Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch Julie Watson Purchased Monographs Unit Overseas Collections Management Branch Originally researched & presented in 2010 by: tToday ‘s Presenter: Fran D’Castro, Standards & Training , NLA
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Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch.
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Fixed Fields Information Session
29 February 2012
Andrew GloeMap Acquisitions & Cataloguing TeamAustralian Collections Management
& Preservation Branch
Julie WatsonPurchased Monographs Unit
Overseas Collections Management Branch
Originally researched & presented in 2010 by:
tToday ‘s Presenter: Fran D’Castro, Standards & Training , NLA
Today’s session
• Overview of the Fixed Fields in MARC bibliographic records– What are they?– What do they do?– Why are they important?
• Fixed Fields cataloguing tips• Questions
Out of scope
• Specific Fixed Field information for special material formats– MARC21 format for bibliographic data
website: http://www.loc.gov/marc/bibliographic/
– Refer to your local & LA manuals– Ask your supervisor if unsure
• 003 & 001 transfer to the 035 System Control Number field in Voyager eg:History workshop journal [electronic resource] – 035 $a (WaSeSS)ssj0003649– 003 = Serials Solutions, 001 = ssj0003649
• Representation of Dates & Times standard (ISO 8601) , 16 characters – Date format: yyyymmdd Time format: hhmmss.f
• This LA record last saved: – 20080904 093812 .0– yyyymmdd hhmmss .f– 4 September 2008 at 9:38am & 12 secs
Fixed Fields for Cataloguing
• 000 Leader
• 008 Fixed-Length Data Elements
• 006 Fixed-Length Data Elements Additional Material Characteristics
• 007 Physical Description Fixed Field
000 Leader
Leader/05 – Record Status
Leader/06 – Type of Record
Leader/07 – Bibliographic Level
Leader/08 – Type of Control
Leader/17 – Encoding Level
Leader/18 – Cataloguing Form
Leader/19Linked Record Requirement
000 Leader Summary
Leader Cataloguing Tips #1
• Always check the Leader!• Upgrading a less than full level record to full
level – Record status: ‘a’ (Increase in encoding level) or ‘p’
(Increase in encoding from pre-publication)– Encoding level: ‘_’ (Full level)– Cataloguing form: ‘a’ (AACR2)
Leader Cataloguing Tips #2
• Check ‘Type of record’ especially when editing older catalogue records– Electronic resources ‘a’ (Language material) not
‘m’ for (Computer file)– ‘m’ for computer software programs– Sound recordings: ’i’ (Non-musical), ‘j’ (Musical)– Pictorial formats: ‘k’ for pictures not ‘g’ for films
• Match 245 $h [gmd] with ‘Type of Record’
008 & 000 Leader
008 Fixed-Length Data Elements
• Coded information about bibliographic aspects of a resource
• Mandatory, non repeatable field• Leader determines 008 format specific
elements• 40 character positions (00-39)
– 00-17 and 35-39 defined the same for all formats
008 Common Data ElementsPositions 00-17 & 35-39
008 character position
Data element
00-05 Data entered on file
06 Type of date/Publication status
07-10 Date 1
11-14 Date 2
15-17 Place of publication, production, or execution
18-34 [Various data elements across formats]
35-37 Language
38 Modified record
39 Cataloguing source
008 Cataloguing Tips – Book example008 Fixed Field Data Element Variable Data Field