Ordinary Meeting of Council 23 March 2016 5.1 FINANCIAL MANAGEMENT REPORT - FEBRUARY 2016 Ward: (All Wards) (Financial Services and Rates) Disclosure of Interest: Nil Authorised Officer: (Executive Manager Corporate) KEY ISSUES • This report provides Council with the suite of financial management reports in order for Council to monitor the financial performance and position of the City. • A summary page has been developed that includes high level financial information, commentary and graphical representation from the various statements and schedules included in the report. • Statements included are Financial Activity, Rate Setting, Cash Flow, Comprehensive Income, Financial Position, Changes in Equity, Capital Jobs, Cash and Investments and Net Current Funding. • A Debtors Schedule has been included that lists the top 10 non-rate debtors (in value). For privacy purposes the names of the debtors are not included, however the report provides insight into the management of the aged debtors. It is recommended that Council resolve to note the monthly financial management reports for the period ended 29 February 2016. BACKGROUND Section 6.4 of the Local Government Act 1995 requires an annual financial report to be prepared as well as such other financial reports as prescribed. Regulation 34(1) of the Local Government (Financial Management) Regulations 1996 (the Regulations) requires a local government to prepare each month a statement of financial activity reporting on the income and expenditure, as set out in the annual budget. The statement of financial activity is to be supported by such information as is considered relevant by the local government. A statement of financial activity and any accompanying documents are to be presented at the next ordinary council meeting following the end of the month to which the statement relates, or to the next ordinary council meeting after that meeting. In addition under regulation 34(5) of the Regulations each financial year, local government is to adopt a percentage or value, calculated in accordance with AASB 1031 to be used in the statement of financial activity for reporting material variances. Page 1
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Financial Management Report - February 2016 · The report shows Cash and Cash Equivalents at the end of February 2016 with a balance of $161.6m. Cash and cash Equivalents at the end
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Transcript
Ordinary Meeting of Council 23 March 2016
5.1 FINANCIAL MANAGEMENT REPORT - FEBRUARY 2016
Ward: (All Wards) (Financial Services and Rates)
Disclosure of Interest: Nil
Authorised Officer: (Executive Manager Corporate)
KEY ISSUES
• This report provides Council with the suite of financial management reports in order for Council to monitor the financial performance and position of the City.
• A summary page has been developed that includes high level financial information, commentary and graphical representation from the various statements and schedules included in the report.
• Statements included are Financial Activity, Rate Setting, Cash Flow, Comprehensive Income, Financial Position, Changes in Equity, Capital Jobs, Cash and Investments and Net Current Funding.
• A Debtors Schedule has been included that lists the top 10 non-rate debtors (in value). For privacy purposes the names of the debtors are not included, however the report provides insight into the management of the aged debtors.
It is recommended that Council resolve to note the monthly financial management reports for the period ended 29 February 2016.
BACKGROUND
Section 6.4 of the Local Government Act 1995 requires an annual financial report to be prepared as well as such other financial reports as prescribed.
Regulation 34(1) of the Local Government (Financial Management) Regulations 1996 (the Regulations) requires a local government to prepare each month a statement of financial activity reporting on the income and expenditure, as set out in the annual budget. The statement of financial activity is to be supported by such information as is considered relevant by the local government.
A statement of financial activity and any accompanying documents are to be presented at the next ordinary council meeting following the end of the month to which the statement relates, or to the next ordinary council meeting after that meeting.
In addition under regulation 34(5) of the Regulations each financial year, local government is to adopt a percentage or value, calculated in accordance with AASB 1031 to be used in the statement of financial activity for reporting material variances.
Page 1
Ordinary Meeting of Council 23 March 2016
The City of Swan Financial Management Reports use a materiality threshold to measure, monitor and report on financial performance and position of the City. The materiality threshold adopted by Council, together with the Annual Budget for 2015/2016 is variances greater or lower than 10% of the original adopted budget and greater than $10,000 in value.
DETAILS
The financial management report for the period ended February 2016 is included as an attachment to this report.
As the information contained in the Statement of Financial Activity is repeated in the Statement of Comprehensive Income and Statement of Financial Position, the analysis of the information is included below.
1. Statement of Comprehensive Income
Actual revenue from ordinary activities for the year to date is $151.3m; this is less than budget by $1.4m year to date.
The actual expenditure from ordinary activities for the year to date is $88.7m; this is less than budget by $8.3m.
Currently the net result is a $83m surplus compared to $79.9m budget year to date.
2. Statement of Financial Position
Current Assets have decreased by $12.1m in February mainly due to Cash and Cash Equivalents. Rates Debtors reduced by $4.4m contributing to the overall result. Property, Plant and Equipment increased by $5.6m in January, due to an increase in expenditure on infrastructure mainly within Roads and Parks. Current Liabilities have decreased by $4m mainly within Trade and Other Payables.
3. Statement of Cash Flows
The report shows Cash and Cash Equivalents at the end of February 2016 with a balance of $161.6m. Cash and cash Equivalents at the end of February 2015 reflected a balance of $136m.
CONSULTATION
Not applicable
ATTACHMENTS
Financial Report for the period ending February 2016
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Ordinary Meeting of Council 23 March 2016
STRATEGIC IMPLICATIONS
Consistent with the City's Strategic Community Plan 2012-2022 Key Result Area - Governance
Objectives: G1.1 - Provide accountable and transparent leadership, and G2.1 - Improve capability and capacity.
Monitoring performance by comparison of budget and actual is an essential management tool to ensure financial performance within acceptable pre determined limits.
STATUTORY IMPLICATIONS
Section 6.4 of the Local Government Act 1995 and regulation 34(1) of the Local Government (Financial Management) Regulations 1996
FINANCIAL IMPLICATIONS
Compares financial activity with budget as detailed in this report.
VOTING REQUIREMENTS
Simple majority
RECOMMENDATION
That the Council resolve to:
1) Note the financial statements and report for the month ended February 2016 in accordance with regulation 34(1) of the Local Government (Financial Management) Regulations 1996.
CARRIED
Page 3
Financial Report
for the Period Ending
29th February 2016
Contents
1.0 Financial Summary 1.0
2.0 Statements of Comprehensive Income 2.1 By Nature & Type 2.2
By Program 2.3
3.0 Statements of Financial Position & Equity 3.1 Statement of Financial Position 3.2 Statement of Changes in Equity 3.3 4.0 Capital Payment 4.1 Capital Works Schedules 4.2 - 4.7 5.0 Cash and Investments 5.1 -5.2 Investment Report 5.3 - 5.4 6.0 Debtors Rates Debtors 6.1 Sundry Debtors 6.2 7.0 Statement of Financial Activity 7.1 - 7.3
(With Variance Analysis Commentary) Statement of Financial Activity 7.4 Net Current Funding Position 7.5
Liquidity Over Three Years 7.5
8.0 Other Statutory Reports 8.1 Statement of Cash Flow 8.2
Rate Setting Statement 8.3
1.0
City of Swan - Financial Management SummaryReport for the period ended 29th February 2016
2.0 Statement of Comprehensive Income (Performance)
Year to 29th February 2016 Annual AnnualBudget Bgt Var
$000's %
Revenue 151,267 152,673 -1% 161,490 94%
Expenses (88,681) (96,956) -9% (146,207) 61%
Profit/Loss 62,586 55,717 11% 15,283 410%
Non-operating 20,464 24,145 -18% 83,939 24%
Net Result 83,050 79,862 4% 99,222 84%
3.0 Statement of Financial Position2015 2016 2016June January February$000's $000's $000's
Current
Assets 129,969 202,438 190,381
Liabilities 29,276 29,167 25,209
Non Current
Assets 1,291,276 1,309,170 1,314,772
Liabilities 43,379 48,881 48,304
Net Assets 1,348,590 1,433,560 1,431,640
4.0 Capital PaymentsYear to 29th February 2016 Annual Annual
February Budget Var Budget Bgt Var$000's $000's % $000's %
The Net Result achieved was 4% above ytd budget. Revenue was marginally behind budget by 1% mainly due to Operating Grants Subsidies & Contributions being under by $2.1m. Quarterly instalments for the Financial Assistance Grants have been reduced in the current year as a result of $2.6m of the grants being received and accounted for in 2014/15. Operating Expenses continue to be less than anticipated with Materials & Contracts showing the biggest variance of $4.9m. Projects Studies and Surveys plus Contracts have expended less than anticipated by $2.1m and $2m respectively. Employee Costs also contributed $3.1m to the variance, partially due to some positions being vacant for part of the financial year and some positions yet to be filled. A below budget result of 18% or $3.7m is reflected within Non-Operating Income. Developers Contribution Plans accounted for $3.1m while Profit/Loss on Disposal of Assets accounted for $2.m. Non-Operating Grants, Subsidies & Contributions was above budget by $1.1m, reducing the impact of the variance.
