FINANCE COMMITTEE 2/12/2014 304 E Grand River, Board Chambers, Howell, Michigan 48843 7:30 AM AGENDA 1. CALL MEETING TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES Minutes Dated: January 29, 2014 Closed Session Minutes Dated: January 29, 2013 4. TABLED ITEMS FROM PREVIOUS MEETINGS 1. RESOLUTION APPROVING THE APPOINTMENT OF (3)LAW CLERKS AND (2) REFEREES AS LIMITED DUTY MAGISTRATE FOR THE 53RD DISTRICT COURT 2. RESOLUTION APPROVING THE APPOINTMENT OF CHRISTOPHER M. THOMPSON FOR LIMITED MAGISTRATE DUTIES FOR THE 53RD DISTRICT COURT 3. RESOLUTION APPROVING THE APPOINTMENT OF KATHLEEN M. OEMKE FOR LIMITED MAGISTRATE DUTIES FOR THE 53RD DISTRICT COURT 5. APPROVAL OF AGENDA A. Consent Agenda - Res. 11 thru 21 B. Regular Agenda - Res. 22 thru 31 6. REPORTS SmartZone Hartland Township - DDA 7. CALL TO THE PUBLIC 8. CLOSED SESSION Labor Relations 9. APPROVAL OF CONSENT AGENDA ITEMS (Roll Call) A. Consent Agenda - Res. 11 thru 21 10. RESOLUTIONS FOR CONSIDERATION: A. Regular Agenda - Res. 22 thru 31 11 CONSENT Michigan Works RESOLUTION APPROVING THE SUBMISSION OF THE CALENDAR YEAR 2014 MICHIGAN WORKS! SYSTEM PLAN FOR THE PERIOD JANUARY 1, 2014, TO DECEMBER 31, 2014 12 CONSENT Public Health RESOLUTION AUTHORIZING THE ISSUANCE OF A BLANKET PURCHASE ORDERS FOR FY 2014 PURCHASE OF VACCINES - DEPARTMENT OF PUBLIC HEALTH
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FINANCE COMMITTEE2/12/2014
304 E Grand River, Board Chambers, Howell, Michigan 488437:30 AM
AGENDA
1. CALL MEETING TO ORDER2. ROLL CALL3.
APPROVAL OF MINUTES Minutes Dated: January 29, 2014 Closed Session Minutes Dated: January 29, 2013
4.
TABLED ITEMS FROM PREVIOUS MEETINGS 1. RESOLUTION APPROVING THE APPOINTMENT OF (3)LAW CLERKS AND (2) REFEREES AS LIMITED DUTY MAGISTRATE FOR THE 53RD DISTRICT COURT 2. RESOLUTION APPROVING THE APPOINTMENT OF CHRISTOPHER M. THOMPSON FOR LIMITED MAGISTRATE DUTIES FOR THE 53RD DISTRICT COURT 3. RESOLUTION APPROVING THE APPOINTMENT OF KATHLEEN M. OEMKE FOR LIMITED MAGISTRATE DUTIES FOR THE 53RD DISTRICT COURT
5.
APPROVAL OF AGENDA A. Consent Agenda - Res. 11 thru 21 B. Regular Agenda - Res. 22 thru 31
6.
REPORTS SmartZone Hartland Township - DDA
7. CALL TO THE PUBLIC8.
CLOSED SESSION Labor Relations
9.
APPROVAL OF CONSENT AGENDA ITEMS (Roll Call) A. Consent Agenda - Res. 11 thru 21
10.
RESOLUTIONS FOR CONSIDERATION: A. Regular Agenda - Res. 22 thru 31
11 CONSENT
Michigan Works RESOLUTION APPROVING THE SUBMISSION OF THE CALENDAR YEAR 2014 MICHIGAN WORKS! SYSTEM PLAN FOR THE PERIOD JANUARY 1, 2014, TO DECEMBER 31, 2014
12 CONSENT
Public Health RESOLUTION AUTHORIZING THE ISSUANCE OF A BLANKET PURCHASE ORDERS FOR FY 2014 PURCHASE OF VACCINES -DEPARTMENT OF PUBLIC HEALTH
13 CONSENT
Animal Control RESOLUTION AUTHORIZING AN AGREEMENT WITH THE MICHIGAN DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT REGARDING THE COMPANION ANIMAL WELFARE FUND
14 CONSENT
County Clerk RESOLUTION AUTHORIZING ISSUANCE OF BLANKET PURCHASE ORDER FOR 2014 ELECTION SUPPLIES-County Clerk
15 CONSENT
Facility Services RESOLUTION AUTHORIZING A CONTRACT FOR SNOW REMOVAL SERVICES WITH EVERGREEN OUTDOOR, INC - Building Services / General Government Committee
16 CONSENT
Airport RESOLUTION TO CHOOSE THE FIXED THREE (3) YEAR PREMIUM OPTION FOR AIRPORT LIABILITY INSURANCE – AIRPORT
17 CONSENT
Information Technology RESOLUTION AUTHORIZING THE PURCHASE OF PANASONIC MOBILE DATA COMPUTERS FOR EMS/INFORMATION TECHNOLOGY/GENERAL GOVERNMENT/FINANCE
18 CONSENT
Information Technology RESOLUTION AUTHORIZING THE PURCHASE OF A ONE YEAR MAINTENANCE AGREEMENT FOR LIVINGSTON COUNTY INFORMATION TECHNOLOGY’S EMC SANS (STORAGE AREA NETWORK) INCLUDING SOFTWARE, HARDWARE AND SERVICES WITH CDWG - INFORMATION TECHNOLOGY / GENERAL GOVERNMENT / FINANCE
19 CONSENT
LETS RESOLUTION OF INTENT TO APPLY FOR FINANCIAL ASSISTANCE FOR STATE FISCAL YEAR 2015 UNDER ACT NO. 51 OF THE PUBLIC ACTS OF 1951, AS AMENDED - L.E.T.S./General Government
20 CONSENT
LETS RESOLUTION AUTHORIZING SPECIALIZED SERVICES CONTRACT BETWEEN THE MICHIGAN DEPARTMENT OF TRANSPORTATION AND THE COUNTY OF LIVINGSTON - L.E.T.S. FOR FY 2015 - L.E.T.S./General Government
21 CONSENT
LETS RESOLUTION AUTHORIZING BLANKET PURCHASE ORDER FOR DIESEL FUEL FOR FISCAL YEAR 2014 - L.E.T.S./ General Government
22 Information Technology
RESOLUTION TO APPROVE THE PURCHASE OF AN ENTERPRISE LICENSING AGREEMENT FOR MICROSOFT SQL SERVER WITH SOFTWARE ASSURANCE IN ACCORDANCE WITH THE IT STRATEGIC PLAN
23
LETS RESOLUTIOIN AUTHORIZING OUT OF STATE TRAVEL FOR L.E.T.S. OPERATIONS MANAGER AND DRIVER TRAINER TO ATTEND THE F.T.A. DRUG AND ALCOHOL CERTIFICATION CLASS AND CONFERENCE IN LITTLE ROCK, AK, APRIL 13 - 18, 2014 - L.E.T.S. / General Government
24
Board of Commissioners RESOLUTION AUTHORIZING AN INCREASE IN HOURS FOR THE ADMINISTRATIVE SPECIALIST POSITIONS IN THE OFFICE OF THE BOARD OF COMMISSIONERS AND HUMAN RESOURCES DEPARTMENT - BOARD OF COMMISSIONERS
25
Administration RESOLUTION AUTHORIZING OUT-OF-STATE TRAVEL FOR THE COUNTY FINANCIAL OFFICER TO ATTEND THE GOVERNMENT FINANCE OFFICER ASSOCIATION (GFOA) ANNUAL CONFERENCE IN MINNEAPOLIS, MINNESOTA/ COUNTY ADMINISTRATION
26
Administration RESOLUTION TO AMEND THE FISCAL-YEAR 2013 BUDGET – COUNTY ADMINISTRATION
27
Human Resources RESOLUTION AUTHORIZING THE FILLING OF THE VACANT FULL-TIME BENEFITS SPECIALIST POSITION - Human Resources
28
Treasurer RESOLUTION TO BORROW AGAINST ANTICIPATED DELINQUENT 2013 REAL PROPERTY TAXES
29
Jail RESOLUTION AUTHORIZING CAPITAL PURCHASE OF FULL BODY SCANNERS
30
District Court RESOLUTION APPROVING THE FILLING OF A FULL TIME DEPUTY COURT CLERK POSITION IN THE 53RD DISTRICT COURT, AND THE SUBSEQUENT FILLING OF A PART-TIME DEPUTY COURT CLERK POSITION.
31 Circuit Court RESOLUTION AUTHORIZING SPECIALTY COURT SUB-CONTRACTS TO
BE FULLY PAID FOR FROM FY 2014 STATE COURT ADMINISTRATIVE OFFICE GRANT FUNDS - CIRCUIT COURT /FINANCE COMMITTEE / FULL BOARD
32. MISCELLANEOUS CLAIMS Claims and Payables
33. COMPUTER PRINTOUT (attached)34. CALL TO THE PUBLIC35. ADJOURNMENT
MEETING MINUTES LIVINGSTON COUNTY
JANUARY 29, 2014 - 7:30 A.M.
ADMINISTRATION BUILDING - BOARD CHAMBERS
304 E. Grand River Avenue, Howell, MI 48843
FINANCE COMMITTEEX
COMM. DENNIS DOLAN - FINANCE CHAIR
X COMM. DAVID DOMAS
X COMM. DONALD PARKER
X COMM. CAROL GRIFFITH
X COMM. KATE LAWRENCE
X COMM. GARY CHILDS
X COMM. WILLIAM GREEN
X COMM. RON VAN HOUTEN
X COMM. STEVE WILLIAMS
OTHERS:
DEBRA KUBITSKEY
RICHARD MALEWICZ
JENNIFER PALMBOS
KEN RECKER
JOHN EVANS
MELISSA SCHARRER
DIANNE MCCORMICK
TED WESTMEIER
UNDERSHERIFF MURPHY
CINDY CATANACH
MARGARET M DUNLEAVY
KEVIN WILKINSON
LISA BETH HARVEY
JIM ROWELL
CAROLE CHURCH
RICHARD MCNULTY
DEBBIE WARDEN
1. CALL TO ORDER: Meeting called to order by COMM. DENNIS DOLAN at 7:30 AM.
2. ROLL CALL.
3. APPROVAL OF MINUTES: MINUTES OF MEETING DATED DECEMBER 11, 2013; JANUARY 8, 2014 AND
CLOSED SESSION JANUARY 8, 2014:
MOTION TO APPROVE THE MINUTES, AS PRESENTED.
MOVED BY: DOMAS / SECONDED BY: LAWRENCE
MOTION PASSED
4. TABLED ITEMS FROM PREVIOUS MEETINGS: None.
5. APPROVAL OF AGENDA:
CONSENT AGENDA:
MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
MOVED BY: LAWRENCE / SECONDED BY: GRIFFITH
MOTION PASSED
REGULAR AGENDA:
MOTION TO APPROVE THE CONSENT AGENDA, AS MODIFIED: SUBSTITUTE #16 CURRENT RESOLUTION FOR NEW
MOVED BY: WILLIAMS / SECONDED BY: GRIFFITH
MOTION PASSED
6. REPORTS:
Commissioner Griffith gave the 2013 year end real estate update.
Bill Fountain, Hartland Township Supervisor, asked the board if they would inform the townships
prior to dissolving the road patrol, if it comes to that. This would give the townships time to discuss
other options so they have road patrol coverage.
7. CALL TO THE PUBLIC
Boyd Buchanan, Home Builders Association, asked for support from the board regarding resolution
on the soil erosion program.
