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CORTLAND ADVISOR RESOURCE PACKET
Fall 2016 — Spring 2017
Contents
Academic Calendar……..…………………………………………1
Understanding Academic Advising………………..2-3
Supporting Advisees: Throughout the Year………………4-5
Supporting Advisees: Advisement and Registration………6-7
Section Numbers, Abbreviations, Class Year…..8
Academic Standards Policy…………………………………9
Connecting Student to Campus Resources……10
College Student Inventory………………………………….11
Degree Works……………………………..…………………...12-13
Understanding Degree Requirements……………...14
General Education (GE) Category Titles …………..15
Foreign Language Requirements……………………….16
Foreign Language Placement Guidelines…………17
Transfer Credit Information……………………………….18
Assisting Students Considering Study Abroad……..19-20
Advising International Students………………….21-22
FERPA Basics………………………………………………………….23
Academic Processes………………………………..…….24-25
Change of Major/Minor/Concentration Form…….26
General Education Waiver Form………………………27
Permission to Transfer Credit Form………………….28
Overseas Course Preference and Approval Form.29
Official Withdrawal From Course Form…………….30
Program Codes
Undergraduate Majors…………………………..……31-37
Undergraduate Minors……………………….……..38-39
Graduate Programs……………………………..…...40-42
Advising Resources
Advising Syllabus Template………………………..43-45
Advising Intake Form……………………..……………….46
Advising Notes Form……………………………………...47
GPA Calculation……………………………………………..48
GPA Repair Kits………………………………..………49-50
Department Contacts…………….Inside Back Cover Advisement and Transition
Official 2016-2017 Academic Calendar
Fall Semester 2016
President’s Opening Address and Faculty Meetings Thursday, Aug. 25 New Student Orientation and Registration Friday, Aug. 26 Academic Convocation Sunday, Aug. 28 All Classes Begin Monday, Aug. 29 Labor Day (no classes in session) Monday, Sep. 5 First Quarter Student Teaching Begins Tuesday, Sep. 6 * Rosh Hashanah Monday, Oct. 3 and Tuesday, Oct 4 October Open House Monday, Oct. 10 * Yom Kippur Wednesday, Oct 12 First-Quarter Classes end Friday, Oct. 14 Fall break begins—8 a.m. Monday, Oct. 17 and Tuesday, Oct. 18 Classes resume 8 a.m. . Wednesday, Oct. 19 Second-Quarter Classes begin Wednesday, Oct. 19 First-Quarter Student Teaching ends Friday, Oct. 21 Second-Quarter Student Teaching begins. Monday, Oct. 24 November Open House Friday, Nov. 11 Thanksgiving Break begins - 8 a.m. Wednesday, Nov. 23 Classes Resume - 8 am Monday, Nov. 28 ** Last day for in-class examinations Friday, Dec. 2 All classes end Friday, Dec. 9 Study Days Saturday and Sunday, Dec. 10 and 11 Final Examination Period Monday, Dec. 12 - Friday, Dec. 16 Second-Quarter Student Teaching Ends Friday, Dec. 16
Winter Session 2017
All Classes Begin Wednesday, Jan. 4 Martin Luther King, Jr. Holiday Monday, Jan. 16 All Classes End Wednesday, Jan. 18
Spring Semester 2017
President’s State of the College Address and Faculty Meetings Thursday, Jan. 19 New student orientation and registration Friday, Jan. 20 All classes begin Monday, Jan. 23 Third-Quarter Student Teaching begins Monday, Jan. 23 Third-Quarter Classes End Friday, Mar. 10 Spring Break Monday, Mar. 13 - Friday, Mar. 17Third-Quarter Student Teaching Ends Friday, Mar. 17 Fourth-Quarter Student Teaching Begins Monday, Mar. 20 Classes resume-and Fourth Quarter begins - 8 a.m. Monday, Mar. 20 Spring Open House Saturday, Apr. 1 * Passover Tuesday, Apr. 11 * Good Friday Friday, Apr. 14 Easter Sunday, Apr. 16 Honors Convocation Saturday, Apr. 22 ** Last Day for In-Class Examinations Friday, Apr 28 All classes end Friday, May 5 Study Days Saturday and Sunday, May 6 and 7 Fourth-Quarter Student Teaching ends Wednesday, May 10 Final Examination Period Monday, May 8 through Friday, May 12 Graduate Commencement Friday, May 12 Undergraduate Commencement Saturday, May 13
* No examinations or quizzes may be given during periods designated for observance of religious holidays. Observances of Jewish holidays begin at4pm the day before the holiday and end at 7pm the day of the holiday. Good Friday observance begins at noon and ends at 3pm. ** No examinations or quizzes may be given the five class days preceding the final exam period without the approval of the dean.
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1
Understanding Academic Advising
SUNY Cortland Advisement Philosophy and Guidelines
Each student at SUNY Cortland is assigned an academic advisor. Students who are undecided
about what they eventually will choose for a major are assigned an advisor by Advisement and
Transition. Advisors for students with majors are assigned by the academic departments.
Advisement Mission Statement
Students come to SUNY Cortland with differing academic experiences, varying needs and
diverse backgrounds. Advisement plays a crucial role in helping students grow as engaged
citizens, which is part of the College's mission statement. Students and advisors have important
responsibilities in this process.
SUNY Cortland views academic advisement as serving two functions. First, the advisement
process helps the student to satisfy immediate, short-term needs for selecting courses,
scheduling and registration. Second, academic advisement endeavors to assist students to
develop meaningful educational plans that are compatible with their life goals. A successful
advisement process must represent a balance of these two components: registration and student
development.
B. Guiding Principles
Advisement at Cortland is based on the premise that academic advisement should help students
develop a sense of responsibility for their academic program and progress toward their
educational goals. To that end, the advisement process should:
assist students in becoming independent learners
assist students in the process of selecting appropriate educational experiences and
planning for the future
help students in their pursuit of academic and personal development
guide students through their degree and help them clarify academic goals
provide students with information about college services that can assist in addressing
academic issues and personal concerns
help students understand College policies and academic expectations
assist students to identify, clarify and assess alternatives as well as potential
consequences of academic decisions
guide students in becoming a part of a diverse and supportive academic community
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C. Responsibilities
1. Responsibilities of the Student
a. To assume progressively the leadership role in academic program planning and to
recognize that the advisor's role is one of mentor and facilitator.
b. To recognize that the student is ultimately responsible for completing a regular review of
degree audit, meeting academic deadlines, developing a workable schedule and fulfilling
financial obligations.
c. To understand and comply with College policies.
d. To commit a reasonable amount of time, both independently and in meetings with an
academic advisor, to plan and implement one's own academic program.
e. To be familiar with the department advisement manual (where available), the College
catalog and other College/department advisement materials.
f. To schedule and attend meetings with the advisor prepared with necessary registration
materials, suggestions for courses to be completed and a plan for meeting graduation
requirements, as well as questions to clarify prospective problems.
g. To seek out the advisor or department chair, in a timely manner, for assistance in
negotiating difficulties or changes in academic program plans.
h. To identify alternatives and assess the consequences of decisions made during one's
college career.
