Finance Department

The internal MI Finance procedures and operatioThe internal MI Finance procedures and operationn -The donors are different-The donors are different

--What does finance do?What does finance do? -Budget Cycle-Budget Cycle -Donor budgets-Donor budgets -Internal budget-Internal budget -Exercise-Exercise

JAIF

The donors are differentThe donors are differentThe donors are differentThe donors are different

The criteria of expenditureThe criteria of expenditurea.a. They are reasonableThey are reasonable - Recognized as ordinary and necessary - Arms length transactions - Individuals involved acted with

prudence - Not deviating from established practices

of the organization

b. Cost must be allocated to the grant and b. Cost must be allocated to the grant and accordance with the benefits receivedaccordance with the benefits received

-Incurred specifically -Benefits both the grant and other work -Necessary for the overall operation

What does finance do?What does finance do?

Main function of finance departmentMain function of finance department

•Preparation of budget, appropriation of accounts, re-appropriations, and savings.

•Control of expenditure (Policy, Laws)

•Auditing

•Treasury administration

•Taxation

•Resource cash management for investment

•Financial concurrence and advice

•Accounting record, reporting and financial data filing

•Record and allocate costs to different funding sources.

•Project finance, Grant centre

•Developing the MI policy

Proposal writing

Approved budget

Internal budgeting

Received cash advance

Spending during the training

Expenses reportCourse report

Development

JAIF

Donor BudgetsDonor Budgets

1. Formats

2. Flexibility rules

3. Standard unit cost

4. Documentation

MI share Folder: /common drive/01_finance/FN.08 Internal budget LP.xls

Financial information1.Standard internal budget format2.Expenditure unit costs

The exercise of assignment 5 MI activities1.Jub and Sopheak Postharvest Practices, Synthesis and Evaluation2. KV, Dustin and Med Sai MI Council Meeting and 15th anniversary in Siem Reap3.Salita and Bim Korea - Mekong Seminar4.Nancy and Nikhom EWEC SLV from Danang to Khon Kaen1.Phornphan and Thien Executive Seminar in Nakhon Phanom