Fiscal Year 2018 Approved Water Operating Budget see pages ... · Water Cash Reserve Calculation see page 6 Departmental Summary - Water see pages 7-8 Followed by detailed departmental

Water Cash Reserve Calculation see page 6

Departmental Summary - Water see pages 7-8Followed by detailed departmental budgets see pages 9-17

Fiscal Year 2018Approved

Water Operating Budget see pages 2-3Statement of Operations and Changes In Net Assets - Water

Water Capital Budget see pages 4-5

1

Increase % IncreaseApproved Approved (Decrease) (Decrease)

Description FY18 Budget FY16 Actual FY17 Budget FY18 - FY17 FY18 - FY17 Notes

OPERATING REVENUESResidential 2,048,608$ 1,935,619$ 1,814,316$ 234,292$ 13% Growth factor of 3% on current meter countCommercial 364,408 356,084 323,978 40,430 12% Growth factor of 3% on current meter countIndustrial 40,702 33,278 36,208 4,494 12% Growth factor of 3% on current meter countMunicipal 34,586 29,789 30,785 3,801 12% Growth factor of 3% on current meter countMulti-Family 560,033 526,128 496,675 63,358 13% Growth factor of 3% on current meter countIrrigation/Hydrant 92,770 100,777 82,404 10,366 13% Growth factor of 3% on current meter countUnbilled Revenue - (30,710) - - N/A Unknown Until FY Year-End

Total Water Usage Sales 3,141,107 2,950,965 2,784,366 356,741 13%

Other Water Revenue - - - - N/A N/A

Total Other Water Revenues - - - - N/A

Total Operating revenues 3,141,107 2,950,965 2,784,366 356,741 13%

Operating expenses:Board of Directors 3,495 4,997 2,424 1,071 44% See Departmental PageExecutive 71,313 71,746 68,925 2,388 3% See Departmental PageAdministrative 103,397 97,576 81,327 22,070 27% See Departmental PageCustomer Service 163,107 221,087 162,954 153 0% See Departmental PageFinance 968,038 928,780 902,562 65,476 7% See Departmental PageOperations 128,198 194,222 139,498 (11,300) -8% See Departmental PageDistribution 541,593 516,716 451,010 90,583 20% See Departmental PageWater Treatment Plant 935,818 843,648 904,520 31,298 3% See Departmental PageRisk Management 31,116 29,422 30,600 516 2% See Departmental Page

Total Operating Expenses 2,946,075 2,908,194 2,743,820 202,255 7%

Operating Income/(Loss) 195,032 42,771 40,546 154,486 381%

Operating Margin 6% 1% 1%

NON-OPERATING REVENUES & EXPENSESMaterial Sales - 892 - - N/A Unknown, not a usual occurrenceBilled for Dig In's 1,104 (737) 1,356 (252) -19% Average of past eight yearsCustom Work Sales - - - - N/A Unknown, not a usual occurrenceMisc. Other Sales - 1,116 - - N/A Unknown, not a usual occurrenceInspection Fees - 21,280 4,068 (4,068) -100% Accounted for in Contributed CapitalSewer Billing Fees - City - - - - N/A N/AMaterial Sales Costs - (892) - - N/A Unknown, not a usual occurrence

Canby UtilityApproved FY 18 Budget

Statement of Operations and Changes In Net Assets - Water

2




Statement of Operations and Changes In Net Assets - Water

Misc. Other Costs - - - - N/A Unknown, not a usual occurrenceInspection Fees Cost - (21,280) (4,068) 4,068 -100% Accounted for in Contributed CapitalInterest Income 54,033 16,196 20,673 33,360 161% Rate applied to estimated cash on handGain On Disposition of Property 4,900 1,144 4,000 900 23% Sell F450Loss On Disposition of Property - (687) - - N/A UnknownOther Deductions (800) (850) (850) 50 -6% 2007 Bond Admin FeesInterest Expense (111,999) (127,227) (121,866) 9,867 -8% Refunding 2004 Bond savings

Total Non-Operating Revenues & Expenses (52,762) (111,045) (96,687) 43,925 -45%

Net Income/(Loss) before CapitalContributions 142,270 (68,274) (56,141) 198,411 -353%