2. Responsibilities of the Advisor
a. To work with each student advisee to achieve an academic program consistent with the
student's preparation, interest and plans for the future.
b. To help students become familiar with college and departmental requirements as
reflected in the College Catalog and degree audit.
c. To help students recognize their academic strengths and weaknesses, establish realistic
education goals and identify the courses necessary to achieve these goals.
d. To be sensitive to the varied needs of students as they develop academically and
personally at Cortland and refer to campus resources as appropriate (e.g., Academic
Support and Achievement Program, Advisement and Transition, Associate Deans, Career
Services, Counseling Center).
e. To be available during regularly scheduled office hours or by appointment to meet with
students for academic advisement.
f. To schedule sufficient time in the office for academic advising during critical periods such
as registration and drop/add.
g. To appreciate and advocate for diversity, equity and social justice as indicated in our
campus priorities.
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Utilize
myRedDragon
to determine
your advisees
and keep in
touch
Click “Academics" tab, then look at the “Advisor Resources” box.
“Advisee Contact List” - use this to find student contact information (email, phone, etc.),
time tickets and PINs.
"Advisee Photo List" - shows advisees photos and Cortland ID number.
"Email my Advisees" - use to email all your advisees at one time.
Advising
meetings
outside of
registration
Consider an introductory e-mail, letter, or meeting for advisees.
Develop an advising syllabus to set clear expectations and roles. See Advising Syllabus
Template on page 43.
Group advising
sessions
Bring students together to cover general information and then set up individual meetings
to discuss individual issues. For first-year students, consider visiting COR 101 classes as
many students within your major may be in the same section.
Meet with students in small groups (they help each other a great deal this way).
Information
sheets or
surveys of
students
Ask students to fill out an information sheet or email questions you would find helpful as
an advisor. See sample Intake Form on page 46.
Things you might want to know:
contact information (e-mail and phone number they actually use)
goals
expectations of advisor
academic experiences
concerns or challenges
Advisement
meeting
(See Supporting Your
Advisees during
Advisement and
Registration on pages 6-7
for detailed information)
Review information in student folder (talk to your department secretary to determine
where student folders are located).
Review Degree Works degree audit worksheet.
Identify coursework transferred in from Advance Placement, college work, etc.
Identify eligible waivers - transfer students only (see GE Waiver form on page 27).
Review degree and General Education requirements.
Review Major Requirements.
Supporting your Advisees Throughout the Year
4
Documentation
of meetings and
conversations
Keep brief notes of the advising meetings and other communications. This can be
done electronically through Degree Works or by paper (see sample notes form on
page 47).
Focus on the content of the meeting, questions, decisions and any recommendations
you make to the student.
Correspondence
When information is critical, consider sending an e-mail that you can keep in your
records.
You may also want to keep important correspondence from advisees for future
reference.
Advising
assignments
Consider giving your advisees assignments. These might include:
Contacting another office (e.g., Career Services) and report back to you on
their findings.
Bring a draft schedule to advising session.
Complete a writing assignment on his/her academic progress and goals.
The Advisement and Transition website offers worksheets for advisees including:
GPA Repair Kit (page 49)
Course Schedule Worksheet
Recognize
student
achievements
and challenges
Call or send a letter or e-mail of congratulations (e.g., Dean’s/President’s List) or
Student requests permission to register for a closed course, majors only section, repeated
course or any other restricted course through the department chair offering the course.
Department secretary applies permission online and student may then register for the course
via myRedDragon.
Overloads
(over 18 credits) Student speaks with appropriate Associate Dean for permission.
Withdraw from
a course
Students considering a withdraw from a course should speak with their academic advisor.
Discuss reason for withdraw, encourage student to speak with faculty/instructor.
Will student still be full-time? If not, discuss implications with a Financial Aid advisor.
How will student plan to compensate for change in schedule and when will student
make up the requirement.
Review Official Withdrawl From Course Form with student.
Troubleshooting
during
registration
Students and Faculty may:
Contact the Registrar’s Office (ext. 4702) or Advisement and Transition (cortland.edu/
advisement or ext. 4726).
Contact your department chair or department secretary. See Department Contact
list on the inside back cover.
Contact department offering the particular class.
Contact Associate Dean’s office.
After business hours, students may contact their Academic Peer Mentors (APM) in the
residence halls. See APM list on inside back cover.
Documentation
Advisors and students should keep a record of agreed upon course selections/
options, discussion topics, decisions, relevant issues, and referrals.
Check with your department to see if a specific documentation form is used. Utilize
notes within Degree Works or see the sample advising notes form on page 47.
Supporting your Advisees During Advisement and Registration
7
Section Numbers • Abbreviations • Class Year
Section Number Information: 010, 020, 030, 040 middle number generally designates quarter courses 400 courses are Honors program courses 500 courses require SPECIAL PERMISSION (see the department chair or program coordinator) 600 courses for designated majors only 700 courses for non-majors only 800 courses for Learning Communities
Course Title Prefix Abbreviations: BLEN/BLN Hybrid online and infrequent traditional in-class course delivery. Blended courses meet infrequently - generally a few times during the semester – and features an online component that constitutes the majority of the course. Blended courses generally require special permission for entry. WEB Online/distance learning course. Online courses generally require special permission for entry. HYBR Hybrid online and weekly traditional in-class course delivery. Hybrid courses meet weekly and have an online component. Hybrid courses generally require special permission for entry. TP Special Topics courses. Special topics course offerings and subject matter will vary from semester to semester.
Additional Abbreviations:c/h credit hour of course CRN Course Reference Number CG # Cortland General Education Category # LASR Liberal Arts Requirements PRES Presentation Skills QTR number identifies quarter SI Supplemental Instruction Available SLRN Service Learning SRES Shared Resources Courses WRIT Writing Intensive Section XLST Cross Listed Course
Course Number Information: 100-199 courses generally designed for freshmen but may be appropriate for sophomores, usually an introductory, survey, or first course taught in a sequence within a specific discipline. 200-299 courses generally designed for sophomores but may be appropriate for freshmen, usually advancing in a progression as a second course which may require previous knowledge. 300-399 courses generally designed for juniors and seniors, but may also be appropriate for sophomores. Prerequisites are often required for this course level. 400-499 courses generally designed for juniors and seniors advancing well into upper division work with prerequisite knowledge base required.
Class Year: Students are identified by class year in accordance with the number of credit hours earned toward graduation as follows: Class Credits Class Credits Freshman 0-25.5 credit hours Junior 56.5-89.5 credit hours Sophomore 26-56 credit hours Senior 90 or more credit hours
8
Academic Standards Policy
SUNY Cortland's academic standards policy is dependent upon the student's grade point average achievement in
each semester - semester by semester - rather than a cumulative grade point average. As an academic advisor you
serve a critical role in supporting students who may be experiencing academic difficulty.