The closing balance for Cash and Cash Equivalents is $161.6m, $25.7m higher than the 2015/16 balance. Six months term deposits currently offer the highest interest rates of up to 3.12% pa. Rates fall to around the 2.9% mark with the twelve month term. The City has recently made the most of the higher six month rate with several investments around this time frame, whilst ensuring its future cashflow requirements are considered. The City's investment portfolio return is 2.67% pa for the Financial Year to date, 0.47% pa above the bank bill index benchmark.
Current Assets have decreased by $12m in February mainly due to Cash and Cash Equivalents used to pay creditors. Rates Debtors reduced by $4.36m contributing to the overall result.
The Current Ratio increased to 4.68% in February as a result of a decrease in Trade and Other Payables.
The increase in Property, Plant and Equipment of $5.6m is attributed to increase in infrastructure expenditure for Roads and Parks.
Current Liabilities have decreased by $3.9m mainly due to Trade and Other Payables.
1.61
4.35 4.68
1.00 1.00 1.00
-
1.00
2.00
3.00
4.00
5.00
6.00
June 15 Jan-16 Feb-16
C.Assets C.Liabilities
Capital Works reflected ytd costs of $71.4m, consisting of $48.2m actual and $23.1m committed costs. Buildings have utilised $6.1m of its $7.3m ytd budget. 35% of this expenditure is represented by Ellenbrook District Open Space Southern, which is in the last stages of construction. The project has recorded $1.9m actual costs.
Parks are overspent by 22% or $3m mainly due to Ellenbrook District Open Space South which has recorded $6.3m actual costs. The Park has exceeded its $11.8m annual budget by $1.2m. Committed costs are being reviewed and are expected to reduce. Roads have expended $17.2m in actual costs and recorded $8.2m committed costs. The two sections of Gnangara Road account for $14.6m of this. Significant costs were also recorded in: Lloyd Street $1.2m, Great Northern Highway/Bishop Road $2m and Hazelmere Industrial Area Infrastructure Road $1.9m.
0
300
600
900
1,200
Current > 30 Days > 60 Days > 90 Days
$000
's
Trade Debtors
January February
AA+ to AA- 63% A+ to
A- 37%
There were full and partial payments made by debtors during the month, however overall Trade Debtors increased by 6%.
Unpaid invoices moved from the Current to 30 Day category contributing to a decrease of 71% in the former and an increase of 442% in the latter. Similarly, unpaid invoices moved from 30 to 60 Days and from 60 to 90 Days resulting in an increase of 46% and 5% respectively.
Rates debtors, excluding Emergency Services Levy reduced by $4.36m or 16% on the prior month's closing balance. The reduction was smaller than in January as there were no instalments or interims due in February.
2.1
AASB 101.8 requires a financial report to include a "Statement of Comprehensive Income". The definition of "IncomeStatement" at Financial Management Regulation 3 is "income statement (or equivalent) that meets therequirements of Australian Accounting Standards for income statements". By virtue of the changes to terminology inAASB101, we now refer to the "income statement" as the "statement of comprehensive income" as that is the"equivalent" in the context of the Australian Accounting Standards.
The Statements of Comprehensive Income summarise the operating revenue and expenditure for a particular periodof a financial year. The principle aim of these financial statements are to report on the performance of the City inmeeting the approved budgets in both revenue and expenditure terms. An important aspect of The Statements ofComprehensive Income is the exclusion of capital and infrastructure project expenditure. There are two versionsthat are prepared with each presenting information in two distinct forms.
The first Statement of Comprehensive Income is by Nature & Type as prescribed by the Financial ManagementRegulations Schedule 1 Part 2 that ensures compliance with statutory requirements. The report categorisesrevenues and expenses into easy to understand types based on the nature of the individual revenue or expense. Forexample employee costs are made up of not only salaries and wages but also casual labour, labour hire, staffrecruitment, staff training etc.
The second Statement of Comprehensive Income is by Program. Since the withdrawal of AAS 27, AASB 1052.11(b)now governs the disclosure requirements relating to income and expenditure by program (function / activity). Thereport aims to give the reader information on what activity within the community revenue is generated from andwhere money is spent. For example the General Purpose Funding program is where most revenue is generated fromrates, the main source of local government funds. In regards to expenditure the program titled Recreation & Cultureoften has the greatest outlay. This program includes costs associated with operating Libraries, Leisure Centres,Street Lighting, maintaining Parks & Reserves and City owned Buildings.
Both reports calculate variances based on the Current Revised Budget. The actual figures for the year to date arecompared to the year to date current revised budget to present a monetary variance as well as a the variance shownas a percentage of the budget.
The following report on significant variances refers to those variances in the Statement of Comprehensive Income byNature and Type.
2.0 Statements of Comprehensive Income 2.0 Statements of Comprehensive Income
2.2
Original Budget
2015/16
Revised Budget
2015/16
YTD CURRENTREVISED BUDGET@ 29 FEBRUARY
2016
YTD ACTUAL@ 29 FEBRUARY
2016$ Variance
VARNOTE
% VAR / CURRENT BUDGET
Revenue from Ordinary Activities110,516,610 110,516,610 Rates Revenue 110,350,733 109,819,011 (531,723)
Add Non-Ordinary Activities16,255,830 16,272,810 Non-Operating Grants, Subsidies & Contributions 11,624,533 12,772,086 1,147,553 F 10%30,138,230 30,138,230 Non-Operating Gifted Assets from Developers: Other - - -13,620,580 13,620,580 Developer Contribution Plans: Cash 9,080,387 5,970,769 (3,109,617) U (34%)11,861,520 11,861,520 Developer Contribution Plans: In Kind - - -
1,814,690 3,499,690 Profit / (Loss) on Disposal of Assets 2,894,793 876,566 (2,018,227) U (70%)- 544,730 Profit / (Loss) on Impairment of Investments 544,730 844,869 300,139 F 55%
8,000,000 8,000,000 Unrealised Gain from Other Financial Assets: EMRC - - -
96,934,653 99,220,483 Net Result 79,861,711 83,050,096 3,188,385
Financial Ratios 2013 2014 2015 Current Month
OPERATING SURPLUS RATIO 15.00% 22.00% 22.00%
DEBT SERVICE COVER RATIO 12.38 11.17 13.73
OWN SOURCE REVENUE COVERAGE RATIO 1.09 1.05 1.10
CITY OF SWAN
FOR THE PERIOD 1 JULY 2015 to 29 FEBRUARY 2016
The Own Source Revenue Coverage Ratio measures the local government's ability to cover operating expenses from own source revenue. The higher the ratio, the more self reliant the City will be. This allows greater flexibility as less external funds are required for operational purposes. A ratio above 0.90 is considered low risk and less than 0.60 high risk.