Capital ContributionsHook-up Fees 51,359 120,785 27,231 24,128 89% 161 new meter setsContribution From Others 227,232 373,293 33,634 193,598 576% From Capital BudgetSDC Fees 912,812 437,743 344,377 568,435 165% 161 Residential and 123 Multi-Family

Total Capital Contributions 1,191,403 931,821 405,242 786,161 194%

Change in Net Assets 1,333,673$ 863,547$ 349,101$ 984,572$ 282%

Cash Flow:

Cash and Investments Estimate, June 30, 2017 4,086,506$

Cash Used For Capital Purchases (1,145,757) Change in Net Assets 1,333,673

Add/Subtract Non-Cash Items:Add Back Depreciation 660,046

Principle Payments on Water Bonds (337,000)

Net Cash Generated/(Used) 510,962

Cash and Investments Estimate, June 30, 2018 4,597,468$

3

LaborProject Name Description of Project Labor Materials Transportation Overheads Contractor Project Cost

Charges 72.39% Costs

Executive - Projects-$ -$ -$ -$ -$ -$

Finance - ProjectsCost-of-Service (water rates) and System Development Charge's (SDC)

It is recommended in the Water System Master Plan that periodic updating of the SDC analysis be conducted. The last SDC study was 2004.

- - - - 25,000 25,000

Operations & Distribution Capital Equipment 5 Yard Dump Truck The water dept. does not own a dump truck. They have been using the electric

departments' truck. However, due to the high volume of new construction combined with ongoing maintenance activities, scheduling the use of the electric department's truck has become inefficient and unproductive.

- - - - 100,000 100,000 Purchase small tilt-bed trailer, carry-over from FY 17

It is approved to purchase a small tilt bed trailer for general use and to transport the large pavement saw. Current practice to transport the large pavement saw requires loading with U29's corner mount crane. Self loading it onto a low deck tilt bed trailer would be safer, more efficient and make it more readily available when needed. - - - - 3,000 3,000

Shoring Equipment/Extensions/Trench Plates

- - - - 13,000 13,000 Replace U-29 Carry-over from 2016-2017 FY Budget

Replace U-29 , a 2005 Ford F450 equipped with a 9' service body and a corner mount crane. New unit to be a Ford F550 chassis equipped with an 11' service body and a corner mount crane with stabilizer / outrigger. - - - - 125,000 125,000

Operations & Distribution - ProjectsFY15 Carry Over - Emergency Well Water Treatment

Provide the Utility with a transportable well water treatment plant capable of providing 250 gpm of potable water. In the event of a major earthquake this unit may be the only potable water production available to us, at least in the short term. This unit will be complete with it’s own power supply and necessary pumps. This unit will be set up to pump to the system or to an isolated section of distribution piping with public drive up distribution points. The FY18 request contains unspent FY16 funds. - - - - 22,537 22,537

Replace approx. 32 #11 meter boxes Approx. 96 #11 meter boxes have been determined to be sidewalk trip hazards. Typically replacement of these meter boxes will require replacing a 5' X 5' concrete sidewalk panel as the meter boxes can not be replaced or raised without replacing the sidewalk panels. It is approved to replace approx. 1/3 of them per year for a 3 year multi-year project.

7,040 3,100 1,500 5,096 9,600 26,336 Mainline Replacement Continuation of Water Master Plan recommendation to replace aging water

mains. Lines to be replaced are chosen based on age, material type, leak and failure history and projected improvement to the system. This years candidates are replacing 525 feet of 6" steel with 8" ductile Iron on NE 9th from Pine St. to Molalla Forest Rd. and replacing 650' of 6" steel with 8" ductile Iron on NE 13th Circle (North 1/2). 53,000 152,000 12,000 38,367 99,000 354,367

City Street Resurfacing In advance of City street resurfacing projects at various locations Canby Utility will need to replace damaged / deteriorated valve cans.

11,000 1,000 5,400 7,963 - 25,363 Water Quality Sampling Stations Purchase and install four water sampling stations to provide sanitary sampling

locations . Current practice of using residential or commercial faucets carries the potential of a false positive reading being reported to the state.