Levels of Academic Standing
Academic Standing Additional Student Standing
(Levels) Semester GPA Cumulative GPA
Good Standing Good Standing 2.0 or higher
Good Standing Academic Alert 1.02-1.99 2.0 or higher
Academic Warning Academic Warning 1.01 or below 2.0 or higher
Academic
Probation Academic Probation 1.01 or higher 1.01 to 1.99
Academic
Suspension
Automatic Suspension 1.01 or below below 2.0
Regular Suspension Failed to meet academic contract below 2.0
Academic
Dismissal Dismissal
Return from suspension and failed
to meet academic contract below 2.0
Good Standing: SUNY Cortland students who have achieved a 2.00 or higher cumulative grade point average, and a
semester grade point average greater than 1.02, are considered to be in good standing.
Good standing students whose semester grade point average is between 1.02 and 1.99, and whose cumulative grade point
average is greater than 2.00 will be given a secondary academic alert status and will be advised to improve their academic
performance.
Academic Warning: SUNY Cortland students whose semester grade point average is less than 1.01 but whose cumulative
grade point average is greater than 2.00 will be placed on academic warning and advised to improve their academic
performance.
Academic Probation: All SUNY Cortland students with a cumulative grade point average between 1.01 and 1.99 will be
placed on academic probation. They will receive a notice of academic probation from the associate dean of their school
along with an academic contract notifying them of the semester grade point average needed to regain good academic
standing of 2.00 cumulative grade point average, limiting their course load to no more than 15 credit hours and providing
other recommendations.
Academic Suspension Automatic: Students whose semester grade point average is less than 1.01 and whose cumulative
grade point average is below 2.0 will be automatically suspended. First-semester freshmen and first-semester transfer
students with a cumulative grade point average of less than 1.01 will be automatically suspended but will be eligible for
expedited appeal through their respective associate dean. Those students reinstated following expedited appeal of
suspension will be placed on academic probation with an academic contract.
Academic Suspension Regular: Students who fail to meet their academic contract will be subject to academic suspension.
Suspension mandates a minimum of two semesters away from campus (summer coursework may be counted toward
meeting one semester of the two semester requirement). During that time, students are required to take full-time course
work at another accredited college earning an overall 2.75 or higher grade point average, or be employed full time with
an excellent employment record, or have an honorable record of military service.
Academic Dismissal: Students who are reinstated following academic suspension and fail to meet their academic contract
will be subject to academic dismissal, with the right of appeal to the Academic Standing Committee. Students who are
academically dismissed are ineligible to apply for readmission for a minimum of three years.
9
Connecting Students to Campus Resources
Referral Cards
As an academic advisor (or faculty member) you may be the first to notice academic problems or
changes in behavior that could indicate a concern in other areas of a student’s life. Your ability
to help direct and refer students to appropriate campus resources is critical.
Advisement and Transition has a sample referral card available on our website. This referral card
can be used in directing students to campus resources, providing them with contact information
and questions for the student to consider when visiting with the resource.
Suggestions for making a referral:
Ask the student to stay after class or visit you during your office hours
Be caring, sincere and supportive in your approach.
Talk about specific behaviors you have noticed that lead you to suggest a particular
campus resource
Listen to what they have to say.
Normalize the referral. We all need help once in a while and knowing when to ask for
help is a sign of strength.
Ask the student if they have heard of the resource you are referring them to and assist
them in how to connect with the resource.
PASS: Promoting Academic Student Success
PASS is a quick and easy online referral system that allows faculty to report concerns about a student’s
academic performance. The referral generates an alert to Advisement and Transition staff who will then
reach out to the student and their support group (advisor, associate dean, coach, etc.), if appropriate, to
help connect the student to resources and develop a plan for success.
PASS is designed as an additional way to help address concerns about a student’s academic performance
(e.g.: attendance, classroom engagement, grades).* We are excited to build upon faculty efforts to help
our students succeed.
If you have a concern about a student’s academic performance in your class, and you have already
reached out them, consider submitting a PASS referral.
Accessing PASS:
Log into myRedDragon
Academics Tab
Click on Promoting Academic Student Success (PASS) under Advisor Resources
Follow the instructions to submit a PASS form
*PASS is not intended to respond to mental health or safety concerns. If you have a significant concern
about a student’s health, safety or well-being please contact the Behavior Assessment Team (BAT).
College Student Inventory (CSI) Each fall, first-year students are given the opportunity to take the CSI through their COR 101 class. The College Student Inventory (CSI) is a self-assessment inventory, administered through Ruffalo Noel-Levitz, that provides feedback to students about their adjustment to the academic and social aspects of college life that are critical to student persistence. Having a sense of a student’s academic motivation, general coping skills, and receptivity to support services can be a tremendous help when working with your students, especially those who may be struggling.
As an academic advisor you will find a CSI advisor report in your student’s academic folder (whether they were a new first-year student this semester or in a previous semester). The information can help you:
• Help frame conversations about academic success and retention during the advising session• Identify students who need additional support• Identify particular challenges
Additional resources can be found on the Advisement and Transition website: cortland.edu/offices/advisement-and-transition/cor-101/resources/csi.dot
Assisting Students Considering Study Abroad As faculty advisors you can have a great impact on inspiring students to study abroad and connecting them with
the information and resources to integrate study abroad into their academic plans. Our students that return
from study abroad consistently tell us that it was a life-changing experience that enhanced their academic and
personal development. They see themselves and the world in new ways with greater appreciation for
international issues, cultures, and the role of the United States in a global community. Research on study abroad
nationally connects study abroad with academic performance and transnational competence, increased ability
to appreciate and operate in diverse settings, and greater personal confidence and self-awareness.
This FAQ is designed to be a quick resource for you when working with your students interested in studying
abroad. If you have any questions, please do not hesitate to contact the International Programs Office or refer
students to the office for additional help.
When Can Students Study Abroad?
Freshman and sophomores are eligible to study abroad for winter intersession, summer session, or other short-
term programs immediately. If planning on studying for a full semester or year, students should be a second
semester sophomore, junior or senior.
When Should Students Start Planning for Study Abroad?
Now! Even though most students that study abroad for a semester do so later in their academic career, it’s best
to start planning and researching programs as early as possible. This allows the student to save certain
requirements for their study abroad semester or year. Some general education classes, electives, language, and
courses with broader requirements may be easiest to satisfy abroad.
Which Majors Can Study Abroad?
Study abroad can be worked into any academic major with careful planning. GEs, electives, language and other
courses may be taken abroad when major specific coursework is not possible. For example, education majors
subject to block scheduling may choose to study abroad their second semester sophomore year. Summer or
winter may also be an option for students where the major class requirements are already fulfilled or cannot be
taken abroad. Advisors should be cognizant of class offerings within their department when assisting students.
