Flash Docket is a program that takes PAIR XML data and automatically inserts actions and due dates in IP Master accordingly & sends PDF’s to the responsible.

FLASHDOCKET

Flash Docket is a program that takes PAIR XML data and automatically inserts actions and due dates in IP Master accordingly & sends PDF’s to the responsible attorney/client simultaneously.

Now lets walk through the process for full understanding.

XML Data

Example of XML data. This coding corresponds with data taken from documents.

When you click on the “Upload XML Files” tab, XML data is uploaded into the Flashdocket program. Flashdocket will instruct you to move on to the next step by turning this tab green.

This is a safe guard which prevents any steps from being omitted.

Once Flashdocket has uploaded and validated the XML data in IP Master, the next step is to create actions in IP Master and also auto-update and generate dates. A copy of all correspondence is saved into an excel spreadsheet and archived for review.

Once Flashdocket has successfully created and updated actions in IP Master, a PDF copy of the correspondence will be sent to the responsible attorney and/or client directly.

Automatically routes the PDF to the attorney/client

The final step is to send any correspondence that did not get validated by our Docket system (IP Master) to the Investigation queue for review.

Advantages

Items that could a few days to process can now be processed into IP Master within one hour every morning. Saves many hours of time and resources creating extremely efficient workflows. Automated docketing is consistent and reduces manual errors. Clients who access our Web Access Module or SharePoint sites will view real-time accurate data. Attorneys can have PDF copies of docketed items automatically sent to them. In the future, we are exploring for Flashdocket to communicate PDF’s seamlessly through client SharePoint sites.

FLASH DOCKET

ConclusionFlash Docket helps to streamline the process by which data is transferred from the USPTO to our attorneys, which decreases the transit time from the mail date to the time it gets to our attorneys, improving efficiency and reducing the potential for incurring any unnecessary costs. A copy of the correspondence is sent to the attorneys, as well as a quality control review public Flashdocket folder for archiving documents. Any correspondence not picked up by Flashdocket is sent to an Investigation Queue for review.

Our docketing process is working much faster, while reducing the risk of human error. With Flashdocket, we have improved our firm’s docket data, productivity and workflow – In a Flash! There is no charge for this service to our clients.

Mark RollaDirector of IP Docket Systems312.321.4270 | Direct312.805.7007 | [email protected]

Flash DocketSM

Flash DocketSM is an innovative software solution for updating clients' patent information that directly connects Brinks' internal docketing technology, IP Master, to the Patent Application Information Retrieval (PAIR) system at the United States Patent and Trademark Office (USPTO). Flash DocketSM allows Brinks to download patent application data and incoming correspondence in just minutes every day, automating and accelerating the process whereby the firm's attorneys are apprised of the disposition of specific cases, and giving clients the advantage of having additional time to respond. Flash DocketSM delivers USPTO data directly into Brinks' docketing system, providing users with updated PAIR information in approximately 30 minutes, without the time, expense and risk of human error of manual data entry. Moreover, Flash DocketSM automates delivery of inbound correspondence from the USPTO, eliminating reliance upon the U.S. Postal Service for critical documents. Flash DocketSM reduces the time needed to receive and review essential patent application files by as many as ten days. It downloads not only PDFs of ongoing patent documentation, but also the underlying PAIR data specific to each document. Attorneys receive multi-case status reports, correspondence reports and customizable e-mail alerts–including PDF copies of relevant correspondence whenever a new development occurs or an action is needed. The program automatically inserts actions and due dates into IP Master and enables attorneys to automatically route documents to clients as needed."Flash DocketSM automatically collects correspondence from the USPTO electronically the next business day after this information is made available," . "This allows us to efficiently handle a high volume without relying on the postal mail system or on the USPTO's electronic office action program.

All Brinks clients benefit from this program at no additional fee. For more information, please contact your attorney at Brinks Hofer Gilson & Lione.