The Debt Service Cover Ratio measures the ability to service debt. Also known as 'debt coverage ratio', this is the ratio of cash available for debt servicing to interest, principal and lease payments from the operations of the City. A ratio below 2.00 should be monitored carefully. A ratio above 5.00 is considered low risk. The higher the ratio, the better the City's financial capacity to meet the debt servicing commitments.
42.99%
19.66
1.64
The Operating Surplus Ratio highlights the extent of the operating surplus (deficit) relative to the revenues of the Council. This is an indicator of the extent to which revenue raised cover operational expenses and is available for capital funding purposes. The higher the ratio the more financial capacity to deal with asset renewal before reliance on external sources of revenue. A ratio above 15% is considered low risk - an indication that own source income is available to fund capital expenditure initiatives over and above depreciation. A ratio below 0% is considered high risk. The year to date ratios will vary considerably from year end results.
STATEMENT OF COMPREHENSIVE INCOME BY NATURE OR TYPE
2.3
Original Budget
2015/16
Revised Budget
2015/16
YTD CURRENTREVISED BUDGET@ 29 FEBRUARY
2016
YTD ACTUAL@ 29 FEBRUARY
2016 $ VarianceVAR
NOTE
% VAR / CURRENT BUDGET
Revenues from Ordinary Activities120,868,840 120,868,840 General Purpose Funding 117,940,873 115,928,134 (2,012,740)
173,830 173,830 Governance 106,552 550,716 444,164 F 417%2,271,040 2,271,040 Law Order & Public Safety 2,007,198 1,936,075 (71,123)
273,000 277,080 Health 186,080 285,606 99,526 F 53%4,370,990 4,635,950 Education & Welfare 3,693,113 3,411,177 (281,936)
Expenses from Ordinary Activities Excluding Borrowing Costs
(2,468,195) (2,468,195) General Purpose Funding (1,470,635) (1,473,208) (2,573)(12,747,758) (12,640,958) Governance (8,561,043) (6,531,815) 2,029,227 F (24%)
(5,855,057) (5,851,677) Law Order & Public Safety (3,902,814) (3,622,836) 279,978(1,676,737) (1,672,647) Health (1,113,735) (1,083,441) 30,294(8,889,149) (9,162,879) Education & Welfare (6,232,842) (5,450,961) 781,881 F (13%)
(101,796) (101,796) Housing (67,864) (54,696) 13,168 F (19%)(23,377,079) (23,372,239) Community Amenities (15,390,303) (13,770,929) 1,619,374 F (11%)(44,519,558) (44,645,958) Recreation & Culture (29,760,446) (29,845,167) (84,721)(35,826,811) (35,930,421) Transport (23,887,816) (21,079,532) 2,808,284 F (12%)
(5,888,414) (5,783,184) Economic Services (3,820,379) (3,140,437) 679,942 F (18%)(2,436,343) (2,493,993) Other Property & Services (1,681,878) (1,545,624) 136,254
620,000 620,000 Law Order & Public Safety 413,333 605,000 191,667 F 46%381,330 381,330 Education & Welfare 254,220 237,513 (16,707)
9,335,500 9,674,130 Recreation & Culture 1,908,963 301,914 (1,607,050) U (84%)36,057,230 35,735,580 Transport 9,048,017 11,627,660 2,579,643 F 29%71,876,160 71,893,140 20,704,920 18,742,856 (1,962,064)
Profit/(Loss) on Disposal of Assets863,750 2,163,750 Recreation & Culture 1,875,833 309,552 (1,566,281) U (83%)950,940 1,335,940 Transport 1,018,960 567,279 (451,681) U (44%)
Profit/(Loss) on Impairment of Investments- 544,730 General Purpose Funding 544,730 844,869 300,139
Unrealised Gain from Other Financial Assets: EMRC8,000,000 8,000,000 General Purpose Funding - - -
96,934,653 99,220,483 Net Result 79,861,711 83,050,096 3,188,385
FOR THE PERIOD 1 JULY 2015 to 29 FEBRUARY 2016
STATEMENT OF COMPREHENSIVE INCOME BY PROGRAM CITY OF SWAN
3.1
Description
2. Statement of Change in Equity
Financial Ratios 2013 2014 2015 Current MonthCURRENT RATIO 1.19 1.52 1.61 4.68
QUICK RATIO 1.18 1.52 1.61 4.68
UNTIED CASH TO TOTAL CREDITORS 3.96 3.83 5.50 39.73
This ratio assesses the City's ability to meet immediate commitments from readily available cash. Trade creditors include orders for goods and services that have been received but not paid and any amount owing for GST. The higher the ratio the better placed Council is to pay its Creditors. This ratio is always at its lowest point at 30 June due to much of the cash reserves of the City having been expended by this time. This ratio has improved over the last couple of years with an improvement in net funds available at the end of the year.
A Current Ratio shows short - term paying ability with restricted assets removed from the current assets. It relates to the immediate financial sustainability of Council. A ratio greater than 1.00 (100%) indicates Council has more current assets than current liabilities. If less than 1.00 (100%), current liabilities are greater than current assets and there may be a short term funding issue.
1. Statement of Financial Position
AASB 101 requires all Councils to prepare a Statement of Financial Position, which discloses the assets, liabilities and equity ofthe Council as at the reporting date. The ratepayer equity in the Council can be calculated by deducting total liabilities from totalassets.
The purpose of the Statement of Financial Position is to provide a "snap - shot" of the overall financial position of the Council asat a particular date. An entity shall present current and non-current assets, and current and non-current liabilities, as separateclassifications on the face of its balance sheet and on the basis of liquidity. Subject to special requirements for revaluation ofvarious classes of assets, accepted accounting practice includes well defined accounting principles. This convention dictates thatan asset represents the value of an investment acquired to provide future economic benefit to an entity. The future economicbenefits may be in the form of cash or cash equivalents or in the case of not-for-profit (including public sector) entities, theeconomic benefits are derived from meeting the entities objectives of providing goods and services.
Councils are required by AASB 101 to prepare a Statement of Changes in Equity and include it in the Financial Statements. TheStatement of Changes in Equity reconciles the opening and closing balances of each class of the local government's equity overthe reporting period. It provides a summary of causes of the changes in equity and identifies specifically the changes incomposition of the local government's equity.
A Quick Ratio measures the short - term debt paying ability and the liquid position of the City of the Swan and the ability to pay its immediate debts with restricted assets and inventories removed from the calculation. The ratio should be greater than 1.00 (100%).
