Graduate Recruitment Workshop
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Graduate Recruitment Workshop
Overview1. Welcome and Overview – Nora Barragan
2. Graduate Recruitment: Overview and Interactive Discussion – Deborah Floyd
3. Faculty Guide for Graduate Student Funding – Suzanne Paton
4. Tools you can Access for Reports – Jeff Hoyt
5. Graduate Recruitment Grant and Fellowship Program Application – Jordan Parks
6. Questions and Workshop Evaluation
Folder Items
LEFT POCKET
• Graduate Student Life: Services and Programs
• Faculty Guide for Funding Graduate Students
• 10 Best Practices in Recruitment
• 3MT – Three Minute Thesis
• Fellowship Volunteer Card
• Best Practices in Graduate Recruitment
• Headcount Enrollment Report – 5 Year Trend
• Graduate Degrees Awarded Report – 5 Year Trend
• Graduate College Report Generation and Distribution
• Office of Information Technology Contacts
RIGHT POCKET
• Leap Ahead Instructions and Report Sample
• IEA Interactive Reporting Instructions
• IEA Dashboard Instructions
• Recruitment Grant and Fellowship Program Application
• Evaluation Form
Mission and ValuesMISSION
FAU’s Graduate College is a service college dedicated to supporting
graduate student success throughout our multi-campus research
University. We aim to pursue excellence in graduate education by
working closely with graduate students, graduate faculty, and
academic colleges with graduate programs across the University.
VALUES
FAU’s Graduate College shares the values of the University’s Strategic
Plan, “A Strategic Plan for the Race to Excellence.” As a service
college, we are particularly aligned with the following:
• Student success: ensuring that our graduate students achieve
their goals.
• Excellent customer service delivering support to faculty and
students alike.
Services and Programs• Graduate College Recruitment
• Graduate College Admissions
• New Graduate Student Orientation
• Graduate Teaching Assistant Workshops
• Seminar for International Teaching Assistants (SITA)
• Full-time Status Equivalency
• Academic Planning
• Thesis and Dissertation Manuscript Reviews
• Graduate Degree Certification
• Master’s En Passant
• Graduate and Professional Student Association (GPSA) Co-Advising
Services and Programs
• Graduation Celebrations
• 3MT – Three Minute Thesis
• Graduate Fellowships Award Reception
• Professional Development Workshop
• Scholarly Writing Workshops
• Graduate and Professional Research Day
• Graduate College Open House
• Information Sessions
• Recruitment Workshop
• Newsletters
• Graduate Student Research Scholarship
• Thesis and Dissertation Formatting Workshops*See handout
Fiscal Support Provided for
Graduate Students• Presidential Fellowship
• Provost Fellowship
• Alice Griffin AAUW Fellowship
• Newell Doctoral Fellowship
• Delores Auzenne Fellowship
• Graduate Diversity Fellowship
• Graduate Fellowship for Academic Excellence
• McKnight Doctoral Fellowship
• Tuition Waivers for Assistantships (1,000 graduate students)
We need your expertise to select recipients! (See volunteer card in packet.)
*See handout & volunteer card
Fellowships Awarded for
2016-2017Presidential Fellowships ($5000 each student)
College Year 1 Year 2 Total Total $$
Arts & Letters* 5 2 7 $ 35,000
Business 1 1 2 $ 10,000
CDSI 1 1 2 $ 10,000
Education 5 1 6 $ 30,000
Engineering 5 1 6 $ 22,500
Medicine 0 0 0 $ -
Nursing 2 0 2 $ 10,000
Science 5 3 8 $ 40,000
Total Fellows 23 9 32
Total Funding $ 157,500
*Includes 3 MFA students
Provost Fellowships ($2500 each student)
College Masters Doctoral Total Total $$
Arts & Letters 9 0 9 $ 22,500
Business 7 0 7 $ 17,500
CDSI 4 1 5 $ 12,500
Education 3 3 6 $ 15,000
Engineering 4 4 8 $ 18,750
Medicine 0 0 0 $ -
Nursing 0 1 1 $ 2,500
Science 4 4 8 $18,750
Total Fellows 31 13 44
Total Funding $107,500
Fellowships Award for
2016-2017College McKnight Griffin
Academic Excellence
Thesis / Dissertation
Pathways Auzenne Newell Diversity
Arts & Letters 1 0 1 3 0 0 0 0
Business 0 0 0 3 0 0 0 0
CDSI 0 0 0 2 25 1 0 0
Education 1 0 1 5 0 1 1 2
Engineering 1 0 1 4 1 0 0 1
Medicine 0 0 0 2 0 1 0 0
Nursing 0 0 0 4 0 0 0 0
Science 0 2 3 9 0 5 5 8
Total Fellows 3 2 6 32 26 8 6 11
Total Funding $36,000 $5,000 $30,000 $16,000 $52,000 $40,000 $30,000 $27,500
University Wide
Grand Total Fellows 171
Grand Total Funded $501,500
Recruitment Grants Awarded
2015-2016College Number Total $$
Arts & Letters 13 $ 14,000
Business 9 $ 9,000
CDSI 5 $ 5,000
Education 14 $ 14,000
Engineering 11 $ 11,000
Medicine 1 $ 1,000
Nursing 3 $ 3,000
Science 8 $ 8,000
Total 64 $ 65,000
*During 2015-2016 the Graduate College allocated $65,000 to 64 graduate programs. The average award was $1,000. For 2016-2017 the Graduate College plans to award $100,000. Priority will be doctoral and areas of strategic emphasis.