8. CONSENT AGENDA
9. RESOLUTIONS FOR CONSIDERATION:
10. BUILDING INSPECTION: RESOLUTION AUTHORIZING RENEWAL OF AGREEMENT WITH THE CITY OF BRIGHTON FOR BUILDING DEPARTMENT SERVICES
MOTION TO APPROVE THE CONSENT AGENDA ITEMSMOVED BY: VANHOUTEN / SECONDED BY: CHILDS
YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN LAWRENCE PARKER WILLIAMS VAN HOUTEN
NAYS: NONE
MOTION: PASSED
11. JAIL: RESOLUTION TO AMEND PROFESSIONAL CONTRACT FOR EDUCATIONAL SERVICES FOR JAIL
RECOMMEND MOTION TO THE BOARD
MOVED BY: VAN HOUTEN / SECONDED BY: CHILDS
YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN LAWRENCE PARKER WILLIAMS VAN HOUTEN
NAYS: NONE
MOTION: PASSED
12. EMERGENCY MANAGEMENT: RESOLUTION AUTHORIZING LIVINGSTON COUNTY TO PARTICIPATE IN THE 2013 HOMELAND SECURITY GRANT PROGRAM (HSGP), AND TO SUBMIT FY2013 HSGP APPLICATIONS PURSUANT TO DECISIONS OF THE LIVINGSTON COUNTY HOMELAND SECURITY LOCAL PLANNING TEAM
RECOMMEND MOTION TO THE BOARD
MOVED BY: VAN HOUTEN / SECONDED BY: CHILDS
YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN LAWRENCE PARKER WILLIAMS VAN HOUTEN
NAYS: NONE
MOTION: PASSED
13. CENTRAL DISPATCH: RESOLUTION AUTHORIZING WAIVER OF THE PURCHASING POLICY AND THE ISSUANCE OF A BLANKET PURCHASE ORDER (BPO) IN THE AMOUNT OF $30,000TO FIFER INVESTIGATIONS, LLC FOR CONDUCTING APPLICANT BACKGROUND INVESTIGATIONS
RECOMMEND MOTION TO THE BOARD
MOVED BY: VAN HOUTEN / SECONDED BY: CHILDS
YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN LAWRENCE PARKER WILLIAMS VAN HOUTEN
NAYS: NONE
MOTION: PASSED
14. PLANNING: RESOLUTION AUTHORIZING OUT-OF-STATE TRAVEL FOR THE PLANNING DIRECTOR
RECOMMEND MOTION TO THE BOARD
MOVED BY: VAN HOUTEN / SECONDED BY: CHILDS
YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN LAWRENCE PARKER WILLIAMS VAN HOUTEN
NAYS: NONE
MOTION: PASSED
15. DRAIN: RESOLUTION TO ESTABLISH NEW FEES FOR THE SOIL EROSION CONTROL PROGRAM
RECOMMEND MOTION TO THE: BOARD
MOVED BY: WILLIAMS / SECONDED BY: VAN HOUTEN
NAY: PARKER
MOTION PASSED
16. PUBLIC HEALTH: RESOLUTION AUTHORIZING THE CREATION / FILLING OF A HEALTH EDUCATOR POSITION AT THE DEPARTMENT OF PUBLIC HEALTH
RECOMMEND MOTION TO THE BOARD
MOVED BY: CHILDS / SECONDED BY: WILLIAMS
ALL IN FAVOR - MOTION PASSED
17. PUBLIC HEALTH: RESOLUTION AUTHORIZING AN AGREEMENT WITH THE WASHTENAW COUNTY HEALTH DEPARTMENT TO PROVIDE HEALTH INSURANCE
ENROLLMENT SERVICES TO THE DEPARTMENT OF PUBLIC HEALTH
RECOMMEND MOTION TO THE BOARD
MOVED BY: LAWRENCE / SECONDED BY: GRIFFITH
ALL IN FAVOR - MOTION PASSED
18. CIRCUIT COURT: RESOLUTION AUTHORIZING AN AGREEMENT WITH MS. PAIGE FAVIO TO PROVIDE ATTORNEY SERVICES FOR INTENSIVE TREATMENT MENTAL HEALTH
COURT
RECOMMEND MOTION TO THE BOARD
MOVED BY: DOMAS / SECONDED BY: GREEN
ALL IN FAVOR - MOTION PASSED
19. CIRCUIT COURT: RESOLUTION AUTHORIZING AN AGREEMENT WITH MR. ROLLAND SIZEMORE III TO PROVIDE ATTORNEY SERVICES FOR JUVENILE DRUG TREATMENT
COURT
RECOMMEND MOTION TO THE BOARD
MOVED BY: CHILDS / SECONDED BY: LAWRENCE
ALL IN FAVOR - MOTION PASSED
20. CIRCUIT COURT: RESOLUTION AUTHORIZING AN AGREEMENT WITH KITH AND KIN EDUCATIONAL SERVICES INC TO PROVIDE MENTAL HEALTH SERVICES FOR INTENSIVE TREATMENT MENTAL HEALTH COURT PARTICIPANTS
RECOMMEND MOTION TO THE BOARD
MOVED BY: CHILDS / SECONDED BY: WILLIAMS
ALL IN FAVOR - MOTION PASSED
21. CIRCUIT COURT: RESOLUTION TO AMEND RESOLUTION 2013-10-286 TO EXTEND THE TIME PERIOD FOR CONTRACT WITH SECOND CHANCE DRUG AND ALCOHOL TESTING, LLC, FOR DRUG TESTING SERVICES FOR LIVINGSTON COUNTY SPECIALTY COURTS AND
SPECIALTY PROGRAMS FOR AN ADDITIONAL PERIOD
RECOMMEND MOTION TO THE BOARD
MOVED BY: LAWRENCE / SECONDED BY: GRIFFITH
ALL IN FAVOR - MOTION PASSED
22. DISTRICT COURT: RESOLUTION APPROVING THE APPOINTMENT OF (3) LAW CLERKS AND (2)REFEREES AS LIMITED DUTY MAGISTRATE FOR THE 53RD DISTRICT COURT
23. FRIEND OF THE COURT: RESOLUTION APPROVING THE APPOINTMENT OF CHRISTOPHER M.THOMPSON FOR LIMITED MAGISTRATE DUTIES FOR THE 53RD DISTRICT
COURT
RECOMMEND MOTION TO: TABLE
MOVED BY: PARKER
SECONDED BY: CHILDS
ALL IN FAVOR - MOTION TABLED
24. FRIEND OF THE COURT: RESOLUTION APPROVING THE APPOINTMENT OF KATHLEEN M. OEMKE FOR LIMITED MAGISTRATE DUTIES FOR THE 53RD DISTRICT COURT
RECOMMEND MOTION TO: TABLE
MOVED BY: PARKER
SECONDED BY: CHILDS
ALL IN FAVOR - MOTION TABLED
AWAITING A GREATER EXPLANATION BY JUDGES
25. ADMINISTRATION: RESOLUTION TO SYSTEMATICALLY TRANSFER MONIES BETWEEN FUNDS
RECOMMEND MOTION TO THE: BOARD
MOVED BY: GRIFFITH
SECONDED BY: VAN HOUTEN
ALL IN FAVOR - MOTION PASSED
26. MISCELLANEOUS CLAIMS
MOTION TO APPROVE THE MISCELLANEOUS CLAIMS DATED JANUARY 29, 2014.
MOVED BY: CHILDS / SECONDED BY: VAN HOUTEN
ALL IN FAVOR - MOTION PASSED
27. COMPUTER PRINTOUT
MOTION TO APPROVE THE COMPUTER PRINTOUT
MOVED BY: LAWRENCE
SECONDED BY: GRIFFITH
ALL IN FAVOR - MOTION PASSED
28. CLOSED SESSION: WRITTEN LEGAL OPINION:
MOTION TO RECESS TO CLOSED SESSION AT: 8:34 AM
MOVED BY: WILLIAMS/ SECONDED BY: DOMAS
ALL IN FAVOR - MOTION PASSED
RETURN TO OPEN SESSION AT: 8:50 AM
MOVED BY LAWRENCE AND SECONDED BY GREEN TO ACCEPT AGREEMENT
MOTION PASSED
29. CALL TO THE PUBLIC: None.
30. ADJOURNMENT:
MOTION TO ADJOURN AT 8:51 AM
MOVED BY: LAWRENCE
SECONDED BY: WILLIAMS
ALL IN FAVOR - MOTION PASSED
DEBBIE WARDEN
RECORDING SECRETARY
Ann Arbor SPARK 201 S. Division, Suite 430, Ann Arbor, MI 48104 T:734-761-9317 F:734-761-9062 W:AnnArborUSA.org
WHAT IS A SMARTZONE?In 2000, the Michigan Economic Development Corporation (MEDC) launched the Michigan SmartZoneSM Network—an innovative, statewide, technology business acceleration strategy to build entrepreneurial talent and infrastructure.
Today, Michigan is home to 15 SmartZones in distinct geographical locations, each anchored by an academic institution and supported by the local communities. Technology-based firms, entrepreneurs and researchers are clustered and connected to the collective assets of the region and benefit from the collaborative relationships among universities, industry, and government to commercialize novel technologies.
Michigan’s 15 SmartZones, each unique to their regional needs, include technology business accelerators and incubators that provide the critical entrepreneurial and commercialization support services essential to growing start-up ventures. From clean rooms and wet lab space, to product development guidance, coaching for business plan pitches and access to seed capital, the Michigan SmartZone network is the framework around which the state’s entrepreneurial and innovation ecosystem has blossomed.
SmartZones are funded through Certified Technology Parks, which is a specific type of Local Development Finance Authority (LDFA).WHY IS THERE EXPANSION OPPORTUNTIES OF SATELLITE SMARTZONESCurrently, existing Certified Technology Parks are enabled to capture school taxes for 15 years. There is new legislation (Public Act 290 of 2012) that will allow an extension of existing Certified Technology Parks for an additional 15 years. In order to qualify for this extension, the existing certified technology park is required to expand satellite technology parks (or Satellite SmartZones). Ann Arbor SPARK is interested in satellite certified technology parks in Adrian (Lenawee County) and Livingston County.
WHAT IS A LOCAL DEVELOPMENT FINANCE AUTHORITY?Local Development Finance Authority (LDFA), Public Act 281 of 1986, an act to encourage local development to prevent unemployment and promote economic growth; to provide for the creation of a board to govern an authority and to prescribe its powers and duties; to provide for the creation and implementation of development plans; and to authorize and permit the use of tax increment financing. The types of activity that can be undertaken by an LDFA are:
Acquire by purchase or otherwise on terms and conditions and in a manner the authority considers proper, own or lease as lessor or lessee, convey, demolish, relocate, rehabilitate, or otherwise dispose of real or personal property, or rights or interest in that property, and to grant or acquire licenses, easements, and options with respect to property.
Improve land, prepare sites for buildings, including the demolition of existing structures, and construct, reconstruct, rehabilitate, restore and preserve, equip, improve, maintain, repair, or operate a building, and any necessary or desirable appurtenances to a building.
Public improvements are defined as:
Ann Arbor SPARK 201 S. Division, Suite 430, Ann Arbor, MI 48104 T:734-761-9317 F:734-761-9062 W:AnnArborUSA.org
o A street, road, bridge, storm water or sanitary sewer;o Sewage treatment facility, facility designed to reduce, eliminate, or prevent the spread of
identified soil or groundwater contamination; o Drainage system, retention basin, pretreatment facility, waterway, waterline, water storage
facility;o Rail line;o Electric, gas, telephone or other communications, or any other type of utility line or
pipeline;
An LDFA establishes a baseline taxable value for a specific area within a community. Any increased taxable value above the baseline is captured by the LDFA.
WHAT IS A CERTIFIED TECHNOLOGY PARK?Application for a Certified Technology Park must be made through the Michigan Economic Development Corporation (MEDC). After receipt of an application from a local unit of government that has an existing LDFA, the MEDC may designate a certified technology park that is determined by the Michigan economic development corporation to satisfy 1 or more of the following criteria based on the application:
A demonstration of significant support from an institution of higher education (The University of Michigan in the case of the City of Ann Arbor) or a private research-based institute located within the proximity of the proposed certified technology park, as evidenced by, but not limited to, the following types of support:
Grants of preferences for access to and commercialization of intellectual property.
Access to laboratory and other facilities owned by or under control of the institution of higher education or private research-based institute.
Donations of services.
Access to telecommunication facilities and other infrastructure.
Financial commitments.
Access to faculty, staff, and students.
Opportunities for adjunct faculty and other types of staff arrangements or affiliations.
A demonstration of a significant commitment on behalf of the institution of higher education or private research based institute to the commercialization of research produced at the certified technology park, as evidenced by the intellectual property and, if applicable, tenure policies that reward faculty and staff for commercialization and collaboration with private businesses.
WHAT KIND OF COMPANIES CAN RECEIVE SERVICES FROM A SMARTZONEPROGRAM FUNDED BY A CERTIFIED TECHNOLOGY PARK?Manufacturing
High Technology Activity
Ann Arbor SPARK 201 S. Division, Suite 430, Ann Arbor, MI 48104 T:734-761-9317 F:734-761-9062 W:AnnArborUSA.org
Agriculture
Energy
WHAT IS A CERTIFIED TECHNOLOGY PARK TAX INCREMENT FINANCE CAPABILITY AND THE EFFECT ON SCHOOL TAXES?Once a Certified Technology Park is approved by the MEDC, the local LDFA can begin capturing state and local school taxes to support business incubation programs. The percentage of taxes levied for school operating purposes that is captured and used by the tax increment financing plan and the tax increment financing plans of the LDFA shall not be greater than the percentage capture and use of taxes levied by a municipality or county for operating purposes. Local and state school taxes are reimbursed by the State of Michigan so there is no loss of revenue to schools. The State Department of Treasury will only allow 50% of the eligible state and local school mills to be captured. Therefore at a minimum, the LDFA must contribute at least 50% of the local mills.
