FIRST (1st) QUARTERLY · Ms. F. Modau BANKERS ABSA REGISTERED OFFICE Postal Address: Private Bag X1048, Taung Station, 8580 Physical Address: Station Street, Taung, 8580 Telephone:

FIRST (1st) QUARTERLY

PERFORMANCE REPORT

2016/2017

FINANCIAL YEAR

JULY – SEPTEMBER 2016

Tel: Administrative Office (053) 994 9400 / Political Office (053) 994 9600

Fax: Administrative Office (053) 994 3917 / Political Office (053) 994 9611

Website: www.greatertaung.local.gov.za

http://www.greatertaung.local.gov.za/

i | P a g e

EXECUTIVE STRUCTURE

Mr. K. Gabanakgosi: Municipal Manager

Mr. M. Vermaak: Chief Financial Officer

Mr. D. de Jager: Acting Director: Corporate Services

Mrs. B. Thlologae: Acting Director: Land Use and Human Settlement

Mrs. D. Koboyapudi: Acting Director: Community & Social Service

Mr. M. Keohitlhetse: Acting Director: Infrastructure Development

GRADING OF LOCAL AUTHORITY

Category B

EXTERNAL AUDITORS

Office of the Auditor-General

DISTRICT SHARED AUDIT COMMITTEE

Mr. G. Ramorwesi (Chairperson)

Mr. T. Berend

Mr. O. Jacobs

Mr. G. Mongwaketse

Ms. F. Modau

BANKERS

ABSA

REGISTERED OFFICE

Postal Address: Private Bag X1048, Taung Station, 8580

Physical Address: Station Street, Taung, 8580

Telephone: (053) 994 9400 (Administration Office) (053) 994 9600 (Political Office)

Fax: (053) 994 3917 (Administration Office) (053) 994 9611 (Political Office)

Website: www.greatertaung.gov.za

http://www.greatertaung.gov.za/

ii | P a g e

Table of Contents

PART 1: Non-financial Performance Information ................................................................................... 1

1. Introduction .............................................................................................................................................. 1

1.1. The Executive Summary ............................................................................................................... 1

1.2. Consolidated performance of the municipality in implementing the SDBIP ...................... 3

1.2.1 National KPA 1: Basic Service Delivery ...................................................................................... 3

1.2.2. National KPA 2: Municipal Transformation and Institutional Development ........................ 16

1.2.3. National KPA 3: Local Economic Development ...................................................................... 21

1.2.4. National KPA 4: Municipal Financial Viability and Management .......................................... 23

1.2.5. National KPA 5: Good Governance and Public Participation ............................................... 29

1.3 Summary of Non-Financial Performance Results (Quarter 1) ...................................................... 37

PART 2 – Financial Performance Information ....................................................................................... 38

PART 3: Quality Certificate ........................................................................................................................ 45

1 | P a g e

PART 1: Non-financial Performance Information

1. Introduction

Chapter 6 section 41(d) of the Local Government: Municipal Systems Act 32 of 2000, a municipality is

required to establish a process of regular reporting to: - the council, other political structures, political office

bearers and staff of the municipality and; - the public and appropriate organs of state. The Local Government:

Municipal Planning and Performance Management Regulations of 2001, further enjoins a municipality to

ensure that its performance management system - Determines the frequency of reporting and the lines of

accountability for performance.

Section 52(d) of the MFMA requires that the Mayor must within 30 days of the end of each quarter, submit a

report to the council on the implementation of the budget and the financial state of affairs of the municipality.

Chapter 3 section 28(1) of the Local Government: Municipal Performance Regulations for Municipal Managers

and Managers Directly Accountable to Municipal Managers, 2006 also require that there must be quarterly

performance review conducted. The Performance management system is adopted before or at the same time

as the commencement of by the municipality of the process of setting key performance indicators and targets

in accordance with its integrated development plan.

This quarterly report is reflection on the fourth quarterly financial and non- financial performance reporting. It is

an assessment of the corporate performance of the targets and Key performance Indicators (KPIs) against the

Top-layer Service Delivery Budget and Implementation Plan (SDBIP), Departmental (technical) scorecards

and the Performance Agreements of the incumbents.

The report covers progress made with the actual implementation of the municipality’s scorecard. Reporting is

done at the corporate level against the Top-Layer SDBIP, Departmental (technical) scorecard and the

Performance Agreements.

The reports primarily reflect on the quarterly targets and KPIs and focuses on performance against the 1st

quarter targets and KPIs. Further it provides reasons for under performance in the first quarter and informs on

measures to be taken to address under performance in the second quarter.

1.1. The Executive Summary

The quarterly report is compiled in terms of MFMA Schedule C: In-Year Reporting of the Municipal Budget

and Reporting Regulations of 2011.

The first quarterly performance assessment was held on the 28 October 2016.

The purpose of the review workshop was to:

1. To conduct and assess the First (1st) Quarter SDBIP Performance of the 2016/2017 financial year

2 | P a g e

2. To respond to measures intended to be taken to address under-performance

The consolidated first (1st) quarterly performance report reflects the actual performance of the various

departments in implementing the Technical SDBIPs and Top Layer SDBIP. The report takes stock that during

the fourth quarter much has been achieved and performance in terms of service delivery can be estimated or

rated averagely between 44% (for this quarter only). It should also be noted that there won’t be adverse

material variances in relation to budget performance.

The fourth quarterly performance in the implementation of the Technical SBDIPs does influence the financial

impacts on the medium term revenue and expenditure framework and long term sustainability of the

municipality.

It has been noted that the submission of reports and Portfolio of Evidence (P.o.E) by Senior Managers has

improved but the institution is still having a challenge from complying with the approved Process Plan and the

applicable legislative framework in this respect. This non-compliance will adversely affect our social contract

we entered into with the community in the beginning of the financial year. It is the constitutional mandate that

we remain accountable and responsive to the needs of the community. Therefore it is incumbent upon all

Senior Managers to improve the implementation of SBDIP of the council.

When submitting this report to the Internal Auditors it shall be accompanying by the individual analysis of

departments.

3 | P a g e

1.2. Consolidated performance of the municipality in implementing the SDBIP

1.2.1 National KPA 1: Basic Service Delivery

Infrastructure QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016

REF Strategic Objective

KPI Unit of Measurement Ward Programme

Driver Means of

Verification Budget

Annual Target

Q1 Target

Actual performance achieved Q1

Actual expenditure

in Q1

Performance comments / progress if

not achieved

Reasons for under

performance

Measures to be taken to

improve performance

DTS01

Improve organisational

cohesion effectiveness

Hold quarterly staff meetings by end June 2017

Number of quarterly staff meetings held by end June

2017 N/A

Director Infrastructure

Meeting Minutes / Attendance

Register OpEx 4 1 1 OpEx Achieved None N/A

DTS02

Promote a culture of participatory and good governance

Report quarterly to Council on the implementation of

Council Resolutions by end June 2017

Number of quarterly reports submitted to

Council on the implementation of Council Resolutions by end June

2017

N/A Director

Infrastructure Resolution Matrix OpEx 4 1 0 OpEx

Reports submitted to

portfolio

Induction of Councillors

delayed process

Council scheduled for October 2016

DTS03


Update the risk register of the directorate quarterly by

end June 2017

Number of risk registers updated quarterly by end

June 2017 N/A

Director Infrastructure

Risk Register OpEx 4 1 1 OpEx Achieved None N/A

DTS04

Build and strengthen the administrative, institutional and

financial capabilities of the

municipality

Percentage of the municipal capital budget actually spent on capital projects identified

in terms of the IDP measured as (Actual amount

spent on projects as identified for the year in the IDP/Total amount spent on capital projects) x 100) by

end June 2017

Percentage of the municipal capital budget actually spent on capital

projects identified in terms of the IDP (Actual amount

spent on projects as identified for the year in the IDP/Total amount spent on capital projects) x 100) by

end June 2017

N/A Director

Infrastructure Expenditure

Report R45 436 000 100% 0

Target not measurable in

Q1 R17 237 842 None N/A

DTS05


Monthly report to the MM on the corrective actions

implemented to address the matters raised in the

management letter of the AG for which the department

is responsible for within 7 days after month end by end

June 2017

Number of monthly report to the MM on the corrective actions

implemented to address the matters raised in the management letter of the

AG for which the department is responsible

for within 7 days after month end by end June

2017

N/A Director

Infrastructure Audit Action Plan OpEx 6 0


Q1 OpEx Q3 Target None N/A

DTS06


Report quarterly to the CIA on the corrective actions

implemented to address the matters raised in the Internal

report for which the department is responsible

subject to the Internal Audit Action Plan by end June

Number of quarterly reports submitted to the

CIA on the corrective actions implemented to

address the matters raised in the internal audit report

for which the department is responsible subject to the

N/A Director

Infrastructure Internal Audit Action Plan

OpEx 4 1

Subject to Internal Audit Action Plan schedule

OpEx


None N/A

4 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1


not achieved

Reasons for under

performance


improve performance

2017 Internal Audit Action Plan by end June 2017

DTS07


Submit monthly consolidated B2B Report to the PMS Unit

by end June 2017

Number of monthly consolidated B2B Reports

submitted by end June 2017

N/A Director

Infrastructure Acknowledgement

of Receipt OpEx 12 3 3 OpEx Achieved None N/A

DTS08

Eradicate backlogs in order to improve access to services and ensure proper

operations and maintenance

Percentage of approved budget spent on cleaning material and protective

clothing for the Infrastructure Department measured as (Total budget spent/ Total

approved budget X 100) by end June 2017

Percentage of approved budget spent on cleaning material and protective

clothing for the Infrastructure Department (Total budget spent/ Total


N/A Director


Report

R5 300 100% 0% 91% R4 840 Achieved None N/A

R74 630 100% 0% Target not

measurable in Q1

R0 Q2 Target None N/A

R56 200 100% 0% R55 430 Achieved None N/A

DTS09



Percentage of approved budget spent on the office furniture and equipment for

the Infrastructure Department measured as (Total budget spent/ Total

approved budget X 100) by end March 2017

Percentage of approved budget spent on the office furniture and equipment for

the Infrastructure Department (Total budget

spent/ Total approved budget X 100) by end

March 2017

N/A Director


Report

R40 000 100% 30% 0% R0

R20 000 100% 30% 0% R0

R40 000 100% 30% 0% R0

RTO for procurement

of office equipment

submitted to Expenditure

DTS10



Procure 2 steel containers for storage of electrical

material by end September 2016

Number of steel containers procured for storage of

electrical material by end September 2016

N/A Director

Infrastructure Delivery Note /

Invoice R200 000 2 2 0 R0

Procurement Stage. Tender

closed and evaluated

DTS11



Percentage of approved budget spent on the upgrading of Reivilo electricity bulk line

