Finding, Organizing and Using Information: Using Computers to Get Things Done

Finding, Organizing and Using Information:Using Computers to Get Things Done

Bruce SlaterGeneral Internal Medicine Presentation

January 31, 2007

Learning Objectives• Be able to get articles free through PubMed• Be able to implement a simple organization

scheme for email, computer and paper files.• Be able to solve one problem using

computers that you didn’t previously know how to solve

• No Financial Support for this presentation

There are 10 kinds of people.

Those who understand binary.

Those who don’t.

raise your hand when you understand

Counting in binary

• 000• 001• 010• 011• 100

• Zero• One• Two• Three• Four

From Craig Gjerde

Reference

• This presentation can be found at

• mywebspace.wisc.edu/slater/web

• Links in that version are live – – they can be clicked to see the content

Finding Information online

• Maximum Google– login or register and create password

• Googl.icio.us – powerpoint slides – {they take a long time to download and show}

• Internet Public Library – live link

IPL - GROK

Customizing Pubmed and Findit

My NCBI or the “Cubby”

Prepare to Find It!

Find It!

Found It!

Get Someone Else to Find It!

File It!

Organizing Information

• Your Information is Your Life

• Make Your Life organize Your Information

• Email = Paper = Computer Directory = Favorites

My Life at Home

My Life at Work - Files

My Life at Work - email• @Action

• @SomeTimeMaybe

• @WaitingFor

• Admin

• ClinDecSupp

• Clinical

• Education

• EHR

• Personal

• Research

Operations

My Life at Work - paper

Getting Things Done

• Stress-free Productivity Key Principles– The Collection Habit– Next-Action Decisions– The Power of Outcome Focusing

Getting Things Done – David Allen

GTD Principles

• Collect– EVERYTHING– Replace Objects with paper as a holder– Create Projects

• Process• Organize• Review• Do

GTD Principles• Collect• Process each item. What is it?

– Is it actionable? No?(trash, incubate, file)• Yes? Do it, Delegate it or Defer it

– Is it about a project? • What is the NEXT action?• Process it• Create a project

• Organize• Review• Do

GTD Principles

• Collect

• Process

• Organize– Non Actionable –(Reference file, Sometime Maybe, Trash)– Actionable (Projects, Calendar, Phone list)

• Review

• Do

GTD Principles

• Collect

• Process

• Organize

• Review– What to review when– Critical Success Factor – the weekly review

• Do

GTD Principles - Doing

• The Four Criteria Model for Choosing Actions in the Moment– Context – where? tools needed? phone?

computer?– Time Available– Energy Available– Priority – First Things First – Steven Covey –

Big Rocks

GTD Principles - Doing

• The Threefold Model for Evaluating Daily Work– Doing Predefined Work– Doing Work as it Shows Up– Defining your Work

GTD Principles – Doing & Reviewing

• The Six-Level Model for Reviewing Your own Work– 50,000 Feet – Life– 40,000 Feet – 3-5 year goals– 30,000 Feet – 1-2 year goals– 20,000 Feet – Areas of Responsibility– 10,000 Feet – Current Projects– Runway – Current Actions

Random Hints and Suggestions

• Create alternative email addresses

• READ URLs … Is this eBay.com?– 144.76.119.37/ebay.com/AccountLogin

• NEVER click on URLs in an email– can you say Go Pfishing

• Develop good passwords (not in dictionary)– upper/lower case numbers special characters

Extra Credit

• Turn off the notify sound in groupwise• Copy an image from JAMA to ppt slide• Editing images• Email address look up with LDAP• Email lists – list-servs subscribing• WISCR-IT time-outs• Web Folders• Making, Naming & Organizing Favorites

Help Desk

– 5-4466 DOM– 3-2060 UWHC– self service on uConnect

Here is that AAA