Where Can Students Study Abroad?
SUNY Cortland offers over 50 programs on six continents; however, if our programs do not fit the student’s
personal, professional, or academic goals, they may participate in any program offered through the SUNY
International Education Consortium. There are over 600 study abroad programs offered through the consortium
all around the world.
What Types of Programs are there?
There are many types of program models available to students. Students may study abroad for a traditional
semester or academic year or a short-term summer or winter intersession. Other opportunities include faculty-
led group programs or courses that embed a study abroad experience such as a spring break trip or include
study abroad as a culminating experience. International internship opportunities are also a great option and
some education majors can satisfy their student teaching abroad.
Do Students Need to Speak Another Language?
Language immersion is an amazing experience, but not a requirement for study abroad. There are many
programs that offer courses taught in English, even if that is not the primary language of the location abroad
and, of course, there are many countries where English is the principal language.
What Courses Can Students Take Abroad?
Students should seek out programs and courses that will satisfy their degree requirements, whether they are
major specific, GEs, language, electives or general liberal arts and sciences (LAS) classes. ALL classes taken abroad
are approved for LAS credits.
Are Grades Earned Abroad Factored into the Student’s GPA?
YES! Students need to be aware that credits earned abroad on any SUNY program are treated as institutional
credit and grades WILL BE factored into the student’s cumulative grade point average.
19
Can Transfer Students that come to SUNY Cortland with the Maximum Allowable Transfer Credits Study
Abroad?
YES! Since credits earned abroad are treated as institutional credits, transfer students with the maximum
amount of transfer credits can still study abroad on any SUNY program.
How Much Does it Cost to Study Abroad?
Costs vary by location, program, credits taken, and options chosen by students. Tuition paid to SUNY Cortland
for a regular semester is applied to any SUNY study abroad program cost. Some programs are more expensive
than a semester at SUNY Cortland and some programs are less expensive. There are select Cortland programs
that allow for student exchange, which greatly reduces the overall cost.
Financial aid may be available for students based on their eligibility for semester and summer programs. Be sure
to direct your student to visit with their Financial Aid advisor to discuss eligibility. SUNY Cortland awards over
$25,000 in scholarships annually to SUNY Cortland students for study abroad. Information and applications are
available online at cortland.edu/studyabroad. National scholarships are also available.
How Do I Assist My Advisees with the Course Approval Form?
Students should come prepared to the meeting with their advisor to get their courses approved with course
descriptions and/or syllabi of the courses abroad. Students should have the left side of the form completed
with a list of two to three times the amount of classes required.
Faculty advisors are trusted to complete the right side of the form as experts in the field and most
knowledgeable about course content. Advisors are encouraged to be flexible. For example; International
Marketing = MGT 3XX. Associate deans are available for support, and they will review and approve all
equivalencies assigned. A list of previously awarded course equivalencies is available on the ‘Faculty Resources’
tab of the International Programs website; however, please note that course equivalencies are NOT limited to
the ones listed. For example, the Belize: History, Art, and Culture program can have an equivalency assigned in
history (if appropriate), although this is currently not listed on the chart. The charts are representative of the
past few years of approvals only and are updated each year
How Can I Support My Advisee While Abroad?
Occasionally a student will need to change their courses while abroad. They are instructed to communicate with
their advisor, and their associate dean by e-mail to assign and approve new equivalencies. Please be sure to copy
the International Programs Office on the approval e-mail.
Academic planning for the semester after the student’s semester abroad should take place at the advising
session prior to the study abroad semester. Since the student will need to register for the next semester’s
classes while abroad, the student should contact you via e-mail for their registration pin. Advisors are
encouraged to stay connected while their advisee is abroad to follow their experience and transformation by e-
mail communication, reading student blogs, and/or journals.
How Can I Support and Encourage Students to Study Abroad?
Start the conversation with students during the first advising session. Also, consider allowing 10 minutes of your
class time for a return study abroad student to promote study abroad. Contact the International Programs
Office to schedule a CSAP (Cortland Study Abroad Promoter) presentation.
Where Should I Direct the Student Next?
All students interested in studying abroad should be referred to the International Programs Office. All students
are required to attend a ‘Study Abroad 101’ Information session to learn about the study abroad planning and
application process. Sessions are offered twice per week throughout the semester. Information is available on
the International Programs website at cortland.edu/studyabroad
What Resources are Available for the Faculty Advisor?
The International Programs Office website offers a variety of resources on the Faculty Resource tab.
Department International Advocates, Associate Deans, and International Programs Office staff are also available
Mobile Phone: ____________________________ Permanent Phone: ____________________________ Cortland Email: ______________________________
Only if your address has changed, update your record with the above address: ☐ Permanent Address ☐ Local (Not Res Hall) Address ☐ No Update
☐ Check if you entered Cortland as a transfer student. Anticipated Graduation Date: _____________________ ☐ Check if you have applied to graduate. (Month and Year)
Providing your address ensures that school officials can contact your regarding your academic record. Information is used in accordance with the Family Educational Rights and Privacy Act (FERPA). Learn more about SUNY Cortland’s FERPA policies at: http://www.cortland.edu/FERPA
1. Complete all areas of this form and submit it to the department of your NEW major/concentration/minor. When declaring a dual major, both departmentsmust receive the form and sign.
2. The department secretary will seek the approval/signature of the department chair and send the original to the Registrar’s Office. A copy is sent to theAssociate Dean of the NEW major and/or minor.
3. IMPORTANT NOTE: A student cannot major in the same area as a minor or concentration. Also, students cannot have a concentration in the same areaas the minor.
4. Complete the Current Academic Info and fill in only the boxes that reflect a change or deletion. (Refer to your degree audit for current program codes.)
Current Advisor: ___________________________________________________________________ Credit Hours Completed: ___________________
CURRENT Academic Information DELETE Program ADD Program
Degree: (Example: BA, BS, BSED)
Major Code
Concentration Code
Dual Major Code
Minor Code
Timeline: To allow for timely advisor assignments and PIN distribution, students must complete change of major transactions by October 1 for spring major changes and March 1 for fall major changes. Please see your academic department(s) for policies. Forms may be accepted after this date if departments allow, but students are advised that they may need to coordinate with the former department to receive advising and their PIN if changes occur after these dates.
By signing, you confirm that you are aware of your responsibility to read the College Catalog and become familiar with the policies and requirements of your chosen major/concentration/minor and department.
