Fire Operational Study Town of Southwest Ranches, FL

Fire Operational StudyTown of

Southwest Ranches, FL

Strengthening ExceptionalFire & EMS Services

Nationwide Experience

25 Years of

Experience in More Than

140 Counties & Cities

Fire/EMS Department Studies/Plans50 of 140+

Los Angeles

Fremont

Sunny Isles Beach

ChandlerLancaster

Port Arthur

GrandviewCoffey County

Chicago

St. Louis Park

Kalamazoo

PlymouthAllentownDowningtownLower MerionNorristownUpper MerionYork Area

St. Mary’s CountyWashington Cnty.Calvert County

Larchmont

StamfordGreenwich

Hartford

Cherry HillHudson CountyLincoln ParkMaplewoodMillburnNorth BergenSouth OrangeVinelandWallWest Windsor

St. Paul

Greenwich

Little Falls

Tacoma

North Tonawanda

Cranston

Queen Creek

Parkland

ChesterfieldHamptonIsle of Wight Co.Stafford Co.

El Mirage

Springfield, MA

Port Arthur

Port Chester Fire Department (NY)Potomac Valley Vo. Fire Dept. (MD)Purchase Fire Department (NY)Putman Engine & Hose Co. (NY)Ridge Fire Department (MD)

Alert Fire Company (PA)Amogerone Fire Company (CT)Aquia Habour Rescue Squad (VA)Banksville Fire Company (CT)Bay District FD (MD)Belltown Fire Department (CT)Boonsboro Ambulance Co. (MD)Boonsboro Fire Department (MD)Briarcliff Manor Fire Department (NY)Brooke Rescue Squad (VA)Brooke Fire Department (VA)Brooksville Engine & Hose Co. (NY)Buckroe Rescue Squad (VA)Buckroe Fire Company (VA)Carrollton Vol. Fire Department (VA)Carrsville Vol. Fire Department (VA)Clearspring Vol. Ambulance Co. (MD)Clearspring Vol. Fire Department (MD)Coffey County Fire District #1 (KS)Community Rescue Co. (MD)Cos Cob Fire Company (CT)Downingtown Fire Department (PA)East Port Chester Fire Department (CT)Fairmont Engine Company (PA)Fairplay Vol. Fire Department (MD)Falmouth Vol. Fire Department (VA)Fox Hill Fire Company (VA)Funkstown Vol. Fire Department (MD)Glenbrook Fire Department (CT)Glenville Fire Department (CT)Guttenberg Fire Department (NJ)Halfway Vol. Fire Department (MD)Hampton Volunteer Fire Company (VA)Hancock Vol. Ambulance Co. (MD)

Rockhill Vol. Fire Department (VA)Round Hill Fire Company (CT)Rushmere Vol. Fire Department (VA)Rye Brook Fire Department (NY)Seabrook Vol. Fire Department (TX)Second District Fire Dept. (MD)Seventh District Fire Dept. (MD)Sharpsburg Vol. Ambulance Co. (MD)Sharpsburg Vol. Fire Department (MD)Smithfield Fire Department (VA)Smithsburg Vol. Ambulance Co. (MD)Smithsburg Vol. Fire Department (MD)Sound Beach Fire Department (CT)Springdale Fire Company (CT)Spring Garden Fire Company (PA)Stafford Vol. Fire Department (VA)Stafford County Rescue Squad (VA)Stafford Co. Dept of Fire& Res Svc (VA) Swedeburg Fire Company (PA)Turn of River Fire Department (CT)Wall Township Rescue Squad (NJ)Washington Park Hose Co. (NY)West Windsor Fire Company (NJ)White Oak Vol. Fire Dept. (VA)Widewater Vol. Fire Dept. (VA)Williamsport Vol. Fire Department (MD)Windsor Rescue Squad (VA)Windsor Vol. Fire Department (VA)Wythe Volunteer Fire Company (VA)

Hancock Vol. Fire Department (MD)Hancock Fire Engine Company (PA)

King of Prussia Fire Company (PA)Lafayette Rescue Squad (PA)Larchmont Fire Department (NY)*Leitersburg Vol. Fire Department (MD)Leonardtown Fire Department (MD)Lincoln Park Fire Department (NJ)Lincoln Park First Aid Squad (NJ)Little Falls Vol. Fire Department (MN)Long Ridge Fire Department (CT)Longmeadow Vol. Fire Dept. (MD)Maplewood Ambulance Squad (NJ)Maugansville Vol. Fire Dept. (MD)Mechanicsville Fire Department (MD)Mellor Engine & Hose Co. (NY) Millburn Ambulance Squad (NJ)Minquas Fire Company (PA)Minquas Ambulance Squad (PA)Montgomery Fire Engine Co. (PA)Mountain View Rescue Squad (VA)Mt. Aetna Vol. Fire Department (MD)Norristown Hose Company (PA)Northampton Fire Company (VA)North Tonawanda Fire Dept. (NY)*Parkland City Fire Dept. (FL)*Phoebus Fire Company (VA)Phoebus Volunteer Rescue Squad (VA)Princeton Junction Fire Company (NJ)