900 5,200 800 652 - 7,552

Canby UtilityWater System

FY 18 Approved Capital Budget

4

LaborProject Name Description of Project Labor Materials Transportation Overheads Contractor Project Cost

Charges 72.39% Costs

Canby UtilityWater System

FY 18 Approved Capital Budget

Large Commercial Meter Upgrades These metering installations have various issues including inadequate working space, lack of front shut off valves and maintenance bypasses that prevented their being upgraded to AMR. In addition some have plumbing arrangements that could be causing poor metering accuracy.

6,800 22,000 7,000 4,923 5,000 45,723 Meter Replacement Replacement of residential and commercial meters. These are Itron 80wi meters

that are no longer supported by the vendor and have a 10 % failure rate.5,100 77,000 7,750 3,692 93,542

Replace HVAC at Shop Buildings E-75% W-25% Existing unit has reached the end of its useful life. The project cost is shared with the city, our cost is 56.4% of $30,000, the total. - - - - 4,230 4,230

WTPCapital Expenditure Modifications Capital Draw-down upon request Per VEOLIA WATER O&M Service Agreement. - - - - 25,000 25,000

CONTRIBUTED CAPITALNew Projects New construction project in various location in Canby 39,000 121,000 39,000 28,232 - 227,232 Various Residential Connects Estimated 161 connects / meter sets 2,822 41,860 1,150 2,043 - 47,875

Total 125,662$ 423,160$ 74,600$ 90,968$ 431,367$ 1,145,757$

5

Procedure 520Attachment 1

Cash Reserve CalculationThe Approved FY18 Cash Reserve Calculation

The cash reserve calculations are targeted end of year balances at June 30, 2018.

ReserveDollars Basis

Annual O&M Expenditures (excluding depreciation) 2,286,029$ 365 120 751,571$ Budget 2018Rate Base Factor for Catastrophic Event Assets Depre Depre/Assets Assumption

30,581,969 9,940,383 32.5% 2.0% 611,639 February 2017 Balance Sheet w/ WIPDebt Service Highest Payment 10/1/2017 4/1/2018

Series 2007 $191,519 $38,706Series 2014 $205,274 $16,000

$396,793 $54,706 - Not funding due to low reservesWater Revenue Bonds, Series 2014 Reserve 195,100 Bond requirement, to be moved to

Willamette when the bond is paid off.

Capital Improvements 2011-2015 $2,420,000 20.0% 484,000 484,000 1/5 of 5 year CIPVehicle/Equipment Replacement Program 71,541 Rotation Schedule

Total Before Project Reserve 2,113,851 Project Reserve 2,483,617 Remainder for WillametteTargeted Cash Reserve 4,597,468$

Estimated cash at Budgeted Fiscal Year End 2018 4,597,468$

Over / (Under) target -

Minimum Cash Reserve $2,000,000 Over / (Under) minimum 2,597,468$

Water

Canby UtilityCash Reserve Procedure

Input Pro-rate Policy

6

Approved FY17Categories Board of Customer Risk Total by Total by $ Change % Change

Directors Executive Administrative Service Finance Operations Distribution WTP Mgt Category Category FY17 vs. FY16 FY18 vs. FY17

Wages - Expense 40,021$ 21,057$ 76,387$ 57,430$ 77,658$ 431,120$ -$ -$ 703,673$ 633,118$ 70,555$ 11.14%

PERS 8,075 5,868 17,628 11,596 15,678 101,797 160,642 119,782 40,860 34.11%Medical/Vision Insurance 4,752 5,472 16,383 7,381 21,305 117,621 172,914 151,290 21,624 14.29%Dental Insurance 384 436 1,075 604 1,479 7,624 11,602 9,514 2,088 21.95%Life Insurance 43 23 308 77 60 1,274 1,785 1,689 96 5.68%Worker's Comp 105 56 301 150 257 17,953 18,822 14,754 4,068 27.57%Taxes State Unemployment 31 19 80 62 81 424 697 613 84 13.70%Taxes FICA/Medicare 3,055 1,604 5,848 4,389 5,942 32,882 53,720 48,344 5,376 11.12%City Transit 241 128 456 343 466 2,579 4,213 3,781 432 11.43%HRA VEBA 72 72 384 156 372 2,064 3,120 2,808 312 11.11%

Subtotal Employer-Paid Expenses - 16,758 13,678 42,463 24,758 45,640 284,218 - - 427,515 352,575 74,940 21.26%