FAU Summary Enrollment Comparison
Fall 2015-2016Credit Hour and Headcount as of September 19, 2016 at 7:00 a.m. compared to September 14, 2015 at
7:00 a.m.
0K
4K
8K
12K
16K
20K
24K
28K
32K
Fall 2015 Fall 2016
30,070 30,269Fall 2015
Fall 2016
TERM
HE
AD
CO
UN
T
Headcount by Term
0
20000
40000
60000
80000
100000
120000
140000
160000
LOWER UPPER MASTER DOCTORAL
131,573146,247
25,841
4,936
129,744
148,878
27,956
4,997
Fall 2015
Fall 2016
TERM
Cre
dit
Ho
urs
Credit Hours by Term
Headcount Credit Hours
Total Total Lower Upper Masters Doctoral
Fall 2015 30,070 308,597 131,573 146,247 25,841 4,936
Fall 2016 30,269 311,575 129,744 148,878 27,956 4,997
Difference 199 2,978 -1,829 2,631 2,115 61
%Difference 0.66% 0.97% -1.39% 1.80% 8.19% 1.24%
Pipeline Report
• Analyzing the productivity and efficiency of FAU graduate
programs as they relate to FAU’s Strategic Plan for the
Race to Excellence 2015-2025, BOG Performance
Metrics, and Carnegie Classifications.
• Data through academic year 2014/2015 is from the Office
of Institutional Effectiveness & Analysis (iea.fau.edu).
• Academic Year 2015/2016 data is from Leap Ahead and
cross checked with Graduate College internal
Spreadsheets.
Methodology:
FAU Masters Program 5 Year
Summary• FAU Masters Applications have increased 7.1% from 2011/2012 to 2015/2016:
- Decrease: Arts & Letters (-9.9%), Education (-4.8%), and Nursing (-16.8%)- Increase: Business (30.1%), Design and Social Inquiry (8.2%), Engineering (20.1%), and Science (4.1%)
• FAU Masters Yield has decreased by 4.9% from 2011/2012 to 2015/2016:- Decrease: Arts & Letters (-2.2%), Business (-5.2%), Design and Social Inquiry (-12.3%), Education (-9.2%), Nursing (-3.9%), and Science (-6.1%) - Increase: Engineering (15.4%)
• FAU Masters Degrees Awarded have increased 5.0% from 2011/2012 to 2015/2016:- Decrease: Education (-25.2%), Engineering (-27.7%), Arts & Letters (-6.5%), and Medicine (-16.7%)- Increase: Business (12.7%), Design and Social inquiry (68.8%), Science (6.8%), and Nursing (16.2%)
• FAU Masters Unduplicated Headcount has decreased 2.2% from 2011/2012 to
2015/2016:- Decrease: Arts & Letters (-12.9%), Education (-21%), Science (-19.8%), Engineering (-8.1%), and Nursing (-8.4%)- Increase: Design and Social Inquiry (11.9%) and Business (11.6%)
%72.3%73.1
%74.4 %74.8
%82.3
%77.5 %77.0%76.4
%73.9 %74.1
%75.8
%72.6
60
65
70
75
80
85
90
95
100
FAU Master’s Programs Yield Comparison in Percentage (% registered/accepted)
899
941
1,047
1,128
1,020
1,0981,114
1,102
1,183
1,348
1,259
1,415
1,355
1,391
1,322
800
900
1,000
1,100
1,200
1,300
1,400
1,500
FAU Master’s ProgramsDegrees Awarded Comparison
FAU Doctoral Program 5 Year
Summary• FAU Doctoral Applications have decreased 9.9% from 2011/2012 to 2015/2016.
– Decrease: Business (-3.7%), Design and Social Inquiry (-62.8%), Education (-2.8%), Nursing (-80.2%), and Science (-1.8%)
– Increase: Arts & Letters (19%) and Engineering (37.5%)
• FAU Doctoral Enrollment Yield has decreased 8.8% from 2011/2012 to 2015/2016. – Decrease: Arts & Letters (-20%), Business (-12.5%), Engineering (-10.8%), Nursing (-26.5%), and Science (-
6.8%).