3.0 Statement of Financial Position & Equity
3.2
ACTUAL @29 FEBRUARY 2016
ACTUAL @30 JUNE 2015
Current AssetsCash and cash equivalents 161,648,385 119,701,485Investments - -Trade and other receivables 28,422,357 9,783,428Other Assets 279,484 416,115Inventories 30,514 68,359
Total: Current Assets 190,380,740 129,969,387
Non Current AssetsTrade and other receivables 2,487,946 2,315,897Property, plant and equipment 1,258,782,037 1,235,457,340Other Financial Assets 53,502,350 53,502,350
Total: Non Current Assets 1,314,772,332 1,291,275,587
Total Assets 1,505,153,073 1,421,244,975
Current LiabilitiesShort term borrowings 2,114,726 4,640,232Trade and other payables 10,611,565 13,176,072Income in advance 1,024,303 -Provisions 11,458,179 11,459,234
Total: Current Liabilities 25,208,772 29,275,539
Non Current LiabilitiesLong term borrowings 41,585,856 36,027,075Trade and other payables 5,172,614 5,963,224Provisions 1,545,941 1,389,341
Total: Non Current Liabilities 48,304,411 43,379,640
Total Other Comprehensive Income - 18,388,588 - 18,388,588
Transfer to Trust Fund from Reserves - - - -
Transfer from/(to) Reserves (15,884,101) - 15,884,101 -
Balance as at 30 JUNE 2014 714,853,460 390,262,767 67,796,018 1,172,912,245
Net Result 101,556,002 - - 101,556,002
Total Other Comprehensive Income - 74,121,548 - 74,121,549
Transfer from/(to) Reserves (16,124,378) - 16,124,378 -
Balance as at 30 JUNE 2015 800,285,085 464,384,315 83,920,395 1,348,589,796
Net Result 83,050,096 - - 83,050,096
Total Other Comprehensive Income - - - - Transfer from/(to) Reserves (9,303,909) - 9,303,909 - Balance as at 29 FEBRUARY 2016 874,031,269 464,384,313 93,224,307 1,431,639,889
ADDITIONAL DISCLOSURE ON CASH HOLDINGS, INVESTMENTS, RESERVES & MUNICIPAL FUNDS29-Feb-16 30-Jun-15
Cash / Investment Backed Reserves
Aged Services Asset Replacement 12,726 188,951
City Asset Replacement 5,673,453 3,764,752
Ellenbrook Community Facilities 849,948 868,983
General Insurance 437,255 530,320
Gravel Pit Rehabilitation 369,655 298,140
Hazelmere/Guildford Drainage 1,564,045 1,106,959
Midland District Drainage Development 7,170,138 6,936,148
Plant & Equipment 1,740,093 3,137,491
Vale Community 1,504,080 1,544,516
Waste Management 5,528,046 4,449,818
Employee Entitlements - LSL 5,569,229 4,578,367
Hazelmere Industrial Area Infrastructure - Stage 2 7,413,115 4,130,404
Ellenbrook Bridge 1,982,900 1,806,713Strategic Development 594,269 -
Urban Growth Corridor Sub-Regional Contributions
- Brabham (Albion) 13,125,604 11,640,110
- Caversham 14,241,945 12,908,754
- Dayton (West Swan East) 20,784,825 18,313,657
Other Restricted Assets
- Midland Brick 30,284 35,275
- Drainage 62,584 62,584
- Footpath 227,958 155,648
- Malaga Parking 117,000 -
- Midland Parking 35,000 35,000
- Ellenbrook Parking 819,880 123,663
- Roadwork 2,814,199 2,731,418 - Unspent Specific Grants - 4,130,393
- Public Art 556,075 442,333
Sub total Cash / Investment Backed Reserves 93,224,307 83,920,395
Comments► Ellenbrook District Open Space Park (South) showed total costs of $13m against annual budget of $11.8m. $2.2m actual costs were recorded during February. A budget adjustment to address the overspend is yet to be processed. Works are progressing well; approximately 75% of the playing field has been laid with drainage cells and shock pads. Work has also commenced to lay artificial turf on the south east corner of the playing field.
► A Roads to Recovery grant for $3m was received during the month and this will be allocated to different projects accordingly.
►Campersic Road recorded $12k actual and $295k committed costs during the month, resulting in an overspend of $253k. Construction works for the first section (Stock Road to William Street) have been finished. Works for the next section will begin in March.
► Gnangara Road (Alexander Drive to Beechboro Road North) has realised 94% of its $8.5m annual budget. $842k actual costs and $887k committed costs were recorded during the month. Road markings at the intersection of Beechboro Road North and Gnangara Road are now complete. Works between Alexander Drive and the Water Corporation Pump Station will commence in March. Both Western Power and Water Services are still to complete plant diversions of this section of the carriageway before road works can fully commence.
► Overspend in the following listed projects plus several other smaller ones has been reviewed and will be addressed by budget adjustments: Clayton Street $336k, Margaret Street drainage $393k, Campersic Road $253k and Great Northern Highway/Bishop Road $182k.
► West Swan Road committed costs of $306k during the month, utilising 45% of its $681k annual budget. Works have been completed with the exception of line markings which are due to be done in the short term.
4.0 Capital
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
July Aug Sep Oct Nov Dec Jan Feb March April May June
mill
ions
$
Capital Expenditure - Actual v Budget with Prior Year comparison
Actual 15/16 Budget 15/16
Prior Year Actual Prior Year Budget
0
5,000
10,000
15,000
20,000
25,000
30,000
Buildings Drainage Footpaths Parks Roads P&E, Other
mill
ions
$
YTD Capital Works expenditure Actual & CommittedBudget
Current Budget YTD Expense Current Budget
JobNumber
Job Name
FullYearExpense Actual Commited Total % of
BudgetFullYearRevenue
YTDRevenue
% ofBudget
BCW04134 Administration Building 332,000 60,186 9,081 69,267 21
BCW05104 Altone Park Library 69,000 60,090 60,090 87
BCW05106 Community Facilities 50,000 17,383 17,383 35
BCW05110 Midland Town Hall Build Imp 2,970 1,840 1,840 62
BCW05114 Minor Capital Building Projec 85,000 33,580 30,030 63,610 75
BCW05122 Swan Caring Aged Care Facilit 3,300 3,284 3,284 100
BCW05129 Guildford Visitor Centre 141,500 45,643 45,643 32
BCW05137 Altone Leisure Centre 340,000 9,720 259,648 269,368 79
BCW05139 New Depot 15,420 14,536 14,536 94
BCW06110 Ballajura Aquatic Centre 227,000 27,044 1,600 28,644 13
BCW06117 Stratton Community Centre 24,000 12,232 12,232 51
BCW06119 Pickett Park Hall 241,290 81,306 138,223 219,529 91
BCW07108 Swan Park Recreation Centre 137,410 104,664 7,915 112,579 82
CAPITAL JOBS TOTAL 75,001,210 33,910,879 19,136,833 53,047,711 71 15,311,480 11,202,467 73
YTD CAPITAL JOBS SUMMARY REPORT FOR THE PERIOD ENDING 29 FEBRUARY 2016
3/03/2016 1:03:07 PM
CurrentBudgetFullYearExpense
ActualYTD
Expense
Commited Total % ofBudget
CurrentBudgetFullYearRevenue
YTDRevenue
% ofBudget
1603 Purchase of Assets Land 7,481,210 6,372,052 6,372,052 851609 Purchase of Assets Comm Bus P 1,066,574 1,066,574 1613 Purchase of Asset Office F & 599,460 207,367 29,468 236,834 401618 Purchase of Assets P & E 9,257,270 3,892,471 3,408,568 7,301,038 791623 Purchase of Assets Computer 1,416,720 805,235 29,348 834,582 591628 Purchase of Assets Vehicle 2,066,030 1,977,151 588,069 2,565,219 124
CAPITAL ASSETS TOTAL 20,820,690 14,320,848 4,055,451 18,376,300 88 0 0 0
GRAND TOTAL 95,821,900 48,231,727 23,192,284 71,424,011 75 15,311,480 11,202,467 73
YTD CAPITAL JOBS SUMMARY REPORT FOR THE PERIOD ENDING 29 FEBRUARY 2016
3/03/2016 1:03:07 PM
5.1
4.0 DInvestments
Note: All figures have been updated to include Cash and Investments within the above graph.