CAN AN LDFA BE CREATED IN THE SAME GEOGRAPHIC LOCATION AS EXISTING TAX CAPTURE AREAS?An LDFA may be created, or overlaid, on an existing Tax Increment Financing District; these include a Tax Increment Finance Authority, a Downtown Development Authority, a Brownfield Redevelopment Authority, or a Corridor Improvement Authority. With the designation of a certified technology park, an LDFA may capture the school taxes in one of the aforementioned districts. The pre-existing district’s commitment of local millages from the capture area may satisfy the required share of local vs. school taxes within the certified technology park. In this scenario there would be no loss in local tax increment finance revenue.
WHAT IF A BRAND NEW LDFA IS CREATED?Creating a new Local Development Finance Authority in an area that does not have any pre-existing tax increment finance authorities is also an option. However, if this is done, then there will be an expectation by the Michigan Department of Treasury that local mills captured in this LDFA will be contributed to business incubation activities in an equal share as school mills. This could have a potential negative impact on local revenues. Conversely, if an LDFA is created specifically to provide infrastructure incentives for a redevelopment project that could bring jobs to the area, then that use of LDFA funds would be considered the share and thus allow school mills to be captured and used on business incubation activities.
WHAT IS A POTENTIAL MODEL OF COLLABORATION?The City of Ann Arbor created an LDFA that was an overlay to the existing Ann Arbor Downtown
Development Authority (DDA). This allowed for the City to prove a “cost share” by demonstrating the
local mills captured through the DDA were committed. Thus enabling the LDFA to capture the state and
local school mills to create and fund Ann Arbor SPARK. The City of Ypsilanti DDA is also part of the Ann
Arbor LDFA district, but does not provide any capture.
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION APPROVING THE SUBMISSION OF THE CALENDAR YEAR 2014 MICHIGAN WORKS! SYSTEM PLAN FOR THE PERIOD JANUARY 1, 2014, TO DECEMBER 31, 2014
WHEREAS, The Workforce Development Agency, State of Michigan (WDASOM) recently issued a Policy Issuance requesting a document with applicable assurances, certifications, and stipulations for programs funded through the WDASOM; and
WHEREAS, The Michigan Works! System Plan was devised for this function; and
WHEREAS, Through this policy issuance, the WDASOM requires a Michigan Works! System Plan for the period January 1, 2014, through December 31, 2014 be prepared; and
WHEREAS, The Michigan Works! System Plan must be approved by the Livingston County Workforce Development Council and the Livingston County Board of Commissioners; and
WHEREAS, The Executive Committee of the Livingston County Workforce Development Council will act on this plan at their February 13, 2014 meeting.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners
hereby approves the Michigan Works! System Plan for the period January 1, 2014
to December 31, 2014.
BE IT FURTHER RESOLVED that the Chair is authorized to sign said plan for submission to
the Workforce Development Agency, State of Michigan.
# # #
MOVED:
SECONDED:
CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Bill Sleight, Director, Livingston County Michigan Works!
Date: 1/30/2014
Re: Calendar Year 2014 Michigan Works! System Plan
The Workforce Development Agency, State of Michigan (WDASOM) recently issued a Policy Issuance whose purpose is to transmit instructions for the preparation of the Michigan Works! System Plan (MWSP) for the period January 1, 2014, through December 31, 2014.
The MWSP was established as an instrument for the annual documentation of MWAs local administrative procedure and policy for the execution of employment and training programs, as well as for the transmission of assurances, certifications, and stipulations for such programs funded by the WDASOM.
The following MWSP components contained in this policy issuance must be adhered to and submitted for programs funded by WDASOM:
Assurances, Certifications, and Stipulations Certification regarding lobbying and debarment, etc. MWSP Narrative, including the identification and certification of the
local One-Stop operator.
The plan must be approved by both the Workforce Development Council and the Board of Commissioners. The Executive Committee of the Livingston County Workforce Development Council will act on this plan at their February 13, 2014 meeting.
Attached is a resolution for your consideration. If you have any questions regarding this matter please contact me.
LIVINGSTON COUNTY, MICHIGANLIVINGSTON COUNTY MICHIGAN WORKS!
1240 Packard Dr. Howell, MI 48843Phone 517-552-2100 Fax 517-546-2353
Web Site: www.lcmw.org
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING THE ISSUANCE OF A BLANKET PURCHASE ORDERS FOR FY 2014 PURCHASE OF VACCINES - DEPARTMENT OF PUBLIC HEALTH
WHEREAS, the Department of Public Health purchases vaccines to administer to both children and adults throughout the year and charge our clients the cost of the vaccine plus an administrative fee; and
WHEREAS, our purchase of vaccines is from three main manufacturers: Merck Sharp & Dohme,Sanofi Pasteur, GlaxoSmithKline, and Novartis; and
WHEREAS, the cost of the vaccines are determined though the Minnesota Multi-State Contract and/or the US Centers for Disease Control and Prevention Contract, which is the lowest negotiated rate available to governmental units; and
WHEREAS, funds for the purchase of this expenditure has been budgeted for in the 2014 budget.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby
approves the issuance of a Blanket Purchase Orders for the 2014 purchase of vaccines in
an amount not to exceed $34,000 as follows: Merck Sharp & Dohme for $ 18,000,
Sanofi Pasteur for $8,000 and GlaxoSmithKline for $8,000.
# # #
MOVED:
SECONDED:
CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Dianne McCormick
Date: 2/5/2014
Re: Resolution authorizing the issuance of blanket purchase orders
for FY 2014 purchase of vaccines
The Department of Public Health purchases vaccines throughout the year to administer to both children and adults. The cost of the vaccines is determined through the Minnesota Multi-State Contract and/or the US Centers for Disease Control and Prevention Contract, which is the lowest negotiated rate available to governmental units. There are three main manufacturers where we order the greatest number of our vaccines: Merck Sharp & Dohme, Sanofi Pasteur, and GlaxoSmithKline. We budget for the vaccine purchase and charge clients for the cost of the vaccine plus an administration fee.
Medicaid, uninsured or underinsured children are covered under the Vaccine for Children (VFC) program which provides vaccines to our department free of charge. The Vaccine for the Children program is not related to this request.
We are requesting that the attached resolution be approved which authorizes the issuance of Blanket Purchase Orders for the 2014 purchase of vaccines in an amount not to exceed $34,000from the various manufacturers - Merck Sharp & Dohme for $18,000, Sanofi Pasteur for $8,000 and GlaxoSmithKline for $8,000.
If you have any additional questions or concerns, please do not hesitate to contact me.
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF PUBLIC HEALTH
2300 E Grand River Suite 102, Howell MI 48843Phone 517.546.9850 Fax 517.546.6995
Web Site: livgov.com
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING AN AGREEMENT WITH THE MICHIGAN DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT REGARDING THE COMPANIONANIMAL WELFARE FUND
WHEREAS, Animal Control is constantly seeking funding to aid with costs associated with animal sterilization and adoption, and
WHEREAS, the Michigan Department of Agriculture and Rural Development awards grants under the Companion Animal Welfare Fund in support of projects that increase the number of dogs and cats that are sterilized and adopted, and
WHEREAS, Animal Control was successful in securing a grant in the amount of $9,458 for surgical supplies and equipment from the Michigan Department of Agriculture and Rural Development.
THEREFORE BE IT RESOLVED that the Chair of the Livingston County Board of
Commissioners is authorized to sign an agreement between Livingston County
Animal Control and the Michigan Department of Agriculture and Rural
Development for $9,458 to increase the number of dogs and cats that are sterilized
and adopted after review by legal counsel.
THEREFORE BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
any budget amendments required to recognize this award.
# # #
MOVED:
SECONDED:
CARRIED:
FINAL REPORT OUTLINE
Cover Page:1. Organization Name2. Contact Person name with address, phone (extension if applicable), fax and e-mail information3. GRANT number (791N3200_ _ _)4. EIN Number with the address that is attached to that number.5. Amount you want to be reimbursed and time period (IF less than amount originally requested,
please make a note of that). This number will need all supporting documentation attached(see below). IMPORTANT: This will act as your invoice to be paid: (i.e. Asking for Reimbursement of: $8,612.00
February 1, 2014 - December 31, 2014)
Narrative:1. A brief narrative stating what was accomplished with the grant dollars2. Did you meet your goals and objectives stated in your grant request?3. Please attach any newspaper articles/publications that appeared in your area regarding your
receipt of the grant dollars. Please include any public speaking opportunities you had to mention your award of the Animal Shelter Welfare Fund (Kiwanis Club, Rotary). Speaking opportunities showcase your accomplishments and creates awareness of the importance of the check off box on tax returns (to generate more funding for distribution).
Budget Summary Sheet:1. List of actual expenses incurred during the reporting period of February 1, 2014 through
1. Intake sheets OR Spreadsheet showing animals coming into shelter that were sterilized.2. Invoice from veterinarian showing number of spay/neuter with dollar amounts. These should
be broken down by the month service was provided and should match intake information.3. Copies of receipts for equipment/supplies purchased.4. Copies of receipts for any registration/training fees (travel and accommodations are not eligible
for reimbursement).
ALL CRITERIA MUST BE MET TO RECEIVE GRANT FUNDS
Memorandum
To: Livingston County Board of Commissioners
From: Deb Oberle
Date: January 27, 2014
Re: Resolution Authorizing an Agreement with MDARD
regarding the Companion Animal Welfare Fund
Animal Control was successful in obtaining $9,458 from the Michigan Department of Agriculture and Rural Development under the Companion Animal Welfare Fund. The purpose of the fund is to support projects that increase the number of dogs and cats that are sterilized and adopted in Michigan.
Animal Control vet performs over 200 surgeries per month, therefore, the $9,458 will be used to replace aging and broken surgery equipment including an new autoclave to sterilize instruments after surgery, individual surgical instruments that are broken (clamps, scissors, needle holders, etc.), and an overhead surgery light to replace small floor light.
If there are any questions please contact us.
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF HEALTH
Web Site: co.livingston.mi.us
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING ISSUANCE OF BLANKET PURCHASE ORDER FOR 2014 ELECTION SUPPLIES – County Clerk
WHEREAS, the Livingston County Clerk is mandated to conduct elections in Livingston County; and
WHEREAS, election supplies need to be procured which includes ballots, precinct supply kits and other election related materials; and
WHEREAS, various vendors will be utilized based on quality, timeliness and experience, we are requesting that the competitive bid process per the Purchasing Policy be waived; and
WHEREAS, the County will be reimbursed for election costs by the local units where applicable; and
WHEREAS, this expenditure has been budgeted and approved in the 2014 budget.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners
hereby approves the issuance of purchase order(s) for 2014 election supplies,
which includes ballots, precinct supply kits and other election related materials,
from line item # 10126200 726000 for an amount not to exceed $100,000.00.
BE IT FURTHER RESOLVED that the competitive bid process per the Purchasing Policy be
waived.
MOVED:
SECONDED:
CARRIED:
MARGARET M. DUNLEAVY
LIVINGSTON COUNTY CLERKCOUNTY CLERK CIRCUIT COURT CLERK
200 East Grand River 204 S. Highlander Way, Suite 4Howell, Michigan 48843-2399 Howell, Michigan 48843-1953
FROM: Margaret M. Dunleavy, Livingston County Clerk
RE: Election Supplies Purchase Order
DATE: February 3, 2014
I am submitting a request for a blanket purchase order for election supplies.
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING A CONTRACT FOR SNOW REMOVAL SERVICES WITH EVERGREEN OUTDOOR, INC - Building Services / General Government Committee
WHEREAS, there is a need for snow removal services for locations; and
WHEREAS, The previous contract for this service was awarded in August in which both parties haveagreed to cancel the contract; and
WHEREAS, Evergreen Outdoor, Inc. will perform snow removal for the balance of the 2013/2014 snow season in addition to Three (3) years with a Two (2) year renewal option, per the attached pricing on Exhibit A.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby
authorizes a contract with Evergreen Outdoor, Inc. of Howell, Michigan, for the balance
of the 2013/2014 snow season in addition to Three (3) years with a Two (2) year renewal
option, per the attached pricing on Exhibit A.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to sign
any and all agreements, renewals or documents as needed for this project upon review of
Civil Counsel.