– Increase: Design and Social Inquiry (23.9%)
– No Change: Education (0%)
• FAU Doctoral Degrees Awarded have decreased 4.6% from 2011/2012 to 2015/2016. – Decrease: Science (-20%), and Business (-45.5%)
– Increase: Nursing (92.3%), Arts & Letters (20%), and Design and Social Inquiry (133.3%)
– No Change: Education (0%), Engineering (0%)
• FAU Doctoral Total Unduplicated Headcount has increased 4.9% from 2011/2012 to 2015/2016.
– Decrease: Arts & Letters (-10.7%), Business (-17.6%), and Science (-0.4%)
– Increase: Education (2%), Engineering (17.1%), Design and Social Inquiry (5%), and Nursing (36%)
477452
554 555
607
651
757 744
783
822
773
670
251
217242 230 227 234
266
232 223249
231207
176 176 193 180 192 188214
188 186205
181153
0
100
200
300
400
500
600
700
800
900
FAU Doctoral ProgramsApplied Admitted Registered Comparison
Applied Admitted Registered
%70.1
%81.1%79.8
%78.3
%84.6
%80.3 %80.5 %81
%83.4%82.3
%78.4
%73.9
50
55
60
65
70
75
80
85
90
95
100
FAU Doctoral ProgramsYield Comparison in Percentage (% registered/accepted)
38
5351
57
68
74
83
9092
74
108
90
106104
103
20
30
40
50
60
70
80
90
100
110
120
FAU Research Doctorate Degrees Awarded Comparison* Does not include DNP
*2015/2016: 182 Total Doctoral Degrees
Awarded (103 Research, 61 Medical, 18 DNP)
Best Practices in Graduate
Recruitment
• What graduate recruitment practices work well?
• What practices don’t work or have not been successful?
• What resources are needed for successful recruitment of graduate students?
(Best Practices- Green Form)
Top 10 Best Recruitment Practices1. “Follow up by phone with students whose applications are incomplete” – Ruffalo Noel Levitz;
www.ruffalonl.com
2. “Build a sustained communication flow to your inquiry, applicant and admit pools” – Ruffalo Noel Levitz; www.ruffalonl.com
3.”Invite prospective students to campus” – Ruffalo Noel Levitz; www.ruffalonl.com
4. Maintain an up to date website – Ruffalo Noel Levitz; www.ruffalonl.com
5. “Graduate faculty should attend professional and student conferences and graduate fairs…” –Council of Graduate Schools; www.cgsnet.org
6. “Phone call to admitted students from current students/graduate assistants” – Ruffalo Noel Levitz; www.ruffalonl.com
7. “Outreach to FAU’s undergraduate student population” – Ruffalo Noel Levitz; www.ruffalonl.com
8. “Use search engine optimization tactics to ensure our institution, college(s), and/or program(s) appear as a result of a search” – Ruffalo Noel Levitz; www.ruffalonl.com
9. Utilize the GRE search service – Council of Graduate Schools; www.cgsnet.org
10. “Utilize the Graduate Student Candidate Identification System database” – Graduate College
2016-2017 Graduate College
Budget Request
1. Competitive Graduate Assistantship Packages
2. Presidential and Provost Fellowships
3. Graduate Student Scholarly Travel Fund
4. Graduate Pathways Scholarship
5. Best and Brightest Scholarship
6. FAU Honors Its Own Graduate Recruitment Event
7. Graduate Student Research Scholarship Fund
8. Recruitment Grant Funds
Faculty Guide for Funding
Graduate Students
Suzanne Paton, Coordinator of Financial Aid
Financial Aid 101
1. Loans
2. Grants
3. Scholarships
4. Fellowships
5. Assistantships
6. Employer Tuition Reimbursement
Financial Aid Available to Graduate Students:
Financial Aid 101
• FAFSA.gov - the only application needed for federal and institutional aid.
• FAU’s priority deadline is March 1st.
• Graduate students are generally offered unsubsidized loans.
• $20,500 maximum per academic year.
• Students must enroll half time to receive aid (5 credits in fall/spring, 3 credits in summer).
• Must meet Satisfactory Academic Progress Requirements (3.0 GPA and 67% completion rate).
• Students can only be awarded aid (loans, waivers, scholarships) up to their “cost of attendance.”
Financial Aid 101
Tools you can Access for
Reports
Jeffery Hoyt, Assistant Provost, IEA
Graduate Recruitment Grant
and Fellowship Application
• Go to: www.fau.edu/graduate/faculty-and-staff/recruitment-workshop.php
• Submit two copies of this application and one copy of a revised program sheet to Jordan Parks, Graduate College, SU 80, Room 101.
• Applications are due by Monday, October 10, 2016, by 5:00 p.m. Late applications will not be accepted.
• Programs will be notified of their awards by October 28, 2016.
Questions and
Workshop Evaluation(Blue Form)
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