Student Signature: Date:
Department Approval: / Date: (Major) (Dual Major)
Department Approval for Minor: / Date: (Added) (Deleted)
Department Secretary Initials/Date: _____________ DISTRIBUTION: _____Registrar _____Associate Dean _____ Department _____
Undergraduate Change of Major/Minor/Concentration Registrar’s Office
2726
Rev. 5/2015
Advisement and Transition
GENERAL EDUCATION WAIVER FOR TRANSFER STUDENTS
Student Name: Cortland ID #:
Advisor Name: Major code:
Admit term (first term at Cortland): Total transfer credit:
Transfer Credit – Mark one
20 - 34.5 transfer credits -- eligible for one (1) waiver
35 or more transfer credits -- eligible for two (2) waivers
Based on my completed transfer credit, I choose to waive the below General Education categories:
Category 11: Prejudice and Discrimination
Category 12: Science, Technology, Values and Society
Is this a change to a previously submitted waiver? Yes No
Student signature: Date:
Advisor signature: Date:
Return completed forms for processing to: Advisement and Transition, Memorial Library, A-111 P.O. Box 2000, Cortland, NY 13045 607-753-4726, (fax) 607-753-5593
Distribution: Original (scanned); Department file
Policies regarding GE waivers include: • Only traditional transfer students are eligible for GE waivers. Students who matriculate to Cortland as first-year
students or readmit to Cortland with transfer credit are not eligible for waivers. • Waivers can only be applied to GE 11, Prejudice and Discrimination, or GE 12, Science, Technology, Values and
Society. • Waivers will be granted only on transfer credit posted, not anticipated credit or transfer coursework still in
progress. • Transfer credit used for the basis of GE waivers must be completed prior to first matriculation at Cortland.
Overseas Program and SUNY Campus: Session/Semester/Yearof Study:
Instructions: In consultation with your academic advisor, please list the overseas courses you would prefer to take. Please provide 8-10 courses in case you are unable to register for your first choice courses.
Overseas Course, Title, Prefix and Number (e.g.: SP 299 - Spanish Literary History)
Credits Cortland Equiv (e.g.: SPA 318, HIS 2XX)
Gen Ed Category (If applicable)
Notes (Office Use Only)
Grades received from a SUNY Cortland or other SUNY Study Abroad program are entered into the student’s academic record and calculated in the GPA. All study abroad courses have been approved for liberal arts credits.
Academic Advisor Signature: Date:
Associate Dean Signature: Date:
REQUIRED STUDENT ACKNOWLEDGEMENT: I understand that this study aboard experience, as approved, will affect my degree requirements and academic transcript. I also understand that these course approvals are my responsibility, and not that of the International Programs Office. It is also my responsibility to obtain approved SUNY Cortland equivalents for any and all classes I participate in while overseas. In the event that I change any of the above courses, I understand that I must seek additional approval from the Associate Dean of my School by the end of the first full week of classes abroad. Failure to do so may jeopardize the fulfillment of my degree requirements. I acknowledge that the courses listed above are required for my SUNY Cortland degree.
Student’s Signature: Date:
Associate Deans School of Arts & Sciences: Jerome O’Callaghan • Old Main, Room 125 • 607-753-4314
School of Education: Ronnie Casella • Education Building, Room 1239A • 607-753-5431 School of Professional Studies: Eileen Gravani • Professional Studies Building • Room 1175 • 607-753-2702
Form Approval & Routing:
Student & Academic Advisor Associate Dean Upload, Fax or Drop Off to the SUNY Cortland International Programs Office It is recommended that the student keep a copy for their records.
Program/Degree: ! BA ! BFA ! BS ! BSED ! MA ! MAT ! MS ! MST ! MSED ! CAS
Major / Program: ______________________________________________ Advisor: ___________________________________
Important: The letter grade of X indicates the Official Withdrawal from a College course without academic penalty. Grades of X will not be awarded for courses, which are dropped during the official College Drop and Add period. Students are not allowed to withdraw from classes during the last three weeks of semester courses. Due to fluctuating dates, withdrawal deadlines for summer and winter sessions will be established prior to the term. A student who has been found in violation of the academic dishonesty code loses the opportunity to withdraw from the course in which the violation has occurred.
Financial Aid Impact: The Grade of X is considered attempted but not completed for the purpose of calculating Satisfactory Academic Progress (SAP) for Financial Aid Eligibility. The policies regarding SAP for State and Federal Financial Aid are detailed in the SUNY Cortland College Catalog. The most common financial aid impact from course withdrawal in a single semester is a loss of NYS TAP eligibility for the following semester. However, a pattern of withdrawal and/or failure across more than one semester may result in the loss of ALL future aid eligibility, including student loans. It is strongly recommended that you consult with your Financial Aid Counselor if the course withdrawal will reduce your total completed credit hours for the current semester to less than twelve.
By signing below, you (the student) petition to withdraw from the course listed below with the understanding that if I withdraw before the deadline date, a grade of “X” will be issued. AFTER the deadline, the grade received, or an “E” will be recorded on my academic record and included in my GPA.
________________________________________________________________________________________________________ C R N Subject Number Section Hours Instructor
Credits BEFORE Withdrawal _______________ Credits AFTER Withdrawal ______________
TO BE SIGNED BY STUDENT: ___________________________________________________ DATE: ___________________
TO BE SIGNED BY INSTRUCTOR: ________________________________________________ DATE: ___________________
TO BE SIGNED BY ADVISOR: _____________________________________________________ DATE: ___________________
TO BE SIGNED BY ASSOCIATE DEAN OF THE STUDENT: _____________________________ DATE: ___________________
Official Withdrawal from Course Petition Registrar’s Office
Office Use Only – NOTES:
ROUTING: _________ Registrar _________ Associate Dean _________ Instructor _________Student
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2016-2017 Undergraduate Major Program Codes
Africana Studies Degree CodeConc Code
African American Studies BA AAS Conc: African & African-American History AAS_AASH AASH
Conc: Sociological, Political & Community Development AAS_AASCAASC
Art and Art History Degree CodeConc Code
Art BA ART Conc: Art History ART_ARTH ARTH Conc: Studio Art ART_ARTS ARTSArt Studio BFA BFASNew Media Design BA NMD
Biological Sciences Degree CodeConc Code
Adolescence Education: Biology 7-12 BS ABIBiology BA/BS BIO Conc: Environmental Science BIO_ENVS ENVSBiomedical Sciences BA/BS BMSConservation Biology BA/BS CONCooperative Program with NY Chiropractic College (3+) BS BIO
Forestry or Environmental Management 3+2 Cooperative Program (Duke University)
Childhood Education 1-6 BS EDC Conc: Environmental Studies EDC_EST EST Conc: Humanities EDC_HUM HUM Conc: Social Sciences EDC_SOS SOS
Program codes listed here are active codes that may be used to identify a student major when requesting a major change or when utilizing reports.
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2016-2017 Undergraduate Major Program CodesProgram codes listed here are active codes that may be used to identify a student major when requesting a major change or when utilizing reports.