0
40
80
120
160
200
July Aug Sep Oct Nov Dec Jan Feb March April May June
Mill
ions
$
Total Cash and Investment Position showing Prior Year Comparisons
July Aug Sep Oct Nov Dec Jan Feb March April May June
Cash and Investment Mix (by Type)
24 Hour Call Cash Management Floating Rate Term Deposits Cash
5.0 Cash and Investments
5.2
9.3%
17.5%
16.1%
27.3%
.1%
15.5%
14.2%
Investment Portfolio Exposure
ANZ Group - ANZ Commonwealth Bank of Australia - CBA-BWA
Members Equity Bank - MEB National Australia Bank - NAB
Other - Lehman Brothers Suncorp Bank - SUN
Westpac Group - WBC
(A-2, BBB+) MEB
(A-1+, AA-) CBA-BWA
(A-1+, AA-) NAB
(A-1, A+) SUN
(A-1+, AA-) ANZ
(A-1+, AA-) WBC
0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%
Individual Institution Exposures vs. Policy Limits
Limits Funds
City of Swan Economic and Investment Portfolio Commentary
February 2016 Global issues:
� Global markets continued their shaky start to the year with equities in particular taking the brunt of investors’ concerns. The Australian shares joined the growing list of exchanges around the globe dropping more than 20% from recent highs.
� In the US, good jobs data and stronger than expected retail sales in January has helped keep slow but steady growth on track for the world’s largest economy.
� Saudi Arabia and Russia agreed to freeze oil production in an effort to stop the steadily declining price of oil which dropped below US$30/barrel in February. For the plan to work, several other oil producing nations will need to agree, including Iraq and Iran.
Domestic issues:
� Weaker than expected jobs data for January surprised the market with the unemployment rate going back up to the 6% level. A positive overall jobs trend has been helping to keep the RBA reluctant to cut rates again, therefore further jobs related disappointments may add pressure to ease rates.
� Corporate half year profits were encouraging with over 45% of companies beating expectations. While resource related profits were understandably down, banking, housing and consumer sections did well.
� In the latest release of its Board meeting minutes, the RBA noted that Australia’s services sectors continue to grow thus helping alleviate the impact of further declines in mining, but pressure in global financial markets remains a concern.
Interest rates
� Australia’s official cash rate remains at 2%, unchanged since May 2015.
� Short term interest rates remained largely unchanged during February with 3 month TDs from Australian ADIs largely in the 2.90%-3% area. Twelve month rates also stayed steady with the best of the majors in the 2.90% area.
Investment Portfolio Commentary
The City’s investment portfolio posted a return in February of 2.64%pa versus the bank bill index benchmark return of 2.26%pa. For the financial year to date, the City’s investment portfolio has exceeded the bank bill index benchmark by 0.46%pa (2.67%pa vs 2.21%pa)
Without marked-to-market influences, the City’s investment portfolio yielded 2.93%pa for the month. This is based on the actual interest rates being received on existing investments and excludes the underlying changes to the market value of the securities/deposits.
Investments with realised losses include:
Investment Purchase Price Realised value Crystallised Loss
Kalgoorlie 500,000 432,373 67,627
Bluegum 500,000 0 500,000
Deutsche Yield Curve 1,000,000 960,000 40,000
Scarborough 1,500,000 0 1,500,000
Parkes2A 500,000 0 500,000
Torquay 500,000 0 500,000
Flinders 250,000 215,000 35,000
Coolangatta 500,000 494,877 5,123
Merimbula 500,000 480,959 19,041
Esperance 500,000 348,658 151,342
Kakadu 550,000 502,708 47,292
Parkes1A 500,000 0 500,000
Oasis 1,000,000 316,637 683,363
Totals 8,300,000 3,751,212 4,548,788
Investments which matured without loss of capital include: Beech (500,000), Blaxland (500,00), Endeavour (500,000), Federation (500,000), Henley (150,000), Lawson (500,000), and Glenelg (1,000,000).
Disclaimer: The statements and opinions contained in this report are based on currently prevailing conditions in financial markets and are so contained in good faith and in the belief that such statements and opinion are not false or misleading. In preparing this report, Prudential Investment Services Corp has relied upon information which it believes to be reliable and accurate. Prudential Investment Services Corp believes that this report and the opinions expressed in this report are accurate, but no warranty of accuracy or reliability is given. Prudential Investment Services Corp does not warrant that its investigation has revealed all of the matters which a more extensive examination might disclose. This report may not be reproduced, transmitted, or made available either in part or in whole to any third party without the prior written consent of Prudential Investment Services Corp. AFS Licence No. 468145.
Alternative InvestmentsFace Value Last
Coupon
Borrower Rating Maturity
Date
Purchase
Price
Current Value Reference
225,292 0.0000 Lehman Bros. Global Property Note D 7-Jul-15 300,000 -
225,292 0.0000 300,000 -
Current AccountsFace Value Current
Yield
Borrower Rating Current Value Reference
8,808,035 1.30% Commonwealth Bank of Australia A-1+ 8,808,035 RBA
2,024,412 1.30% Commonwealth Bank of Australia A-1+ 2,024,412 Cash At Bank
2,125,607 1.30% Commonwealth Bank of Australia A-1+ 2,125,607 Brabham
4,241,946 1.30% Commonwealth Bank of Australia A-1+ 4,241,946 Caversham
4,041,712 1.30% Commonwealth Bank of Australia A-1+ 4,041,712 Dayton
21,241,713 1.30% 21,241,713
Term DepositsFace Value Purchase
Yield
Borrower Rating Maturity
Date
Purchase
Price
Current Value Accrued
Interest
3,000,000.00 2.85% ME Bank A-2 3-Mar-16 3,000,000 3,043,804 44,038
3,000,000.00 2.85% Suncorp Bank A-1 3-Mar-16 3,000,000 3,043,788 44,038
3,000,000.00 2.85% Suncorp Bank A-1 4-Mar-16 3,000,000 3,043,549 43,804
2,000,000.00 2.90% ME Bank A-2 7-Mar-16 2,000,000 2,018,934 19,068
1,000,000.00 2.80% Commonwealth Bank of Australia A-1+ 9-Mar-16 1,000,000 1,022,491 22,400 Brabham
1,000,000.00 2.80% Commonwealth Bank of Australia A-1+ 9-Mar-16 1,000,000 1,022,491 22,400 Caversham
1,000,000.00 2.80% Commonwealth Bank of Australia A-1+ 9-Mar-16 1,000,000 1,022,491 22,400 Dayton
1,000,000.00 2.90% ME Bank A-2 15-Mar-16 1,000,000 1,009,162 9,216
3,000,000.00 3.05% National Australia Bank A-1+ 15-Mar-16 3,000,000 3,019,988 19,052 Dayton
2,000,000.00 3.05% National Australia Bank A-1+ 15-Mar-16 2,000,000 2,013,326 12,701 Brabham
2,000,000.00 2.90% ME Bank A-2 17-Mar-16 2,000,000 2,016,427 16,526
1,000,000.00 3.00% National Australia Bank A-1+ 21-Mar-16 1,000,000 1,013,667 13,233
2,000,000.00 3.00% National Australia Bank A-1+ 21-Mar-16 2,000,000 2,012,557 11,671
1,000,000.00 3.00% Suncorp Bank A-1 21-Mar-16 1,000,000 1,005,815 5,836
1,000,000.00 2.90% ME Bank A-2 29-Mar-16 1,000,000 1,007,677 7,707
2,000,000.00 3.00% ME Bank A-2 29-Mar-16 2,000,000 2,011,446 11,342
2,000,000.00 3.05% National Australia Bank A-1+ 29-Mar-16 2,000,000 2,012,892 11,532
GRAPH 6.2 Rates Debtor Position with Prior Year Comparisons
??? Prior year debtors
As at 29 February 2016
Each year Rates are levied in July. When this occurs the City recognises the Rates owed as an asset on the balance sheet. Ratenotices are printed and distributed to the public. As these are paid the Rates Debtor position reduces over the course of the year.Graph 6.2 below shows the progress in collecting these funds over the financial year including a comparison to prior yearcollection.