Wages - Capitalized (216,636) (216,636) (163,956) (52,680) 32.13%

Net Total Payroll & Employer-Paid Expenses - 56,779 34,735 118,850 82,188 123,298 498,702 - - 914,552 821,737 92,815 11.29%

401 (k) 496 496 849 (353) -41.58%Dues, Fees & Subscriptions 156 300 2,003 - 8,625 - 1,850 - 12,934 14,294 (1,360) -9.51%Meeting Expenses 300 250 18 - - 568 500 68 13.60%Safety 674 221 120 6,000 7,015 6,659 356 5.35%Special Events 3,922 3,922 3,220 702 21.80%Office Supplies 1,825 - 120 1,945 1,865 80 4.29%Postage 11,100 11,100 19,440 (8,340) -42.90%Printing & Stationery Supplies 2,643 1,825 4,468 2,966 1,502 50.64%Customer Info 750 750 750 - 0.00%Customer Relations - - - - #DIV/0!School/Comm 750 750 500 250 50.00%Share the Warmth 10,000 10,000 10,000 - 0.00%Water Promotion 8,700 8,700 - 8,700 #DIV/0!Rent 15,492 15,492 - 15,492 #DIV/0!Maint. Of Office Equipment 2,776 2,776 1,825 951 52.11%Shop & Work Equipment Expenses 6,696 6,696 6,696 - 0.00%Maint. Of Bldgs. & Grounds 18,742 18,742 18,833 (91) -0.48%Utilities 1,892 4,240 6,132 5,808 324 5.58%After Hours Dispatching 408 408 408 - 0.00%One Call 132 132 132 - 0.00%Property & Liability Insurance 31,116 31,116 30,600 516 1.69%Reporters 5,925 5,925 5,371 554 10.31%Bad Debts 2,278 2,278 2,700 (422) -15.63%Computer Supplies 1,250 1,250 1,248 2 0.16%Computer Upgrades 1,302 1,302 1,212 90 7.43%Maintenance of Computers 16,647 16,647 12,029 4,618 38.40%Software Upgrades 444 444 738 (294) -39.83%Telephone 8,928 8,928 8,676 252 2.90%Franchise Tax 157,055 157,055 139,218 17,837 12.81%Hazardous Substance Fee - - - - #DIV/0!Director Fees 1,260 1,260 1,260 - 0.00%Other Expenses 329 - 329 204 125 61.27%Depreciation 660,046 660,046 643,213 16,833 2.62%Trade Organizations 2,730 2,730 2,730 - 0.00%Cash Over/Short - - - - #DIV/0!Uncollectible Accounts - - - - #DIV/0!Maint. Of Distribution Mains 5,400 5,400 5,400 - 0.00%


Department Summary - Water

7

Approved FY17Categories Board of Customer Risk Total by Total by $ Change % Change

Directors Executive Administrative Service Finance Operations Distribution WTP Mgt Category Category FY17 vs. FY16 FY18 vs. FY17


Department Summary - Water

Maintenance of Water Services 7,776 7,776 14,796 (7,020) -47.45%Maintenance of Water Meters 2,100 2,100 2,100 - 0.00%Maintenance of Water Hydrants 4,044 4,044 4,044 - 0.00%Equipment Rental - - - - #DIV/0!Street Maintenance Fee 6,252 6,252 6,252 - 0.00%Maintenance, Supervision & Engineering - - - - #DIV/0!

Total Departmental Expenses 1,745 3,330 60,397 41,567 850,867 4,900 33,986 - 31,116 1,027,908 976,535 51,373 5.26%

Audit 7,500 7,500 7,250 250 3.45%Computer Consultants 1,728 1,728 1,422 306 21.52%Labor Negotiations 3,249 3,249 3,249 - 0.00%Legal 9,600 - - - 9,600 9,600 - 0.00%Mapping - - - - #DIV/0!Other Consultants (Maint Material & Exp's WTP) 200 2,376 - - 11,850 14,426 14,222 204 1.43%Rate Studies 25,000 25,000 - 25,000 #DIV/0!Regulatory 6,010 6,010 8,600 (2,590) -30.12%Translation Services - - - - #DIV/0!Veolia Water NA 913,158 913,158 884,070 29,088 3.29%Marketing - - - - #DIV/0!Engineering - - - - - #DIV/0!Leak Detection Survey - - - - #DIV/0!Inspections - - - - #DIV/0!Office Contract Help - - - #DIV/0!Paving/Road - - - - #DIV/0!Other Expenses 4,800 4,800 - 4,800 #DIV/0!