Harry Howard Hose & Ladder (NY)Hartwood Vol. Fire Department (VA)Hollywood Fire Department (MD) Humane Fire Engine Company (PA)Isle of Wight Rescue Squad (VA)

Fire/EMS Agencies Evaluated

Les Adams, President & CEOProject Manager/Author for 120+ Public Safety Studies/Master Plans/Reports on Police, Fire, EMS, Communications, Emergency PreparednessConsultant in more than 130 Municipalities over 22 Years 22 Years in Fire & EMS Service (Montgomery County, MD)Deputy Chief of Operations

Fire, EMS & DispatchManagementConsultants

Town of Southwest Ranches

John BestFire Chief – Disney World FDFire/EMS Consultant – 22 Yrs. Strategic PlanningCounty Fire Marshal & Arson Chief

Bob McNallyGeo Info Systems 20 yrs. EMS provider Consultant 110 counties & citiesMasters in GIS U of NC - Charlotte

PHILOSOPHYProvide Open & Honest Assessment

Offer Objective Approach

Give Attention to Specific Agency Mission

Value Customer Input

Seek Out Member Ideas

Relate to Management’s Concerns & Goals

SAFETY FIRST: Customer & Provider

Consider Laws & Established Standards (OSHA, NFPA, State)

Place Priority on Human Element

Build on Strengths

Offer Constructive Recommendations

Remain Mindful of Customer Service

Primary Project Areas – Models to Assess

A Stand-alone FD, Eliminating Outside Contractor Reliance

Maintaining Contractual Fire and EMS Services

Maintaining Existing Outside Contractual Service w/ VFD

Identifying Other Viable Models, or Model Combinations

APPROACH

DataCollection

Organization Structures Management Structure Rank Structure Planning for Fire Protection Personnel Data Staffing and Workload Capital Improvement Needs Suppression/Rescue/EMS Delivery Location & Number of Fire Stations Apparatus and Equipment Training Program Apparatus & Buildings Maintenance Admin & Performance Guidelines Communications & Dispatch Record Keeping Fire & EMS Policies Structure

Weeks:

1 5

APPROACH

Interviews

Chiefs Captains Town Staff Elected officials Appropriate Stakeholders Service Provision Staff Fire Alarm Staff Fire & EMS Training Admin Staff

Weeks:

2 11

APPROACH

On-Site Observations &

Fact Finding On-Site Reviews Visit All Facilities Observe Service Delivery Work Nights and Weekends Attend Meetings @ Fire Stations

Weeks:

2 12

APPROACH

Analysis ofData

Risk Analysis Determine Geographic Decision

Areas Interview Data Response Times Staffing Facilities Apparatus Equipment Identify Resource Baselines

• Fire Stations• Apparatus• Specialty Units• Staff Deployment Approach

• Fire & EMS Workload by Response Area

• Onsite Inspection of Fire Stations & Resources

Weeks:

7 16

APPROACH

ComparativeAnalysis

Benchmarking with State-of-the-Art Programs, Practices & Stds.

Recognize Existing Strengths National Standards and Accepted

Principles & Practices (e.g. NFPA 1710)

Insurance Services Office (ISO)

Weeks:

9 17

APPROACH

Individual Service Areas Facility Condition and Locations Apparatus Condition & Use Resource Requirements Optimal and Minimal Resource

Deployment Models Protection/Suppression Demands Per Service/Company Funding & Expenditures Organizational Structure Potential for Improvements Anticipated Fiscal Impacts Returns on Investments

Alternatives &Recommendations

Weeks:

12 16

APPROACH

ComprehensiveWritten Report

Analysis Findings Options Recommendations Timelines Color Illustrations

Weeks:

14 18

APPROACH

Report & OralBriefing

Submission of Written Report In-depth Briefing Including PowerPoint

Presentation

22

WRITTENSTUDY

REPORT

Key Point - Report

“Snapshot in Time” Study Team Professional Opinion/sConsidering Standards/Practices

