#FIRMday London 23 April 2015 - Emma Bagshaw, Bagshaw Consulting, 'Preventing illegal working'

|B|  Preven)ng  illegal  working  

Is  your  company  protected?  

Emma  Bagshaw  |B|  Bagshaw  Consul)ng  

23  April  2015  

www.preven)llegalworking.co.uk    

Audit  |  Compliance  |  Training  

|B|   Our  session  today…

•  Your  du)es  as  an  employer  •  The  requirements  of  the  Home  Office  •  Top  Tips  • Ques)ons  

What  is  the  law? |B|  Compliant  with  Bagshaw  Consul)ng    

|B|   One  simple  law…

Prevent  illegal  working…!  

Penal8es |B|  Compliant  with  Bagshaw  Consul)ng  

|B|   Time  to  wake  up!

What  is  the  maximum  penalty  for  employing  an  illegal  worker?  A.  Imprisonment  B.  Unlimited  Fine  C.  £20,000  per  illegal  worker  

|B|   What  are  the  penal8es?

Criminal  Civil  

£20k  

|B|   Penal8es

Civil  • Negligently  • £20,000  per  illegal  worker  

Criminal  

• Knowingly  • Unlimited  fine  • 2  years  in  prison  

Which  penalty?  

|B|   Feeling  awake  now?

What  is  the  cumula)ve  total  of  financial  penal)es  levied  by  the  Home  Office  in  2013?    A.  Less  than  £1  million  B.  £1-­‐5  million  C.  £6-­‐10  million  D.  £11-­‐15  million    

|B|   Is  your  company  likely  to  receive  a  visit  from  UKVI?

8,573  UKVI  compliance  visits  2013-­‐14  

£15,600,000  fines    

70%  increase  in  No)ces  of  Poten)al  Liability  

|B|   Reputa8onal  Damage

|B|   How  can  you  avoid  a  penalty?

• Carry  out  the  prescribed  checks.  •  100%  reduc)on  for  carrying  out  checks  in  full.  •  If  you  get  a  fine,  you  can  ask  for  a  reduc)on:  

ü First  offence  ü Robust  HR  process/procedures  in  place  ü Repor)ng  suspicion  of  illegal  working  ü Working  with  the  Home  Office/UKVI  

|B|  “We  don’t  need  to  worry…all  of  our  employees  are  Bri)sh  Ci)zens  or  EU  residents”  

5  step  check… |B|  Compliant  with  Bagshaw  Consul)ng  

|B|   Before    Employment?  

 Right  to  Work?  

List  A  or  List  B?  

 Fraud?  

 Records?  

|B|   STEP  1:  ‘Before  employment’?

Minnie  starts  work  at  9.30  am  on  21  March  2015  …    

A.  20  March  2015  B.  21  March  2015  before  9.30am    C.  22  March  2015  

N  CONTRACT  

|B|   STEP  2:  Right  to  work?  Checking  List  A  and  B •  List  A:    • Work  in  the  UK  without  limita)ons  

•  List  B:  •  Short  term/restricted  ability  to  work  in  the  UK  •  2  further  types:  •  Type  1:  )me  limited  •  Type  2:  Only  provide  cover  for  6  months  

|B|   Which  of  the  following  groups  cannot    work  in  the  UK?

1.  Students  studying  in  the  UK  2.  Non-­‐EEA  workers  3.  Asylum  seekers  4.  Business  visitors  5.  Croa)an  workers  

|B|   STEP  3:  Right  to  work?

RTW?  EEA  Plus    

Switzerland  

Family  member  EEA  na)onal  

Bri)sh  Ci)zens  

Non-­‐EEA  

Croa)an    Na)onals  

|B|   “I’ve  just  applied  to  extend  my  work  permit?”

•  Employers  Checking  Service  •  Fill  in  form  ACCURATELY!  • Obtain  a  Posi)ve  Verifica)on  Form  • Re-­‐check  in  6  months  

|B|   Students

• Restricted  ability  to  work  in  term  )mes  • Unrestricted  in  holidays/course  finished  • Need  to  obtain  record  of  term  dates  

|B|   STEP  4…Fraud?

• Not  expected  to  be  Inspector  Morse  •  “Reasonably  apparent”    • Carry  out  fraud  training  module  

|B|   STEP  5:  How  long  do  you  need  to  keep  your  records  of  RTW  checks?

A.  Length  of  employment  B.  Employment  plus  1  year  C.  Employment  plus  2  years  D. Employment  plus  6  years  

What  else? |B|  Compliant  with  Bagshaw  Consul)ng  

|B|   TUPE  Transfers

   Outsource  |  Insource  |  Sale          60  days  

|B|   Employee  life-­‐cycle

Start  Employment  

Re-­‐check  before  expiry  

of  visa  

Re-­‐check  before  expiry  

of  PVN  

Termina)on  

Before  employment    

 Contact  of  Employment  Policies  and  Procedures    

 TerminaBon  Process  

 Data  ProtecBon  

|B|   Take  care…discrimina8on

UKVI   Employment  Laws  

Breach  of  contract  

Unfair  dismissal  (1  year)  

Discrimina)on  (unlimited)  

PR  Risks  

£20,000  

Test  your  knowledge |B|  Compliant  with  Bagshaw  Consul)ng  

|B|   Meet  Gilbert…mee8ng  a  new  candidate

|B|   Gilbert  is  given…

Pierre  Gudrun  3  June  2015  

|B|   Gilbert  issues  a..

•  Full  )me  contract  • With  a  fixed  term  end  date  of  3  June  2015  • He  doesn’t  have  )me  to  copy  the  documents  but  writes  on  a  piece  of  paper  that  the  checks  have  been  completed  

|B|   What  should  Gilbert  have  done?

UKVI  are  at  recepBon…are  you  ready  to  meet  them?  

|B|   Ques8ons?

??   ?    

?  

www.preven)llegalworking.co.uk  e:  eb@preven)llegalworking.co.uk    t:  0161  327  2435    

Audit  |  Training  |  Compliance