Total Consulting/Contract - 9,800 5,625 - 34,228 - - 935,818 - 985,471 928,413 57,058 6.15%

Training 750 900 1,051 2,120 548 - 5,000 - 10,369 7,726 202,255 34.21%Transportation 1,000 504 1,589 570 207 - 3,905 - 7,775 9,409 - -17.37%

Total Transportation & Training 1,750 1,404 2,640 2,690 755 - 8,905 - - 18,144 17,135 202,255 5.89%

Total Operating Expenses 3,495$ 71,313$ 103,397$ 163,107$ 968,038$ 128,198$ 541,593$ 935,818$ 31,116$ 2,946,075$ 2,743,820$ 403,500$ 7.37%

8



Expense:

Director Fees 1,260$ 1,180$ 1,260$ -$ 0% No Change

Total Director Fees 1,260 1,180 1,260 - 0%

Dues, Fees & Subscriptions 156 - 156 - 0% No ChangeOther Expenses 329 3,799 204 125 61% Miscellaneous

Total Departmental 485 3,799 360 125 35%

Training 750 - 300 450 150% Training Placeholder (75/25% Split)Transportation 1,000 18 504 496 98% Training Placeholder (75/25% Split)

Total Transportation & Training 1,750 18 804 946 118%

Total Board of Directors Expenses 3,495$ 4,997$ 2,424$ 1,071$ 44%


Board of Directors - Water

9



Expense:

Total Payroll & Employer Paid Expenses 56,779$ 62,162$ 52,591$ 4,188$ 8% 2% COLA and inc'd exp's

Dues, Fees & Subscriptions 300 43 300 - 0% Based on prior year budgetMeeting Expenses 300 143 300 - 0% Kiwanis and Chamber lunches

Total Departmental Expenses 600 186 600 - 0%

Legal 9,600 6,587 9,600 - 0% Based on prior year budgetOther Consultants - - - - N/A N/AMarketing 200 241 2,000 (1,800) -90% Chamber costs

Total Consulting/Contract 9,800 6,828 11,600 (1,800) -16%

LOC 131 125 131 - 0% Based on prior year budgetLGPI 271 258 271 - 0% Based on prior year budgetOAWU 977 940 977 - 0% Based on prior year budgetSDAO 226 192 226 - 0% Based on prior year budgetTri County 75 - 75 - 0% Based on prior year budgetAWWA 350 355 350 - 0% Based on prior year budgetOWUC 700 700 700 - 0% Based on prior year budgetICMA - - - - N/A N/A

Total Trade Organizations 2,730 2,570 2,730 - 0%

Training 900 - 900 - 0% Based on prior year budgetTransportation 504 - 504 - 0% Based on prior year budget

Total Transportation & Training 1,404 - 1,404 - 0%

Total Executive Expenses 71,313$ 71,746$ 68,925$ 2,388$ 3%


Executive - Water

10



Expense:

Total Payroll & Employer Paid Expenses 34,735$ 57,737$ 33,535$ 1,200$ 4% 2% COLA and inc'd exp's

Dues, Fees & Subscriptions 2,003 1,430 1,995 8 0% Closer to ActualMeeting Expenses 250 24 182 68 37% Labor NegotiationsSafety 674 676 422 252 60% AED Pad/Battery ReplacementsSpecial Events 3,922 3,380 3,220 702 22% Open House - New BldgOffice Supplies 1,825 1,399 1,745 80 5% Added extra for new bldg move-in in JunePrinting & Stationery Supplies 2,643 1,347 2,341 302 13% Updated Address on FormsRent 15,492 - - 15,492 N/A New Line ItemMaint. Of Office Equipment 2,776 1,266 1,825 951 52% New Equipment (Neopost)Maint. Of Bldgs. & Grounds 18,742 18,089 18,833 (91) 0%Utilities 1,892 1,908 1,992 (100) -5% Based on Prior Year ActualsComputer Supplies 1,250 1,092 1,248 2 0%Telephone 8,928 7,963 8,676 252 3% Closer to actual plus added 2 new cell