Early Childhood Education Birth-2 BS EDE Conc: Environmental Studies EDE_EST EST Conc: Humanities EDE_HUM HUM Conc: Social Sciences EDE_SOS SOSEarly Childhood/Childhood Education Birth-6 BS ECD Conc: English Language Arts and Writing ECD_ELA ELAC Conc: Environmental Studies ECD_EST ENSC Conc: Humanities ECD_HUM HUMT Conc: Mathematics Studies ECD_MAT MTHC Conc: Social Sciences ECD_SOS SSCH
Communication Disorders & Sciences Degree CodeConc Code
Communication Studies BA COM Conc: Journalism COM_JOUR JOUR Conc: Media Production COM_MEPD MEPD Conc: Public Relations & Advertising COM_PRAD PRADNew Communication Media BA NCM
Economics Degree CodeConc Code
Business Economics BA/BS BUSE Conc: Environmental Management BUSE_ENMG ENMG Conc: Financial Management BUSE_FMGT FMGT Conc: Human Resource Management BUSE_HRM HRM Conc: International Business and Economics (BA Only) BUSE_IBE IBEEconomics BA ECO Conc: International Political Economy & Public Policy ECO_IPEP IPEP
English Degree CodeConc Code
EDC/ECD/EDE Second major in one of the following approved liberal arts & sciences areas: Art History (BA: ART_ARTH), Biology (BS: BIO), Chemistry (BS: CHE), Economics (BA: ECO), English (BA: ENG), French (BA: FRE), Geography (BS: GRY), Geology (BS: GLY), History (BA: HIS), Math (BS: MAT), Musical Theatre (BA: MUTH), Physics (BS: PHY), Political Science (BA: POL), Spanish (BA: SPA).
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2016-2017 Undergraduate Major Program CodesProgram codes listed here are active codes that may be used to identify a student major when requesting a major change or when utilizing reports.
Adolescence Education: English 7-12 BA AEN English BA ENGProfessional Writing BA PWRT
Foundations & Social Advocacy Degree CodeConc Code
Inclusive Childhood Education 1 -6 BS IEC Conc: English Language Arts and Writing IEC_ELA ELWC Conc: Environmental Studies IEC_EST ESTC Conc: Humanities IEC_HUM HUMC Conc: Mathematics Studies IEC_MAT MTC Conc: Social Sciences IEC_SOS SOSCInclusive Special Education 1-6 BS ISE Minor: Psychology of Children w/Exceptionalities ISE_PSYX
Geography Degree CodeConc Code
Geographic Information Systems BS GIS Conc: Advanced Geospatial Applications GIS_AGAP AGAP Conc: Computer Techniques GIS_CTEC CTEC Conc: Demographics & Business Demographics GIS_DBG DBG Conc: Environmental Science GIS_ENVS ENVSGeography BA GRY Conc: Tourism Development GRY_TOUR TOUR
Community Health BS CHEA Conc: Allied Health CHEA_ALLH ALLH Conc: College Health Promotion & Prevention Services CHEA_CHPP CHPP Conc: Environmental Health CHEA_ENVH ENVH Conc: Health Care Administration and Planning CHEA_ADMN ADMN Conc: Health Communication CHEA_HCOM HCOM Conc: International Health CHEA_INTH INTH
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2016-2017 Undergraduate Major Program CodesProgram codes listed here are active codes that may be used to identify a student major when requesting a major change or when utilizing reports.
Conc: Wellness & Health Promotion CHEA_WELL WELLHealth Education BSED HEC Conc: College Health Promotion & Prevention Services HEC_CHPP CHPP Conc: Health Communication HEC_HCOM HCOM Conc: International Health HEC_INTH INTH Conc: Wellness & Health Promotion HEC_WELL WELLHuman Services BS HUS
History Degree CodeConc Code
Adolescence Education: Social Studies 7-12 BA SSTChoices for the Adolescence Education required second major: African American Studies BA SST_AAS Anthropology BA SST_ANT Economics BA SST_ECO Geography BA SST_GRY History BA SST_HIS International Studies BA SST_IST Political Science BA SST_POL Sociology BA SST_SOCHistory BA HIS
Kinesiology Degree CodeConc Code
Athletic Training BS ATRCoaching BS CCHExercise Science BS EXSCFitness Development BS FITSport Studies BS SPST
Adolescence Education: French 7-12 BA AFRAdolescence Education: French & Spanish 7-12 BA AFS
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2016-2017 Undergraduate Major Program CodesProgram codes listed here are active codes that may be used to identify a student major when requesting a major change or when utilizing reports.
Adolescence Education: Spanish 7-12 BA ASPFrench BA FRESpanish BA SPATeaching English as a Second Language K-12 Certification BA ESL_CERTTeaching English as a Second Language (Non-Certification) BA ESL_NCRT
Political Science BA POL Conc: Law & Justice POL_LAJU LAJU Conc: Public Administration & Public Policy POL_PADM PADMPublic Administration & Public Policy BS PADP
Psychology Degree CodeConc Code
Psychology BA/BS PSY
Recreation, Parks and Leisure Studies Degree CodeConc Code
Outdoor Recreation BS OREC
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2016-2017 Undergraduate Major Program CodesProgram codes listed here are active codes that may be used to identify a student major when requesting a major change or when utilizing reports.
Anthropology BA ANT Conc: Americas Archaeology ANT_AARC AARC Conc: Applied Anthropology ANT_APPL APPL Conc: Ethnic Studies ANT_ETHS ETHS Conc: World Archaeology ANT_WARC WARCArchaeology BA ARC Conc: Americas Archaeology ARC_AARC AARC Conc: World Archaeology ARC_WARC WARCCriminology BA CRIMSociology BA SOC Conc: Criminology SOC_CRIM CRIM Conc: Social Gerontology SOC_SGRT SGRT
Sport Management Degree CodeConc Code
Sport Management BA/BS SPMG Conc: International Sport Management SPMG_ISMC ISMC Conc: Sport Facilities and Event Management SPMG_SFEM SFEM Conc: Sport Media and Technology SPMG_SMTC SMTC Conc: Sport Sales and Marketing SPMG_SSMC SSMC Conc: Sport Videography SPMG_SVC SVC
Interdisciplinary Programs Degree CodeConc Code
Individualized Degree Programs BA/BS IDPInternational Studies BA IST Area Conc: Africa IST_AFRI AFRI Area Conc: Asia and Pacific Basin IST_ASIA ASIA
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2016-2017 Undergraduate Major Program CodesProgram codes listed here are active codes that may be used to identify a student major when requesting a major change or when utilizing reports.
