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Slide 1
Fiscal Year 2015-2016 University of Nevada School of Medicine
Self-Supporting Budgets
Slide 2
What is a Self-Supporting Budget? Self-Supporting Budget: An
account that is neither state- (1108/1101) appropriated nor
grant-funded (1320/1321) Self-supporting accounts typically
generate revenue through the sale of goods or the provision of
services. Since self-supporting accounts are not funded by the
state, they depend upon revenues generated or a transfer-in to
cover the costs of operation Self-supporting accounts are often
established for a specific purpose so expenses charged to a self
supporting account must be directly related to the purpose
Slide 3
Revenue and Expenses A self-supporting account has both a
revenue budget and an expense budget. The revenue and expenditure
amounts must balance Should expenditures in an account appear to be
in danger of exceeding revenues, every attempt must be made to
reduce expenditures or to charge them against another appropriate
revenue source Any surplus from the annual operation of a
self-supporting account carries over from one fiscal year to the
next. Unless the account is an administrative department funded by
the dean.
Slide 4
When Do I Budget a Self-Supporting Account? Three
Self-Supporting Budget Triggers: Budgeted Expenditures greater than
$25K Any account with **total budgeted expenditures greater than
$25K must be budgeted Accounts with budgeted expenditures greater
than $25K must be approved by the Board of Regents **BUDGET TIP**
total budgeted expenditures-excludes Recharge expense objects (29)
& (39), Voluntary Transfers Out (VT) and Reserves (79.) All
other expense objects are included in the $25K Position Control
Requirements A budget is required before any wages or salaries can
be paid (including temporary labor/student wages.) Dont forget to
budget fringe!
Slide 5
When Do I Budget a Self-Supporting Account? FUND (first four
digits of the account)require a budget 1201, 1202, 1204, 1206,
1208, 1210, 1211, 1212, 1213 1300,1318, 1319 1407, 1504, 1505, 1506
1700, 1701, 1702, 1703, 1708, 1709, 1711, 1712 Once an account is
part of a budget required fund, it remains in that fund, even if
the activity decreases.
Slide 6
Estimating YE for Current Fiscal Year Gather financial data
from CAIS Financial Standard reports Organization summary by obj
& sub obj The Current Year Projected Actual expenditures can
normally be determined by ANNUALIZING = Taking a figure covering a
period of less than one year and extrapolating it to cover a full
one year period. This will give you an estimated year-to-date
total. Special circumstances occurring within the department should
be considered
Slide 7
Slide 8
Preparing The New Budget Keep in mind special circumstances
occurring within the department when preparing the new budget.
Forecasting Methods Straight three year average
($50,000+$75,000+$100,000/3 = $75,000) Current YTD plus previous
year actual $150,000 (current YTD end of February)+ $45,000
(previous year actual March-June) = $195,000 Budget to Projected
Revenue UNSOM final budgets will be uploaded by Planning Budget and
Analysis into Advantage based on the information entered into the
budget module. As a reminder Budget & Finance does not change
your budget information
Slide 9
1318 Hospital Accounts Resident Support Salaries Fringe
Malpractice Resident Operating All obj code 30 expense (NEW)
Faculty GME Support Fac Salary Fringe Malpractice Faculty Support
Service Line Salary Fringe Malpractice Resident Support - Use the
Resident FTE Spreadsheet to budget residents on each hospital
account. The PAFs should mirror the FTE spreadsheet Resident
Operating - Use the hospital budget for budgeting Faculty GME
support. Our hospital partners request we use employee name, title
and specialty for billing. Operating for resident expenses should
be included on this budget Faculty Support/Service Line - Use the
hospital budget for budgeting Faculty Support. Our hospital
partners request we use employee name and specialty for billing. We
can only bill for those docs named on the budget
Slide 10
Payday Shift Due to the infamous PAYDATE SHIFT: Please remember
June 1 June 30 salaries for non-hourly professionals and graduates
will post to accounts in July using fiscal year 2016 dollars Hourly
and classified salaries from June 16-30 will also post in July
rather than Period 13. You must align the PAFs for this period with
the budgets you establish for FY16
Slide 11
Personnel Action Forms (PAFs) UNSOM professional PAFs generated
in July will be based on the data provided on the Comprehensive
Position List (CPL) spreadsheet. The CPL is available for your
review in CAIS Human Resources Look Up Information Comprehensive
Position Listing
Slide 12
Slide 13
Personnel Action Forms (PAFs) To avoid rejected Personnel
Action Forms (PAFs), it is crucial that a budget revision be sent
to UNSOM Budget & Finance for changes you make to July 1 PAFs,
if the change causes a net increase in total professional salary
dollars paid from a specific account Note: Budget revisions for
Sponsored Project accounts should be submitted to Sponsored
Projects
Slide 14
Classified Personnel For classified personnel, if you plan to
pay an individual from different accounts, at a different FTE, or
with a different salary split than in the June 1-15th pay period
please prepare a new PAF in May effective June 16th
Slide 15
Endowment Income and Gifts Endowment income for the following
year is available each spring for funds 1311/1300/1301 The Budget
and Finance Office is able to provide this information if you do
not have it Current balances for gift accounts is available in
CAIS
Slide 16
Slide 17
Retired Employees Group Insurance Assessment (REGIA) REGIA
Retired Employees Group Insurance Assessment is charged to all
accounts except GRANT accounts based on retirement eligible gross
salaries This is assessed as a percentage of retirement eligible
salaries. For budgeting purposes, this is included in the fringe
calculation in the CPL. On the Balance Activity Report it is listed
under 16-50
Slide 18
State Personnel Division Assessment (SP) SP State Personnel
Division assessment is charged to all accounts except GRANT
accounts as a percentage of retirement eligible classified salaries
(14 01) The assessment fee for state accounts are already accounted
for, you will only have to budget for this fee on your SS accounts
This is included in operating (30) and sub-object (SP) and you must
budget *.0061 percent of the classified salary for FY16 * FY 2015
percentage may change for FY16
Slide 19
CAIS Financial Reports Useful CAIS/Financial Reports: Look up
Info/Organization shows function (under activity), whether or not
an account is host authorized (under project) & signature
authority Look up Info/Expense Document Images enter the account
number you are budgeting and the month the transaction in question
posted Standard Reports/Organization Summary by
Object/Sub-object/No roll up
Slide 20
CAIS Financial Reports Custom Inquiries/General Ledger: this
may help you identify the source account number for all VT In or
Out you may need to look up the transaction number using Documents
to find the source account number
Slide 21
Important Links UNSOM Budget & Finance
http://medicine.nevada.edu/budget http://medicine.nevada.edu/budget
Planning Budget and Analysis (fringe calculator)
http://www.unr.edu/budget http://www.unr.edu/budget Human Resources
(Contract Calculator)
http://www.unr.edu/search?q=contract+calculator
http://www.unr.edu/search?q=contract+calculator