Total Departmental 60,397 38,574 42,479 17,918 42%

Labor Negotiations 3,249 525 3,249 - 0% Transferred some Labor Atty cost to OCOther Consultants 2,376 263 372 2,004 539% Costs transferred from LN

Total Consulting/Contract 5,625 788 3,621 2,004 55%

Training 1,051 201 489 562 115% Added SHRM ConfTransportation 1,589 276 1,203 386 32% Added SHRM Conf Travel

Total Transportation & Training 2,640 477 1,692 948 56%

Total Administrative Expenses 103,397$ 97,576$ 81,327$ 22,070$ 27%

Canby UtilityApproved FY 18 BudgetAdministrative - Water

11



Expense:

Total Payroll & Employer Paid Expenses 118,850$ 187,936$ 119,798$ (948)$ -1%2.0% COLA and inc'd exp's offset by less meter reading

Dues, Fees & Subscriptions - - - - N/AMeeting Expenses 18 57 18 - 0% Same as last yearOffice Supplies 221 139 109 112 103% Neopost suppliesPostage 11,100 16,846 19,440 (8,340) -43% CASS certification savings, $720 for backflow Reporters 5,925 2,004 5,371 554 10% Per scheduleBad Debt 2,278 987 2,700 (422) -16% Average last 5 years actualsCash Over/Short - - - - N/AUncollectible Accounts - 1 - - N/A

Total Departmental 19,542 20,034 27,638 (8,096) -29%

Printing & Stationery Supplies 1,825 - 625 1,200 192% Billing forms , thru May 2018 & 2 yr supply Translation Services - - - - N/AOutside Services Employed - - - - N/AOffice Contract Help - - - - N/A

Total Consulting/Contract 1,825 - 625 1,200 192%

Training 570 585 2,074 (1,504) -73% BPA roundtable 3C's conference, PSC NWPPATransportation 2,120 1,508 1,569 551 35% Increase of trans allocation

Total Transportation & Training 2,690 2,093 3,643 (953) -26%

Customer Info - - - - N/ACustomer Relations 750 576 500 250 50% Inc'd for open house / giveawaysSchool/Comm 750 448 750 - 0% Same as last yearShare the Warmth 10,000 10,000 10,000 - 0% Same as last yearWater Promotion 8,700 - - 8,700 N/A Water Filter Program

Total Programs 20,200 11,024 11,250 8,950 80%

Total Customer Service Expenses 163,107$ 221,087$ 162,954$ 153$ 0%


Customer Service - Water

12



Expense:

Total Payroll & Employer Paid Expenses 82,188$ 115,010$ 79,632$ 2,556$ 3% 2.0% COLA and inc'd exp's

Depre Exp - Plant 474,974 438,979 454,481 20,493 5% From ScheduleDepre Exp - Transportation Equip - - - - N/A From ScheduleDepre Exp - Office Equipment 7,632 10,619 8,600 (968) -11% From ScheduleDepre Exp - WTP 177,440 180,054 180,132 (2,692) -1% From ScheduleFranchise Tax 157,055 149,084 139,218 17,837 13% 5% of SalesDues, Fees & Subscriptions 8,625 7,208 9,993 (1,368) -14% Increased fees and volumeMeeting Expenses - - - - N/A N/A401(k), Sec. 125 496 638 849 (353) -42% Monthly fees, Annual Report & Plan ReinstateComputer Upgrades 1,302 210 1,212 90 7% Printer and accessoriesMaintenance of Computers 16,647 11,843 12,029 4,618 38% Maint and Support, PCS UpgradeSoftware Upgrades 444 521 738 (294) -40% Software renewalsHazardous Substance Fee - - - - N/A N/AStreet Maintenance Fee 6,252 6,247 6,252 - 0% No known increase at this time

Total Departmental 850,867 805,403 813,503 37,364 5%

Audit 7,500 7,000 7,250 250 3% Contract amountComputer Consultants 1,728 1,181 1,422 306 22% Pro rated past nine monthsLegal - - - - N/A N/AOther Consultants - - - - N/A N/ARate Studies 25,000 - - 25,000 N/A Cost Of Service AnalysisEngineering - - - - N/A N/AInspections - - - - N/A N/A