# # #
MOVED:
SECONDED:
CARRIED:
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Livingston CountyBuilding Services420 South Highlander WayHowell, MI 48843(517) 546-6491
MEMORANDUM
To: Livingston County Board of Commissioner’s
From: Chris Folts, Building Services Director
Date: February 4, 2014
Subject: Resolution authorizing a contract for Snow Removal Services with Evergreen Outdoor, Inc.
The County of Livingston uses an outside contractor to perform snow removal services for County locations. The previous contract for this service was awarded in August in which both parties have agreed to cancel the contract.
Working with the Purchasing Department, the next responsive, responsible bidder to the Request for Proposal that was issued for Snow Services was contacted. Reference checks, site inspections and an interview with the vendor were performed after which I recommend award to Evergreen Outdoor, Inc. of Howell, Michigan.
Therefore, we are requesting that the attached resolution be approved authorizing a contract for snow removal services with Evergreen Outdoor, Inc. of Howell, Michigan for the balance of the 2013/2014 snow season in addition to three years with a one year renewal option, per the attached pricing on Exhibit A.
If you have any questions or concerns regarding this matter, please do not hesitate to contact me.
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION TO CHOOSE THE FIXED THREE (3) YEAR PREMIUM OPTION FOR AIRPORT LIABILITY INSURANCE – AIRPORT
WHEREAS, the Livingston County Airport purchases Airport Liability Insurance through L. L. Johns of Waterford, MI ; and
WHEREAS, our carrier, ACE USA Aerospace, has offered a three year policy term with a fixed annual payment; and
WHEREAS, the 2014 premium is the lowest we have seen in several years; and
WHEREAS, this same premium will be charged for 2015 and 2016; and
WHEREAS, the Airport can opt out of the three year policy term at the end of either the first or second year.
THEREFORE BE IT RESOLVED the Livingston County Board of Commissioners authorizes a
three (3) year policy term option for the Livingston County Airport Liability Insurance
policy with ACE USA Aerospace.
# # #
Moved:
Supported:
Carried:
MemorandumTo: Livingston County Board of Commissioners
From: Mark D. Johnson
Airport Manager
Date: February 4, 2014
Re: Airport Liability Insurance
The Livingston County Airport purchases an Airport Liability insurance policy as MMRMA does not insure airport operations. Our carrier for many years has been ACE USA Aerospace, which has offered us the best policy for premium value.
ACE is offering its municipal customers an option this year to lock in the current premium for a three (3) year term. This airport can opt out of this option at the end of the first or second year with no penalty.
I believe that we are near the bottom of the premium cycle on the liability policy and we should take advantage of this opportunity. Our 2014 premium is $9,887 for a $20M liability policy. The 2013 policy was $9,450 for a $15M policy. In 2006 and 2007 the policy was $14,700 for a $15M policy and it has been slowly coming down from that high over the past few years.
I can see no disadvantage to the county for the three year term, if the rate goes down next year we can simply cancel the three year policy and opt for a one year term.
If you have any questions regarding this matter please contact me.
RESOLUTION AUTHORIZING THE PURCHASE OF PANASONIC MOBILE DATA COMPUTERS FOR EMS/INFORMATION TECHNOLOGY/GENERAL GOVERNMENT /FINANCE
WHEREAS, the Livingston County EMS Department would like authorization to purchase (10) Panasonic Mobile Data Computers; and
WHEREAS, the attached quote lists the description of the Panasonic Mobile Data Computers that the EMS department would like to purchase; and
WHEREAS, the computers are required for patient charting; and
WHEREAS, the existing computers have reached the end of their life cycle and are in need of replacement; and
WHEREAS, the money to purchase the computers is in the EMS Budget; and
WHEREAS , IT has secured the best price following purchasing guidelines for the computers; and
WHEREAS, the total cost for (10) Panasonic Mobile Data Computers for EMS is $ 37,340.00; and
THEREFORE, BE IT RESOLVED that the Livingston County Board of Commissioners
hereby authorizes the purchase of the (10) Mobile Data Computers for the
County’s EMS Department for a cost not exceed $37,340.00.
# # #
MOVED:SECONDED:CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Richard Malewicz, CIO
Date: 2/3/2014
Re: Purchase of Panasonic Toughbooks for EMS
Attached you will find a Resolution for the purchase of (10) Panasonic Toughbooks for the EMS department.
The Panasonic Toughbooks are essential for EMS’s patient charting. The existing computers have reached the end of their life cycle and need to be replaced.
The IT department has secured and obtained the best price following purchasing guidelines for the computers from CDWG, Inc. The price per mobile computer is $3,734.00 each for a total cost of $37,340.00 for ten (10) computers. The EMS department’s 2014 budget will cover the cost entirely.
If you have any questions regarding this matter please contact me.
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF INFORMATION TECHNOLOGY
304 E. Grand River Ave. Suite 101, Howell, MI 48843Phone 517-548-3230 Fax 517-545-9608
Web Site: co.livingston.mi.us
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING THE PURCHASE OF A ONE YEAR MAINTENANCE AGREEMENT FOR LIVINGSTON COUNTY INFORMATION TECHNOLOGY’S EMC SANS(STORAGE AREA NETWORK) INCLUDING SOFTWARE, HARDWARE AND SERVICES WITH CDWG- INFORMATION TECHNOLOGY / GENERAL GOVERNMENT / FINANCE
WHEREAS, the current (2) EMC SANS hardware maintenance agreement was for 1 year and has
expired; and
WHEREAS, all of Livingston County’s data, emergency management systems and Handy Township’s
data is stored and replicated on these two SANS; and
WHEREAS, the EMC SANS equipment will be in use in the Livingston County IT network for the
foreseeable future; and
WHEREAS, after the review of the vendor and products, Purchasing recommends that a Purchase Order with CDWG, of Madison, Wisconsin, be awarded for a one year period from January 1, 2014 through December 31, 2014 for an amount not to exceed $45,399.00; and
WHEREAS, funding for same is available through the Information Technology 2014 Budget; and
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby
approves a Purchase Order be issued to CDWG for maintenance renewal for Data
Replication Site EMC SANS from January 1, 2014 through December 31, 2014 with a
total contract amount not to exceed $45,399.00.
# # #
MOVED:SECONDED:CARRIED:
MemorandumTo: Livingston County Board of Commissioners
Attached for your review and approval is a Resolution for the purchase of a one year maintenance renewal for Livingston County’s EMC SANS (Storage area Network) system.
All of the County’s data, emergency management system, and Handy Township’s data is stored and replicated on these two SANS. The EMC SANS will be in use in the Livingston County IT network for the foreseeable future, and it is very important to keep the maintenance current.
The cost for the one year renewal maintenance is $ 45,399.00.
If you have any questions regarding this matter, please contact me.
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF INFORMATION TECHNOLOGY
304 E. Grand River Ave. Suite 101, Howell MI 48843Phone 517-548-3230 Fax 517-545-9608
Web Site: co.livingston.mi.us
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION OF INTENT TO APPLY FOR FINANCIAL ASSISTANCE FOR STATE FISCAL YEAR 2015 UNDER ACT NO. 51 OF THE PUBLIC ACTS OF 1951, AS AMENDED - L.E.T.S. / General Government
WHEREAS, pursuant to Act No. 51 of the Public Acts of 1951, as amended (ACT 51), the County of Livingston will provide a local transportation program for the State as established under Act 51 for the fiscal year of 2015 and therefore, apply for State Financial Assistance under provisions of Act 51; and
WHEREAS, it is necessary for the County of Livingston, to name an official representative for all public transportation matters, who is authorized to provide such information as deemed necessary by the Commission or Department for its Administration of Act 51; and
WHEREAS, it is necessary to certify that no changes in eligibility documentation has occurred during the past State Fiscal Year, and
WHEREAS, the 10e(18) accessibility plan amendment for this agency has been reviewed and approved by the Livingston County Board of Commissioners; and
WHEREAS, the performance indicators for this agency have been reviewed and approved by the Livingston County Board of Commissioners; and
WHEREAS, the County of Livingston, has reviewed and approved the proposed 2015 budget and funding sources consisting of estimated Federal Funds – $1,382,585; estimated State Funds – $839,479; estimated Local Funds - $324,000; estimated non transit revenues - $9,000; for a Total Estimated Revenues of $2,555,065 and total Estimated Expenditures of $2,551,521; and capital requests of $130,000 for new/replacement equipment.
THEREFORE, BE IT RESOLVED that the Livingston County Board of Commissioners
hereby makes its intentions known to provide public transportation service and
authorizes application for state financial assistance with this annual plan for Fiscal
Year 2015, in accordance with Act 51.
RESOLUTION NO:
PAGE: 2
BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners
authorize the Board chair to sign said application and subsequent Project
Authorization(s) as recommended by James F. Dunn, Legal Counsel for L.E.T.S.
BE IT FINALLY RESOLVED that the Livingston County Board of Commissioners
hereby appoints Douglas J. Britz as the Transportation Coordinator for all public
transportation matters and who is authorized to provide such information as
deemed necessary by the Commission or Department for its Administration of
Act 51 for the Fiscal Year 2015.
# # #
MOVED:
SECONDED:
CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Doug Britz, L.E.T.S. Director
Date: 1/20/2014
Re: RESOLUTION OF INTENT TO APPLY FOR FINANCIAL
ASSISTANCE FOR STATE FISCAL YEAR 2015 UNDER ACT NO. 51
OF THE PUBLIC ACTS OF 1951, AS AMENDED – L.E.T.S./General
Government
Attached is a resolution for your consideration and approval is the intention of L.E.T.S. to apply for financial assistance from the State of Michigan for FY 2015 under Act 51 of the Public Act of 1951, as amended.
The Operating grant application mirrors last year’s except for minor changes in some amounts in revenues and expense to provide the services we are currently providing. Revenues are based on reimbursed Federal and State funds.
The proposed FY 2015 State budget and funding sources consists of estimated Federal Funds –$1,382,585; estimated State Funds – $839,479.; estimated Local Funds (fare box) -$324,000; estimated non-transit revenues - $9,000; for a Total Estimated Revenues of $2,555,065 and total Estimated eligible Expenditures of $2,551,521; and capital requests of $130,000 for new/replacement equipment.
Please note that again there is no “Local Share” (General Fund) monies being requested in the FY 2015 budget. I anticipate that State of Michigan funding and Federal funding will cover 87.27% of our costs and the fare box will make up 12.70% and non-transit revenue of .03%.
The resolution before you is a requirement of the State of Michigan. As stated, it is the same as in prior years except for the monetary amounts in each category, some changes in fund names/numbers and percentages adjusted for certain revenue funds.
As always, thank you for your time and if you have any questions, please do not hesitate to contact me at your convenience at 540-7847.
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF L.E.T.S.
3950 W. Grand River, Howell, MI 48855Phone 517-540-7847 Fax 517-546-5088
Web Site: co.livingston.mi.us
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING SPECIALIZED SERVICES CONTRACT BETWEEN THE MICHIGAN DEPARTMENT OF TRANSPORTATION AND THE COUNTY OF LIVINGSTON -L.E.T.S. FOR FY 2015 – L.E.T.S. / General Government
WHEREAS, L.E.T.S. is the eligible governmental agency representing SPECIALIZED SERVICES interests receiving funds under this contract for Livingston County; and
WHEREAS, SPECIALIZED SERVICES are public transportation services primarily designed for persons who are disabled or who are sixty (60) years of age or older; and
WHEREAS, This contract is to provide operating assistance funds from the Michigan Department of Transportation to SPECIALIZED SERVICES providers in Livingston County, as follows:
Specialized Services Recipients
Hartland Senior Center $14,593
Brighton Community Education $14,593
Livingston County Community Mental Health $14,593
Catholic Social Charities $ 6,529
Special Ministries of Livingston County $ 9,554
TOTAL: $59,862
WHEREAS, Upon execution, this Contract shall cover the period commencing October 1, 2014, and extending through September 30, 2015.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners authorize the
SPECIALIZED SERVICES Contract between the Michigan Department of
Transportation and the County of Livingston, together with the above-stated provider
contracts, for services from October 1, 2014, through September 30, 2015.
BE IT FURTHER RESOLVED that the Board Chair be authorized to sign said contracts and
subsequent Project Authorization(s) upon review and recommendation of James F. Dunn,
Legal Counsel for L.E.T.S.