Area Conc: Europe IST_EURO EURO Area Conc: Latin America IST_LAT LAT Disciplinary Conc: Geography IST_GRY GRY Disciplinary Conc: Culture and Global Development IST_CGLO CGLO Disciplinary Conc: Global Economic Systems IST_GES GES Disciplinary Conc: Global Political Systems IST_GPS GPS Disciplinary Conc: Historical Development IST_HDEV HDEV Disciplinary Conc: International Health IST_IHLH IHLHPre-Major n/a PRESelected Studies - Education BS SEL_EDSelected Studies – Professional Studies BS SEL_PS
Cooperative Programs Conc Code
Medical Technology 2+2 with SUNY Upstate Medical University n/a
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Minor Prorgram CodeAfricana American Studies AASAmerican Musical Theatre AMTHAnthropology ANTArchaeology ARCArt History ARTHArt Studio ARTSAsian/Middle Eastern Studies AMESBiology BIOChemistry CHECinema Study CINCommunication Studies COMComputer Applications CAPEconomics ECOEnglish Emphasis: Language & Literature ENLL Emphasis: Literature ENL Emphasis: Literature & Writing ENLWEnvironmental & Outdoor Education EOE Track: Environmental Education and Interpretation EOEE Track: Organized Camping EOEC Track: Outdoor Pursuits EOEOExercise Science EXSCFrench FREGeographic Information Systems GISGeography GRY Emphasis: Tourism Development TOURGeology GLYHistory HISInternational Studies ISTJewish Studies JSTLatino/Latin American Studies LLASLaw & Justice LAJUManagement MGTMathematics MATMusic MUSNative American Studies NAMS
Program codes listed here are active codes that may be used to identify a student minor when requesting a minor change or when utilizing reports.
2016-2017 Undergraduate Minor Program Codes
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Minor Prorgram Code
Program codes listed here are active codes that may be used to identify a student minor when requesting a minor change or when utilizing reports.
2016-2017 Undergraduate Minor Program Codes
Peace and Conflict Studies PCSPhysics PHYPolitical Economy & Public Policy PEPPPolitical Science POL Emphasis: Comparative Politics & International Relations CPIR Emphasis: Public Administration & Public Policy PADMProfessional Writing PWRTPsychology PSYPsychology of Children w/Exceptionalities PSYXSocial Gerontology SGRTSocial Philosophy SPHISociology SOCSpanish SPASpeech & Hearing Science SHSSport Management SPMGSport Studies SPSTTeaching English as a Second Language ESLTheatre THTWomen's, Gender and Sexuality Studies WGSS
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Biology Degree Code Conc CodeAdolescence Education: Biology 7-12 MAT ABIAdolescence Education: Biology 7-12 MSED ABI w/Middle Childhood Extension 5-6 ABI_MCHDChemistry Degree CodeAdolescence Education: Chemistry 7-12 MAT ACHAdolescence Education: Chemistry 7-12 MSED ACH w/Middle Childhood Extension 5-6 ACH_MCHD MCHDChildhood Education Degree CodeChildhood Education MST CHDCommunication Disorders & Sciences Degree CodeCommunication Disorders and Sciences MS CSDSEnglish Degree CodeEnglish MA ENGAdolescence Education: English 7-12 MAT AENAdolescence Education: English 7-12 MSED AEN w/Middle Childhood Extension 5-6 AEN_MCHD MCHDFoundations and Social Advocacy Degree CodeTeaching Students w/Disabilities 1-6 MSED TSD Annotation: Severe & Multiple Disabilities TSD_SEV SEVTeaching Students w/ Disabilities 7-12 MSED TDASchool Building Leader CAS SBLSchool Building Leader and School District Leader CAS SBL_SDLSchool District Business Leader CAS SDBLSchool District Leader CAS SDLHealth Degree CodeCertification in Health Education MSED HECCommunity Health MS CHEAMaster of Science in Teaching MST HEA Track A: Certification HEA_CRT CRT Track B: Non-Certification HEA_NCRT NCRT Track C: Physical Education Certification HEA_PCRT PCRTHistory Degree CodeHistory (Concentration Required) MA HIS Conc: European HIS_EURO EURO Conc: non-Western HIS_NONW NONW Conc: United States HIS_US US
2016-2017 Graduate Program CodesProgram codes listed here are active codes that may be used to identify a student graduate program.
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2016-2017 Graduate Program CodesProgram codes listed here are active codes that may be used to identify a student graduate program.
Adolescence Education 7-12 (Concentration Required) MSED SSA Conc: History SSA_HIS HIS Conc: Geography SSA_GRY GRYInterdisciplinary Programs
American Civilization and Culture CAS ACCKinesiology Degree CodeExercise Science MS EXSCLiteracy Degree CodeLiteracy Education MSED LED Track: Birth-Grade 6 LED_B-6 B-6 Track: Grades 5-12 LES_5-12 5-12 Track Birth-Grade 6 and Grades 5-12 LED_CRT CRTMathematics Degree CodeAdolescence Education: Mathematics 7-12 MAT AEMAdolescence Education: Mathematics 7-12 MSED AEM w/Middle Childhood Extension 5-6 AEM_MCHD MCHDAdolescence Education: Physics & Mathematics 7-12 MSED APM w/Middle Childhood Extension 5-6 APM_MCHD MCHDModern Languages Degree CodeSecond Language Education: Certification MSED SLED Conc: English as a Second Language SLED_ESL ESL Conc: French SLED_FRE FRE Conc: Spanish SLED_SPA SPASecond Language Education: Non-Certification MSED SLED_NCTPhysical Education Degree CodePhysical Education: Certification MSED PEC Conc: Adapted Physical Education PEC_ADPE ADPE Conc: Coaching Pedagogy PEC_COAP COAPPhysical Education Leadership MSED PELPhysics Degree CodeAdolescence Education: Physics 7-12 MAT APHAdolescence Education: Physics 7-12 MSED APH w/Middle Childhood Extension 5-6 APH_MCHD MCHDAdolescence Education: Physics & Mathematics 7-12 MSED APM w/Middle Childhood Extension 5-6 APM_MCHD MCHDSustainable Energy Systems MS SESRecreation, Parks and Leisure Studies Degree Code
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2016-2017 Graduate Program CodesProgram codes listed here are active codes that may be used to identify a student graduate program.
Recreation MS REC Conc: Environmental and Outdoor Education REC_EOE EOE Conc: Management of Leisure Services REC_MGLS MGLS Conc: Therapeutic Recreation REC_TR TRRecreation Education: Certification MSED RED Conc: Environmental and Outdoor Education RED_EOE EOE Conc: Management of Leisure Services RED_MGLS MGLS Conc: Therapeutic Recreation RED_TR TRTherapeutic Recreation Online Certificate Program CAS CT_TRSport Management Degree CodeInternational Sport Management MS ISPMSport Management MS SPMG
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Advising Syllabus Template (Contact Advisement and Transition for the word version of this template to be personalize for your students.)
Advising Appointments To set up an appointment with me, please call the number above. Whoever answers the phone has access to my calendar and can set up the appointment. You may also stop by the office to set up an appointment.
Expectations and Responsibilities Responsibilities of the Student: Responsibilities of the Advisor: • To assume progressively the leadership role in
academic program planning and to recognize that theadvisor's role is one of mentor and facilitator.