The City's Debtors can be divided into two types:
0
25
50
75
100
125
July Aug Sep Oct Nov Dec Jan Feb March April May June
$ M
illio
ns
2014
2015
2016
A high number of residential rates are paid in August as ratepayers take advantage of the early bird payment prize draw.
Current Position Rate Debtors in Arrears
outstanding $5.1m
Current Debtors outstanding $17.9m
Total Debtors $23m
6.0 Debtors
The second, third & fourth rate instalments are due in Oct, Jan &
Mar respectively.
6.2
ii) Sundry Debtors
Notes
Table 6.3 shows a summary of the City's top 10 debtors 30 Days plus by dollar value divided by periods. Table 6.4 shows debt recovery comments for the top 10 debtors over 30 days. Graph 6.5 shows sundry debtors outstanding as a percentage based on payment period.
TABLE 6.3 Total Debtors including Top Ten 30 Days plus as at 29 February 2016
Total 227,072 715,867 89,155 1,083,923 2,116,017 100.00% 100.00%
TABLE 6.4 Progress on Debt Recovery. Comments for top 10 over 30 days from table above
Top Ten Debtors123456789
10
GRAPH 6.5 Outstanding Debtors as a percentage
Progress for the recovery of Funds Comment
The City has lodged a Caveat on the land title. Monies to be recovered upon sale of property.
Legal proceedings initiated by the City.
Sundry debtors include all monies owed to the City other than those relating to Rates. This includes but is not limited to invoicesraised for grants, leasing of City's premises, and recovery of costs for services provided to developers. The City issues invoiceswith 7 day payment terms.
Payment plan in place.The City has lodged a Caveat on the land title. Monies to be recovered upon sale of property.
Statement sent to customer.
The City has lodged a Caveat on the land title. Monies to be recovered upon sale of property.Notice of intended enforcement sent.
Payment plan in place.
In negotiations with debtor.
As % of 90 Days Plus Debtors
As % of Total Debtors
Top Ten Debtors
Statement sent to customer.
Current 11%
30 Days 34%
60 Days 4%
90 Days plus 51%
7.1
Income from Operating Activities
General Purpose Funding Grants and Other Contributions
20% Unfavourable Variance of $1,481,017
Governance 417% Favourable Variance of $444,164
Health 57% Favourable Variance of $103,606
Economic Services 10% Unfavourable Variance of $129,508
Expenditure from Operating Activities
Governance 24% Favourable Variance of $2,092,297
Housing 19% Favourable Variance of $13,168
Building Services application fees are the main contributor of this variance, being $123k below target. The unfavourable result is an indication of the slowing housing market in Perth.
The favourable variance is attributed to underspending in: Subscriptions and Publications $243k, Conferences/Training $120k and Depreciation $362k. Projects Studies and Surveys also contributed $347k to the variance; operating jobs within the following cost centres showed significant below budget spend: Training and Development $150k, Marketing $78k, General Administration $67k and Occupational Health & Safety $37k.
Invoicing timing differences for the Elvire Chalets maintenance costs is the main cause of this variance. Actuals are expected to align to budget as the year progresses.
A Local Government is to prepare each month a statement of financial activity as prescribed by Regulation (34) of the Local Government (Financial Management) Regulations 1996. The statement of financial activity must report on the revenue and expenditure, as set out in the annual budget under FM Regulation 22(1)(d), taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c). It includes original budget estimates to the end of the month to which the statement relates and actual amounts of expenditure and revenue to the end of the month. The statement must include material variances between the comparable amounts in ytd budget and ytd actual and an explanation of each. The net current assets at the end of each month have to be shown within the statement of financial activity.
The report calculates variances based on the Original Budget. The actual figures for the year to date are compared to the year to date original budget to present a monetary variance as well as the variance shown as a percentage of the budget.
The composition of net current assets is also required to be presented as support to the statement and this is presented showing funds at the end of the current month, those at the previous 30 June and also those at the end of the corresponding month in the previous year. A graph is also included that identifies the monthly movement in funds for the current year and the previous two years.
Report on Significant Variances of 10% of Original Budget and greater than $10,000 in value
$2.6m or 52% of the 2015/16 Financial Assistance Grant was received and recognised in the prior financial year. Consequently, grant payments for the current financial year have been reduced to reflect this advance payment, contributing to the variation between original budget and actuals.
The City received $320k from the LGIS, $202 relates to dividend reimbursements and $118k to prior year insurance rebates. The amount received was not originally budgeted for, contributing to the positive variance.
The positive result is partly due to timing differences in the payment of Health and Safety Fees and partly due to the receipt of more revenue than originally budgeted. Following the budget review process, a budget adjustment to recognise this additional revenue will be effected.
1.0 Income Statement 7.0 Statement of Financial Activity
7.2
Community Amenities 11% Favourable Variance of $1,624,214
Transport 11% Favourable Variance of $2,725,620
Economic Services 20% Favourable Variance of $785,172
Non Cash Items
Provisions and Other Accruals 10% Unfavourable Variance of $107,967
Capital Income & Expenditure
Capital Grants, Subsidies & Contributions 10% Favourable Variance of $1,164,533
Developer Contributions Plans 34% Unfavourable Variance of $3,109,617
Purchase of Plant and Equipment 16% Favourable Variance of $3,706,136
Purchase or Construction of Infrastructure 32% Favourable Variance of $13,812,665
Other Non Operating Items
Transfer to Reserves 14% Favourable Variance of $3,868,370The favourable variance of $3.8m in transfer to reserves is mostly attributable to Developers Contributions Plans (DCP), which have acquired less contributions from the developers than expected.
Bulk Collection and Refuse Collection Contracts costs were below budget by $231k and $625k respectively mainly due to invoicing timing differences. Employee Costs were also under by $279k , adding to the variance.
Parks and Roads construction works were the main contributors to the variance being $6.4m and $7.1m under budget respectively. Within Parks, Ellenbrook District Open Space South was underspent by $1.6m and Paradise Quays by $521k. In Roads, Hazelmere Industrial Infrastructure Road showed a below budget spend of $2.9m and Gnangara Road (Alexander Drive to Beechboro) $1.9m.
Timing differences were the main reason for Electricity and Contracts which were below budget by $591k and $387k respectively. The drop in crude oil prices has contributed to underspending of $345k for Fuel & Oil. Employee Costs also expended less than expected by $728k as a result of vacant positions that are yet to be filled.
Projects Studies & Surveys accounted for 58% of this variance with the following jobs displaying the most significant variances: Community Plans $66k, Urban Design/Heritage Working Paper $47k, Commercial Centre Plan $57k and Bellevue Land Use Planning $20k. The variance is expected to reduce over time as $232k has been accounted for as committed costs for these projects. Employee Costs were also less than budget by $297k due to some positions being vacant for part of this financial year.
The $107k unfavourable variance relates to long service leave plus the movement in non-current employee provisions. Actuals are expected to align to budget by year end.
A Roads to Recovery grant of $3m was received during the month. $1.1m of this was not anticipated and was the main reason for the above budget result. This extra revenue will be allocated to Great Northern Highway/Bishop Road and a budget adjustment to reflect this will be processed.
In February, $117k was collected for Developers Contributions. Fluctuations between budget and actual are expected due to the high level of uncertainty surrounding Developers Contributions.
Building Capital Works plus Plant & Equipment contributed $3.5m and $2.8m to this favourable variance. This was largely offset by above budget spend for Land purchases of $1.4m and $1.1 for Building Purchases. The variance for Land purchases is due to timing differences and should reduce over time. A budget adjustment is pending for Building purchases.
7.3
Other Funding Sources
Transfer from Reserves 40% Unfavourable Variance of $10,075,934
Proceeds of Trust funds 100% Unfavourable Variance of $463,493
Profit on Impairment of Investments 100% Favourable Variance of $844,869
Proceeds from Sale of Assets 68% Favourable Variance of $1,178,388
Self Supporting Loans Repayments 32% Unfavourable Variance of $22,353
Proceeds from New Loans 36% Unfavourable Variance of $3,637,526
New Self Supporting Loan Advances 100% Favourable Variance of $133,333
Movement in Deferred Rates (Non-Current) 40% Unfavourable Variance of $49,565
Opening Net Current Assets July 1 B/Fwd. 82% Favourable Variance of $8,995,094
As an outcome of the tough economic climate, pensioners are finding it difficult to pay their rates causing them to defer payments. The unfavourable variance is continuing to reduce over the course of the financial year and actuals are expected to align closer to budget by year end.
The Opening Net Current Asset position is significantly greater than budget. The variance is mostly reflective of the lower than anticipated capital expenditure in the prior financial year. Included in the variance is $2.6m relating to the current year's Financial Assistance Grant which was received in advance at the end of the 2014/15 financial year.
The $845k favourable variance relates to part payments from investment legal proceedings that were not originally scheduled for receipt.
At the start of the financial year the City sold properties which resulted in a favourable position for proceeds from sale of assets. Actuals are estimated to level out closer to year end.
The 32% unfavourable variance in self supporting loan repayments is a result of timing. As per the self supporting loan contracts, two of the loans are scheduled to be paid biannually while the other is quarterly. Actuals are anticipated to fall in line with budget by year end.
There is a timing lag in the City drawing down on new loans which has resulted in the 36% unfavourable variance. Historically the City has taken out new loans within the second half of the year. It is anticipated that actuals will align to the revised forecast budget in the coming months.
The $133k favourable variance for new self supporting loans is due to no new loans being advanced.
Expenditure to allocated jobs are less than originally budgeted year to date. It is expected that transfers out will increase towards the end of the year.
Projects associated with the Trust have not had any expenditure to date which has caused a 100% unfavourable variance in the proceeds of Trust Funds.
7.4
Original Budget2015/16
Revised Budget2015/16
YTD ORIGINALBUDGET
@ 29 FEBRUARY 2016
YTD ACTUAL@ 29 FEBRUARY
2016
$VARIANCE
VAR NOTE
% VAR /ORIGINAL BUDGET
YTDOPERATING ACTIVITIESIncome
110,516,610 110,516,610 Rates 110,350,733 109,819,011 (531,723)10,352,230 10,352,230 Grants and Other Contributions 7,590,140 6,109,123 (1,481,017) U (20%)
120,868,840 120,868,840 Total General Purpose Funding 117,940,873 115,928,134 (2,012,740)173,830 173,830 Governance 106,552 550,716 444,164 F 417%
2,271,040 2,271,040 Law, Order and Public Safety 2,007,198 1,936,075 (71,123)273,000 277,080 Health 182,000 285,606 103,606 F 57%
20,099,930 20,114,970 Community Amenities 19,633,287 19,974,087 340,8006,765,350 6,857,440 Recreation and Culture 4,622,530 4,872,951 250,4211,571,780 1,571,780 Transport 1,230,017 1,247,711 17,6952,027,000 2,027,000 Economic Services 1,351,333 1,221,826 (129,508) U (10%)2,632,270 2,632,270 Other Property and Services 1,754,847 1,795,161 40,314
161,114,030 161,490,200 Subtotal Income 152,296,790 151,266,904 (1,029,886)
Expenditure(2,468,195) (2,468,195) General Purpose Funding (1,470,635) (1,473,208) (2,573)
(13,162,778) (13,055,978) Governance (8,875,046) (6,782,749) 2,092,297 F (24%)(5,855,057) (5,851,677) Law, Order and Public Safety (3,906,194) (3,622,836) 283,358(1,676,737) (1,672,647) Health (1,117,825) (1,083,441) 34,384(8,889,149) (9,162,879) Education and Welfare (5,959,112) (5,450,961) 508,151
(101,796) (101,796) Housing (67,864) (54,696) 13,168 F (19%)(23,377,079) (23,372,239) Community Amenities (15,395,143) (13,770,929) 1,624,214 F (11%)(45,197,758) (45,324,158) Recreation and Culture (29,985,846) (30,196,700) (210,854)(36,373,731) (36,477,341) Transport (24,011,903) (21,286,283) 2,725,620 F (11%)
(5,888,414) (5,783,184) Economic Services (3,925,609) (3,140,437) 785,172 F (20%)(2,879,533) (2,937,183) Other Property and Services (1,903,464) (1,818,857) 84,606
15,243,803 15,282,923 Net Operating Profit / (Loss) 55,678,148 62,585,806 6,907,658
ADD NON CASH ITEMS33,256,980 33,256,980 Depreciation 22,171,320 22,779,422 608,102
1,559,242 1,559,242 Provisions and Other Accruals 1,039,495 1,147,462 107,967 U 10%
34,816,222 34,816,222 Subtotal Non Cash Items 23,210,815 23,926,884 716,069
50,060,025 50,099,145 Net Operating Surplus / (Deficit) 78,888,963 86,512,690 7,623,727
LESS CAPITAL INCOME & EXPENDITURE16,255,830 16,272,810 Capital Grants, Subsidies & Contributions 11,607,553 12,772,086 1,164,533 F 10%13,620,580 13,620,580 Developers Contributions: Cash contribution 9,080,387 5,970,769 (3,109,617) U (34%)11,861,520 11,861,520 Developers Contributions: In Kind Contribution - - -30,138,230 30,138,230 In Kind Developer Contributions: Other - - -
(34,043,500) (33,589,260) Purchase of Plant and Equipment (22,695,667) (18,989,531) 3,706,136 F (16%)(41,999,750) (41,999,750) Assets Contributed by Developers - - -(64,436,700) (62,232,640) Purchase or Construction of Infrastructure (42,957,800) (29,145,135) 13,812,665 F (32%)(68,603,790) (65,928,510) Subtotal Capital Income and Expenditure (44,965,527) (29,391,810) 15,573,716
LESS OTHER NON OPERATING ITEMS(5,298,973) (5,298,973) Loan Principal Repayments (3,532,649) (3,315,346) 217,303
(42,106,467) (42,612,587) Transfer to Reserves (28,070,978) (24,202,608) 3,868,370 F (14%)(47,405,440) (47,911,560) Subtotal Other Non Operating Items (31,603,627) (27,517,954) 4,085,673
OTHER FUNDING SOURCES37,461,950 38,774,230 Transfer from Reserves 24,974,633 14,898,699 (10,075,934) U (40%)
695,240 695,240 Proceeds of Trust funds 463,493 - (463,493) U (100%)- 544,730 Profit on Impairment of Investments - 844,869 844,869 F 100%
2,593,080 3,893,080 Proceeds from Sale of Assets 1,728,720 2,907,108 1,178,388 F 68%103,853 103,853 Self Supporting Loans Repayments 69,235 46,883 (22,353) U (32%)
14,979,220 13,844,060 Proceeds from New Loans 9,986,147 6,348,621 (3,637,526) U (36%)(200,000) (200,000) New Self Supporting Loan Advance (133,333) - 133,333 F (100%)(183,727) (183,727) Movement in Deferred Rates (Non current) (122,485) (172,049) (49,565) U 40%
10,938,446 10,938,446 Opening Net Current Assets July 1 B/Fwd 10,938,446 19,933,540 8,995,094 F 82%66,388,062 68,409,912 Subtotal Other Funding Sources 47,904,857 44,807,670 (3,097,187)
438,857 4,668,987 CLOSING NET CURRENT ASSETS YTD 50,224,666 74,410,598 24,185,932
CITY OF SWANSTATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 JULY 2015 to 29 FEBRUARY 2016
7.5
ACTUAL @29 FEBRUARY
2016ACTUAL @JUNE 2015
ACTUAL @FEBRUARY 2015
Current AssetsUnrestricted Cash, Cash Equivalents & Investments 63,251,465 29,406,267 56,857,085Restricted Cash, Cash Equivalents & Investments 98,396,921 90,295,220 79,110,717Rates Debtors Current 25,109,729 6,089,832 23,407,825Trade and Other Receivables 3,312,627 3,693,596 4,904,950Prepayments 279,484 416,115 753,452Inventory 30,514 68,357 145,048Total Current Assets 190,380,739 129,969,387 165,179,077
Less Current LiabilitiesIncome in Advance (1,024,303) - (1,067,239) Accounts Payable (10,611,565) (13,176,073) (13,555,847) Provisions - Employee Entitlements (11,458,179) (11,459,234) (10,414,552) Loan Repayments (2,114,726) (4,640,232) (1,201,322) Total Current Liabilities (25,208,772) (29,275,539) (26,238,960)
Net Current Assets 165,171,967 100,693,848 138,940,117
Adjusted Net Assets 172,807,518 109,817,161 145,728,077
Less Restricted Cash, Cash Equivalents & InvestmentsReserves: Cash Backed (93,224,307) (83,920,397) (73,573,498) Monies Held In Trust (5,172,614) (5,963,224) (5,537,217)
Closing Funds 74,410,598 19,933,540 66,617,361
* Changed to reflect Local Government of Western Australia Guideline - Number 8 - June 2013.