# # #
MOVED:
SECONDED:
CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Doug Britz, L.E.T.S. Director
Date: 1/20/2014
Re: RESOLUTION AUTHORIZING SPECIALIZED SERVICES
CONTRACT BETWEEN THE MICHIGAN DEPARTMENT
OF TRANSPORTATION AND THE COUNTY OF
LIVINGSTON - L.E.T.S. FOR FY 2015 – L.E.T.S. / General
Government
Attached for your review and consideration is a resolution authorizing a contract between MDOT and Livingston County - L.E.T.S. for Specialized Services Grant for FY 2015 including the authorization and signature of Board Chair of the 3rd party contracts to the sub-recipients.Once again, we are asking for $59,862.which the same amount as last years’ allocation. This is what MDOT anticipates will be available for Livingston County. All allocated monies come through L.E.T.S. as the “pass through” agent and are distributed to the sub-recipients named in the resolution.
L.E.T.S. has the fiduciary responsibility to apply for funding and to report on activity to MDOT including the distribution of funds to qualified Specialized Service participants. The Specialized Services recipients are the Hartland Senior Center, Brighton Community Education, Livingston County Mental Health, Catholic Social Services, and Special Ministries of Livingston County.
This is strictly a “pass through” from MDOT to the five (5) sub-recipients. We receive a quarterly check from MDOT and immediately have checks issued to the sub-recipients. There are no local dollars expended for these services as Specialized Services is only a State of Michigan program.
As always, if you have any questions, please do not hesitate to contact me at your convenience at 540-7847.
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF L.E.T.S.
3950 W. Grand River, Howell, MI 48855Phone 517-540-7847 Fax 517-546-5088
Web Site: co.livingston.mi.us
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING BLANKET PURCHASE ORDER FOR DIESEL FUEL FOR FISCAL YEAR 2014 - L.E.T.S. / General Government
WHEREAS, L.E.T.S. has been utilizing spot pricing for diesel fuel with the fuel distributor with the best price quote for each delivery for past five (5) years with a savings of approximately $10,000 annually; and
WHEREAS, the L.E.T.S. director is requesting the Board of Commissioners approve a Blanket Purchase Order for Fiscal Year 2014 diesel fuel purchases utilizing the lowest spot pricing vendor in an amount not to exceed $220,460; and
WHEREAS, the cost of diesel fuel is a reimbursable expense from both the Federal Transit Administration and State of Michigan Transportation formula funds; and
WHEREAS, funds for diesel fuel has been budgeted and approved in the L.E.T.S. Fiscal Year 2014 budget
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners
hereby authorizes a Blanket Purchase Order for the purchase of diesel fuel to the lowest
vendor at the time of purchase in an amount not to exceed Two Hundred Twenty
Thousand Four Hundred Sixty dollars ($220,460) for the period of January 1, 2014
through December 31, 2014 in accordance with the County Purchasing Policy.
# # #
MOVED:
SECONDED:
CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Doug Britz, L.E.T.S. Director
Date: 1/17/2014
Re:RESOLUTION AUTHORIZING BLANKET PURCHASE ORDER FOR DIESEL FUEL FOR 2014 - L.E.T.S. / General Government
Attached is a resolution for your consideration and approval requesting a Blanket Purchase Order for the purchase of diesel fuel at the Livingston Transportation Complex (L.E.T.S.).
L.E.T.S. has been utilizing spot pricing for diesel fuel with the fuel distributor with the best price quote for each delivery for past five (5) years with a savings of approximately $10,000 annually.
The L.E.T.S. director is requesting the Board of Commissioners approve a Blanket Purchase Order for Fiscal Year 2014 diesel fuel purchases utilizing the lowest spot pricing vendor in an amount not to exceed (the 2014 budgeted diesel fuel line item) Two Hundred Twenty Thousand Four Hundred Sixty dollars ($220,460).
All Monies for the purchase of diesel fuel has been included in the approved L.E.T.S. Fiscal Year 2014 budget. In addition, diesel fuel expenses are reimbursable from the Federal Transit Administration and the State of Michigan Department of Transportation Formula funding.
Please do not hesitate to contact me should you have any questions at 517-540-7847.
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF L.E.T.S.
3950 W. Grand River, Howell, MI 48855Phone 517-540-7847 Fax 517-546-5088
Web Site: co.livingston.mi.us
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION TO APPROVE THE PURCHASE OF AN ENTERPRISE LICENSING AGREEMENT FOR MICROSOFT SQL SERVER WITH SOFTWARE ASSURANCE IN ACCORDANCE WITH THE IT STRATEGIC PLAN
WHEREAS, the Information Technology Department is hereby requesting authorization to purchasean Enterprise Licensing Agreement for Microsoft SQL Server, including Software Assurance; and
WHEREAS, Microsoft SQL Server is the de facto Livingston County database standard; the majority of mission critical county databases being on our 14 Microsoft SQL Servers; and
WHEREAS, the 2012 Information Technology Strategic Plan recommended that Livingston County adopt the use of Microsoft Volume Licensing along with Software Assurance; and
WHEREAS, in March of 2013 (see resolution 2013-02-061) IT entered into a Microsoft Enterprise Licensing Agreement with Software Assurance for desktop and server operating systems,as well as Microsoft Office and additional server software; and
WHEREAS, entering into this agreement will ensure compliance with current and future Microsoft SQL Server licensing requirements and ensure that our critical data is protected,constantly available, and SQL Server upgrades are provided at no additional cost; and
WHEREAS, the software will be purchased through CDW-G per their quote dated January 30, 2014, for the total amount of $245,110.56 and its expiration will coincide with the March 2013 Enterprise Agreement; and
WHEREAS, funding is available from the Information Technology Budget, from the 2013 Capital Replacement Fund transfer to facilitate the implementation of the IT Strategic plan recommendations; along with the remaining 2013 fund balance; and
WHEREAS, this Resolution has been recommended for approval by the Technology Committee.
THEREFORE BE IT RESOLVED that, the Livingston County Board of Commissioners hereby
approves the purchase of an SQL Server Enterprise Agreement which includes Software
Assurance through CDW-G at a total cost of $245,110.56; which expires March 31,
2016.
BE IT FURTHER RESOLVED that, the Livingston County Board of Commissioners authorize the
Board Chair to sign any and all documents once recommended as to form by County
Legal Counsel.
RESOLUTION NO:
PAGE: 2
BE IT FURTHER RESOLVED that, upon satisfactory performance of the agreement, as determined by
the County Administrator, the Board Chairperson be authorized to sign a three (3) year
renewal of the Enterprise Agreement for Microsoft SQL Server with Software Assurance,
as approved as to form by Civil Counsel.
# # #
MOVED:SECONDED:CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Richard Malewicz
Date: 1/30/13
Re: Purchase of Microsoft SQL Server Enterprise Licensing
Agreement with Software Assurance
Attached for your approval is a resolution authorizing the purchase of a Microsoft SQL Server Enterprise Licensing Agreement with Software Assurance through CDW-G.
We have a number of mission-critical databases running on the Microsoft SQL Server platform; among them are Munis, OSSI, BSA (Assessing and Taxes), Fidlar (Register of Deeds Land Records), and SharePoint, etc.
The 2012 IT Strategic Plan recommended that Livingston County adopt the use of Microsoft Volume Licensing with Software Assurance. In March of 2013, IT entered into an Enterprise Agreement with Software Assurance for desktop and server operating systems, as well as additional server software and the Office Suite. This agreement will append to the previous agreement. Entering into this agreement will afford us the following:
Transparent Database Encryption (will be deploying for Munis initially) Ability to upgrade SQL environments without additional fees Ability to “move” a SQL Server from one virtual server environment to another;
facilitating a failover with minimal user impact 24 x 7 Support Training
The attached quote is for a total of $245,110.56, this agreement’s expiration will coincide with the Enterprise Agreement with Software Assurance for desktop and server operating systems (see Resolution: 2013-02-061) initial period’s expiration, 3/31/2016.
If you have any questions regarding this matter please contact me.
LIVINGSTON COUNTY, MICHIGANINFORMATION TECHNOLOGY DEPARTMENT
304 E. Grand River, Suite 101Phone 517.548.3230 Fax 517.545.9608
Web Site: livgov.com
OE400SPS
QUOTE NO. ACCOUNT NO. DATE
DZZD000 10333503 1/30/2014
BILL TO: GREG JOLLIFF 304 E GRAND RIVER AVE Accounts Payable HOWELL , MI 48843-2488 Customer Phone #517.540.8800
SHIP TO: LIVINGSTON COUNTY Attention To: GREG JOLLIFF 304 E GRAND RIVER AVE HOWELL , MI 48843-2488 Contact: GREG JOLLIFF 517.540.8800 Customer P.O. # SQL SRV ENT LIC QUOTE
QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE
16 2852015 MS EA SQL SRV ENT LIC/SA 2CORE Mfg#: 7JQ-00341-3-SLG Contract: National IPA Technology Solutions 130733 Electronic distribution - NO MEDIA *Provides licenses and Software Assurance to end of current Enterprise Agreement Date of 2016-03-31.
15,319.41 245,110.56
SUBTOTAL FREIGHT
TAX
245,110.56 0.00 0.00
245,110.56
CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 Fax: 312.705.9120
Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515
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RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING OUT OF STATE TRAVEL FOR L.E.T.S. OPERATIONS MANAGER AND DRIVER TRAINER TO ATTEND THE F.T.A. DRUG AND ALCOHOL CERTIFICATION CLASS AND CONFERENCE IN LITTLE ROCK, AK, APRIL 13 - 18, 2014 – L.E.T.S. / General Government
WHEREAS, it is the policy of Livingston County that out of state travel be held to a minimum and usually only Department Heads are authorized any travel outside Michigan; and
WHEREAS, the Federal Transit Administration mandates every transit agency that is a direct recipient for Federal Funds to send their Drug and Alcohol Program Administrator and Deputy Administrator to the 9th Annual FTA Drug and Alcohol Program Conference being held in Little Rock, AK. April 13 – 18, 2014; and
WHEREAS, this is the only Drug & Alcohol program being offered by the F.T.A. in CY 2014; and
WHEREAS, Federal and State grant funds are available and are approved for this use, along with fare box revenues, to pay 100% of the costs of attending this program.
THEREFORE BE IT RESOLVED THAT The Livingston County Board of Commissioners
approves out of state travel for L.E.T.S. Operations Manager and L.E.T.S. Trainer
to attend the Federal Transit Administration’s Drug and Alcohol Training and
Certification Conference in Little Rock, AK, from April 13 through April 18,
2014 with no funding being paid from the Livingston County General Fund or
any other County funds.
BE IT FURTHER RESOLVED THAT there is no cost for the training itself, however, it is
estimated that the total cost of lodging, Airfare and transfers, and food is not to
exceed Two Thousand Six Hundred and Fifty dollars ($2,650) and is included in
the L.E.T.S. 2014 Budget.
# # #
MOVED:
SECONDED:
CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Doug Britz – L.E.T.S Director
Date: 2/3/2014
Re: RESOLUTION AUTHORIZATING OUT OF STATE TRAVEL FOR L.E.T.S.
OPERATIONS MANAGER AND DRIVER TRAINER TO ATTEND THE F.T.A.
DRUG AND ALCOHOL CERTIFICATION CLASS AND CONFERENCE IN
LITTLE ROCK, AK, APRIL 13 – 18, 2014
Attached for your consideration and approval is a resolution to allow out of state travel for the Operations Manager and Driver Trainer to attend the 9th annual Federal Transit Administration (F.T.A.) National drug and alcohol training in Little Rock, AK. April 13 – April 18, 2014.
As a direct recipient of Federal Funds, Livingston Essential Transportation Service is responsible to administer and monitor the Federal Drug and Alcohol program and mandates attendance every year at the Drug and Alcohol certification program.
The Federal Transit Administration’s annual conference is coming up and they require attendance by both our Primary and Back up Drug & Alcohol Policy administrators. As with other departments within the County, we are looking toward the future and preparing to train for back up positions in all phases of our administration.
As was the case last year in Phoenix, AZ. this F.T.A. training is limited, so we have made tentative plans to attend. Please note that the certification training and conference is at “No Cost” to Livingston County. However, lodging, airfare and transfers, and food are at the attendee’s (L.E.T.S.) expense. L.E.T.S. is a leader here in Michigan and nationally with its Drug and Alcohol policy.
According to FTA, this is the only training of its type currently being scheduled for 2014. The liability exposure on not following the Drug and Alcohol policy could be formidable. This is a certificate program which I think we should avail ourselves. Further, it has been suggested by
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF L.E.T.S.