measured as (Total budget spent/ Total approved

budget x 100) by end June 2017

Percentage of approved budget spent on the upgrading of Reivilo

electricity bulk line (Total budget spent/ Total

approved budget x 100) by end June 2017

Director


Report R2 500 000 100% 20% 6% R141 365

DTS12



Percentage of approved budget spent on the

maintenance of electricity network measured as (Total

budget spent/ Total approved budget x 100) by

end June 2017


maintenance of electricity network (Total budget spent/ Total approved


Director


Report OpEx 90% 20% 30% R628 598 None N/A

DTS13 TL01

Eradicate backlogs in order to improve access to services

Install high mast lights in 5 Wards by end June 2017

Number of high mast lights installed in 5 Wards by end

June 2017

7,9,11,12,14

Manager: PMU

Completion Certificate

R4 000 000 13 0 Target not

measurable in Q1

R768 000 None N/A

5 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1


not achieved

Reasons for under

performance


improve performance

and ensure proper operations and maintenance

DTS14 TL02



Complete Chiefscourt Bridge project by end June 2017

Completion of the Chiefscourt Bridge project

by end June 2017 13

Manager: PMU


R7 289 662 1 0 Target not

measurable in Q1

R707 379 None N/A

DTS15 TL03



Complete Taung Taxi Rank roof structure and alterations

project by end September 2016

Completion of the Taung Taxi Rank roof structure and alterations project by

end September 2016

11 Manager:

PMU Completion Certificate

R1 420 677 1 1 Achieved in

Q4 of 2015/16 R0

To be removed from

2016/17 SDBIP

None N/A

DTS16 TL04



Complete Matsheng Community Hall project by

end December 2016

Completion of the Matsheng Community Hall project by end December

2016

26 Manager:



measurable in Q1

R2 123 320 None N/A

DTS17 TL05



Complete 50% construction of Seoding Community Hall

by end June 2017

Percentage of construction of Seoding Community Hall completed by end

June 2017

13 Manager:


R3 000 000 50% 0 Target not

measurable in Q1

R547 032 None N/A

DTS18 TL06



Complete 50% construction of Maphoitsile Community

Hall by end June 2017

Percentage of construction of Maphoitsile Community

Hall completed by end June 2017

17 Manager:


R3 000 000 50% 0 Target not

measurable in Q1

R707 379 None N/A

DTS19 TL07



Complete construction of Lower Majaekgoro

Stormwater channel project by end September 2016

Completion of Lower Majeakgoro Stormwater

channel project completed by end September 2016

19 Manager:


R1 500 000 1 1 0 R0

The contractor had vacated site however

he has agreed to return

The project stalled owing

to issues relating to the scope of work

of the contractor

Re-evaluation and

realignment of the scope of works have been made

DTS20 TL08



Complete construction of 3km Moretele access road project by end March 2017

Number of kilometres of the Moretele access road project completed by end

March 2017

2 Manager:



measurable in Q1

R6 726 256 None N/A

6 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1


not achieved

Reasons for under

performance


improve performance

DTS21 TL09



Complete 50% construction of 2kms of access road in Matlhako II by end June

2017

Percentage of kilometres of access road constructed in Matlhako II by end June

2017

5 Manager:


R7 289 662 50% 0 Target not

measurable in Q1

R547 032 None N/A

DTS22 TL10



Upgrade water mainline in Reivilio/ Boipelo by end

June 2017

Water mainline in Reivilio/Boipelo upgraded

by end June 2017 1

Director: Infrastructure



measurable in Q1

R0

Waiting for MM to

approve specifications

None N/A

DTS23 TL11



Upgrade sewerage mainline and ponds in Reivilio/

Boipelo by end June 2017

Sewerage mainline and ponds in Reivilio/Boipelo upgraded by end June

2017

1 Director:

Infrastructure Completion Certificate


measurable in Q1

R15 072 None N/A

DTS24



Submit quarterly reports to Council on progress made

on rural water and sanitation projects (Projects are

implemented by DRSM) by end June 2017


Council on progress made on rural water & sanitation

projects (Projects implemented by DRSM) by

end June 2017

Manager: Water &

Sanitation

Council Minutes / Resolutions

OpEx 4 1 0 OpEx No Portfolio

committees in place

Non-sitting of outgoing Portfolio

Committee members due

to LG elections

Regular sitting as per

schedule

DTS25




maintenance of sewer network measured as (Total

budget spent/ Total approved budget x 100) by

end June 2017


maintenance of sewer network (Total budget spent/ Total approved


Manager: Water &

Sanitation

Council Minutes / Resolutions

OpEx 90% 40% 20% R1 895 736

DTS26



Submit application for reconsideration to remove

N18 Taung Traffic Circle and creation of secondary

access to Taung CBD to SANRAL by end September

2016

Number of applications submitted to SANRAL to remove the N18 Taung

Traffic Circle and creation of secondary access to

Taung CBD by end September 2016

Manager: Water &

Sanitation

Acknowledgement of Receipt

OpEx 1 1 1 OpEx Achieved None N/A

DTS27 TL12



Develop Business Plan for removal of N18 Taung

Traffic Circle and creation of secondary access to Taung CBD (subject to approval

from SANRAL) by end June 2017

Number of Business Plans developed for removal of

the N18 Taung Traffic Circle and creation of secondary access to

Taung CBD by end June 2017

11 Director

Infrastructure Final Draft

Business Plan R2 200 000 1 0


Q1 R399 500 None N/A

DTS28 Eradicate backlogs Procure Grid Roller by end Number of new road All Director Delivery Note/ R1 500 000 1 0 Target not R0 Q4 Target None N/A

7 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1


not achieved

Reasons for under

performance


improve performance

TL13 in order to improve access to services and ensure proper


June 2017 machinery procured by end June 2017

Infrastructure Invoice measurable in Q1

DTS29



Submit application to construct speed humps in

Mokgareng Road, Mmabana Road and Reivilo

(Voortrekker Street) for approval by Dept. of Public Works by end December

2016

Number of applications submitted to Dept. of

Public Works to construct speed humps on Mokgareng Road,

Mmabana Road and Reivilo (Voortrekker Str.) by end December 2016

All Manager: Roads &

Stormwater


OpEx 1 0 Target not

measurable in Q1

OpEx Q4 Target None N/A

DTS30




maintenance of roads infrastructure network (i.e.

potholes, road marking and roads traffic signs)

measured as (Total budget spent/ Total approved

budget X 100) by end June 2017


maintenance of roads infrastructure network

(Total budget spent/ Total approved budget X 100) by

end June 2017


Stormwater

Expenditure Report

OpEx 95% 30% 12% R94 057

RFQs for procurement

of road materials have

been submitted to

SCM

DTS31 TL14



Complete construction of 2 stormwater crossings in

Reivilio by end December 2016

Number of stormwater crossing constructed in

Reivilio by end December 2016

1 Director

Infrastructure Completion Certificate

R200 000 2 0 Target not

measurable in Q1

R0 Q2 Target None N/A

DTS32




maintenance of storm water channels (manholes,

channels and small bridges) measured as (Total budget

spent/ Total approved budget X 100) by end June

2017


maintenance of storm water channels (Total budget spent/ Total



Stormwater

Expenditure Report

OpEx 95% 30% 37% R371 000 Achieved None N/A

DTS33 TL31

Create an environment that

promotes development of

local economy and facilitate job

creation

Implement 4 EPWP Projects through the EPWP Grant by

end June 2017

Number of EPWP Projects implemented through the EPWP Grant by end June

2017

All Director

Infrastructure Council Minutes /

Resolution R1 352 000 4 1 7 R368 243

Target to be changed from

number of projects/year to number of FTEs/year as per Dept. of PW target

None N/A

DTS34 Create an Submit quarterly reports to Number of quarterly Manager: Monthly EPWP OpEx 4 1 0 OpEx Reports Induction of Council

8 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1


not achieved

Reasons for under

performance


improve performance

environment that promotes

development of local economy and

facilitate job creation

Council on the implementation of EPWP programme by end June

2017

reports on the implementation of EPWP programme submitted to

Council by end June 2017

Roads & Stormwater

Expenditure Report / Quarterly Evaluation Report

submitted to portfolio

Councillors delayed process

scheduled for October 2016

DTS35



Submit quarterly reports to Council on the management

of the Municipal Fleet & Workshop by end of June

2017


Council on the management of the Municipal Fleet &

Workshop by end of June 2017

N/A Manager:

Fleet Council Minutes /

Resolution OpEx 4 1 0 OpEx

Reports submitted to

portfolio


delayed process


DTS36



Percentage of approved budget spent on managing

the Municipal Fleet & Workshop measured as

(Total budget spent/ Total approved budget X 100) by

end June 2017

Percentage of approved budget spent on managing

the Municipal Fleet & Workshop (Total budget spent/ Total approved

budget X 100) by end June 2017

N/A Manager:

Fleet Expenditure

Report OpEx 100% 25% 16% R1 422 183

Less expenditure =

good performance

None N/A

DTS37



Conduct annual safety checks on all relevant municipal mechanical

equipment as prescribed by the OHS Act by end March

2017

Number of safety annual checks conducted on all municipal mechanical

equipment as prescribed by the OHS Act by end

March 2017

N/A Manager:

Fleet Annual Report R154 100 1 0


Q1 R0 Q3 Target None N/A

Community Social Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1

Performance comments /

progress if not achieved

Reasons for under

performance


improve performance

DSS38




Number of quarterly staff meetings held by end June

2017 N/A

Director: Community

Social Service


Register OpEx 4 1 3 OpEx

Dept. Management

meeting 2016/07/12. Gen. staff meetings

2016/08/23 (Taung) and 2016/08/30 (Reivilo & Pudimoe)

None N/A

9 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DSS39


Submit quarterly reports to Council on the

implementation of Council Resolutions by end June

2017


Council on the implementation of Council Resolutions by end Jun

2017

N/A

Director: Community

Social Service

Resolution Matrix OpEx 4 1 0 OpEx Report tabled at

portfolio meeting

None N/A

DSS40


Update Risk Register of the Directorate quarterly by end

June 2017

Number of quarterly risk registers updated by end

June 2017 N/A

Director: Community

Social Service

Risk Register OpEx 4 1 1 OpEx Achieved

2016/09/14 None N/A

DSS41





is responsible for within 7 days after month end by end

June 2017

Number of monthly reports submitted to the MM,

within 7 days after month-end, on the corrective

actions implemented to address the matters raised in the management letter of the AG for which the

department is responsible by end June 2017

N/A

Director: Community

Social Service

Audit Action Plan OpEx 6 0 Target not

measurable in Q1

OpEx Q3 Target None N/A

DSS42






2017



address the matters raised in the internal audit report for which the department is responsible subject to the Internal Audit Action Plan by end June 2017

N/A

Director: Community

Social Service

Internal Audit Action Plan

OpEx 4 1


OpEx


None N/A

DSS43


Submit monthly consolidated B2B Report to the PMS Unit by end June

2017

Number of monthly consolidated B2B Reports submitted to the PMS Unit

by end June 2017

N/A

Director: Community

Social Service



DSS44 TL15

To maintain and manage all council

buildings and facilities

Complete the Molelema and Pudimoe Community Hall renovation projects by end

March 2017

Number of Molelema and Pudimoe Community Hall

renovation projects completed by end March

2017

15 Director

Community Social

Service


R120 000

2 0 Target not

measurable in Q1

R0 Scope of work submitted to

PMU None N/A

5 R300 000 R0

DSS45 TL16



Complete kitchen construction project at

Boipelo Community Hall by end March 2017

Number of kitchen construction projects completed at Boipelo

Community Hall by end March 2017

1

Director Community

Social Service



measurable in Q1

R0

The project submitted to

PMU on 2016/09/02 for implementation

None N/A

DSS46 TL17

Improve library infrastructure and

services that reflect

Complete security guard room construction project at

Taung Library by end

Number of security guard room construction projects

completed at Taung 11

Director Community

Social


R150 000 1 1 0 R0 Briefing session

held 2016/09/14,

Delay in technical

assistance.

Proper planning

going forward

10 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

the specific needs of the communities

they serve

September 2016 Library by end September 2016

Service contractor appointed. Awaiting

purchase of material

Approval letter to be signed

by MM

DSS47



Complete construction of ablution facility project at

Taung Municipal cemetery by end December 2016

Number of ablution facility construction projects completed at Taung

Municipal cemetery by end December 2016

Director Community

Social Service



measurable in Q1

R0

Briefing session held

2016/09/14, contractor appointed. Awaiting

purchase of material

None N/A

DSS48



Complete construction of 6 cemetery pit latrine toilet in

identified areas by end June 2017

Number of pit latrine toilet construction projects

completed in identified areas by end June 2017

Director Community

Social Service



measurable in Q1

R0

Speaker has identified

villages where pit latrine toilets should be built and RFQ has

been submitted to SCM on 2016/09/28

None N/A

DSS49



Report quarterly to Council on routine maintenance of Council Amenities by end

June 2017

Number of quarterly reports submitted to Council on routine

maintenance of Council Amenities by end June

2017

All Manager: Amenities

Council Minutes / Resolution

OpEx 4 1 0 OpEx Tabled at portfolio meeting


delayed sitting of Council


DSS50 TL18


services that reflect the specific needs of the communities

they serve

Complete steel carport construction project at Taung and Pudimoe

Libraries by end June 2017

Number of steel carport construction projects

completed at Taung and Pudimoe Libraries by end

June 2017

8,5

Director Community

Social Service


R300 000 2 0 0 R0.00

Specs Committee

returned specs for corrections.