Total Consulting/Contract 34,228 8,181 8,672 25,556 295%

Training 548 147 548 - 0% PlaceholderTransportation 207 39 207 - 0% Placeholder

Total Transportation & Training 755 186 755 - 0%

Total Finance Expense 968,038$ 928,780$ 902,562$ 65,476$ 7%


Finance - Water

13



Expense:

Total Payroll & Employer Paid Expenses 123,298$ 187,457$ 133,822$ (10,524)$ -8% New employees at lower steps on pay scale

Dues, Fees & Subscriptions - - - - N/AMeeting Expenses - - - - N/AOffice Supplies - 1,053 - - N/AUtilities 4,240 3,560 3,816 424 11% Based on Prior Year ActualsAfter Hours Dispatching 408 385 408 - 0% Based on current FY BudgetOne Call 132 125 132 - 0% Based on current FY Budget

Total Departmental 4,780 5,123 4,356 424 10%

Safety 120 175 120 - 0%Legal - - - - N/AMapping - - - - N/AOther Consultants - - - - N/AEngineering - - - - N/A

Total Consulting/Contract 120 175 120 - 0%

Training - - - - N/ATransportation - 1,467 1,200 (1,200) -100% Based on current FY Budget

Total Transportation & Training - 1,467 1,200 (1,200) -100%

Total Operations Expense 128,198$ 194,222$ 139,498$ (11,300)$ -8%


Operations - Water

14



Expense:

Net Payroll & Employer Paid Expenses 498,702 471,324 402,359 96,343 24% 2.0% COLA and inc'd exp's, added addt'l worker

Dues, Fees & Subscriptions 1,850 955 1,850 - 0% Based on fy17

Safety 6,000 5,568 6,008 (8) 0% Based on fy17Office Supplies 120 29 120 - 0% Based on fy17Shop and Work Equipment Expenses 6,696 8,333 6,696 - 0% Based on fy17Maintenance of Distribution Mains 5,400 5,014 5,400 - 0% Based on fy17Maintenance of Water Services 7,776 15,923 14,796 (7,020) -47% Based on 5 mo. YTDMaintenance of Water Meters 2,100 2,339 2,100 - 0% Based on fy17Maintenance of Water Hydrants 4,044 3,303 4,044 - 0% Based on fy17Equipment Rental - - - - N/AMaintenance Supervision & Engineering - - - - N/A

Total Departmental 33,986 41,464 41,014 (7,028) -17%

Other Expenses - - - - N/ALeak Detection Survey - - - - N/APaving / Road - 1,590 - - N/A

Total Consulting/Contract - 1,590 - - #DIV/0!

Training 5,000 - 3,920 1,080 28% Based on Need and 3 new employees

Transportation 3,905 2,338 3,717 188 5% FY 17 plus 5%

Total Transportation & Training 8,905 2,338 7,637 1,268 17%

Total Distribution Expenses 541,593$ 516,716$ 451,010$ 90,583$ 20%


Distribution - Water

15



Expense:

Maint. Material and Expenses 11,850$ 7,300$ 11,850$ -$ 0% Clean 1 pond & vegetation removalRegulatory 6,010 10,875 8,600 (2,590) -30% UCMR testing, 2nd half of year Veolia Water NA 913,158 825,273 884,070 29,088 3% Annual Fee Adjustment 3.84%

Total Consulting/Contract 931,018 843,448 904,520 26,498 3%

Other Expenses 4,800 200 - 4,800 N/A Miscellaneous

Total WTP Expenses 935,818$ 843,648$ 904,520$ 31,298$ 3%

Canby UtilityApproved FY 18 BudgetWater Treatment Plant

16



Expense:

Dues, Fees & Subscriptions -$ -$ -$ -$ N/A N/AProperty & Liability Insurance 31,116 29,422 30,600 516 2% From renewal invoice

Total Departmental 31,116 29,422 30,600 516 2%

Legal - - - - N/A Moved to Executive Budget

Total Consulting/Contract - - - - N/A

Training - - - - N/A Not budgeting any conferencesTransportation - - - - N/A Not budgeting any conferences

Total Transportation & Training - - - - N/A

Total Risk Management Expenses 31,116$ 29,422$ 30,600$ 516$ 2%


Risk Management - Water

17

Fiscal Year 2018 Approved Water Operating Budget see pages ... · Water Cash Reserve Calculation see page 6 Departmental Summary - Water see pages 7-8 Followed by detailed departmental

Documents