3950 W. Grand River, Howell, MI 48855Phone 517-540-7847 Fax 517-546-5088
Web Site: co.livingston.mi.us
our Attorney for Transit Issues that we have a back-up on staff to administer the various phases of the policy in the absence of the primary administrator.
The total cost of this training is Federal and State Grant eligible as an allowable expense and not to exceed Two Thousand Six Hundred and Fifty dollars ($2,650). Thus all costs will be borne by Federal and State grant monies with any balance made up from local fare box revenue. L.E.T.S. did budget for this training in its 2014 budget.
Should you have any questions, I can be contacted at ext 7847 or 517-540-7847.
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING AN INCREASE IN HOURS FOR THE ADMINISTRATIVE SPECIALIST POSITIONS IN THE OFFICE OF THE BOARD OF COMMISSIONERS AND HUMAN RESOURCES DEPARTMENT - BOARD OF
COMMISSIONERS
WHEREAS, the Board of Commissioners had two (2) Administrative positions in 2006, which were initially reduced to one (1), then decreased again in 2010 to a single part-time position due to the Michigan economy;
WHEREAS, the Administrative Specialist position is essential to help carry out the mandated functions of the Board of Commissioners and in the daily operations of the Board office;
WHEREAS, while this position has been filled on a part-time basis the last four (4) years, it has become increasingly apparent that a full-time presence is again needed in the department of the Board of Commissioners;
WHEREAS, the Board’s current part-time Administrative Specialist splits her 30-hours week between the Board office at 20 Hours and Human Resources at 10 Hours a week;
WHEREAS, in the 2014 budget, the Board approved Human Resources for 10 additional hours, or a 20-hour Administrative Specialist.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes an increase in hours for the Administrative Specialist Position in the office of the Board of Commissioners from a 30-hour part-time position to a full-time position.
BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby authorizesan increase in hours for the Administrative Specialist Position in the Human Resources from a 20-hour part-time position to a 30 hour per week position.
BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners authorizes theappropriate Budget Amendments to effectuate the above.
LIVINGSTON COUNTY, MICHIGANLIVINGSTON COUNTY BOARD OF COMMISSIONERS
304 E. Grand River Avenue - Suite 201 - Howell MI 48843
CAROL S. GRIFFITH, CHAIRWOMAN TEL: (517) 546-3520STEVEN E. WILLIAMS, VICE-CHAIRMAN FAX: (517)546-7266
MEMORANDUM
TO: LIVINGSTON COUNTY BOARD OF COMMISSIONERS
FROM: CAROL S. GRIFFITH -&- STEVEN E. WILLIAMSCHAIRWOMAN VICE-CHAIRMAN
RE: REQUEST FOR FULL-TIME ADMINISTRATIVE SPECIALIST
DATE: FEBRUARY 10, 2014
As many of you will recall, the position of Administrative Specialist for the Board of Commissioners was previously a full-time position. In fact, the Board had two (2)Administrative positions in 2006, which were initially reduced to one (1), then decreased again in 2010 to a single part-time position because of the Michigan economy.
This Administrative Specialist position is essential to help carry out the mandated functions of the Board of Commissioners and in the daily operations of the Board office. While this position has been filled on a part-time basis the last four (4) years, it has become increasingly apparent that a full-time presence is again needed to keep the office of the Board of Commissioners running smoothly.
The current part-time Administrative Specialist, Kelli Haworth, splits her 30-hour week between the Board office at 20 Hours and Human Resources at 10 Hours a week. In the 2014 budget, the Board approved Human Resources for 10 additional hours, or a 20 hour Administrative Specialist. Human Resources is hereby requesting to secure Kelli Haworth to provide 30 hours per week Administrative Specialist support. The result will be a vacant Full-Time Board Administrative Specialist position.
We recommend your support in increasing the Administrative Specialist position for the Board of Commissioners to a Full-Time position and the Administrative Specialist position for Human Resources to 30-hour week.
RESOLUTION NO.:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING OUT-OF-STATE TRAVEL FOR THE COUNTY FINANCIAL OFFICER TO ATTEND THE GOVERNMENT FINANCE OFFICER ASSOCIATION (GFOA) ANNUAL CONFERENCE IN MINNEAPOLIS, MINNESOTA/ COUNTY ADMINISTRATION
WHEREAS, the Livingston County Finance Department strives to stay abreast of current financial practices and Government Accounting Standards Board (GASB) pronouncements: and,
WHEREAS, the Government Financial Officers Association (GFOA) Annual Conference is a great opportunity for individuals employed in the government financial sector to network, share knowledge and experiences and provides informative sessions on budgeting, financial forecasting, accounting and financial reporting, and updates on new or upcoming GASB reporting requirements; and
WHEREAS, the County Financial Officer is requesting authorization to attend the GFOA Annual Conference and Preconference seminars in Minneapolis, Minnesota from May 16, 2014 through May 21, 2014, allow for travel the day prior to the first preconference seminar and,
WHEREAS, the cost of the conference and associated travel has been planned for and budgeted in the 2014 Operating Budget and cost shall not exceed $3,200.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby
authorizes out-of-state travel for the County Financial Officer to attend the Government
Financial Officers Association (GFOA) 2014 Annual Conference and Preconference
seminars in Minneapolis, Minnesota from May 16 - May 21, 2014 at a cost for
registration, lodging and transportation not to exceed $3,200.
# #
MOVED:
SECONDED:
CARRIED:
DATE: January 15, 2014
TO: Board of Commissioners
FROM: Cindy Catanach, Financial Officer
SUBJECT: Authorization request to attend the Government Finance Officers Association (GFOA) Annual Conference in Minneapolis, Minnesota May 16 – May 21, 2014
It is important that we stay up-to-date on financial practices, improve efficiencies, and streamlining fiscal processes that comply with GASB requirements. The Government Financial Officers Association (GFOA) Annual Conference is a great opportunity for government finance officer to network, shareknowledge and experiences and stay on top of an ever-evolving skillset. The conference and the preconference seminars provide informative sessions on several topics including:
Accounting, Auditing, and Financial Reporting Budgeting Debt Management Recruiting and Retaining High Quality Financial Staff Internal Controls Tools for Financial Officers
This year’s conference is being held in Minneapolis, Minnesota from May 16, 2014 – May 21, 2014. I am requesting Board authorization to attend this conference, and travel the day prior to the first preconference seminar. There is a discount for early registration. The cost of the conference and related expenses shall not exceed $3,200 and has been planned for and budgeted in the County Administration 2014 Operating Budget.
Your approval would be greatly appreciated. Please let me know if you have any questions or require additional information.
LIVINGSTON COUNTY, MICHIGANCOUNTY ADMINISTRATION - FINANCE
304 East Grand River Ave, Ste 203Phone 517-540-8727 Fax 517-546-7266
Web Site: www.co.livingston.mi.usCINDY CATANACH – FINANCE OFFICER
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION TO AMEND THE FISCAL-YEAR 2013 BUDGET – COUNTY ADMINISTRATION
WHEREAS, the proposed amendment ensures compliance with the Uniform Budgeting andAccounting Act, as amended; and
WHEREAS, the proposed amendment recognizes changes that have occurred throughout Fiscal Year of 2013 and brings department budgets, including general fund, special revenue funds, enterprise funds, and internal service funds in line with actual expenditures.
THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the following
amendments to the Fiscal-Year 2013 Budget as illustrated below:
FUNDAPPROVED
2013BUDGET
PROPOSED
AMENDMENT
PROPOSED 2013AMENDED BUDGET
101 - GENERAL FUND $41,726,504 $0 $41,726,504239 – STATE GRANTS $738,581 $28,850 $767,431
577- SEPTAGE RECEIVING STATION $865,055 $2,634,945 $3,500,000
BE IT FURTHER RESOLVED that the budgetary worksheets showing the detailed line-item changes
for the various funds budget amendments are available for review in County
Administration.
BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby authorizes
a transfer from the General Fund to Fund 239 State Grants – Secondary Road Patrol in
the amount of $13,000.
# # #
MOVED: SECONDED: CARRIED:
1
Attached for your consideration is a resolution to approve the final year end budget amendment for Fiscal-Year 2013. The purpose of this amendment is to:
1. Realign line item budgets in various funds and departments to reflect actual expenditure activity including:
Adjustments in Courts (net zero effect)
Actuals higher than budget in Sheriff, Animal Control, Insurance Premiums, Chargeback Interest
2. Recognize new awards or modifications to state and federal grants: Veterans State Grant
3. Transfer actual cost of Unemployment Insurance paid out to General Fund Departments that incurred the expense
4. Revise budgets based on Board authorized resolutions for position: County Clerk, Jail
5. Additional transfer of funds from GF to State Grants to cover increase in County Match of Secondary Road Patrol
6. To authorize the transfer between line items within multiple funds to reflect where the funds are actually being spent.
This amendment will ensure Livingston County remains in compliance with the Uniform Budgeting and AccountingAct. The proposed changes are to the following funds:
FUND APPROVED 2013BUDGET
PROPOSED AMENDMENT
PROPOSED 2013AMENDED BUDGET
101 – GENERAL FUND $41,726,504 $0 $41,726,504239 – STATE GRANTS $738,581 $28,850 $767,431
285 – REVENUE SHARE RESERVE FUND $1,428,875 $1,000 $1,429,875
577 – SEPTAGE REC STATION $865,055 $2,634,945 $3,500,000
The detail information it is available in County Administration. Please feel free to contact me if you have any questions regarding the proposed budget amendment.
LIVINGSTON COUNTY ADMINISTRATION
INTER-OFFICE MEMORANDUM
T O: LIVINGSTON COUNTY BOARD OF COMMISSIONERS
FROM: CINDY CATANACH, FINANCIAL OFFICERLIVINGSTON COUNTY ADMINISTRATION
636 Information Technology Fund 4,520,706$ -$ 4,520,706$ 4,778,189$ (257,483)$ 4,520,706$ Rev: Housekeeping dec to align w exp
EXPENDITURES REVENUES
INTERNAL SERVICE FUNDS
RESOLUTION NO.:
LIVINGSTON COUNTY DATE: February 18, 2014
RESOLUTION AUTHORIZING THE FILLING OF THE VACANT FULL-TIME BENEFITS SPECIALIST POSITION - Human Resources
WHEREAS, the Human Resources Department has a need to fill a vacant Benefits Specialist position brought on by the resignation of the employee formerly serving in this position; and
WHEREAS, the Benefits Specialist position is responsible for the day to day administration of County benefits for both active and retired employees; and
WHEREAS, funding for same is available in the Human Resources Budget.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby
approves the filling of the vacant Benefits Specialist position within the Human
Resources Department.
CURRENT POSITIONS REQUESTED POSITIONS
POSITION TITLEFULL -TIME
#PART -TIME # POSITION TITLE
FULL -TIME
#PART -TIME #
Human Resources/Labor Relations Director
1Human Resources/Labor Relations Director
1
HR Coordinator 1 HR Coordinator 1Benefits Specialist 1 Benefits Specialist 1Senior Payroll AP Clerk 1 Senior Payroll AP Clerk 1
Administrative Specialist 1 (.5 FTE –Resolution pending toincrease to
.75)TOTALS: 5 .5 TOTALS: 5 .5
# # #
MOVED:SECONDED:CARRIED:
REQUEST FOR EXCEPTION TO THE HIRING FREEZE
Request Submitted by: JENNIFER PALMBOS – Human Resources/Labor Relations Director
Title of Position to be Filled: BENEFITS SPECIALIST
Salary: $47,101 - $59,666 (Reduced wage scale and benefit package)
Annual Cost of Budgeted Position: $70,380
Projected Cost for the next five years: APPROXIMATELY: $351,900
New Position/Classification: NO
If No: Name of Employee Last Occupying this Position: Robert Smith
When did the position become vacant? Resignation – January 16, 2014
Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget?
No, there is only one person in this classification. The position cannot remain vacant.
1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description.
The position of Benefits Specialist for Human Resources is vital to administering our employee and retiree benefit packages in compliance with Board resolutions and federal and state law. The Benefits Specialist assists with developing long-range objectives regarding benefit programs consistent with Board priorities. Employee benefits cost the County over $11 million per year and it is essential to have a qualified, experienced employee administering these programs. This position also manages leaves including FMLA, ADA, USERRA, and short- and long-term disability in a manner that is compliant with Board resolutions and federal and state law. This is an area of employment law that is fraught with legal landmines. This position description is being expanded to include participation in department-wide compliance and best practices audits and special projects.
