Group discussions with course instructors, guest lecturers, faculty/staff/students at partner institutions, guides, local
residents, etc.• Museum, business, clinic, government building or other on-site visits• Cultural excursions, performances, and/or events that incorporate the learning goals of the course and engage
students• Student presentations• Service learning projects• Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a
variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc.
A 3-credit course should include the equivalent of 9 hours of combined direct instruction and student work per week for the equivalent of a 15-week semester. Considering a “course hour” is 60 minutes, this would be a baseline of 127.5 hours per course.
The attached worksheet will help in determining the appropriate number of credits hours to assign in a FLP.
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Credit Hour Compliance Worksheet – Form E
Contact Hours Description of Learning Activity
Before Travel
Time spent reading/viewing assigned texts and course materials Lectures Discussion Meetings Research Quizzes/Tests/Exams Student Presentations Other:______________________________________________________________________________________________
On-site Time spent reading/viewing assigned texts and course materials Lectures (including lectures provided by SJSU faculty, guest lecturers, faculty/staff/students at partner institutions, guides, local residents, etc.) Group discussions with course instructors, guest lecturers, faculty/staff/students at partner institutions, guides, local residents, etc.) Museum, business, clinic, government building or other on-site visits
Cultural excursions, performances, and/or events that incorporate the learning goals of the course and engage students
Student presentations
Quizzes/Tests/Exams
Research
Service learning projects Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc. ________ Journals ________ Formal Papers ________ Blogs ________ Art Projects Other:_______________________________________________________________________________________________ Other:_______________________________________________________________________________________________
After Travel
Time spent reading/viewing assigned texts and course materials Quizzes/Tests/Exams Student presentations Discussion Meetings Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc. ________ Journals ________ Formal Papers ________ Blogs ________ Art Projects Other:_______________________________________________________________________________________________ Other:_______________________________________________________________________________________________ Total Hours
Please attach any additional comments or clarifications.
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Credit Hour Compliance Worksheet – Form E
Contact Hours Description of Learning Activity
Before Travel
Time spent reading/viewing assigned texts and course materials Lectures Discussion Meetings Research Quizzes/Tests/Exams Student Presentations Other:______________________________________________________________________________________________
On-site Time spent reading/viewing assigned texts and course materials Lectures (including lectures provided by SJSU faculty, guest lecturers, faculty/staff/students at partner institutions, guides, local residents, etc.) Group discussions with course instructors, guest lecturers, faculty/staff/students at partner institutions, guides, local residents, etc.) Museum, business, clinic, government building or other on-site visits
Cultural excursions, performances, and/or events that incorporate the learning goals of the course and engage students
Student presentations
Quizzes/Tests/Exams
Research
Service learning projects Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc. ________ Journals ________ Formal Papers ________ Blogs ________ Art Projects Other:_______________________________________________________________________________________________ Other:_______________________________________________________________________________________________
After Travel Time spent reading/viewing assigned texts and course materials Quizzes/Tests/Exams Student presentations Discussion Meetings Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc. ________ Journals ________ Formal Papers ________ Blogs ________ Art Projects Other:_______________________________________________________________________________________________ Other:_______________________________________________________________________________________________ Total Hours
Please attach any additional comments or clarifications.
19
Review of Proposal Documents Required for Submission
• Form A – one for each faculty leader
• SJSU FLP Proposal Form D
• A syllabus for each course that will be offered on the FLP. Faculty must provide a syllabus for each course offered that conforms to the accessible template according to S16-9 university policy, course syllabi policies. The template can be found here.
• A one-page narrative about your program, which clearly outlines your vision. We need to see how you are connecting the program location, culture, activities, and curriculum to one another. What are the goals of the program, how will you accomplish your goals? How do the goals help accomplish the course learning outcomes?
• A tentative program itinerary (including a list of proposed co-curricular activities)o Please list not only your program dates, but the number of hours that you will meet with the students before and after the trip.
Faculty Affairs is looking at faculty appointment forms closely and they have determined that 1 unit of credit can be offered for 1 week of contact. This means if you are looking at offering a 6 unit course that you would teach alone, and you only plan on being abroad for 2.5 weeks, you will need to meet with the students for another 2.5 -3.5 weeks either before or after the trip (or both). You can have meetings during the spring (for summer programs) or fall (for winter programs) semester as long as it will not impact your regular teaching duties - so off-duty days are preferred. Please note FLPs can only offer 3-4 units on winter term programs and 1 unit courses over the spring break.
• Statement of Support (Form G) from the department head/chair – for each faculty leader
• Credit Hour Compliance Worksheet, one for each course that will be offered on the FLP (Form E)
• Schedule a budget meeting with Susie Morris according to the deadlines and dates listed on the SAA website.
Please submit completed proposals to Susie Morris, Director of Study Abroad and Away ([email protected]), in the subject line please add ATTN: NEW FLP PROGRAM PROPOSAL.
____________________________________________________________________________________________________________
Email marketing materials (listed below) to [email protected]
Marketing Materials
1. Faculty Photo2. Photos of FLP Destination3. A working title to market the program4. A web narrative
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