Town Should Take InputConsider Options

And Implement w/ Assistance

Town of SouthwestRanchesStudy Base Map

Population (7,345) Density

Population By AgeGroup

500 400 300 200 100 0 100 200 300 400 500

Under 5 years

5 to 9 years

10 to 14 years

15 to 19 years

20 to 24 years

25 to 29 years

30 to 34 years

35 to 39 years

40 to 44 years

45 to 49 years

50 to 54 years

55 to 59 years

60 to 64 years

65 to 69 years

70 to 74 years

75 to 79 years

80 to 84 years

85 years and over

Males Females

Housing by Occupancy

Owner Occupied

88%

Renter Occupied

6%

Vacant6%

0

200

400

600

800

1,000

2008 2009 2010 2011 2012 2013*

*11 Months

Historic Service DemandFire Other Medical

0

10

20

30

40

50

60

70

80

1 2 3 4 5 6 7 8 9 10 11

2013 Monthly Workload

05

1015202530354045

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

2013 Workload by Hour of DayFire Medical Other

2015 2020 2025 2030Fire Calls 154 167 182 198EMS Calls 506 551 599 652Other Calls 64 69 76 82

0

100

200

300

400

500

600

700Workload Forecast

Pre-Flashover• Limited to One Room• Requires Smaller Attack Lines• Search & Rescue Is Easier• Initial Assignment Can Handle

Post-Flashover• May Spread Beyond One Room• Requires Larger, More Attack Lines• Compounds Search & Rescue• Requires Additional Companies

rd

FIRES – RESPONSE TIMES

FIRESFLASHOVER- 6 to 9 minutes

SIGNIFICANCE OF RESPONSE TIMES Assessing The Location Of

Fire/EMS Stations And Apparatus

FIRES EMS6 to 9 minutes Flashover 4 to 6 minutes to Brain Death

in Cardiac Arrest

CRITERIA

NFPA 1710: Utilize 5 minutes*Public Safety Solutions, Inc: Utilizes 5 minutes*

*Note: Includes turnout time.

0:00:00

0:02:00

0:04:00

0:06:00

0:08:00

0:10:00

Fire Medical Other

Response Times by Call TypeDavie FD SWVFD

SELECTEDRECOMMENDATIONS

Consider the suggested model criteria in the implementation of the selected fire and EMS services delivery model/s

Criteria-Related Options

2013 SERVICE DEMAND

CurrentTravelTime

Model-

3Mins. 40Secs.

TRAVEL TIME EXTENT

TravelTime

Model-

3Mins. 40Secs.

SCENARIO B ― PRIMARY FIRE STATION LOCATIONS WITH CURRENT TRANSPORTATION INFRASTRUCTURE

ISOEngine1.5 MileDistance

1. Assure that actual address locations are input to the dispatch system;

2. Consider separating the Station 82/112 resources; and,3. Consider an additional station to improve response time.

Fire Station Options

1. Developing and implementing apparatus replacement plan; and,2. Consider replacing 1995 Pierce 1250 GPM pumper as front line unit.

Apparatus Options

1. Consider services delivery and related estimated costs of standalone Town Fire Department; and,

2. If selected, develop and implement detailed budget and implementation plan.

Town Fire Department Option/s

1. Consider utilizing the current Davie-Town contract as model contract for the future;

2. Consider five-year contract renewals for the future;3. Consider minimum staffing of three staff on pumpers and two on

rescue;4. Consider response time goals based on NFPA 1710.

Contract Services Option/s

1. Modify the mission statement of the SRVFRD;2. Consider maintaining teamwork of contractual-VFD in services

delivery; and3. Consider contract and volunteer resources responding from

separate fire stations, if team option to continue.

Volunteer Services Option/s

Increased EfficiencyImproved Effectiveness

Seamless Delivery Of ServicesElimination Of Overlaps In PositionsElimination Of Duplicate Equipment

Reduced Response Time For Units DispatchedIncreased Opportunity For Staff Specialization;

Upgrading Recruit Training ProgramsOpportunity For Increased Promotional SelectivityIncreased Promotional Opportunity For Personnel

Potential Revised Perspective/Outlook Of Personnel

Enhanced Or Expanded ServicesImproved Safety Of Customers And Services

Providers Reduced Costs

Improved Incident Command CoverageImproved Allocation And Utilization Of Staffing

Cost AvoidanceCoordination Of Planning

Standardization Of Services And ProgramsImproved And More Effective Training

Potential Improve ISO RatingImpact On Future State And Federal Grant Funding

BENEFITS OF COOPERATIVE SERVICES

Cooperative Services Options

Encourage full implementation of closest available mutual aid, when feasible.

ImplementationTimelines

EnhancedService Delivery

Improved Management

Increased Pride in Services

Enhanced Safety &Training

Reduced Cost

Recommend Fire Services

THANK YOU

Public Safety Solutions, IncPublic Safety Management Consultants

301-580-1900