CITY OF SWANNET CURRENT FUNDING POSITION
AS AT 29 FEBRUARY 2016
0
20
40
60
80
100
120
140
160
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Mill
ion
$
Liquidity Over Three Years
2013/142014/152015/16
8.1
1. STATEMENT OF CASH FLOW
2. RATE SETTING STATEMENT
Cash flow information provides users of financial reports with a basis to assess the ability of an entity to generatecash and cash equivalents and the needs of the entity to utilize those cash flows. The cash flow statement shallreport flows during the period classified by operating, investing and financing activities. The key objective of a cashflow forecast is to predict the period in which cash inflows and outflows will occur.
It is essential that local governments have meaningful and accurate financial information on which to base decisions.The starting point for sound financial management is the preparation of the Rate Setting Statement. This statementis a crucial component of the budget process and shows how much rates are required to pay for the localgovernment's operations. The Rate Setting Statement is a statutory requirement and is unique to local governmentin that it contains values of opening funds and closing funds. Opening funds refer to 'net current assets less restrictedfunds and committed cash and amounts already reflected in the current year budget'. The opening fund forms partof the calculation of the amount of the deficiency to be raised from rates as referred to in s 6.2(2)(C) of the LocalGovernment Act.
8.0 Other Statutory Reports 8.0 Other Statutory Reports
8.2
ORIGINALBUDGET2015/16
REVISEDBUDGET2015/16 CASH FLOWS FROM OPERATING ACTIVITIES
(116,309,065) (116,309,065) Total Payments (70,559,176) (104,866,724)48,167,621 48,516,661 Net cash provided / (used) by operating activities 64,506,576 57,048,611
CASH FLOWS FROM INVESTING ACTIVITIES Payments
(34,043,500) (33,589,260) Purchase / Construction of capital assets (18,989,531) (41,417,143)(64,436,700) (62,232,640) Purchase / Development of infrastructure (29,145,135) (38,621,721)
- - Proceeds from Disposal of Investments 844,869 1,054,171(98,480,200) (95,821,900) (47,289,797) (78,984,692)
(200,000) (200,000) Other Loan Repayments Received - -9,584,100 8,448,940 Net cash provided / (used) by financing activities 3,080,158 14,092,639
(7,563,749) (4,374,589) Net increase / (decrease) in cash held 41,946,900 20,324,538104,798,887 104,798,887 Cash at the beginning of the year 119,701,485 99,376,946
97,235,138 100,424,298 CASH & CASH EQUIVALENTS AT THE END OF THE YEAR 161,648,385 119,701,485
CITY OF SWANSTATEMENT OF CASH FLOWS
FOR THE PERIOD 1 JULY 2015 to 29 FEBRUARY 2016
8.3
ORIGINALBUDGET2015/16
REVISEDBUDGET2015/16 OPERATING REVENUE
YTD ORIGINALBUDGET
@ 29 FEBRUARY 2016
YTD ACTUAL@ 29 FEBRUARY
20161,120,000 1,120,000 Service Charges 1,120,000 1,179,786
(92,742,887) (92,703,767) Net cash from / (Non) operating activities (52,142,665) (44,730,186)Non Cash Items
(183,727) (183,727) Movement in Deferred Rates (Non Current) (122,485) (172,049)1,559,242 1,559,242 Movement in Employee Provisions and Adjustments 1,039,495 1,147,462
33,256,980 33,256,980 Write Back Depreciation 22,171,320 22,779,42434,632,495 34,632,495 Total 23,088,330 23,754,837
Capital Works(64,436,700) (62,232,640) Purchase / Construction of infrastructure assets (42,957,800) (29,145,135)(34,043,500) (33,589,260) Purchase / Construction of other capital assets (22,695,667) (18,989,531)(98,480,200) (95,821,900) Total Capital Outlays (65,653,467) (48,134,666)
2,593,080 3,893,080 Proceeds from Sale of Fixed Assets 1,728,720 2,907,10813,620,580 13,620,580 Developers contributions 9,080,387 5,970,76916,255,830 16,272,810 Capital Grants, Subsidies & Contributions 11,607,553 12,772,086
(66,010,710) (62,035,430) Net Capital Outlays (43,236,807) (26,484,704)Debt Management
14,979,220 13,844,060 Proceeds from New Loans 9,986,147 6,348,621(200,000) (200,000) New Advances: Self Supporting Loans (133,333) -
(5,298,973) (5,298,973) Repayment of Loans (3,532,649) (3,315,346)103,853 103,853 Contributions to Debt 69,235 46,883
9,584,100 8,448,940 Total 6,389,400 3,080,158Other Funding Transactions
- 544,730 Profit/Recovery Impairment of Investments - 844,869695,240 695,240 Transfer from Trust Fund 463,493 -
37,461,950 38,774,230 Transfers from reserves 24,974,633 14,898,699(42,106,467) (42,612,587) Transfers to reserves (28,070,978) (24,202,608)
(3,949,277) (2,598,387) Net Movement in Reserves (2,632,851) (8,459,041)
10,938,446 10,938,446 Opening Funds 1 July - Net Current Assets 10,938,446 19,933,540(438,857) (4,668,987) Less Closing Funds 30 June - Net Current Assets (50,224,666) (74,410,598)
10,499,589 6,269,459 Net Current Assets (Less Restricted) (39,286,220) (54,477,058)107,986,690 107,986,690 SHORTFALL TO BE MADE UP FROM RATES 107,820,813 107,315,993