FIND IT WITH SHAREPOINT SEARCH MOSS 2007 Shared Service Provider – Search
Dec 26, 2014
FIND IT WITH SHAREPOINT SEARCH
MOSS 2007 Shared Service Provider – Search
Google’s Promise
Plug it in, Turn it on and Find it!
Google's mission: to organize the world's information - make it universally accessible and useful
Microsoft Enterprise Search
Windows Desktop Search (XP) – Win7/Vista Runs on Desktop “User Driven”/GPO Configure To Integrate with MOSS /
Servers MOSS 2007 –
WSS/Standard/Enterprise WSS Leverages SQL Full Text Indexing –
Free! Focus on STANDARD – Enterprise Adds
FAST, Business Data Catalog (Needs an Entire Deck!)
SharePoint 2010 Coming in June Replaces SSP – Adds Tagging / Metadata
Into SharePoint Out Of Box
Today’s Presentation… SSP: MOSS Search Overview
Finding The Right Information With Search How It Works – How To Tune It What Process / Procedures are Needed What Users and Administrators Need To
Do…
People – Process – Technology Points…
SSP Connects To Sites
Technology
Shared Services Provider (W/O Search)
Technology
Search (SSP) and Web Application
Technology
TechnologySP Farm/Central Admin Function
Search Service Architecture
SP Farm/Central Admin
Operations - Procedures
Improving usability of the search interface and results
13
BIG 3 Metadata – HUGE Benefits! Title – Any Document, Web Page, etc.
Descriptive, “Plain English” WITH_SPACES_!
Content Author – WHO Prepared the Actual Document (Not the Template!) Lots of Cross Links (MySites / colleagues, etc.)
File Name – Required – But USE ENGLISH!
More on METADATA / Tagging Later
End Users / Site Owners
PEOPLE / Training
Adding a title to document properties affects search results
15
Filename only:
Filename and Title:
PEOPLE / TrainingEnd Users / Site Owners
Search Scopes Direct Users To Content
16
Global search box Tabs in Search Center
SP Farm/Central Admin Function
Combine Scope + Managed Properties Set Up A “Managed Property” Or Use
One That Comes Out Of Box Link to Scope via Rule – Expose in
Search Easier Than “Advanced Search”?
SP Farm/Central Admin Function
‘Simple’ XML/XSL customizations can change the look and feel of Search Results
18Site Owner / Web Designer
Training Point! Global search results vs. Contextual search results
19
Home
Departments
Projects Committees Training Reports
Sales & Marketing
Global
Contextual
People – Training!
Global search results are different than Contextual search results
Global Contextual
20 People – Training!
Behind-the-scenes usability improvements
21
Site structure impacts relevancy
22
Home
Departments
Projects Committees Training Reports
Sales & Marketing
1st level
2nd level
Authoritative Pages
SP Farm/Central Admin Function
Leverage Best Bets to bring most relevant content to the top of results.
23Web Site Administrator Function!
Procedures – Regular Review Process?
Measure results and make adjustments periodically
24SP Farm/Central Admin AND Web Site Admin Should Review Together…
Advanced Search
25
Users don’t tend to use Advanced Search.
26Web Site Administrator Function!
Training! Advanced Search works differently from Global Search
27
You can use custom managed properties in Advanced Search.
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Managed Properties!
SP Farm/Central Admin Function
Advanced Search: Properties
Restriction Explanation
Property Name
Scope
File Type
Site
ANY metadata property City:Charlotte
Any Configured Scope Scope:SharedFolders
Any Configured File Type Filetype:docx OR Filetype:PDF
Filter by Site / URL from Index Site:http://teams
http://www.sharepoint911.com/blogs/john/archive/2009/02/03/richer-search-results-through-the-use-of-property-restrictions-with-sharepoint.aspx
Make It SIMPLE – Embed Search Create a Web Page With “Prebuilt
Advanced Search” On It – Set the options – Easier Results!
Place Search Web Parts on Page
MANY Third Party Add Ons For This Too! (Entire Presentation on it’s own!)
Tag It So You Can Find It…? Properly Filed Information Is Easier To
Find! “Findability” Goes Up BUT
“Putability” Goes Down! (Apologies To Bill English / Mindsharp)
Tag With Custom Column or Content Type Add Organizing Data As Content is
Saved Custom Views in Web Interface –
Managed Properties in Search SSP Use Data to Enhance Search AND Web
Site MANY THIRD PARTY OPTIONS!!
Columns = Metadata
There are many types of columns: e.g.
DateNumberFree form Text
Column values can also be chosen from a list of controlled vocabulary terms
32
Content Types
Reusable collection of settings to describes a specific kind of content
• Metadata fields (columns)
Content Types can contain custom properties like:
• Retention Policy• Workflows• Business processes
33
Standard Properties – “Putability?”
34
Document Information Panel Standard in Office 2007 Honors Content Types and Columns
35
Creating A Managed Property Add column to the Search Index Exposes the column in advanced search Enables showing the column in search
results views
36
Advanced Search Uses Properties
37
Full text keywords
Extended metadata properties
Metadata Mapping
38
Resources
TechNet and MSDN top the list Books / People
Wrox/Tom Rizzo
MS Press “Best Pratices” Ben Curry and Bill English