• To recognize that the student is ultimately responsiblefor completing a regular review of degree audit,meeting academic deadlines, developing a workableschedule and fulfilling financial obligations.
• To understand and comply with College policies.• To commit a reasonable amount of time, both
independently and in meetings with an academicadvisor, to plan and implement one's own academicprogram.
• To be familiar with the department advisement manual(where available), the College catalog and otherCollege/department advisement materials.
• To schedule and attend meetings with the advisorprepared with necessary registration materials,suggestions for courses to be completed and a plan formeeting graduation requirements, as well as questionsto clarify prospective problems.
• To seek out the advisor or department chair, in a timelymanner, for assistance in negotiating difficulties orchanges in academic program plans.
• To identify alternatives and assess the consequences ofdecisions made during one's college career.
• To work with each student advisee to achieve anacademic program consistent with the student'spreparation, interest and plans for the future.
• To help students become familiar with college anddepartmental requirements as reflected in the CollegeCatalog and degree audit.
• To help students recognize their academic strengthsand weaknesses, establish realistic education goals andidentify the courses necessary to achieve these goals.
• To be sensitive to the varied needs of students as theydevelop academically and personally at Cortland andrefer to campus resources as appropriate (e.g.,Academic Support and Achievement Program,Advisement and Transition, Associate Deans, CareerServices, Counseling Center).
• To be available during regularly scheduled office hoursor by appointment to meet with students for academicadvisement.
• To schedule sufficient time in the office for academicadvising during critical periods such as registration anddrop/add.
• To appreciate and advocate for diversity, equity andsocial justice as indicated in our campus priorities.
Semester Reminders Pay attention to the drop/add period at the beginning of each semester (first five days of classes). Make sure all transcripts from course work completed at a previous institution, including summer or winter
session classes, have arrived. SUNY Cortland must receive an official transcript for the credit to be posted onyour academic record.
Review your degree audit. Review your mid-semester estimates. Pay attention to important deadlines:
o Change of major: October 1 (fall), March 1 (spring)o Withdraw from course deadline: November 15 (fall), April 15 (spring)
Review and apply for potential scholarships. Seek out opportunities to get involved with campus. Set up a meeting with your advisor to discuss registration and career goals.
Advisement and Transition
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A Four Year Timeline (outline of a projected four year timeline for classes, internship, etc. specific to your program) First Year Explore your academic and career interests. Visit Career Services (Van Hoesen Hall, Room B-5) to discuss potential majors and careers.
Second Year Talk to professors and get a sense of the occupations that are available in their area of study. Review college catalog and any departmental specific advising tools and resources,
Third Year Identify education and/or skills needed to attain employment or training in your field (is grad school for you?). Volunteer or internship work in a particular field to gain hands-on experience in your major.
Fourth Year Research employment or grad schools options and start applying. Continue to network. Continue to do volunteer work or internships to build a resume and make you, as a professional, marketable.
Resources Advisement and Transition Memorial Library, Room A-111 607- 753-4726 Academic Support and Achievement (ASAP) Van Hoesen Hall, Room B-205 607- 753-4309 Career Services Van Hoesen Hall, Room B-5 607- 753-4715 International Programs Office Old Main, Room 219 607- 753-2209 Registrar's Office Miller Building, Room 223 607-753-4702 Transfer Credit Services Memorial Library, Room A-111 607- 753-4726 College Catalog cortland.edu/academics/catalogs.dot
SUNY Cortland Academic Advising Mission Statement Students come to SUNY Cortland with differing academic experiences, varying needs and diverse backgrounds. Advisement plays a crucial role in helping students grow as engaged citizens, which is part of the College's mission statement. Students and advisors have important responsibilities in this process.
SUNY Cortland views academic advisement as serving two functions. First, the advisement process helps the student to satisfy immediate, short-term needs for selecting courses, scheduling and registration. Second, academic advisement endeavors to assist students to develop meaningful educational plans that are compatible with their life goals. A successful advisement process must represent a balance of these two components: registration and student development.
Academic Integrity Statement The College is an academic community whose mission is to promote scholarship through the acquisition, preservation and transmission of knowledge. Fundamental to this goal is the institution’s dedication to academic integrity. Providing an atmosphere that promotes honesty and the free exchange of ideas is the essence of academic integrity. In this setting all members of the institution have an obligation to uphold high intellectual and ethical standards.
It is the responsibility of the faculty to impart not only knowledge but also respect for knowledge. It is also the professional responsibility of all faculty members to explain the importance of honesty and respect for knowledge in order to ensure an academic environment that encourages integrity. To establish such an environment, students must recognize that their role in their education is active; they are responsible for their own learning. Specifically, it is the responsibility of students to protect their own work from inappropriate use by others and to protect the work of other people by providing proper citation of ideas and research findings to the appropriate source. This includes the obligation to preserve all educational resources, thereby permitting full and equal access to knowledge.
This academic community takes seriously its responsibilities regarding academic honesty. Academic integrity is absolutely essential to ensure the validity of the grading system and maintain high standards of academic excellence. In addition, all members of the academic community must exhibit behavior exemplifying academic honesty and encourage such behavior in others.
Promoting Academic Student Success (PASS): Your success is largely dependent on the time and effort you invest in course content, materials and assignments for your courses. If an instructor has a concern about your academic performance, they may reach out to you via email or before or after class. It is expected that you will respond and communicate with them. I will also email you with questions or concerns and expect that you respond and communicate with me. If the instructor or I feel an additional level of intervention would be helpful, we may submit a PASS form. PASS is intended to provide increased outreach and support to you. It is expected that you will respond to a PASS outreach email as well, as these communication tools are in place to assist you.
A few words about FERPA… What’s FERPA? The letters stand for the Family Educational Rights and Privacy Act and very briefly this act protects your information. Unless I have either a written and signed release from you, or a reasonable professional need, I cannot share your academic information with any third part – including your parents. If your parent/guardian(s) calls me I cannot share your grades or your academic progress with him or her. If you want me to share this information, you will have to give me the proper written permission. I strongly encourage you to keep communication open between you and your parent/guardian(s). For more information on FERPA visit: http://www2.cortland.edu/ferpa/ If you want to grant access to your academic information to a particular party (e.g. parent, legal guardian), you must complete the Consent for Access form in the Registrar's Office. In addition to the form, SUNY Cortland requires a copy of the most recent IRS Tax Return indicating dependency.
Accessibility and Equal Opportunity It is the policy of SUNY Cortland to provide reasonable accommodation for qualified individuals with disabilities in accordance with applicable laws. Federal law (Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990) established the rights of individuals with disabilities. If you are student with a disability and wish to request accommodations, please contact the Office of Disability Services located in Van Hoesen Hall or call 607-753-2066 for an appointment. Any information regarding your disability will remain confidential.