JOB DESCRIPTION: BENEFITS SPECIALIST
1. Will assist in developing long-range objectives regarding benefit programs consistent with Board of Commissioner’s priorities along with scanning the market for best practices in benefits planning, program design and program integration. Will understands benefit programs, expenditures and trends in order to recommend course corrections and avoid unanticipated outcomes.2. Engages health care providers in assessment of benefit programs and recommendations for plan, service and change modifications. Will serve as primary contact for plan vendors and third party administrators. 3. Provides information to employees regarding the County's benefits program, monitors the
open enrollment process, assists employees in understanding their programs, and reviews appropriate forms for completeness. Will be designing and leading benefit communications strategies. Assures appropriate forms are completed, and monitors department compliance with operating policies and procedures.
REQUEST FOR EXEMPTION POSITION: BENEFITS
TO HIRING FREEZE Page 2 of 4 SPECIALIST
4. Prepares various reports and documents regarding employee benefits, payments, and other related information along with calculating chargebacks to County Departments for benefits utilized and responds to all claims for unemployment insurance.
5. Assists in monitoring and administering the County's self-insured health plan, whichincludes contracting with providers, complying with HIPAA and interpreting contracts.
6. Provides information regarding retirement benefits, unemployment, calculates costs, coordinates payments with appropriate departments, and terminates coverage based on program guidelines.
7. Manages employee leaves, including FMLA, USERRA and disability and assists with requests for accommodation under the ADA.
8. Manages the Uninsured Medical and Dependent Care Reimbursement Accounts, Flexible Spending Accounts under Section 125 of the Internal Revenue Service (IRS) Code along with functioning as Livingston County’s Consolidated Omnibus Budget Reconciliation Act (COBRA) Administrator.
9. Assists with compliance and best practice audits of all department functions and special projects.
10. Administers the automated group reporting system for Blue Cross & Blue Shield of Michigan and functions as the System Administrator for the Human Resources Information System (Tyler Munis)
11. Performs other duties of a similar nature or level.
2. Indicate if this is a mandated program/service by citing the act, rule, resolution, order, etc. that has necessitated this work. Also, if mandated, explain what effect this program/service has on current operations. If not mandated, outline the reason(s) for the department providing this task/work.
This position is not mandated. However, compliance with state, federal, and Internal Revenue Service laws and regulations is mandated. Further, it assists with long range benefits planning and provides essential support to the employees and retirees of Livingston County government.
3. Budgeted department head count for the past five years:
JAN – 2010 JAN - 2011 JAN – 2012 JAN – 2013 JAN – 2014
HR Director was combined with the Labor Relations Manager position in 2010 as a cost savings measure. Administrative Specialist (.5 FTE) added in 2011 which is shared with the Board of Commissioners.
REQUEST FOR EXEMPTION POSITION: BENEFITS
TO HIRING FREEZE Page 3 of 4 SPECIALIST
4. Does the vacant position for which an exemption is being requested perform essential function(s) that cannot be performed with the existing staff resources within Livingston County? Identify all special skills, education and/or licensing requirements for the position.
The area of employee and retiree benefits law is extremely complex and ever changing, requiring advanced knowledge of the applicable federal and state laws (PPACA, ARRA, HIPAA, FMLA, USERRA, COBRA, ADA, Internal Revenue code, Michigan Employment Security Act, ADEA, etc.) Therefore, this position requires a bachelor’s degree or higher and five (5) years benefits administration experience, or an equivalent combination of education and experience.
5. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring?
The Department Head and HR Coordinator would have to give up essential duties of their own positions in order to perform this work. All clerical work has been shifted to clerical staff and other resources.
6. Specifically list three reasonable options if your request to replace a position is denied.
The following are three (3) reasonable options if this request is denied:
1. The work is essential to managing employee and retiree benefits which are complex and varied however, it might be possible to contract out the various functions of the position. Someone will still need to manage the contractors.
2. The processes are being streamlined as much as possible, within reason, for the proper facilitation of the benefits management responsibilities.
3. Transfer the responsibilities for benefits and leave management to each department individually.
7. What are the consequences of deferring the vacant position over the next several months and beyond?
As positions are vacated and not filled, it not only has an effect on the timely facilitation of county business, but puts a strain on professional staff who are now required to do many of those support staff duties which, in turn, hinders the ability to adequately perform the duties of their own positions.
8. What budget saving measures has this department implemented? Have additional measures been identified?
The department has not replaced a staff position over the past few years:
In January, 2010, the HR Director was combined with the Labor Relations Manager resulting in one less position.
9. What position or other costs would you be willing to drop to enable hiring – if that becomes necessary to obtain approval for hire?
None – The current budget is at the bare minimum to properly operate the department.
10. Please provide additional information regarding the staff of this department (i.e. organizational charts, workflow chart, staff on leaves from work/job restrictions, employee training downtime, etc.) to determine the workforce available for accomplishing the necessary tasks/services.
See attached Organization Chart.
REQUEST FOR EXEMPTION POSITION: BENEFITS
TO HIRING FREEZE Page 4 of 4 SPECIALIST
11. Is the work required by statute to be performed at the County level or can it be shared with other Counties? With local governments?
Once we are proficient with the Tyler Munis HR Information Services system, perhaps benefits administration could be combined with other local governments.
12. Explain what services can be provided by others, private sector or non-profit?
Answering some employee questions can be handled by our benefits consultant. We can seek to contract out COBRA administration and the leave management function.
13. Are there other County employees with the skills and knowledge that can be transferred from another department thereby shifting the vacancy to another department where the position will not be filled?
No. I am not aware of any current qualified employee such that a transfer could take place.
14. Has the use of temporary employees been evaluated to handle the work? Please provide explanation(s).
Yes, we are currently utilizing temporary staff; however, this is work of a primary nature to county government so this cannot be solved on a temporary basis.
15. Has the use of part-time (less than 30 hours) employees been evaluated for feasibility and cost-effectiveness to accomplish the work? Please provide explanation(s).
Yes. However, because of the complexity, quantity, and confidentiality of the job duties; it is recommended that the position be filled with one 40 hour per week position.
Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)?
Staff are predominately exempt therefore overtime is not authorized; however, staff put in about 45 hours per week. The Board Administrative Specialist has shifted her focus to the Human Resources to assist during this transition.
16. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s).
PLEASE SEE ATTACHED ORG CHART
RESOLUTION TO BORROW AGAINSTANTICIPATED DELINQUENT 2013 REAL PROPERTY TAXES
At a regular meeting of the Board of Commissioners of the County of Livingston, State
of Michigan, held at Howell, Michigan, on the ____ day of ________, 2014.
A sufficient majority having voted therefor, the Resolution to Borrow Against
Anticipated Delinquent 2013 Real Property Taxes was adopted.
RESOLUTION NO:
PAGE: 14
STATE OF MICHIGAN ))ss
COUNTY OF LIVINGSTON)
I, the undersigned, the duly qualified and acting Clerk of the County of Livingston, State
of Michigan, do hereby certify that the foregoing is a true and complete copy of proceedings
taken at a regular meeting of the Board of Commissioners of said County, held on the ____ day
of ________, 2014, insofar as the same relate to the Resolution to Borrow Against Anticipated
Delinquent 2013 Real Property Taxes, the original of which is on file in my office. Public notice
of said meeting was given pursuant to and in compliance with Act No. 267, Public Acts of
Michigan, 1976, as amended.
Clerk, County of Livingston
Memorandum
To: Livingston County Board of Commissioners
From: Jennifer M. Nash, Livingston County Treasurer
Date: February 18, 2014
Re: Borrowing Resolution – 2013 Delinquent Taxes
The resolution I am sending for your approval is the standard Borrowing Resolution for the 2013 Delinquent Real Property Tax related to the Delinquent Tax Revolving Funds.
I anticipate a delinquency rate similar to last year – of under six (6) per cent. Until I have actually settled with the local units, I will not know for certain. Based upon that premise, we anticipate a delinquency of less than $15,000,000.00.
This resolution is key in the preliminary process of the issuance of our tax notes.
Please feel free to call me with any questions prior to the meeting at Extension 8859. Of course I will be at the meeting to answer any additional questions you may have.
LIVINGSTON COUNTY, MICHIGANLIVINGSTON COUNTY TREASURER
200 E. Grand RiverHowell, MI 48843
Phone 517-546-7010Fax 517-545.9638
Web Site: livingstonlive.org
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING CAPITAL PURCHASE OF FULL BODY SCANNERS – Sheriff Jail
WHEREAS, the proposed amendment ensures compliance with the Uniform Budgeting and Accounting Act, as amended; and
WHEREAS, the Jail has a need to maintain safety and security by insuring inmates do not possess contraband; and
WHEREAS, the scanners became available through a program put together by Michigan Municipal Risk Management Authority as a risk avoidance strategy; and
WHEREAS, MMRMA has offered to reimburse member counties taking advantage of this program, the amount which has not been determined by MMRMA; and
WHEREAS, these scanners are former TSA scanners that new cost over $150,000.00 and this is a unique opportunity that does not allow for competitive bidding; and
WHEREAS, the maintenance and training costs have not been finalized; and
WHEREAS, the purchase of these scanners and related costs will be paid from the contingency fund;
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves the
purchase of these two body scanners in the amount of $27009.60 inclusive of shipping and set up. The
Livingston County Board of Commissioners approves an additional expenditure of up to $10,000.00 for
training and maintenance agreements.
BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby authorizes
any future budget amendments as necessary, related to this purchase.
# # #
MOVED:SECONDED:CARRIED:
MemorandumTo: Livingston County Board of Commissioners
From: Lt. Jeffery LeVeque
Date: 2/05/2014
Re: Body Scanner Purchase
Attached for your consideration and approval is a resolution authorizing the Sheriff to purchase two body scanners from the State of Michigan. These scanners became available thru a program initiated by MMRMA as a risk management strategy for their members. The scanners will be installed during the construction/renovation project for the jail but we needed to take possession of them now in order to participate. The purchase and delivery/installation costs are $27009.60 but training and maintenance costs are not finalized yet. MMRMA is working to secure those services and getting a final number on costs.
These scanners can be used to effectively search inmates for contraband without touching an inmate via a pat down search or via a strip search, which will reduce liability and security concerns. MMRMA has offered to reimburse member counties a portion of the final costs, but an exact reimbursement figure has not yet been determined as it depends how many units are purchased by their members.
If you have any questions regarding this matter please contact me.
Respectfully Submitted
Lt. Jeffery LeVeque – Jail Operations
LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF LIVINGSTON COUNTY SHERIFF
150 S. Highlander Way, Howell, MI 48843Phone 517-540-7939 Fax 517-545-9627
Web Site: co.livingston.mi.us
RESOLUTION NO:
LIVINGSTON COUNTY DATE: February 3, 2014
RESOLUTION APPROVING THE FILLING OF ONE FULL TIME DEPUTY COURT CLERK POSITION IN THE 53RD DISTRICT COURT, AND THE SUBSEQUENT FILLING OF ONEPART-TIME DEPUTY COURT CLERK POSITION
WHEREAS, the 53RD District Court has a need to replace a full-time deputy court clerk due to a
resignation; and
WHEREAS, for purposes of continuity, the 53rd District Court would continue to function efficiently if
the filling of this position is granted; and
WHEREAS, if this position is granted, it would be filled by a now part-time deputy clerk; thus
creating the need to fill a 20 hour per week deputy clerk position; and
WHEREAS, funding for same is available in the 53rd District Court budget; and
WHEREAS, this Resolution has been recommended for approval by the Finance Committee.
THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby
approves the filling of a full-time deputy court clerk position; and the subsequent filling
of a part-time deputy court clerk positions in the 53rd District Court.
Title of Position to be Filled: Deputy court clerk Salary: $27,757
Annual Cost of Budgeted Position: $43,631 Projected Cost for the next five years:$147,393 salary plus benefits (each)
New Position/Classification (Yes/No):If No: Name of Employee Last Occupying this Position
Noelle Mancuso
When did the position become vacant? Will become vacant 2/10/2014
Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget?Yes.
1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description.
This position provides primary support for the legal and program services of the Court, specifically supporting the activities of the judges, the magistrate and the public. Duties include processing court filings, preparing dockets, data entry of information mandated by statute and court rule, answering phones, assisting the public and performing other court related duties. The position performs the same functions as other court support staff, with different emphasis at times.
It is essential that this position be filled for a number of reasons. First, delays in processing filings and scheduling court hearings will likely occur if workloads must be shifted to the remaining support staff. If this occurs, the Court assumes substantial risk of being in violation of statute and court rule requirements for scheduling and processing cases within defined time frames. Second, the administrative support the position provides is critical to all departments within the court, as well as the public service provided. The court’s service to the public would be impacted as well as the timely processing of cases.