Project has been submitted

to PMU on 2016/09/02 for implementation

None N/A

DSS51 TL19


services that reflect the specific needs of the communities

they serve

Complete irrigation system installation project at

Pudimoe Library by end June 2017

Number of irrigation system installation projects

completed at Pudimoe Library by end June 2017

5

Director Community

Social Service

Installation Certificate / Invoice

/ Delivery Note R150 000 1 0


Q1 R0.00

7 Day Advert closed on

2016/09/08. Awaiting

evaluation

None N/A

DSS52


services that reflect the specific needs

Install 6 air-conditioners at Taung Library by end March

2017

Number of air-conditioners installed at Taung Library

by end March 2017 8

Head Librarian

Installation Certificate / Invoice

/ Delivery Note R50 000 6 0


Q1 R0.00

Specification submitted to on

2016/09/15 SCM to request

None N/A

11 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

of the communities they serve

for quotations

DSS53

Promote literacy in communities

through comprehensive Library Services

Conduct 3 theme-based reading programmes at 3 Municipal Libraries by end

March 2017

Number of theme-based reading programmes

conducted at 3 Municipal Libraries by end March

2017

1,5,8 Head

Librarian

Attendance Register /

Feedback Report R60 000 3 0


Q1 R0.00

National Library Week by March

2017 World Book Day

by April 2017 World Play Day

by May 2017

None N/A

DSS54



Coordinate 5 holiday reading programmes at

Municipal Libraries by end June 2017

Number of holiday reading programmes coordinated in Municipal Libraries by

end June 2017

1,4,5,8 Head

Librarian

Attendance Register /

Feedback Report R50 000 5 1 0 R0.00

Will be conducted

during December holidays

None N/A

DSS55



Submit quarterly report to Council on library

community outreach programmes by end June

2017

Number of reports submitted to Council on the library community

outreach programmes end June 2017

All Head

Librarian Council Minutes /

Resolution R60 000 4 1 0 R0.00

Report tabled at portfolio meeting




DSS56

Accelerate waste removal by providing

households with weekly waste

removal in formal areas

Report monthly on the collection of weekly refuse

collection of 6554 households by end June

2017

Number of monthly reports submitted on the weekly refuse collection of 6554 households by end June

2017

All Manager: Refuse

Signed-off Report Opex 12 3 3 OpEx Achieved None N/A

DSS57

Provide education and awareness on waste management

issues

Conduct quarterly awareness and cleaning campaigns in proclaimed areas by end June 2017

Number of quarterly awareness and cleaning campaigns conducted in proclaimed areas by end

June 2017

Manager: Refuse

Attendance Registers / Monthly

Report OpEx 4 1 0 OpEx

No cleaning campaign was

conducted during this

quarter

Poor planning. Insufficient

budget

Proper planning must be done going

forward

DSS58



Procure vehicle for Refuse Unit by end December 2016

Number of vehicles procured for Refuse Unit by end December 2016

All Manager: Refuse

Delivery Note / Registration


measurable in Q1

R0.00

Tender currently at adjudication

stage

None N/A

DSS59

To maintain and control public amenities and

areas to promote a safe and healthy

environment

Supply trees to all GTLM Wards during the National Arbour Week by the end of

September 2016

Number trees supplied to all Wards during National

Arbour Week by end September 2016

All Manager:

Parks Attendance

Register OpEx 120 120 0 Opex

In progress. Collection and deliveries are

made to respective ward

Late delivery from DAFF

All trees will be delivered

by end of October 2016

DSS60


Procure tractor for grass cutting by end December

2016

Number of tractors procured for grass cutting by end December 2016

N/a Manager:

Parks Delivery Note /

Invoice R925 000 1 0


Q1 R0.00

Service provider has been appointed

None N/A

12 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance


environment

DSS61



environment

Submit a Business Plan for the control of invasive alien

plants to Dept. of Environment, Water &

Forestry for funding by end June 2017

Submission of Business Plan on the control of

invasive alien plants to Dept. of Environment Water & Forestry for

funding by end June 2017

N/a Manager:

Parks Acknowledgement

of Receipt OpEx 1 0


Q1 OpEx

Submitted to portfolio

committee and Dept. of

Environment, Water & Forestry

Awaiting A.o.R from DEWF

Continuous liaising with

DEWF

DSS62



environment

Appoint service provider for the design of and eco-

friendly lay-out plan for the Ext. 6 Park by end September 2016

Number of service providers appointed for the

design and eco-friendly lay-out plan for the Ext. 6 Park by end September

2016

5 Manager:

Parks Appointment Letter Opex 1 1 0

Not budgeted for

Poor communication within unit

Amend during budget

adjustment

DSS63



environment

Complete concrete palisade fencing project at Ext. 6 Park by end September

2016

Number of concrete palisade fencing projects completed at Ext. 6 Park by end September 2016

Manager:

Parks Invoice R400 000 1 1 0 R0.00 At specification

stage Lack of proper

planning

Proper planning must be done going

forward

DSS64



environment

Complete rehabilitation project of Pudimoe and Ext.

6 Park Children's Playground by end September 2016

Number of children's playground rehabilitation

projects completed at Pudimoe and Ext.6 Park by end September 2016

Manager:

Parks Invoice R420 000 2 2 0 R0.00 Not budgeted

for

Poor communicatio

n within un

Amend during budget

adjustment

DSS65

Prevent / reduce losses that occur

due to man-made / natural disaster

through preparedness,

mitigation, response and

recovery

Submit quarterly reports to Council on all disaster

related incident by end June 2017

Number of quarterly reports on all disaster

related incidents submitted to Council by end June

2017

All Disaster

Coordinator Council Minutes /

Resolution R900 000 4 1 0

Report not submitted

Report not submitted

Refer to Office of the

MM for mediation

13 | P a g e

Land Use and Human Settlement QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DSP66




Number of quarterly staff meetings held by end

June 2017 N/A

Director: Spatial

Planning & Human

Settlement



Achieved 2016/07/05 2016/08/31

None N/A

DSP67

Promote a culture of participatory and Good Governance

Submit quarterly reports to Council on the

implementation of Council Resolutions by end June

2017


Council on the implementation of Council Resolutions by end June

2017

N/A

Director: Spatial

Planning & Human

Settlement

Resolution Matrix OpEx 4 1 0 OpEx

Tabled at departmental meeting on 2016/08/31




DSP68



end June 2017

Number of risk registers updated by end June 2017

N/A

Director: Spatial

Planning & Human

Settlement

Risk Register OpEx 4 1 1 OpEx Achieved

2016/09/15 None N/A

DSP69





is responsible for within 7 days after month end June

2017

Number of monthly reports submitted to the MM,

within 7 days after month-end, on the corrective

actions implemented to address the matters raised in the management letter of the AG for which the

department is responsible by end June 2017

N/A

Director: Spatial

Planning & Human

Settlement


measurable in Q1

OpEx N/A None N/A

DSP70

Promote a culture of participatory & good governance





2017



address the matters raised in the internal audit report

for which the department is responsible subject to the Internal Audit Action Plan

by end June 2017

Director: Spatial

Planning & Human

Settlement


OpEx 4 1


OpEx


None N/A

DSP71 TL20

Promoting a wall to wall of

management of all land development

activities

Submit quarterly reports to Council on the preliminary studies for the Township

establishment in Boipelo by end June 2017


Council on the preliminary studies for the Township establishment in Boipelo

by end June 2017

1

Director Spatial

Planning & Human

Settlement


R 850 500 4 1 0 R 156 316.23

Steering committee

established. TOR ready for

tender advertisement

Awaits invitation from

Ward Councillor to form part of

the stakeholders

dolomitic study

Ward Councillor to

issue invitation. Dolomitic

study service provider to be

appointed

DSP72 Promoting security

of land tenure Submit quarterly progress report on the register 30

Number of quarterly progress reports submitted

1, 5, 11

Spatial Manager


R 393 300 4 1 0 R0.00 Report tabled at

departmental Induction of Councillors

Council scheduled for

14 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

identified properties with Deeds Office to Council by

end June 2017

to Council on the registration of 30 identified properties with the Deeds Office by end June 2017

meeting 2016/08/31


October 2016

DSP73



activities

Submit quarterly reports on the implementation of

SPLUMA to Council by end June 2017

Number of quarterly reports on the

implementation of SPLUMA submitted to


All Spatial

Manager Council Minutes /


Report tabled at departmental

meeting 2016/08/31




DSP74

Create an organised and safe

environment for street traders

Submit report to Council on identified Street Trader selling points by end

December 2016

Number of reports submitted on identified

Street Trader selling points by end December 2016

Spatial


Resolution OpEx 1 0


Q1 OpEx

Achieved in Q4 of 2015/16

N/A

KPI to be removed

during mid-year review

DSP75



activities

Submit quarterly reports to Council on town planning

development applications by end June 2017


Council on town planning land development

applications by end June 2017

Spatial




meeting 2016/07/05.

Development of TOR in

progress




DSP76



activities

Report quarterly progress made on the disposal of

immovable property by end June 2017


Council on progress made on the disposal of

immovable property by end June 2017

Spatial




meeting 2016/08/31




DSP77

Promote compliance with National Building

regulations

Submit quarterly reports to Council on Building Plan assessments and land

invasion by end June 2017


Council on Building plan assessments and land invasions by end June

2017

All Chief

Building Inspector


OpEx 4 1 0 OpEx

All building plans submitted

have been approved




DSP78

Promote compliance with National Building

regulations

Submit quarterly reports to Council on the inspection of buildings under construction

by end June 2017


Council on the inspection of buildings under

construction by end June 2017

All Chief

Building Inspector


OpEx 4 1 0 OpEx

All buildings under

construction were inspected




DSP79



Submit quarterly report to Council on the

implementation of low cost housing projects by LGHS in

GTLM by end June 2017


Council on the implementation of low cost housing projects by LGHS in GTLM by end June 2017

Manager: Housing


OpEx 4 1 0 OpEx PSC Meetings

held 2016/08/26 2016/09/30




DSP80 Eradicate backlogs in order to improve

Host housing consumer awareness campaign by end

Number of housing consumer awareness

Manager: Housing

Attendance Register

OpEx 4 1 1 OpEx Achieved

2016/09/11 None N/A

15 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

access to services and ensure proper


June 2017 campaigns by end June 2017

DSP81



Facilitate review Housing Sector Plan for submission to Council by end October

2016

Number of HSP's submitted to Council by

end October 2016

Manager: Housing


OpEx 1 0 Target not

measurable in Q1

OpEx

Housing needs has been

submitted to DLGHS,

confirmation letter received. Project funded by Province,

deadline might not be achieved

None N/A

16 | P a g e

1.2.2. National KPA 2: Municipal Transformation and Institutional Development

Corporate Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DCS82





June 2017 N/A

Director: Corporate

Service



DCS83

Promote a culture of participatory

and Good Governance

Submit quarterly reports to Council the implementation of Council Resolutions by

end June 2017

Number of quarterly Council Resolution

implementation reports submitted to Council by

end June 2017

N/A Director:

Corporate Service

Resolution Matrix OpEx 4 1 0 OpEx Report

submitted




DCS84


and Good Governance


end June 2017

Number of risk registers updated by end June

2017 N/A

Director: Corporate

Service Risk Register OpEx 4 1 1 OpEx Achieved None N/A

DCS85


and Good Governance

Build 2 Ward Offices by end June 2017

Number of Ward Offices built by end June 2017

N/A Director:

Corporate Service


R 700 000 2 0 Target not

measurable in Q1

R0.00 Not budgeted

for None

To be considered

during budget review

DCS86


and Good Governance

Submit monthly report to the MM, within 7 days after

month-end, on the corrective actions implemented to

address the matters raised in the management letter of the AG for which the Directorate is responsible by end June

2017

Number of monthly reports submitted to the MM, within 7 days after

month-end, on the corrective actions


AG for which the department is responsible

by end June 2017

N/A Director:

Corporate Service


measurable in Q1

OpEx N/A None N/A

DCS87


and Good Governance





2017



address the matters raised in the internal audit


subject to the Internal Audit Action Plan by end

June 2017

Director:

Corporate Service


OpEx 4 1


OpEx


None N/A

DCS88


and Good Governance

Submit monthly consolidated B2B Report to the PMS Unit

by end June 2017

Number of monthly consolidated B2B Reports submitted to the PMS Unit

by end June 2017

N/A Director:

Corporate Service



DCS90 Promote a culture Facilitate the monthly sitting Number of monthly Ward All Manager: Attendance OpEx 288 72 0 OpEx Speaker's Communities Continuous

17 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

of participatory and Good

Governance

of all Ward Committees by end June 2017

Committee meetings facilitated by end June

2017

Administration Register Office busy with establishment

of ward committees

response / attendance

consultation with

communities

DCS91


and Good Governance

Arrange quarterly Statutory ExCo meetings in

accordance with the Structures Act by end June

2017

Number of quarterly Statutory ExCo meetings arranged in accordance

with the Structures Act by end June 2017

N/A Manager:

Administration ExCo Agenda OpEx 4 1 0 OpEx

ExCo Members still undergoing

induction


delayed sitting of ExCo

ExCo scheduled for October 2016

DCS92


and Good Governance

Arrange quarterly Statutory Council meetings in accordance with the

Structures Act by end June 2017

Number of quarterly Statutory Council

meetings arranged in accordance with the

Structures Act by end June 2017

N/A Manager:

Administration Council Agenda OpEx 4 1 0 OpEx

2 Special Council

Meetings




DCS93


and Good Governance

Develop a Records Control Schedule for approval by Council by end December

2016

Records Control Schedule developed for approval by Council by end December 2016

N/A Manager:

Administration Council Minutes /

Resolution OpEx 1 0


Q1 OpEx N/A None N/A

DCS94


and Good Governance

Apply for Records Disposal Authority from Provincial

Achieves & Records Management by end March

2017

Successful application for Records Disposal

Authority from Provincial Achieves & Management

by end March 2017

N/A Manager:

Administration Application Approval

OpEx 1 0 Target not

measurable in Q1

OpEx N/A None N/A

DCS95



Submit quarterly reports to Council on the status of

disciplinary hearings by end June 2017

Number of quarterly reports on the status of

disciplinary hearings submitted to Council by

end June 2017

N/A Manager:

Legal Service Council Minutes /



delayed process


DCS96



Review & submit 6 by-laws to Council for adoption by

end June 2017

Number of by-laws reviewed and submitted

to Council for approval by end June 2017

N/A Manager:



Draft by-laws submitted to

Portfolio Committee


delayed process


DCS97



Submit quarterly reports to Council on the status of

litigations against GTLM by end June 2017

Number of quarterly reports to Council on the

status of litigations against GTLM by end

June 2017

N/A Manager:




delayed process


DCS98



Submit quarterly reports on the management of contracts across the

Municipality to Council by end June 2017


Council on the management of contracts across the Municipality by

end June 2017

N/A Manager:



Updated register

submitted to Portfolio

Committee


delayed process


DCS99 TL25


Number of people from employment equity target

Number of people from EE target groups

N/A Director:

Corporate Employment Equity Plan /


18 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance


groups appointed in the three highest levels of

management in accordance with approved Municipal

Employment Equity Plan by end June 2017

employed in the three highest levels of management in accordance with

approved Municipal Employment Equity Plan

by end June 2017

Service Appointment Letters

DCS100



Fill at least 8 vacant funded positions by the end of June

2017

Number of vacant funded position filled by June

2017 N/A

Manager: Human

Resource

Appointment Letters


DCS101



Facilitate quarterly EAP interventions for municipal official by end June 2017

Number of EAP interventions facilitated by

end June 2017 N/A

Manager: Human

Resource

Assessment Reports/

Attendance Register

R191 000 8 2 12 Achieved None N/A

DCS102



Facilitate quarterly LLF meetings by end June 2017

Number of quarterly LLF meetings facilitated by

end June 2017 N/A

Manager: Human

Resource

Attendance Register / Meeting

Minutes OpEx 4 1 0 OpEx

Portfolio Committee

referred establishment of LLF to ExCo

Portfolio Committee

referred establishment

of LLF to ExCo

Council to take

resolution

DCS103



Resolve monthly registered grievances according to the

Grievances Collective Agreement within 15 working days (number of grievances

resolved / number of grievances received x 100)

by end June 2017

Percentage of monthly registered grievances

resolved within 15 working days measured

as (number of grievances resolved / number of grievances received x

100) by June 2017

N/A Manager: Human

Resource

Grievance Register

OpEx 90% 90% 100% OpEx Achieved None N/A

DCS104



Submit 12 HR reviewed policies to Council for

approval by end January 2017

Number of reviewed HR policies submitted to

Council for approval by end January 2017

N/A Manager: Human

Resource


OpEx 12 0 Target not

measurable in Q1

OpEx N/A None N/A

DCS105 TL26



Percentage of municipality's budget actually spent on

implementing its workplace skills plan measured as (Total Actual Training

Expenditure/ Total Operational Budget)x100) by

end June 2017

Total expenditure on training/total operational

budget x 100 by end June 2017

N/A Director:

Corporate Service

Expenditure Report

OpEx 90% 0 Target not

measurable in Q1

OpEx N/A None N/A

DCS106 TL27



Provide financial support to students that adhere to the relevant requirements by

end March 2017

Number of students financially supported by

end March 2017 All

Director: Corporate

Service Proof of Payment R700 000 60 0


Q1 R0.00 N/A None N/A

DCS107 TL28

Improve Facilitate training of Number of Municipal N/A Director: Proof of R 800 000 120 40 65 R336 000 Achieved None N/A

19 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

organisational cohesion

effectiveness

Municipal Officials by end of April 2017

officials trained by end April 2017

Corporate Service

Registration/ Attendance

Register/ Results DCS108

TL29

Facilitate training of Municipal Councillors by end

April 2017

Number of Municipal Councillors trained by end

April 2017 All 40 20 55

DCS109



Facilitate quarterly Training & Employment Equity

Committee Meetings by end June 2017

Number of Training & Employment Equity Committee meetings

facilitated by end June 2017

N/A Manager Human

Resources

Attendance Register


DCS110



Develop & submit a Workplace Skills Plan to

LGSETA by the end of April 2017

Workplace Skills Plan developed & submitted to

LGSETA by the end of April 2017

N/A Manager Human

Resources

Acknowledgement Letter from LGSETA

OpEx 1 0 Target not

measurable in Q1

OpEx N/A None N/A

DCS111



Facilitate training & learning interventions of unemployed

youth by end June 2017

Number of training & learning interventions for

unemployed youth facilitated by end June

2017

All Manager Human

Resources

Attendance Register

External Funding

30 15 45 External Funding

Achieved None N/A

DCS112



Submit progress report to Department of Labour (D.o.L) on Employment Equity (EE) by the 15

January 2017

Progress report on EE submitted to D.o.L by the

15 January 2017 N/A

Manager Human

Resources

Acknowledgment Letter from D.o.L

OpEx 1 0 Target not

measurable in Q1

OpEx N/A None N/A

DCS113



Facilitate quarterly Occupational Health &

Safety (OHS) meetings by end June 2017

Number of quarterly OHS meetings facilitated by

end June 2017 N/A

Manager Human

Resources

Attendance Register


DCS114



Conduct quarterly inspection for OHS compliance and

submit report to Council by end June 2017

Number of quarterly inspections conducted for

OHS compliance and reports submitted to


N/A Manager Human

Resources


OpEx 4 1 0 OpEx Report

submitted




DCS115



Conduct bi-annual H&S Risk Assessment by end June

2017

Number of bi-annual H&S Risk Assessments

conducted by end June 2017

N/A Manager Human

Resources

Risk Assessment Report

OpEx 2 0 Target not

measurable in Q1

OpEx N/A None N/A

DCS116



Conduct annual medical surveillance on at least 124 employees by end March

2017

Number of annual medical surveillance

conducted on employees by end March 2017

N/A Manager Human

Resources

Medical Assessment

Reports R130 000 124 0



DCS117 TL45


and Good Governance

Submit Oversight Report on 2015/16 Annual Report to

Council by end March 2017

Oversight Report on 2015/16 Annual Report submitted to Council by

end March 2017

N/A Director:

Corporate Service

Oversight Report / Council Minutes /

Resolution OpEx 1 0



DCS118 Promote a culture Hold Monthly MPAC Number of monthly MPAC N/A MPAC Attendance OpEx 12 3 0 OpEx MPAC Establishment Council to

20 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

of participatory and Good

Governance

meetings by end June 2017 meetings held by end June 2017

Researcher Register / Meeting Minutes

Committee not yet established

of Committee deferred back

by Council

resolve

DCS119


and Good Governance

Submit quarterly progress reports to Council on all

investigation conducted by MPAC by end June 2017

Number of quarterly progress report on all

investigations conducted by MPAC submitted to


N/A MPAC

Researcher Council Minutes /


MPAC Committee not yet established

Establishment of Committee deferred back

by Council

Council to resolve

DCS120


and Good Governance

Host one public hearing meeting on the 2015/2016

Annual Report by end February 2017

Number of public hearing meetings conducted on the 2015/2016 Annual

Report by end February 2017

All MPAC

Researcher

Attendance Register / Meeting

Minutes OpEx 1 0 0 OpEx



by Council

Council to resolve

DCS121


and Good Governance

Submit MPAC Annual Work Plan Program to Council for approval by end September

2016

MPAC Annual Work Plan program Submitted to

Council for approval by end September 2016

N/A MPAC





by Council

Council to resolve

DCS122


and Good Governance

Submit quarterly reports to Council on Municipal reports

interrogated by MPAC by end June 2017

Number of reports on interrogation of municipal

reports submitted to Council by end June 2017

N/A MPAC





by Council

Council to resolve

21 | P a g e

1.2.3. National KPA 3: Local Economic Development

Office of the Municipal Manager: Local Economic Development QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016

REF Strategic Objective KPI Unit of Measurement Ward Programme

Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM123 TL32


promotes development of local

economy and facilitate job creation

Create temporary job opportunities through

CWP and local procurement projects by

end Jane 2017

Number of temporary jobs created through CWP and local procurement by end

June 2017

All Manager:

LED Appointment

Contracts OpEx 1500 750 1506 OpEx Achieved None N/A

DMM124 TL33


promotes development of local economy & facilitate

job creation

Support SMMES and Cooperatives through skills development by end February 2017

Number of SMMES and Cooperatives supported

through skills development by end May 2017

All Manager

:LED Attendance

Register R106 000 100 25 25 R1 500 Achieved None N/A

DMM125 TL34



job creation

Support SMMES and Cooperatives through

funding by end May 2017

Number of SMMES and Cooperatives supported through funding by end

May 2017

All Manager

:LED

Attendance Register/ Invoices/

Attendance Certificate


measurable in Q1

R0.00 N/A None N/A

DMM126 TL35




To support Cooperatives in GTLM with Business

Infrastructure by end June 2017

Number of Cooperatives in GTLM supported with

Business Infrastructure by end June 2017

All Manager:

LED Invoices

R 1 000 000

15 0 Target not

measurable in Q1

R0.00 N/A None N/A

DMM127 TL36




Appoint service provider to conduct and complete

economic study on construction of economic hubs in GTLM by end of

September 2016

Number of service providers appointed to conduct and complete

economic study on construction of economic

hubs in GTLM by end September 2016

All Manager:

LED Economic Study


Approval pending

authorisation from MM

Approval pending

authorisation from MM

Follow-up with Office of the

MM

DMM128 TL37\




Appoint service provider to complete the planning and design of economic

hubs in GTLM as identified in study by end

December 2016

Number of service providers appointed to

complete the planning and design of economic hubs in GTLM as identified in study by end December

2016

All Manager:

LED

Appointment Letter / Planning &

Design Report R 500 000 1 0



DMM129 TL38




Complete construction project of economic hubs in GTLM as identified in study by end June 2017

Number of economic hub construction projects

completed in GTLM as identified in study by end

June 2017

All Manager:

LED Completion Certificate

R 1 800 000

4 0 Target not

measurable in Q1

R0.00 N/A None N/A

22 | P a g e

Office of the Municipal Manager: Local Economic Development QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM130



job creation

Host quarterly LED Forum meeting by end

June 2017

Number of LED Forums meetings held by end June

2017 All

Manager :LED

Attendance Register

OpEx 4 1 1 R3 000 Achieved None N/A

DMM131



job creation

Call for submissions - SMME & Cooperatives for funding proposal by end September 2016

Call for submissions - SMME & Cooperatives for funding proposal by end

September 2016

All Manager

:LED Copy of Advert OpEx 1 1 0 OpEx

Assessing funding proposal

submitted in previous year

High volume of funding requests received

Prioritisation of

developmental projects

DMM132



job creation

Submit report to the MM on verification and

assessment of SMME & Cooperatives

applications received by end December 2016

Number of reports submitted to the MM on

verification and assessment of SMME & Cooperatives applications received by end December

2016

All Manager

:LED

Report/ Acknowledgement

of receipt OpEx 1 0



DMM133



job creation

Submit to the MM a report on shortlisting and

approval of SMME & Cooperatives

applications received by end February 2017

Number of report on shortlisting and approval of

SMME & Cooperatives applications received

Submitted to the MM by end February 2017

All Manager

:LED

Report/ Acknowledgement

of receipt OpEx 1 0



DMM134



job creation

Support SMMES & Cooperatives through

access to market by end June 2017

Number of SMMES & Cooperatives supported

through access to market by end June 2017

All Manager

:LED Attendance


Procurement of Gazebos for

Flea Market not approved by

MM

Initial concept had to be reworked

Once approved flea

market will commence

DMM135



job creation

Number of tourism events held by end June

2017

Number of Tourism events held by end June 2017

All Manager

:LED Attendance

Register R60 000 5 3 3 R5 000 Achieved None N/A

23 | P a g e

1.2.4. National KPA 4: Municipal Financial Viability and Management

Financial Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DFS136 Improve organisational cohesion effectiveness

Hold quarterly staff meetings by end June

2017


June 2017 N/A

Chief Financial Officer



DFS137

Promote a culture of participatory and Good

Governance

Report quarterly to council the

implementation of council resolutions by

end June 2017

Number of quarterly Council Resolution

implementation reports submitted to Council by

end June 2017

N/A Chief

Financial Officer

Resolution Matrix OpEx 4 1 0 OpEx Not achieved




DFS138

Promote a culture of participatory & Good

Governance

Update the risk register of the

directorate quarterly by end June 2017

Number of risk registers updated by end June

2017 N/A


Risk Register OpEx 4 1 1 OpEx Achieved None N/A

DFS139

To improve overall financial management in

the municipality by developing &

implementing appropriate Financial Management

Submit 5 Year Capital Investment

Programme to Council for approval by end

May 2017

Number of 5 year Capital Investment Programmes submitted to Council for

approval by end May 2017

N/A Chief

Financial Officer


OpEx 1 0 Target not

measurable in Q1

OpEx N/A N/A N/A

DFS140




Submit 5 Year Financial Plan to

Council for approval by end May 2017

Number of 5 year Financial Plans

submitted to Council for approval by end May

2017

N/A Chief

Financial Officer

Council Resolution OpEx 1 0 Target not

measurable in Q1

OpEx N/A N/A N/A

DFS141




Hold bi-annual Budget Steering Committee

meetings by end June 2017

Number of bi-annual Budget Steering

Committee meetings held by end June 2017

N/A Chief

Financial Officer

Attendance Register / Minutes

OpEx 2 0 Target not

measurable in Q1

OpEx N/A N/A N/A

DFS142 TL39


the municipality by developing and


Submit 2017/18 draft Adjustment Budget to Council for approval

by end February 2017

Number of 2017/18 draft Adjustment Budgets

submitted to Council for approval by end February 2017

N/A Chief

Financial Officer

Council Resolution / Minutes

OpEx 1 0 Target not

measurable in Q1

OpEx N/A N/A N/A

DFS143 TL40




Prepare and submit the 2017/18 final

Budget to Council by 31 May 2017

Number of 2017/18 final Budgets submitted to

Council by 31 May 2017 N/A



OpEx 1 0 Target not

measurable in Q1

OpEx N/A N/A N/A

DFS144 TL41


Submit the Annual Financial Statements

Number of Annual Financial Statements

N/A Chief

Financial Acknowledgement


24 | P a g e



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance



to AGSA by 31 August 2016

submitted to AGSA by 31 August 2016

Officer

DFS145 TL42




Submit quarterly progress report on the

implementation of MSCOA to Council by

end June 2017

Number quarterly progress report on the

implementation of MSCOA submitted to Council by end June

2017

N/A Chief

Financial Officer


R 2 000 000

4 1 0 R 382 363.52

Report available




DFS146 TL43




Financial viability measured in terms of the available cash to cover fixed operating

expenditure (Available cash + investments /

Monthly fixed operating expenditure)

by end June 2017

Financial viability measured in terms of the available cash to cover

fixed operating expenditure (Available cash + investments /

Monthly fixed operating expenditure) by end June

2017

N/A Chief

Financial Officer

Annual Financial Statement

OpEx 1.5 0 Target not

measurable in Q1

OpEx N/A N/A N/A

DFS147 TL44




Financial viability measured in terms of

the municipality's ability to meet its

service debt obligations by end

June 2017

Debt to Revenue Short Term Lease + Long Term Lease / Total

Operating Revenue - Operating Conditional

Grant by end June 2017

N/A Chief

Financial Officer

Annual Financial Statement

OpEx 2.1 0 Target not

measurable in Q1

OpEx N/A N/A N/A

DFS148

Promote a culture of participatory & Good

Governance

Submit monthly report to the MM, within 7

days after month-end, on the corrective

actions implemented to address the matters

raised in the management letter of the AG for which the

Directorate is responsible by end

June 2017

Number of monthly reports submitted to the MM, within 7 days after

month-end, on the corrective actions


AG for which the department is

responsible by end June 2017

N/A Chief

Financial Officer


measurable in Q1

OpEx N/A N/A N/A

DFS149

Promote a culture of participatory & good

governance

Report quarterly to the CIA on the corrective actions implemented

to address the matters raised in the Internal report for which the

department is responsible subject to

the Internal Audit



address the matters raised in the internal

audit report for which the department is

responsible subject to the

Chief

Financial Officer


OpEx 4 1


OpEx


None N/A

25 | P a g e



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

Action Plan by end June 2017

Internal Audit Action Plan by end June 2017

DFS150


governance

Submit monthly consolidated B2B Report to the PMS

Unit by end June 2017

Number of monthly consolidated B2B

Reports submitted to the PMS Unit by end June

2017

N/A Chief

Financial Officer



DFS151




Review legislative required Budget implementation

policies and submit drafts to Council by

end March 2017

Number of legislative required Budget

implementation policies reviewed & submitted to Council by end March

2017

N/A Manager: Budget


OpEx 2 0 Target not

measurable in Q1

OpEx N/A N/A N/A

DFS152




Submit MFMA S71 Report to Provincial Treasury with the

monthly actual revenue &

expenditure against the approved budget

by end June 2017

Number of monthly MFMA S71 reports

submitted to Provincial Treasury by end June

2017

N/A Manager: Budget



DFS153




Submit quarterly MFMA S52 Reports to Provincial Treasury by

end June 2017

Number of quarterly MFMA S52 Reports

submitted to Provincial Treasury by end June

2017

N/A Manager: Budget



DFS154




Submit quarterly MFMA S11(4) Reports to Provincial Treasury

by end June 2017

Number of quarterly MFMA S11(4) reports submitted to Provincial Treasury by end June

2017

N/A Manager: Budget



DFS155 TL21




Reconcile the grants register quarterly by

end June 2017

Number of quarterly grant register

reconciliations completed by end June 2017

N/A Manager: Budget

Grants Register OpEx 4 1 1 OpEx Achieved None N/A

DFS156 TL22

Eradicate backlogs in order to improve access to

services and ensure proper operations and

maintenance

Provide free basic electricity to 8 775

households in GTLM by end June 2017

Number of households that received free basic electricity in GTLM by

end June 2017

Chief

Financial Officer

Expenditure Report R 3 006 700.00

8775 8775 8 825 R 815 676

Beneficiaries are not

collecting their free basic electricity

tokens

None N/A

DFS157 TL23

Eradicate backlogs in Provide free basic Number of households Chief Expenditure Report R26 100 591 591 585 R 4 584 Not achieved In process of

26 | P a g e



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

order to improve access to services and ensure

proper operations and maintenance

water to 591 households in GTLM

by end June 2017

that received free basic water in GTLM by end

June 2017

Financial Officer

changing to prepaid

meters and most of the

people did not come collect

their free water

DFS158 TL24



maintenance

Provide free basic sanitation to 324

households in GTLM by end June 2017

Number of households that received free basic sanitation in GTLM by

end June 2017

Chief

Financial Officer

Expenditure Report R152 000

324 324 263 R 28 827 Not achieved Poor

registration turn out

FBS campaign should be intensified

DFS159



maintenance

Provide free basic refuse removal to 348 households in GTLM

by end June 2017

Number of households that received free basic refuse removal in GTLM

by end June 2017

Chief

Financial Officer

Expenditure Report R 192 000 348 348 234 R 35 737 Not achieved Poor

registration turn out

FBS campaign should be intensified

DFS160




Compile reports on monthly accounts that

was sent to all rate and service payers by

end June 2017

Number of reports compiled on monthly

accounts that was sent to all rate and service

payers by end June 2017

N/A Manager: Revenue

Signed-off Report OpEx 12 3 3 OpEx Achieved None N/A

DFS161




Percentage of monthly collection rate

indicating billing versus actual money received by end June

2017

Percentage of monthly collection rate indicating

billing versus actual money received by end

June 2017


Cash-flow Report OpEx 70% 70% 87% OpEx Achieved None N/A

DFS162




Registering of indigent households in Reivilio,

Taung, Pudimoe on the financial system by end June 2017

Number of indigent households in Reivilo, Taung and Pudimoe

registered on financial system by end June

2017


Updated Indigent Register


DFS163




Registering of indigent households in rural

areas on the financial system by end June

2017

Number of indigent households in rural areas

registered on financial system by end June

2017


Updated Indigent Register

OpEx 13000 3 250 13 686 OpEx Achieved None N/A

DFS164



implementing appropriate

Compile quarterly report on actions

taken against rates and services

defaulters by end

Number of quarterly reports compiled on

actions taken against rates and services

defaulters by end June



OpEx 4 1 0 OpEx Not achieved




27 | P a g e



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

Financial Management June 2017 2017

DFS165




Submit monthly Asset Reconciliations report

by end June 2017

Number of monthly Asset Reconciliation reports submitted by end June

2017

N/A Manager:

Assets Signed-off Reports OpEx 12 3 3 OpEx Achieved None N/A

DFS166




Review Fixed Asset Register quarterly by

end of June 2017

Number of quarterly reviews of Fixed Assets Register by end June

2017

N/A Manager:

Assets Updated Fixed Asset Register


DFS167




Submit quarterly reports on verification of moveable assets to the MM by end June

2017


MM on verification of movable assets by end

June 2017

N/A Manager:

Assets Signed-off Reports OpEx 4 1 1 OpEx Achieved None N/A

DFS168




% of local SMME development supported by

awarding 25% total value of contracts (Bids awarded to

Local SMME/ Total bids awarded) x 100)

by end June 2017

% of local SMME development supported by awarding 25% total value of contracts (Bids

awarded to Local SMME/ Total bids awarded) x

100) by end June 2017

N/A Manager:

SCM Calculations OpEx 25% 25% 94% OpEx Achieved None N/A

DFS169




Improve turn-around time to appoint service

providers on all tenders advertised by

end June 2017

Number of days taken to appoint service providers on all tenders advertised

by end June 2017

N/A Manager:

SCM Signed-off Report OpEx 45 days

45 days

28 OpEx Achieved None N/A

DFS170




Monthly report on verification of

inventory submitted to the MM by end June

2017

Number of monthly inventory verification

reports submitted to the MM by end June 2017

N/A Manager:

SCM Signed-off Report OpEx 12 3 3 OpEx Achieved None N/A

DFS171




Submit quarterly report for contract

awarded and signed above the prescribed amount to the MM by

end June 2017

Number of quarterly reports submitted to the MM on contract awarded

and signed above the prescribed amount by

end June 2017

N/A Manager:

SCM Signed-off Report OpEx 4 1 1 OpEx Achieved None N/A

28 | P a g e



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DFS172




Submit quarterly report on the

implementation of SCM Policy to Council

by end June 2017


Council on the implementation of SCM Policy by end June 2017

N/A Manager:

SCM Council Minutes /

Resolution OpEx 4 1 0 OpEx Not achieved




DFS173




Pay all creditors within 30 days as required

by MFMA (Total payment made/ Total invoices submitted) x

100) by end June 2017

% of creditors paid within 30 days as required by MFMA (Total payment made/ Total invoices

submitted) x 100) by end June 2017

N/A Manager:

Expenditure Age Analysis

Report OpEx 100% 100% 100% OpEx Achieved None N/A

DFS174




Submit bi-monthly VAT reconciliation

report to the MM by end June 2017

Number of bi-monthly VAT reconciliations

reports submitted to the MM by end June 2017

N/A Manager:

Expenditure VAT Report OpEx 6 2 2 OpEx Achieved None N/A

DFS175




Complete the monthly reconciliation of the investments register by end June 2017

Number of reconciliations of the investments

register completed by end June 2017

N/A Manager:

Expenditure Investment


29 | P a g e

1.2.5. National KPA 5: Good Governance and Public Participation

Office of the Municipal Manager: Communications, Marketing and Event Management QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM176

To facilitate regular flow of information

between GTLM and its internal and external

stakeholders

Publish monthly internal newsletter by end June

2017

Number of Monthly internal newsletter

published by end June 2017

N/A Communication Manager

Approved Copy of the Newsletter


DMM177



stakeholders

Publish quarterly issues of Rea Dira Magazine by

end June 2017

Number of Quarterly Rea Dira magazine issues published by end June

2017


Delivery note / copy of Magazine

R 200 000 4 1 1 R67 000 Achieved None N/A

DMM178



stakeholders

Submit quarterly reports to the MM on the usage of social media (Twitter, Facebook, Instagram) by

end June 2017

Number of quarterly reports submitted to the MM on usage of Social

Media by end June 2017



OpEx 4 1 0 OpEx Not achieved Lack of tools Procurement of relevant

tools

DMM179



stakeholders

Host bi-monthly internal information sharing

sessions by end June 2017

Number of bi-monthly internal information

sharing sessions hosted by end June 2017


Attendance Register

OpEx 6 2 0 OpEx Not achieved

Venue and time

scheduling issues

Depot Hall will be utilised

and schedule must be

drawn-up

DMM180



stakeholders

Submit History of Taung Research Project

concept document to Council by end Sept

2016

Number of History of Taung Research Project

concept documents submitted to Council by

end June 2017



OpEx 1 1 0 OpEx Project

commenced




DMM181



stakeholders

Subject to approval of concept document,

submit quarterly progress reports to Council on

History of Taung Research Project by end

June 2017

Number of quarterly History of Taung Research Project progress reports

submitted to Council by end June 2017



Subject to external funding

3 0 Target not

measurable in Q1


N/A None N/A

DMM182

To promote GTLM as a Municipal Brand which strives for

Excellence

Procurement of diaries for municipal councillors

& officials by end November 2016

Number of diaries procured for Municipal councillors and officials by end November 2016


Delivery Note / Invoices


measurable in Q1

R0.00 N/A None N/A

DMM183


Excellence

Coordinate hosting of councillors on Vaaltar FM

talk show by end June 2017

Number of slots for councillors hosted by

Vaaltar FM talk show by end June 2017


Signed Questions R350 000 24 6 1 R350 000 Talk show with

Speaker

Contract signed in

September 2016

To schedule contract renewal

discussion to start June

2017

DMM184 To promote GTLM as

a Municipal Brand Hold quarterly status

meetings with Vaaltar FM Number of quarterly meetings held with


Attendance Register


30 | P a g e

Office of the Municipal Manager: Communications, Marketing and Event Management QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

which strives for Excellence

by end June 2017 Vaaltar FM by end June 2017

DMM185


Excellence

Host Taung Local Competitiveness

Conference by end April 2017

Number of Taung Local Competitiveness

Conferences hosted by end April 2017


Attendance Register


1 0 Target not

measurable in Q1

R0.00 N/A None N/A

DMM186


Excellence

Submit quarterly reports to Council on Municipal Event Management by

end June 2017

Number of quarterly Municipal Event

Management reports submitted to Council by

end June 2017



OpEx 4 1 0 OpEx Submitted to

MM




DMM187


Excellence

Submit quarterly reports to Council on GTLM

brand Communication by end June 2017

Number of quarterly GTLM Brand

Communication reports submitted to Council by

end June 2017



OpEx 4 1 0 OpEx Submitted to

MM




Office of the Municipal Manager: Information Technology QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM188 TL30

Improve organisational cohesion effectiveness

Upgrade Communications

Network by end June 2017

Number of Communication

Networks upgraded by end June 2017

N/A Manager: IT New Network / Sign Off Letter

R 4 240 000.00

1 0 Target not

measurable in Q1

R0.00 None None N/A

DMM189 Improve organisational cohesion effectiveness

Review & submit all ICT Policies to Council for

approval by end March 2017

Number of ICT policies reviewed & submitted to council for approval by

end March 2017

N/A Manager: IT Council Minutes /

Resolution OpEx 12 0



DMM190 Improve organisational cohesion effectiveness

Submit Quarterly Reports to Council on the IT

status and activities by end June 2017

Number of reports submitted to Council on the IT status & activities

by end June 2017

N/A Manager: IT Council Minutes /


New Council established

Waited for establishment

of Portfolio Committees

Portfolio to convene in

Oct and Nov 2016

31 | P a g e

Office of the Municipal Manager: Integrated Development Planning QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM191 TL46


governance

Submit Final Reviewed IDP to Council by the end

May 2017

Number of Final Reviewed IDP

Documents submitted to Council by end May 2017

N/A Manager:

IDP Council Resolution

/ Minutes OpEx 1 0



DMM192


governance

Submit IDP Process Plan to Council by end August

2016

Number of IDP Process Plans submitted to

Council for approval by end August 2016

N/A Manager:

IDP

Approved IDP Process Plan &

Council Resolution OpEx 1 1 1 OpEx

New Council establishment

Approval was late due to

date of Council Meeting

Council to convene

before end Aug 2017

DMM193


governance

Consolidate the CBP input of 24 Wards by the

end December 2016

Number of consolidated CBP Reports submitted

to Council by end December 2016

N/A Manager:

IDP Attendance Registers

OpEx 1 0 Target not

measurable in Q1

OpEx N/A None N/A

DMM194


governance

Tabling of the Draft IDP to Council by the end

March 2017

Number of Draft IDP Documents Tabled to Council by end March

2017

N/A Manager:

IDP Draft IDP &

Council Resolution OpEx 1 0



DMM195


governance

Hold IDP/Budget Road shows for the 2017/18 FY by end April 2017

Number of IDP/Budget Road shows held during April 2017 after approval of draft documents at the

end of March 2017

N/A Manager:

IDP Attendance Registers

OpEx 1 0 Target not

measurable in Q1

OpEx N/A None N/A

DMM196


governance

Hold an IDP Rep Forum meeting by early March

2017

Number of IDP Rep forum meetings held by

early March 2017 N/A

Manager: IDP

Attendance Register

OpEx 1 0 Target not

measurable in Q1

OpEx N/A None N/A

Office of the Municipal Manager: Performance Management QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM197 TL47

To improve overall financial management in the municipality by

developing and implementing

appropriate Financial Management

Submit mid-year budget report in terms of Section

72 of the MFMA to the Mayor by 25 of January

2017

Mid-term budget report submitted to the Mayor

by 25 January 2017

N/A Manager:

PMS

Acknowledgement

of Receipt OpEx

1 0

Target not

measurable in

Q1

OpEx N/A None N/A

DMM198 TL48



Submit the draft Annual

Report to Council by end

January 2017

Draft Annual Report

submitted to Council by

end January 2017

N/A Manager:

PMS

Council Resolution

/ Minutes OpEx 1 0

Target not

measurable in

Q1

OpEx N/A None N/A

32 | P a g e



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM199



Review the PMS

framework and submit to

Council by end May 2017

PMS framework

submitted to Council by

end May 2017

N/A Manager:

PMS

Council Resolution

/ Minutes OpEx 1 0

Target not

measurable in

Q1

OpEx N/A None N/A

DMM200



Submit the 2017/18 Top

Layer SDBIP to the

Mayor for approval within

14 days after the

approval of the main

Budget

2017/18 Top Layer

SDBIP submitted to the

Mayor within 14 days

after the approval of the

main Budget

N/A Manager:

PMS

Acknowledgement

of Receipt OpEx 1 0

Target not

measurable in

Q1

OpEx N/A None N/A

DMM201



Submit the Departmental

SDBIP to the MM by 30

June 2017

Departmental SDBIP

submitted to MM by 30

June 2017

N/A Manager:

PMS

Acknowledgement

of Receipt OpEx 1 0

Target not

measurable in

Q1

OpEx N/A None N/A

DMM202



Draft the Annual

Performance Report in

terms of Sec 46 of the

MSA for submission to

the AG by 31 August

2016

Submitted by the end of

August 2016 N/A

Manager:

PMS

Acknowledgement


DMM203



Formally evaluate the

performance of Directors

in terms of their signed

agreements by end

March 2017

Number of formal

evaluations completed by

end March 2017

N/A Manager:

PMS Evaluation Report OpEx 2 1 0 OpEx

Letter of

request was

sent to the

Office of the

MM and the

Mayor

Induction of

Councillors

delayed

process

Performance

evaluations to

be conducted

in Q2

DMM204



Performance

Agreements for Municipal

Manager and all Senior

Managers signed by end

July 2016

Number of Performance

Agreements signed by

end July 2016

N/A Manager:

PMS

Signed

Performance

Agreements


DMM205



Quarterly Performance

Reports in terms of the

Top Layer SDBIP &

submit to Council by end

June 2017

Number of reports

prepared & submitted by

end June 2017

N/A Manager:

PMS

Council Resolution

/ Minutes OpEx 4 1 1 OpEx Achieved None N/A

33 | P a g e



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM206

Promote a culture of

participatory & good

governance

Submit 12 monthly Back

to Basics (B2B) reports

to National COGTA by

end June 2017

Number of B2B reports

submitted to National

COGTA by end June

2017

N/A Manager:

PMS

Acknowledgement

of Receipt from

COGTA


Office of the Municipal Manager: Internal Audit QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016



Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance

Measures to be taken to improve

performance

DMM207

Improve

organisational

cohesion

effectiveness

Prepare and submit the

Annual Audit Action Plan

for 2015/16 to Council by

end January 2017

Annual Audit Action Plan

for 2015/16 submitted to

Council by end January

2017

N/A Chief Internal

Auditor

Council

Resolution /

Minutes

OpEx 1 0

Target not

measurable in

Q1

OpEx N/A None N/A

DMM208

Improve

organisational

cohesion

effectiveness

Prepare and submit

annual audit plan to the

Audit & Performance

Committee for approval

by end September 2016

One year audit plan

submitted to Audit &

Performance Committee

for approval by end

September 2016

N/A Chief Internal

Auditor Meeting Minutes OpEx 1 1 1 OpEx

Annual internal

audit plan for

2016/17 was

approved by the

AC on

2016/09/15

None N/A

DMM209

Improve

organisational

cohesion

effectiveness

Issue final audit reports

to the Municipal Manager

by end June 2017

Number of Internal Audit

reports issued by end

June 2017

N/A Chief Internal

Auditor

Signed final audit

reports / Minutes

of quarterly Audit

& Performance

Committee

meetings

OpEx 8 2

Not Achieved

Report on

Verification of

the action plan

was finalised on

2016/09/15 and

submitted to the

Municipal

Manager.

Execution

phase of the

compliance

audit has just

been completed

OpEx

In the process of

raising

exceptions for the

compliance

review

The execution

phase of the

compliance review

took longer than

expected, taking

into account the

co-ordination of

the external audit

that is currently in

progress

The final report

will be issued on

2016/10/18

34 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


performance

DMM210

Improve

organisational

cohesion

effectiveness

Prepare and submit

monthly progress reports

to the Municipal Manager

on the implementation of

the audit action plan by

end August 2016

Number of monthly

progress reports to the

Municipal Manager on

the implementation of the

audit action plan by end

August 2016

N/A Chief Internal

Auditor

Signed Progress


Progress reports

on the

implementation of

the audit action

plan as at 29 July

and 31 August

2016 were

submitted to the

MM on

2016/08/04 and

2016/09/09

respectively.

None N/A

DMM211

Improve

organisational

cohesion

effectiveness

Prepare and submit

quarterly report on the

implementation status of

the action plan for

2014/15 to the Audit &



Number of quarterly

reports on the

implementation status of

the action plan for

2014/15 to the Audit &



N/A Chief Internal

Auditor Meeting Minutes OpEx 1 1 1 OpEx

Report on the

validated

implementation of

the audit action

plan was

submitted to the

AC for noting on

the 2016/09/15

None N/A

DMM212

Improve

organisational

cohesion

effectiveness

Submit Audit Committee

Charter to Council for

approval by end

December 2016

Number of AC Charters

submitted to Council for

approval by end

December 2016

N/A Chief Internal

Auditor

Council

Resolution /

Minutes

OpEx 1 0

Target not

measurable in

Q1

OpEx N/A None N/A

DMM213

Improve

organisational

cohesion

effectiveness

Submit Internal Audit

Charter to Council for

noting by end December

2016

Number of internal AC

Charters submitted to

Council for noting by end

December 2016

N/A Chief Internal

Auditor

Council

Resolution /

Minutes

OpEx 1 0

Target not

measurable in

Q1

OpEx N/A None N/A

DMM214

Improve

organisational

cohesion

effectiveness

Submit Irregular

Expenditure investigative

report to Council by end

July 2016

Number of Irregular

Expenditure investigative

reports submitted to

Council by end July 2016

N/A Chief Internal

Auditor

Council

Resolution /

Minutes

OpEx 1 1 0 Opex

The draft report

on irregular

expenditure of

prior years’ still to

be tabled to the

new MPAC for

recommendations

As the

investigation on

prior year's

irregular

expenditure was

not finalised prior

to the end of the

previous council's

term, the draft

The draft report

will be tabled at

the new MPAC

for

recommendations

35 | P a g e




Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


performance

report of irregular

expenditure is yet

to be tabled to the

new MPAC soon

after being

inducted and

workshopped on

UIF’s prior to

making

recommendations

to Council

Office of the Municipal Manager: Office Manager QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

DMM215



Coordinate bi-annual

staff meetings by end

June 2017

Number of bi-annual

staff meetings

coordinated by end

June 2017

N/A MM Office

Manager

Meeting Minutes /

Attendance

Register

OpEx 2 0

Target not

measurable

Q1

OpEx Q2 Target N/A None

DMM216



Coordinate monthly

management meetings

by end June 2017

Number of monthly

management meetings

coordinated by end

June 2017

N/A MM Office

Manager

Meeting Minutes /

Attendance

Register

OpEx 12 3 3 OpEx Achieved N/A None

DMM217


participatory and Good

Governance

Report quarterly to

Council on the

implementation of

Council Resolutions by

end June 2017

Number of quarterly


Council on the

implementation of

Council Resolutions by

end of June 2017

N/A MM Office

Manager

Council Resolution

/ Minutes OpEx 4 1 0 OpEx

Report

available

Induction of

Councillors

Statuary

Council will sit

only in Oct

2016

Council to sit

regularly as

per

Regulation

DMM218


participatory and Good

Governance

Submit quarterly reports

to Council on the

corrective actions

implemented to address

Number of quarterly


Council on the

corrective actions

N/A MM Office

Manager

Council Resolution

/ Minutes OpEx 4 1 0 OpEx

First information

will be available

in January

KPI not

synchronised

with feeder

Rework this

KPI to be in

line with

others

36 | P a g e

Office of the Municipal Manager: Office Manager QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016


Driver Means of

Verification Budget

Annual Target

Q1 Target


Actual expenditure

in Q1



Reasons for under

performance


improve performance

the matters raised by in

the Management Letter

of the AG by end June

2017

implemented to address

the matters raised by in

the Management Letter

of the AG by end June

2017

units reporting on

the same

issue

37 | P a g e

1.3 Summary of Non-Financial Performance Results (Quarter 1)

The SDBIP is essentially the municipality’s business plan and is an integral part of the financial planning, implementation and measurement process. The SDBIP functions as the

connection between the strategic plan (IDP), Budget and management performance agreement, and includes detailed information on how the budget will be implemented, by means

of forecast, cash flows, Service Delivery targets and indicators.

Infra Dev Dept.Comm Serv

Dept.LU&HS Dept. Corp Serv Dept. LED Section Finance Deptr. Communication

KPI’s not measurable in Q1: 17 14 4 15 6 10 25

KPI’s not achieved: 10 9 9 14 3 9 15

KPI’s achieved: 10 4 3 13 4 21 16

Total KPI’s: 37 28 16 41 13 40 56

0102030405060

Axi

s Ti

tle

Q1 Performance Summary per Department

50%

29%

25%

50%57%

70%

52%

Average Performance Score per Dept %

Infra Dev Dept.

Comm Serv Dept.

LU&HS Dept.

Corp Serv Dept.

LED Section

Finance Deptr.

Communication

38 | P a g e

PART 2 – Financial Performance Information

North West: Greater Taung(NW394) - Table C1 Schedule Monthly Budget Statement Summary for M03 September 2016

Description 2015/16 Budget year 2016/17

R thousands Audited Outcome

Original Budget

Adjusted Budget

M01 July Actual

M02 Aug Actual

M03 Sept Actual

Q1 Sept Actual YTD Actual YTD Budget

YTD Variance

YTD variance %

Full Year Forecast

Financial Performance

Property rates 21 677 21 500 21 500 29 474 (2 027) (712) 26 734 26 734 5 375 21 359 397.38 21 500

Service charges 8 257 9 261 9 261 594 865 623 2 081 2 081 2 315 (234) (10.11) 9 261

Investment revenue 9 011 6 597 6 597 56 285 210 551 551 1 649 (1 098) (66.59) 6 597

Transfers recognised - operational 176 885 170 808 170 808 68 564 2 349 0 70 913 70 913 42 702 28 211 66.06 170 808

Other own revenue 3 699 5 077 5 077 457 324 252 1 033 1 033 1 269 (236) (18.60) 5 077

Total Revenue (excl. capital transfers and contributions) 219 529 213 243 213 243 99 145 1 796 373 101 312 101 312 53 310 48 002 90.04 213 243

Employee costs 69 238 80 284 80 284 5 563 6 101 5 666 17 330 17 330 20 071 (2 741) (13.66) 80 284

Remuneration of councillors 17 246 18 513 18 513 1 164 1 151 1 273 3 587 3 587 4 628 (1 041) (22.49) 18 513

Depreciation and asset impairment 23 137 6 089 6 089 0 0 0 0 0 1 522 (1 522) (100.00) 6 089

Finance charges 1 192 230 230 0 0 1 1 1 57 (56) (98.25) 230

Materials and bulk purchases 11 066 15 958 15 958 329 824 1 953 3 105 3 105 3 989 (884) (22.16) 15 958

Transfers and grants 4 911 9 631 9 631 557 693 789 2 039 2 039 2 408 (369) (15.32) 9 631

Other expenditure 39 763 57 437 57 437 4 314 3 465 7 912 15 691 15 691 14 359 1 332 9.28 57 437

Total Expenditure 166 553 188 142 188 142 11 927 12 234 17 594 41 753 41 753 47 034 (5 281) (11.23) 188 142

Surplus/(Deficit) 52 976 25 101 25 101 87 218 (10 438) (17 221) 59 559 59 559 6 276 53 283 849.00 25 101

Transfers recognised - capital 34 703 43 764 43 764 13 011 0 0 13 011 13 011 10 941 2 070 18.92 43 764

Contributions recognised - capital and contributed assets 0 0 0 0 0 0 0 0 0 0 .00 0

Surplus/(Deficit) after capital transfers and contributions 87 679 68 865 68 865 100 229 (10 438) (17 221) 72 570 72 570 17 217 55 353 321.50 68 865

Share of surplus/ (deficit) of associate 0 0 0 0 0 0 0 0 0 0 .00 0

Surplus/(Deficit) for the year 87 679 68 865 68 865 100 229 (10 438) (17 221) 72 570 72 570 17 217 55 353 321.50 68 865

Capital expenditure and funds sources

Capital expenditure 45 092 63 279 63 279 6 390 4 152 8 589 19 131 19 131 15 820 3 311 20.93 63 279

Transfers recognised - capital 34 627 43 764 43 764 5 167 3 781 7 787 16 735 16 735 10 941 5 794 52.96 43 764

Public contributions and donations 0 0 0 0 0 0 0 0 0 0 .00 0

Borrowing 0 0 0 0 0 0 0 0 0 0 .00 0

Internally generated funds 10 465 19 515 19 515 1 222 371 803 2 396 2 396 4 879 (2 483) (50.89) 19 515

Total sources of capital funds 45 092 63 279 63 279 6 389 4 152 8 590 19 131 19 131 15 820 3 311 20.93 63 279

Financial position

39 | P a g e

Total current assets 174 298 92 783 92 783 94 365 79 969 53 926 53 926 53 926 23 196 30 730 132.48 92 783

Total non-current assets 485 243 410 907 410 907 0 0 0 0 0 102 727 (102 727) (100.00) 410 907

Total current liabilities 27 893 22 718 22 718 524 797 27 27 27 5 680 (5 653) (99.52) 22 718

Total noncurrent liabilities 19 168 21 192 21 192 0 0 0 0 0 5 298 (5 298) (100.00) 21 192

Community wealth/Equity 612 480 459 780 459 780 93 840 79 173 53 899 53 899 53 899 114 945 (61 046) (53.11) 459 780

Cash flows

Net cash from (used) operating 59 176 81 215 81 215 70 299 (25 152) (17 099) 28 049 28 049 60 922 (32 873) (53.96) 81 215

Net cash from (used) investing (45 891) (63 279) (63 279) (6 390) (371) (8 589) (15 350) (15 350) (6 328) (9 022) 142.57 (63 279)

Net cash from (used) financing 0 0 0 0 0 0 0 0 0 0 .00 0

Cash/cash equivalents at the year end 116 038 37 483 37 483 72 925 47 403 21 715 21 715 21 715 74 141 (52 426) (70.71) 37 483

North West: Greater Taung(NW394) - Table C2 Monthly Budget Statement - Financial Performance (standard classification) for M03 September 2016

Standard Classification Description Ref 2015/16 Budget year 2016/17

R thousands 1 Audited Outcome

Original Budget

Adjusted Budget

M01 July Actual

M02 Aug Actual

M03 Sept Actual

Q1 Sept Actual

YTD Actual

YTD Budget

YTD Variance

YTD variance %

Full Year Forecast

Revenue - Standard Governance and Administration

132 770 124 705 124 705 98 458 536 (302) 98 692 98 692 31 176 67 516 216.56 124 705

Executive & Council

53 383 51 510 51 510 68 592 60 13 68 665 68 665 12 877 55 788 433.24 51 510

Budget & Treasury Office

44 138 36 247 36 247 29 866 476 (315) 30 027 30 027 9 062 20 965 231.35 36 247

Corporate Services

35 249 36 948 36 948 0 0 0 0 0 9 237 (9 237) (100.00) 36 948

Community and Public Safety

15 809 16 957 16 957 30 50 47 127 127 4 240 (4 113) (97.00) 16 957

Community & Social Services

6 406 8 811 8 811 30 50 47 127 127 2 203 (2 076) (94.24) 8 811

Sport And Recreation

9 403 8 146 8 146 0 0 0 0 0 2 037 (2 037) (100.00) 8 146

Public Safety

0 0 0 0 0 0 0 0 0 0 .00 0

Housing

0 0 0 0 0 0 0 0 0 0 .00 0

Health

0 0 0 0 0 0 0 0 0 0 .00 0

Economic and Environmental Services

58 992 70 703 70 703 13 072 343 4 13 419 13 419 17 676 (4 257) (24.08) 70 703

Planning and Development

7 810 7 804 7 804 41 5 4 50 50 1 951 (1 901) (97.44) 7 804

Road Transport

51 182 62 899 62 899 13 031 338 0 13 369 13 369 15 725 (2 356) (14.98) 62 899

Environmental Protection

0 0 0 0 0 0 0 0 0 0 .00 0

Trading Services

46 660 44 643 44 643 596 867 623 2 085 2 085 11 161 (9 076) (81.32) 44 643

Electricity

12 010 16 867 16 867 340 398 181 919 919 4 217 (3 298) (78.21) 16 867

Water

5 230 3 368 3 368 46 66 53 164 164 842 (678) (80.52) 3 368

Waste Water Management

9 891 9 979 9 979 67 150 152 369 369 2 495 (2 126) (85.21) 9 979

Waste Management

19 529 14 429 14 429 143 253 237 633 633 3 607 (2 974) (82.45) 14 429

Other 4 0 0 0 0 0 0 0 0 0 0 .00 0

Total Revenue - Standard 2 254 231 257 008 257 008 112 156 1 796 372 114 323 114 323 64 253 50 070 77.93 257 008

40 | P a g e

Expenditure - Standard Governance and Administration

107 266 115 044 115 044 7 244 6 937 10 747 24 928 24 928 28 761 (3 833) (13.33) 115 044

Executive & Council

37 942 51 195 51 195 3 576 2 812 3 146 9 534 9 534 12 799 (3 265) (25.51) 51 195

Budget & Treasury Office

38 913 29 286 29 286 1 539 1 426 5 792 8 757 8 757 7 321 1 436 19.61 29 286

Corporate Services

30 411 34 563 34 563 2 129 2 699 1 809 6 637 6 637 8 641 (2 004) (23.19) 34 563

Community and Public Safety

9 473 12 762 12 762 642 799 897 2 337 2 337 3 191 (854) (26.76) 12 762

Community & Social Services

3 619 6 447 6 447 218 348 288 853 853 1 612 (759) (47.08) 6 447

Sport And Recreation

5 854 6 315 6 315 424 451 609 1 484 1 484 1 579 (95) (6.02) 6 315

Public Safety

0 0 0 0 0 0 0 0 0 0 .00 0

Housing

0 0 0 0 0 0 0 0 0 0 .00 0

Health

0 0 0 0 0 0 0 0 0 0 .00 0

Economic and Environmental Services

17 702 23 221 23 221 2 435 1 363 1 753 5 551 5 551 5 805 (254) (4.38) 23 221

Planning and Development

5 513 8 724 8 724 1 243 396 529 2 168 2 168 2 181 (13) (.60) 8 724

Road Transport

12 189 14 497 14 497 1 192 967 1 224 3 383 3 383 3 624 (241) (6.65) 14 497

Environmental Protection

0 0 0 0 0 0 0 0 0 0 .00 0

Trading Services

32 113 37 114 37 114 1 606 3 134 4 197 8 937 8 937 9 279 (342) (3.69) 37 114

Electricity

11 745 13 022 13 022 180 1 180 2 040 3 400 3 400 3 256 144 4.42 13 022

Water

1 564 2 208 2 208 72 587 435 1 094 1 094 552 542 98.19 2 208

Waste Water Management

6 682 7 749 7 749 471 487 787 1 745 1 745 1 937 (192) (9.91) 7 749

Waste Management

12 122 14 135 14 135 883 880 935 2 698 2 698 3 534 (836) (23.66) 14 135

Other 4 0 0 0 0 0 0 0 0 0 0 .00 0

Total Expenditure - Standard 3 166 554 188 141 188 141 11 927 12 233 17 594 41 753 41 753 47 036 (5 283) (11.23) 188 141

Surplus/(Deficit) for the year

87 677 68 867 68 867 100 229 (10 437) (17 222) 72 570 72 570 17 217 55 353 321.50 68 867

North West: Greater Taung(NW394) - Table C1 Schedule Monthly Budget Statement Summary for M03 September 2016

R thousands 0 - 30 Days 31 - 60 Days 61 - 90 Days 91 - 120 Days 121 - 150 Days 151 - 180 Days 181 Days - 1 Yr. Over 1 Yr. Total

Debtors and Creditors Analysis

Debtors Age Analysis

Total By Revenue Source 1,880 1,160 16,859 641 937 953 5,435 30,736 58,602

Creditors Age Analysis

Total Creditors 22 0 0 0 0 0 0 0 22

41 | P a g e

North West: Greater Taung(NW394) - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) for M03 September 2016

Description Ref 2015/16 Budget year 2016/17


Original Budget

Adjusted Budget

M01 July Actual

M02 Aug Actual

M03 Sept Actual

Q1 Sept Actual

YTD Actual

YTD Budget

YTD Variance

YTD variance %

Full Year Forecast

Revenue By Source

Property rates 2 18,406 18,000 18,000 29,474 (2,027) (712) 26,734 26,734 4,500 22,234 494.09 18,000

Property rates - penalties and collection charges 3,271 3,500 3,500 0 0 0 0 0 875 (875) (100.00) 3,500

Service charges - electricity revenue 2 2,913 3,770 3,770 340 397 181 918 918 942 (24) (2.55) 3,770

Service charges - water revenue 2 767 750 750 46 66 53 164 164 188 (24) (12.77) 750

Service charges - sanitation revenue 2 1,893 1,818 1,818 65 149 152 366 366 455 (89) (19.56) 1,818

Service charges - refuse revenue 2 2,685 2,924 2,924 143 253 237 633 633 731 (98) (13.41) 2,924

Service charges - other 0 0 0 0 0 0 0 0 0 0 .00 0

Rental of facilities and equipment 421 561 561 29 48 45 122 122 140 (18) (12.86) 561

Interest earned - external investments 9,011 6,597 6,597 56 285 210 551 551 1,649 (1,098) (66.59) 6,597

Interest earned - outstanding debtors 1,853 1,784 1,784 169 160 157 487 487 446 41 9.19 1,784

Dividends received 0 0 0 0 0 0 0 0 0 0 .00 0

Fines 0 0 0 0 0 0 0 0 0 0 .00 0

Licences and permits 0 0 0 0 0 0 0 0 0 0 .00 0

Agency services 0 0 0 0 0 0 0 0 0 0 .00 0

Transfers recognised - operational 176,885 170,808 170,808 68,564 2,349 0 70,913 70,913 42,702 28,211 66.06 170,808

Other own revenue 2 1,425 2,732 2,732 259 115 49 424 424 683 (259) (37.92) 2,732

Gains on disposal of PPE 0 0 0 0 0 0 0 0 0 0 .00 0

Total Revenue (excl. capital transfers and contributions) 219,530 213,244 213,244 99,145 1,795 372 101,312 101,312 53,311 48,001 90.04 213,244

Expenditure By Type

Employee related costs 2 69,238 80,284 80,284 5,563 6,101 5,666 17,330 17,330 20,071 (2,741) (13.66) 80,284

Remuneration of councillors 17,246 18,513 18,513 1,164 1,151 1,273 3,587 3,587 4,628 (1,041) (22.49) 18,513

Debt impairment 3 (7,741) 2,000 2,000 0 0 0 0 0 500 (500) (100.00) 2,000

Depreciation and asset impairment 2 23,137 6,089 6,089 0 0 0 0 0 1,522 (1,522) (100.00) 6,089

Finance charges 1,192 230 230 0 0 1 1 1 57 (56) (98.25) 230

Bulk purchases 2 3,209 3,900 3,900 0 364 400 764 764 975 (211) (21.64) 3,900

Other Materials 8 7,857 12,058 12,058 329 459 1,553 2,341 2,341 3,014 (673) (22.33) 12,058

Contracted services 13,697 19,612 19,612 687 1,732 5,572 7,991 7,991 4,903 3,088 62.98 19,612

Transfers and grants 4,911 9,631 9,631 557 693 789 2,039 2,039 2,408 (369) (15.32) 9,631

Other expenditure 4,5 33,808 35,825 35,825 3,626 1,733 2,340 7,700 7,700 8,956 (1,256) (14.02) 35,825

Loss on disposal of PPE 0 0 0 0 0 0 0 0 0 0 .00 0

Total Expenditure 166,554 188,142 188,142 11,926 12,233 17,594 41,753 41,753 47,034 (5,281) (11.23) 188,142

Surplus/(Deficit) 52,976 25,102 25,102 87,219 (10,438) (17,222) 59,559 59,559 6,277 53,282 848.84 25,102

Transfers recognised - capital 34,703 43,764 43,764 13,011 0 0 13,011 13,011 10,941 2,070 18.92 43,764

42 | P a g e

Contributions recognised - capital 6 0 0 0 0 0 0 0 0 0 0 .00 0

Contributed assets 0 0 0 0 0 0 0 0 0 0 .00 0

Surplus/(Deficit) after capital transfers and contributions 87,679 68,866 68,866 100,230 (10,438) (17,222) 72,570 72,570 17,218 55,352 321.48 68,866

Taxation 0 0 0 0 0 0 0 0 0 0 .00 0

Surplus/(Deficit) after taxation 87,679 68,866 68,866 100,230 (10,438) (17,222) 72,570 72,570 17,218 55,352 321.48 68,866

Attributable to minorities 0 0 0 0 0 0 0 0 0 0 .00 0

Surplus/(Deficit) attributable to municipality 87,679 68,866 68,866 100,230 (10,438) (17,222) 72,570 72,570 17,218 55,352 321.48 68,866

Share of surplus/ (deficit) of associate 7 0 0 0 0 0 0 0 0 0 0 .00 0

Surplus/(Deficit) for the year 87,679 68,866 68,866 100,230 (10,438) (17,222) 72,570 72,570 17,218 55,352 321.48 68,866

North West: Greater Taung(NW394) - Table C5 Monthly Budget Statement - Capital Expenditure by Standard Classification and Funding for M03 September 2016



Original Budget

Adjusted Budget

M01 July Actual

M02 Aug Actual

M03 Sept Actual

Q1 Sept Actual

M04 Oct Actual

YTD Actual

YTD Budget

YTD Variance

YTD variance %

Full Year Forecast

Capital Expenditure - Standard

Governance and Administration 2,664 6,690 6,690 200 54 54 308 308 1,673 (1,365) (81.59) 6,690

Executive & Council 1,076 5,780 5,780 26 54 49 129 129 1,445 (1,316) (91.07) 5,780

Budget & Treasury Office 680 780 780 174 0 0 174 174 195 (21) (10.77) 780

Corporate Services 908 130 130 0 0 5 5 5 33 (28) (84.85) 130

Community and Public Safety 20,916 15,277 15,277 271 2,510 153 2,934 2,934 3,820 (886) (23.19) 15,277

Community & Social Services 19,471 13,302 13,302 0 2,193 0 2,193 2,193 3,326 (1,133) (34.06) 13,302

Sport And Recreation 1,445 1,975 1,975 271 317 153 741 741 494 247 50.00 1,975

Public Safety 0 0 0 0 0 0 0 0 0 0 .00 0

Housing 0 0 0 0 0 0 0 0 0 0 .00 0

Health 0 0 0 0 0 0 0 0 0 0 .00 0

Economic and Environmental Services 18,508 29,042 29,042 5,567 1,588 7,793 14,948 14,948 7,261 7,687 105.87 29,042

Planning and Development 30 80 80 0 0 2 2 2 20 (18) (90.00) 80

Road Transport 18,478 28,962 28,962 5,567 1,588 7,791 14,946 14,946 7,241 7,705 106.41 28,962

Environmental Protection 0 0 0 0 0 0 0 0 0 0 .00 0

Trading Services 3,003 12,270 12,270 351 0 590 941 941 3,069 (2,128) (69.34) 12,270

Electricity 429 7,030 7,030 141 0 0 141 141 1,758 (1,617) (91.98) 7,030

Water 553 2,300 2,300 0 0 0 0 0 575 (575) (100.00) 2,300

Waste Water Management 0 2,490 2,490 0 0 151 151 151 623 (472) (75.76) 2,490

Waste Management 2,021 450 450 210 0 439 649 649 113 536 474.34 450

Other 0 0 0 0 0 0 0 0 0 0 .00 0

Total Capital Expenditure - Standard 3 45,091 63,279 63,279 6,389 4,152 8,590 19,131 19,131 15,823 3,308 20.91 63,279

Funded by:

43 | P a g e

National Government 34,210 43,164 43,164 5,167 3,781 7,787 16,735 16,735 10,791 5,944 55.08 43,164

Provincial Government 417 600 600 0 0 0 0 0 150 (150) (100.00) 600

District Municipality 0 0 0 0 0 0 0 0 0 0 .00 0

Other transfers and grants 0 0 0 0 0 0 0 0 0 0 .00 0

Transfers recognised - capital 34,627 43,764 43,764 5,167 3,781 7,787 16,735 16,735 10,941 5,794 52.96 43,764

Public contributions and donations 5 0 0 0 0 0 0 0 0 0 0 .00 0

Borrowing 6 0 0 0 0 0 0 0 0 0 0 .00 0

Internally generated funds 10,465 19,515 19,515 1,222 371 803 2,396 2,396 4,879 (2,483) (50.89) 19,515

Total Capital Funding 7 45,092 63,279 63,279 6,389 4,152 8,590 19,131 19,131 15,820 3,311 20.93 63,279

North West: Greater Taung(NW394) - Table C6 Monthly Budget Statement - Financial Position for M03 September 2016


R thousands Audited Outcome

Original Budget

Adjusted Budget

M01 July Actual

M02 Aug Actual

M03 Sept Actual

Q1 Sept Actual YTD Actual YTD Budget

YTD Variance

YTD variance %

Full Year Forecast

ASSETS

Current assets

Cash 9,018 6,746 6,746 63,940 38,412 12,723 12,723 12,723 1,686 11,037 654.63 6,746

Call investment deposits 1 107,019 72,391 72,391 0 30,000 30,000 30,000 30,000 18,098 11,902 65.76 72,391

Consumer debtors 1 14,879 3,385 3,385 29,520 9,768 7,393 7,393 7,393 846 6,547 773.88 3,385

Other debtors 36,262 9,965 9,965 904 1,790 3,909 3,909 3,909 2,491 1,418 56.92 9,965

Current portion of long-term receivables 0 0 0 0 0 0 0 0 0 0 .00 0

Inventory 2 7,119 297 297 0 0 (100) (100) (100) 74 (174) (235.14) 297

Total Current assets 174,297 92,784 92,784 94,364 79,970 53,925 53,925 53,925 23,195 30,730 132.49 92,784

Non-current assets

Long-term receivables 0 0 0 0 0 0 0 0 0 0 .00 0

Investments 0 0 0 0 0 0 0 0 0 0 .00 0

Investment property 21,534 27,047 27,047 0 0 0 0 0 6,762 (6,762) (100.00) 27,047

Investment in Associate 0 0 0 0 0 0 0 0 0 0 .00 0

Property, plant and equipment 3 463,273 383,334 383,334 0 0 0 0 0 95,834 (95,834) (100.00) 383,334

Agricultural 0 0 0 0 0 0 0 0 0 0 .00 0

Biological 0 0 0 0 0 0 0 0 0 0 .00 0

Intangible 436 526 526 0 0 0 0 0 131 (131) (100.00) 526

Other non-current assets 0 0 0 0 0 0 0 0 0 0 .00 0

Total Non-current assets 485,243 410,907 410,907 0 0 0 0 0 102,727 (102,727) (100.00) 410,907

TOTAL ASSETS 659,540 503,691 503,691 94,364 79,970 53,925 53,925 53,925 125,922 (71,997) (57.18) 503,691

LIABILITIES

Current liabilities

Bank overdraft 1 0 0 0 0 0 0 0 0 0 0 .00 0

Borrowing 4 0 0 0 0 0 0 0 0 0 0 .00 0

44 | P a g e

Consumer deposits 124 270 270 5 5 4 4 4 67 (63) (94.03) 270

Trade and other payables 4 25,643 55 55 519 791 22 22 22 14 8 57.14 55

Provisions 2,126 22,393 22,393 0 0 0 0 0 5,598 (5,598) (100.00) 22,393

Total Current liabilities 27,893 22,718 22,718 524 796 26 26 26 5,679 (5,653) (99.54) 22,718

Non-current liabilities

Borrowing 0 1,274 1,274 0 0 0 0 0 319 (319) (100.00) 1,274

Provisions 19,168 19,918 19,918 0 0 0 0 0 4,979 (4,979) (100.00) 19,918

Total Non-current liabilities 19,168 21,192 21,192 0 0 0 0 0 5,298 (5,298) (100.00) 21,192

TOTAL LIABILITIES 47,061 43,910 43,910 524 796 26 26 26 10,977 (10,951) (99.76) 43,910

NET ASSETS 5 612,479 459,781 459,781 93,840 79,174 53,899 53,899 53,899 114,945 (61,046) (53.11) 459,781

COMMUNITY WEALTH/EQUITY

Accumulated Surplus/(Deficit) 612,480 459,780 459,780 93,839 79,172 53,894 53,894 53,894 114,945 (61,051) (53.11) 459,780

Reserves 4 0 0 0 1 1 5 5 5 0 5 .00 0

Minorities interests 0 0 0 0 0 0 0 0 0 0 .00 0

TOTAL COMMUNITY WEALTH/EQUITY 5 612,480 459,780 459,780 93,840 79,173 53,899 53,899 53,899 114,945 (61,046) (53.11) 459,780

45 | P a g e

PART 3: Quality Certificate

I, K.T. Gabanakgosi, the Municipal Manager of Greater Taung Local Municipality (NW 396), hereby certify that the:-

1st Quarterly Performance Report of the 2016/17 FY

for the months of 1 July 2016 to 30 September 2016 has been prepared in accordance with Section 52(d) of the Municipality Finance Management Act 56 of 2003 and regulations

made under that Act.

Signature: ____________________________________

Date: 31 October 2016