2. Indicate if this is a mandated program/service by citing the act, rule, resolution, order, etc. that has necessitated this work. Also, if mandated, explain what effect this program/service has on current operations. If not mandated, outline the reason(s) for the department providing this task/work.
This position is not mandated. However, it supports the statutory and court rule mandated functions of the Court, primarily the required duties of the judges and magistrate. Without the support of this position, substantial additional burden would be placed on other staff to continue meeting statutory and court rule mandates.
Vacancy Review PolicyPage 2 of 4
3. Budgeted department head count for the past five years: 2009: 35 full time, 2010: 31 full time; 6 part-time; 2011: 31 full time; 6 part-time: 2012: 30 full time, 6 part time. 2014: 30 full time, 9 part time.
Please explain changes:
In 2012, we combined two supervisory positions to form one Division Leader position. In subsequent years, when a full-time position became vacant, we filled it with two part-time people. We also currently have a part time Deputy Court Clerk position open, however, we are choosing not to fill it at this time.
4. Does the vacant position(s) for which an exemption is being requested perform essential function(s) that cannot be performed with the existing staff resources within Livingston County? Identify all special skills, education and/or licensing requirements for the position.
This position requires specialized skills, including customer service skills, detail oriented data entry, as well as the ability to work well individually or in a group setting. In addition, they must have general clerical and office support skills, which are not available through staff in other County positions. A knowledge of court processes, including an understanding of statues and court rules that govern Court operations is necessary to be able to perform daily functions. The ability to assist customers with complex questions or who are upset about their situation is essential to the effectiveness of the person in this position.
5. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring?
Staff has taken on additional duties to those defined in their job descriptions on request. These changes have occurred without seeking to amend job descriptions or seeking increases in staff pay. Additionally, workload analysis is conducted to ensure that there is an even distribution of work. Staff capacity, based on factors such as demonstrated ability to manage complex tasks, change in educational background, and other individualized factors, is evaluated to determine the most efficient ways of assigning work short of requesting hiring for new positions.
6. Specifically list three reasonable options if your request to replace a position is denied.
A.. Distribute the work of the positions among remaining staff and obtain a budget amendment to cover anticipated overtime and other costs. This option is unlikely to have a positive impact on court services and county fiscal issues. Service to the public will be negatively impacted as staff will not be able to cover public inquiries and processing of court files and proceedings. Costs will increase for overtime. In addition, positions will have to be re-evaluated for change in classification and/or pay to compensate for assumption of additional or new duties.
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7. What are the consequences of deferring the vacant position over the next several months and beyond?
See above
8. What budget saving measures has this department implemented? Have additional measures been identified?
The District Court has implemented many budget saving measures in the past; voluntarily retiring the position of a full-time law clerk, reducing full –time employees to part time,using technology to improve processes, electing not to fill open positions, etc.
9. What position or other costs would you be willing to drop to enable hiring – if that becomes necessary to obtain approval for hire?
The District Court has taken, and adjusted to, significant budget cuts which have hindered its ability to effectively deliver services. The Court by nature is a reactive entity. It must use resources to meet demands of its caseload. This Court has always been conservative in managing its budget in all areas.
10. Please provide additional information regarding the staff of this department (i.e. organizational charts, workflow chart, staff on leaves from work/job restrictions, employee training downtime, etc.) to determine the workforce available for accomplishing the necessary tasks/services.
See attached organizational chart
11. Is the work required by statute to be performed at the County level or can it be shared with other Counties? With local governments?
The work performed by this position is assigned under the general supervision of the Chief Judge of Livingston County. The work supports the statutory and court rule required duties of the Court, which are required of all district courts throughout Michigan. The specialized nature of the work to the Court makes it impossible to share with other counties or local governmental units.
12. Explain what services can be provided by others, private sector or non-profit?
Not applicable for this position.
13. Are there other County employees with the skills and knowledge that can be transferred from another department thereby shifting the vacancy to another department where the position will not be filled?
No.
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14. Has the use of temporary employees been evaluated to handle the work? Please provide explanation(s).
No, it is not possible to use temporary employees to complete the work. The work is ongoing and is not of a temporary nature. In addition, the position requires a background check for LEIN purposes since this position has access to confidential information.
15. Has the use of part-time (less than 30 hours) employees been evaluated for feasibility and cost-effectiveness to accomplish the work? Please provide explanation(s).
We are currently using part time employees in the district court for the clerical staff. We currently have 6 part time clerical staff, however, would have difficulty adding more part time employees. Providing coverage at two court locations would be difficult with additional part time employees. The work requires continuity of workflow, and the ability to provide back-up to other support staff in a quick, seamless way. Setting primary duties aside or shifting between multiple part-time staff increases the risk of error and loss of continuity in dealing with attorneys, agencies and the public served by the Court.
16. Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)?
Overtime is not currently a necessity. If the position is not re-filled, there will be extensive overtime required on the part of the other support staff to keep up with the demands of the court’s workload.
17. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s).
Yes. Support staff have a number of duties that require them to cover for each other on a daily basis.
Memorandum
To: Livingston County Board of Commissioners
From: Debra Kubitskey, Court Administrator
Date: February 3, 2014
Re: Request to fill 1 full time deputy court clerk position
The 53rd District Court will have an opening effective Feb. 10, 2014 for a full time Deputy Court Clerk due to a resignation. We also have an opening for a part time Deputy Court Clerk, however at this time are not requesting to fill that part time position. With the savings from the 2014 Court Appointed Attorney contract, in addition to delaying the filling of the open part time Deputy Court Clerk position in District Court, we will realize a savings of approximately $50,000 in our 2014 budget. The money supporting this full time position is provided for in the 2014 District Court budget.
We appreciate your support of this resolution.
If you have any questions regarding this matter please contact me at your earliest convenience.
LIVINGSTON COUNTY, MICHIGAN53RD DISTRICT COURT
204 S. Highlander Way, Ste. 1, Howell, MI Phone 517-540-7637 Fax 517-548-9445
Web Site: co.livingston.mi.us
RESOLUTION NO:
LIVINGSTON COUNTY DATE:
RESOLUTION AUTHORIZING SPECIALTY COURT SUB-CONTRACTS TO BE FULLY PAID FOR FROM FY 2014 STATE COURT ADMINISTRATIVE OFFICE GRANT FUNDS - CIRCUIT COURT /FINANCE COMMITTEE / FULL BOARD
WHEREAS, The Court receives funding for its Adult Drug Treatment Court from sources that include the State Court Administrative Office’s Michigan Drug Court Grant Program (MDCGP) and its Office of Highway Safety Planning (OHSP) Grant; and
WHEREAS, The Court receives funding for its Intensive Treatment (Mental Health) Court from the Michigan Mental Health Court Grant Program (MMHCGP); and
WHEREAS, The Court receives additional funding from State Court Administrative Office for the Swift and Sure Sanctions Probation Program, Family Treatment Court, and
WHEREAS, SCAO requires that a contract be in place for reimbursement of “contractual” services provided in any amount, irrespective of the county’s policies; and
WHEREAS, the following summarizes contracts that are needed to obtain reimbursement for services provided for these grant programs:
CONTRACTORSPECIALTY COURTS OR
PROGRAMS SERVED
SERVICE(S)PROVIDED
PER UNIT RATE ANNUAL AMOUNT
CONNIE MILLER Adult Drug CourtData entry into state
required case management system
$15 per hour $2,700.00
PATRICK AND LYNDA
HASSETT
D/B/A
HOUSE OF HEALING HEARTS
Adult Drug Court Swift and Sure Sanctions
Probation Family Treatment Court Intensive Treatment Mental
Health Court
Sober Living Services
$535 to $560 per month depending on size of room
$3,000
KITH AND KINEDUCATIONAL SERVICES
Intensive Treatment Mental Health Court
Trauma Assessment and Treatment
$35 per group session$75 per
individual session
$3,000
WHEREAS, the Board of Commissioners previously approved contracts for Connie Miller to provide the data entry service, which is fully funded under the grant for Adult Drug Treatment Court; and
WHEREAS, Patrick and Lynda Hassett, d/b/a House of Healing Hearts, have provided a sober living service for women that is not available through other providers in the community, that is needed by Specialty Court participants with substance abuse issues, and that is fully funded by grant funds from the Swift and Sure Sanctions Probation, Family Treatment Court, Intensive Treatment (Mental Health Court), or Adult Drug Treatment Court grants; and
WHEREAS, the Board previously approved the contract with Kith and Kin Educational Services to provide trauma treatment to Intensive Treatment Court participants, but the amount of the approval was limited to $1,025.00 where the expenditures are now expected to be up to $3,000.00, and
RESOLUTION NO:
PAGE: 2
WHEREAS, It is reasonable to enter into these contracts for the current grant fiscal year, with the option of renewing it, providing grant funding is available, for up to two additional years at the discretion of the Court; and
THEREFORE, BE IT RESOLVED that the Chair of the Livingston County Board of Commissioners
be authorized to sign a contract with CONNIE MILLER to provide DCCMIS data entry
services for no more than $2,700 for the period October 1, 2013 through September 30,
2014, which will be fully funded by Adult Drug Court grant funds and renewable for up
to two additional years at the discretion of the Court and provided grant funding is
available.
THEREFORE, BE IT FURTHER RESOLVED that the Chair of the Livingston County Board of
Commissioners be authorized to sign a contract with Patrick and Lynda Hassett, d/b/a
HOUSE OF HEALING HEARTS, to provide sober living services for a total amount of no
more than $3,000 at monthly rates as published, which will be fully funded by grant
funds for Swift and Sure Sanctions Probation, Family Treatment Court, Intensive
Treatment (Mental Health) Court or Adult Drug Treatment Court.
THEREFORE, BE IT FURTHER RESOLVED that the Chair of the Livingston County Board of
Commissioners be authorized to sign a contract with KITH AND KIN EDUCATIONAL
SERVICES, as authorized in Resolution #2014-02-033 dated February 3, 2014, but for an
amount up to $3,000 at per unit rates as published instead of the maximum total of $1,025
authorized in the Resolution.
THEREFORE, BE IT FURTHER RESOLVED that the Chair of the Livingston County Board of
Commissioners be authorized to sign the contracts and contract extensions referenced
above and any future amendments for monetary and contractual language upon review by
Civil Counsel.
# # #
MOVED:
SECONDED:
CARRIED:
Memorandum
To: Livingston County Board of Commissioners
From: Carole Church, Court Programs Administrator
Date: February 11, 2014
Re: RESOLUTION TO PUT SUB-CONTRACTS IN PLACE TO ALLOW SERVICES TO BE FULLY PAID FOR FROM FY 2014 STATE COURT ADMINISTRATIVE OFFICE GRANT FUNDS-CIRCUIT COURT /FINANCE COMMITTEE / FULL BOARD
Livingston County’s Specialty Courts and programs operate with funding from the State Court Administrative Office (SCAO). For all services that are categorized as “contractual” (i.e. services that are provided by outside organizations) an actual contract must be in place, rather than a purchase order, irrespective of the amount. There are three services for which contracts are now needed in order to obtain reimbursement. All are fully funded by the various grants. These are:
Connie Miller: entry of data into the state required case management information system, at a rate of $15 per hour for no more than $2,700 per year.
Patrick and Lynda Hassett, d/b/a House of Healing Hearts: sober living for women, at a rate of $535 to $560 per month depending on size of available room, not more than $3,000 per year.
Kith and Kin Educational Services, previously approved in Resolution #2014-02-033 on February 3, 2014, in the amount of $1,025, new total amount is $3,000 based on per unit amounts of $35 per group and $75 per individual session.
These contracts, for FY 2014 with the option to renew for up to two years assuming funding is available and at the discretion of the Court, will allow for reimbursement for services needed by community members.
Thank you for your consideration in this matter.
LIVINGSTON COUNTY, MICHIGANLIVINGSTON COUNTY TRIAL COURTS
204 S. Highlander Way Suite 3 Howell, MI 48843Phone 517-540-7789 Fax 517-546-3731
Web Site: livgov.com
LIVINGSTON COUNTY, MICHIGAN Livingston County Administration
Payment of Accounts Payable with Board Preauthorization
The attached claims dockets are a list of all payments made with preauthorization.
The claim dockets are dated January 30, 2014 through February12, 2014.
We hereby certify that we have received the Accounts Payable Preauthorized Payments packet and found it to be in good order and appropriate for confirmation by the Board of Commissioners.
Respectfully submitted,
_______________________________ ______________________________Belinda Peters Cynthia Catanach Livingston County Administrator Livingston County Finance Officer
The following Commissioners have reviewed and approved the preauthorized payments: