Finals Bd

(1)

CONTRACTOR NO. OF CORRECTIONS EXECUTIVE ENGINEER

GOVERNMENT OF MAHARASHTRA

MAHARASHTRA RURAL ROADS DEVELOPMENT ASSOCIATION (MRRDA)

TENDER DOCUMENT

Pradhan Mantri Gram Sadak Yojana

FOR

MAINTENANCE OF RURAL ROADS

(Special - Zonal Repairs &13 th Finance Work 2013-14)

DISTRICT : JALNA

Executive Engineer Pradhan Mantri Gram Sadak Yojana

Maharashtra Rural Roads Development Association, JALANA

(2)


I N D E X

NAME OF WORK: As per Notice inviting tenders

Sr.

No. Brief Description of Contents

Pages

From To

1 Instructions to Tenderer 4 4

2 Brief Tender Notice 5 6

3 Detailed Tender Notice 7 14

4 Declaration of the contractor 15 15

5 Statements 1 to 4 16 20

6 Additional General conditions and specifications 21 68

7 Quality Assurance and maintenance manual 69 69

8 Agreement form B-1 70 119

9 Additional Condition of material brought by

contractor 120 121

10 Model form of Bank guarantee for Security Deposit 122 124

11 Schedule A, B and C 125 126

12 Drawing 127 128

13 Conditions for insurance of work. 129 129

Issued to Shri / M/s ..

As per DD No... dated

Name of Bank. ... ... ...

Executive Engineer, PMGSY

MRRDA,JALNA

(3)


INSTRUCTIONS FOR THE TENDERER

Sr. No. Particulars

PLEASE ATTACH SCANNED COPIES OF FOLLOWING DOCUMENTS

1. Declaration of the Contractor on Contractors Letter Head in pdf

format.

2-a. Demand Draft for cost of tender document as mentioned in notice

inviting tender.

2-b. Fixed Deposit Receipt for Earnest Money Deposit as per mentioned in

notice inviting tender.

3-a. A certificate or Photostat copy of valid Registration Certificate.

3-b. Photostat of attested copy of Partnership deed and power of

attorney.

3-c. A list of works tendered for and in hand (Statement No. 1)

3-d. A list of work of similar type and magnitude carried out (Statement

No. 2)

3-e. Valid Income Tax Clearance Certificate in original Photostat copy.

4-a. List of machinery and plants available with the tenderer for

immediate use on this work (Statement No. 3) and details thereof.

4-b. Details of Technical Personnel on the roll of the tender (Statement

No. 4)

Important Note :

Please note that omission to attach any document is likely to invalidate the

tender.

(4)


Tender Notice

(5)


BRIEF TENDER NOTICE Maharashtra Rural Road Development Association

Office of the Executive Engineer (P.M.G.S.Y.)

Maharashtra Rural Roads Development Association, Jalna

NOTICE INVITING e-TENDER NO.1/2013-2014

Executive Engineer (P.M.G.S.Y.) Maharashtra Rural Roads

Development Association, Jalna, BehindPanchayatSamitee Building, Old Jalna,

JalnaPincode 431203, invites online percentage rate tender from contractors

registered in appropriate class / category with P.W.Department or Rural

Development Department of Government of Maharashtra for Maintenance of

Rural Roads under Special Repair &13 th Finance Commissions Programme of

Pradhan Mantri Gram Sadak Yojana for following

Roads in Jalna District.

1. The complete bidding process will be online (e-tendering). all the notifications regarding this tender notice hereafter will be published

online on website http://pmgsytendersmah.gov.in

Sr.

No.

Name of work Amount

put to

tender Rs.

Class of

Contractor

Tender Fees In

Rs. In The Form

Of D.D.

13 th FC Programme 2013 -14

1 Maintenance of Two Works in Block

Jalna Dist.Jalna Package 16 4678502

Class 5 &

Above

2000/-



Class 4-A &

Above

5000/-

3 Maintenance of One Work in Block

Jafrabad Dist.Jalna Package 18 7484379 Class 4-A &

Above

5000/-

S.R & Z.R Programme 2013 -14


Jalna, Dist.Jalna Package 19 4468717 Class 5 &

Above

2000/-

5 Maintenance of Five Work in Block


Above

2000/-


Jafrabad, Dist.Jalna Package 21 5964119 Class 4-A &

Above

5000/-



Above

5000/-

8 Maintenance of Ten Work in Block

Ambad ,Dist.Jalna Package 23 9233207 Class 4 &

Above

5000/-

9 Maintenance of Seven works in

Block Ghansawangi , Dist.Jalna

Package 24

5438674

Class 4-A &

Above

5000/-

10 Maintenance of Nine Works in

Block Partur, Dist.jalna Package 25 4538892 Class 5 &

Above

2000/-

(6)


2. Bidding document can be seen and downloaded from the website http://pmgsytendersmah.gov.in from 11.00 hours on 15/11/2013 to

09/12/2013 up to 13.00 hours.

3. The bid can be submitted in electronic format on the website http://pmgsytendersmah.gov.in from 15.00 hours on 16/11/2013. The

deadline for submission of bid is up to 17.00 hours on Dt. 09/12/2013.

4. Bids MUST be accompanied with. (a) Scanned copies of Demand Draft of any Nationalized or Scheduled Bank

for amount as stated in above table per work as a downloading cost of

tender documents. DD should be drawn in favor of Maharashtra Rural

Roads Development Association, Mumbai payable at Mumbai.

(b) Scanned copies of F.D.R. of any Nationalised or Scheduled Bank for equal to 1% of the amount put to tender as Earnest Money Deposit.

F.D.R. Should be drawn in favour of Executive Engineer (P.M.G.S.Y.)

M.R.R.D.A. Jalna.

5. Bidder shall submit the original hard copies of DD/FDR towards Tender Fees and Earnest Money Deposit From after the end date 09/12/2013 and time 17

Hours to the date of technical bid opening 12/12/2013 upto 13 hours in the

office time only at the office of Executive Engineer, Pradhan Mantri Gram

Sadak Yojana, Maharashtra Rural Road Development Association, Jalna,

Behind Panchayat Samitee Building, Old Jalna, Pin code 431203. Physical form

D.D./F.D.R. submitted shall be the same as scanned copy (as per (4) above)

submitted along with the bid.

6. Bid Shall be treated as invalid if scanned copies as mentioned in (4) above are not submitted online along with the bid and/or original physical D.D./

F.D.R. is not submitted as per (5) above.

Technical Bids will be opened online on 12/12/2013 at 13.00 hours on website

http://pmgsytendersmah.gov.in in the office of the Superintending Engineer

(P.M.G.S.Y.) Maharastra Rural Roads Development Association. Aurangabad

Region Aurangabad. at address: Plot No-3 Block No-107,First Floor,Above SBH

Branch,SataraArea,NearRenuka Mata Mandir Gate Beed Bye Pass

Road,Aurangabad.

7. Time and Date of opening of financial bids will be informed by email to responsive bidder.

8. Security Deposit to be submitted at the time of agreement is 2.5% of contract price and balance 2.5% will be deducted from running bill.

9. The guidelines to download the tender document and online submission of bids and procedure of tender opening can be downloaded from website

http://pmgsytendersmah.gov.in

10. Time allowed for completion of each work is 6 Calendar Month from Date of Work Order and defect liability period is 24 months from the date of

completion of work.

11. Right to reject or cancel any or all the tenders without assigning any reason thereof whatever may be, is reserved by the undersigned.

sd/-

Executive Engineer

PradhanMantri Gram SadakYojana

Maharashtra Rural Roads Development Association Jalna.

(7)


DETAILED TENDER NOTICE Maharashtra Rural Road Development Association

Office of the Executive Engineer (P.M.G.S.Y.)

Maharashtra Rural Roads Development Association, Jalna

NOTICE INVITING e-TENDER NO.1/2013-2014

Executive Engineer (P.M.G.S.Y.) Maharashtra Rural Roads

Development Association, Jalna, BehindPanchayatSamitee Building, Old Jalna,

JalnaPincode 431203, invites online percentage rate tender from contractors

registered in appropriate class / category with P.W.Department or Rural

Development Department of Government of Maharashtra for Maintenance of

Rural Roads under Special Repair &13 th Finance Commissions Programme of

Pradhan Mantri Gram Sadak Yojana for following

Roads in Jalna District.

1. The complete bidding process will be online (e-tendering).

Sr.

No.

Name of work Amount

put to

tender Rs.

Class of

Contractor

Tender Fees In

Rs. In The Form

Of D.D.

13 th FC Programme 2013 -14



Class 5 &

Above

2000/-



Class 4-A &

Above

5000/-


Jafrabad Dist.Jalna Package 18 7484379 Class 4-A &

Above

5000/-

S.R & Z.R Programme 2013 -14



Above

2000/-

5 Maintenance of Five Work in Block


Above

2000/-



Above

5000/-



Above

5000/-

8 Maintenance of Ten Work in Block

Ambad ,Dist.Jalna Package 23 9233207 Class 4 &

Above

5000/-

9 Maintenance of Seven works in

Block Ghansawangi , Dist.Jalna

Package 24

5438674

Class 4-A &

Above

5000/-

10 Maintenance of Nine Works in

Block Partur, Dist.jalna Package 25 4538892 Class 5 &

Above

2000/-

(8)


all the notifications regarding this tender notice hereafter will be published

online on website http://pmgsytendersmah.gov.in

2. Bidding document can be seen and downloaded from the website http://pmgsytendersmah.gov.in from 11.00 hours on 15/11/2013 to

09/12/2013 up to 13.00 hours.

3. The bid can be submitted in electronic format on the website http://pmgsytendersmah.gov.in from 15.00 hours on 16/11/2013. The

deadline for submission of bid is up to 17.00 hours on Dt. 09/12/2013.

4. Bids MUST be accompanied with. a. Scanned copies of Demand Draft of any Nationalized or Scheduled

Bank for amount as stated in above table per work as a

downloading cost of tender documents. DD should be drawn in

favor of Maharashtra Rural Roads Development Association,

Mumbai payable at Mumbai.

b. Scanned copies of F.D.R. of any Nationalised or Scheduled Bank for equal to 1% of the amount put to tender as Earnest Money Deposit.

F.D.R. Should be drawn in favour of Executive Engineer (P.M.G.S.Y.)

M.R.R.D.A. Jalna.

5. Bidder shall submit the original hard copies of DD/FDR towards Tender Fees and Earnest Money Deposit From after the end date 09/12/2013 and time

17 Hours to the date of technical bid opening 12/12/2013 upto 13 hours in

the office time only at the office of Executive Engineer, Pradhan Mantri

Gram Sadak Yojana, Maharashtra Rural Road Development Association,

Jalna, Behind Panchayat Samitee Building, Old Jalna, Pin code 431203.

Physical form D.D./F.D.R. submitted shall be the same as scanned copy (as

per (4) above) submitted along with the bid.

6. Bid Shall be treated as invalid if scanned copies as mentioned in (4) above are not submitted online along with the bid and/or original physical

D.D./ F.D.R. is not submitted as per (5) above.

Technical Bids will be opened online on 12/12/2013 at 13.00 hours on website

http://pmgsytendersmah.gov.in in the office of the Superintending Engineer

(P.M.G.S.Y.) Maharastra Rural Roads Development Association. Aurangabad

Region Aurangabad. at address: Plot No-3 Block No-107,First Floor,Above SBH


Road,Aurangabad.

7. Time and Date of opening of financial bids will be informed by email to responsive bidder.

8. Security Deposit to be submitted at the time of agreement is 2.5% of contract price and balance 2.5% will be deducted from running bill.

9. The guidelines to download the tender document and online submission of bids and procedure of tender opening can be downloaded from website


10. Time allowed for completion of each work is 6 Calendar Month from Date of Work Order and defect liability period is 24 months from the date of

completion of work.

11. Right to reject or cancel any or all the tenders without assigning any reason thereof whatever may be, is reserved by the undersigned.

(9)


12. Earnest money which is 1 percent of the amount put to tender shall be only in the form of Fixed Deposit Receipt. In any other form like cash or cheque

will not be accepted.

13. The amount of earnest money will be forfeited in case of successful contractor does not pay the amount of initial security deposit within the

time specified as stipulated by the Executive Engineer and complete the

contract documents. In all other cases earnest money will be refundable.

14. TENDERING PROCEDURE.

A) ISSUE OF BLANK TENDER FORMS

Tender documents (Bidding document, Bill of Quantities, drawings etc.)

can be seen and downloaded from the website.


B) Pre - Bid Conference :

i) Deleted

ii) Deleted

iii) The tender submitted by tenderer shall be based on the clarification,

additional facilities offered (if any) by the Department, and this tender

shall be unconditional. Conditional tender will be summarily REJECTED.

iv) All tenderers are cautioned that the tender containing any

deviation from the contractual terms and conditions, and

specifications or other requirements and conditional tender will be

rejected as non responsive.

C) MANNER OF SUBMISSION OF TENDER AND ITS ACCOMPANIMENTS.

The tenderer shall be submit the tender and documents online through

website http://pmgsytendersmah.gov.in in two covers. The guidelines to the

contractors are available on website http://pmgsytendersmah.gov.in.

(10)


a) Technical cover

The Technical Cover shall contain the following documents.

1) Declaration of contractor

Declaration of the Contractor (in prescribed format) on Contractors Letter

Head (in .pdf format).

2) Tender fees & EMD

Scanned copy of One year Term Deposit Receipt for a period of one year

of any Nationalized or scheduled Bank towards the amount of Earnest

money and Scanned copy of Demand Draft towards cost of tender fees

both DD and FD shall be scanned together in a single file (in .pdf format).

Exemption for payment of Earnest Money is not applicable.

3) Registration & Qualification

3.a Certificate in original or attested copy thereof duly

attested by Gazetted officer as Registered Contractor with the P.W.

Department or Rural Development department of Government of

Maharashtra in appropriate class as may be applicable.

3.b Photostat of attested copy of Partnership deed and power

of attorney if any.

3.c Details of works of similar type and magnitude carried out by the

contractor (Statement No. 1)

3.d Details of the other works tendered for and in hand with the value of work in

progress on the last date of submission of tender (in the proforma of statement No.

2) The certificate from the Heads of the offices under whom the work in progress

should be enclosed.

3.e Valid Registration certificate under Maharashtra Value Added Tax Act

2005 under Rule No. 8 and 9 and

3.f Valid Income Tax Clearance Certificate in original Photostat copy.

4) Technical papers

4.a The list of owned machinery and plants immediately available with the

tenderer for use on this work and list of machinery-proposed to the utilised in this

(11)


work, but not immediately available and the manner in which it is proposed to

be procured. (In the proforma of statement No. 3)

4.b Details of Technical personnel on the roll of the tenderer (in the proforma

of Statement no. 4)

All Scanned copies submitted in connection with the tender shall be

attested by a Gazetted officer of P.W.D./Z.P.(W) only, the originals may be

called for verifications.

b) FINANCIAL Cover

The second envelope marked as "Financial Bid" shall contain only the Bill of

Quantities (BOQ). The same file downloaded from the website must be duly

quoted with company details filled up. The contractor shall upload the

same BOQ only, duly filled and quoted percentage with digital signature.

The contractor need not upload the B-1 form i.e. Detailed conditions of

contract along with BOQ.

This tender shall be unconditional.

c) SUBMISSION OF TENDER

The contractor shall, before final submission of bid, confirm all the

required files, papers are attached properly in the respective covers i.e.

in Technical cover and financial cover.

Contractor may attach the documents asked in the bidding

document by selecting those from those which are already available in

my documents section in his login.

d) OPENING OF TENDER

Contractor have to submit the original instruments i.e. Originals of

scanned Fixed deposit receipt towards EMD and Demand Draft towards

tender fees in time between the last time & date of bid submission and time &

date of opening of technical cover as specified in the detailed tender notice.

(12)


On the date specified in the tender notice following procedure will be

adopted for opening of the tender.

1. Technical Cover

First of all , Envelope No. 1 of the tender will be opened to verify its

contents as per requirements. The documents so attached by the bidder will be

verified by the tender evaluation committee of the department. If the various

documents contained in this Envelope do not meet the requirements of the

Department, a note will be recorded accordingly by the tender opening

authority and the said bidders financial Bid will not be considered for further

action.

The summary of technical bid opening will be mailed to all concerned

contractors automatically by the system. The scheduled date & time financial bid

opening will be mailed to contractors whose technical bids are accepted by the

tender evaluation committee.

2. Financial Cover

This envelope shall be opened on the date & time specified and

communicated to concerned bidder through mail. The tendered rates or

percentage above or below the estimated rates shall then be read out.

15. The contractor will have to sign the original copy of the tender papers and

the drawings according to which the work is to be carried out, he shall also

have to give a declaration to the effect that he has fully studied the plans,

specifications, local conditions, and availabil ity of labour and materials

and that he has quoted his rates with due consideration to all these factors.

16. The right is reserved to revise or amend the contract documents prior to

the date notified for the receipt of tenders or extended date. Such

deviations, amendments or extensions, if any, shall be communicated in

the form of corrigendum through website http://pmgsytendersmah.gov.in.

17. The bidders they are subject to be disqualified if they have made misleading

or false representations in the forms, statement and attachments submitted

in proof of the qualification, requirements; and / or record or poor

(13)


performance such as a abandoning the works, not properly completing the

contract, incordinate delays in completion, litigation history or financial

failures etc.

18. EXAMINATIONS OF DRAWINGS AND SITE CONDITIONS :

The bidder shall in his own interest carefully examine the drawings,

conditions of contract, specifications etc. He shall also inspect the site and

acquaint himself about the climate, physical and all other conditions

prevailing at site, the nature, magnitude, special features practicability of

the works, all existing and required means of communications and access to

site, availability of housing and other facilities, the availability of labour and

materials, labour camp site, stores and godown etc. He shall obtain all

necessary information as to the risk, contingencies and other circumstances

winch may affect and influence the tender. No claims on any of the above

or any other factors wil l be entertained by the Government, Should there

be any discrepancy or doubt or obscurity the contractor shall submit the

same to the Executive Engineer, MRRDA concerned for elucidation as soon

as possible.

19. The tender submitted by the contractor shall remain valid for a period of 90

days from the date of opening of financial bid.

20. The contractor (s) whose tender is accepted is required to note that no

foreign exchange will be released by the Department.

21. Tenders, which do not fulfill all or any of the conditions or are incomplete in

any respect are liable to summary rejection.

22. Right to reject any or all tenders without assigning reasons there for is

reserved. The acceptance of the tender lies with the Aurangabad Region

Aurangabad. at address: Plot No-3 Block No-107,First Floor,Above SBH


Road,Aurangabad.

23. The notice inviting tender shall form part of the tender agreement.

24. The successful tenderer will be required to produce to the satisfaction of the

specified concerned authority a valid and concurrent license issued in his

favour under the provisions of the contract Labour (Regulation and

(14)


Abolition) Act 1970, before starting the work, failure to do so acceptance of

the tender shall be liable to be with drawn and earnest money forfeited.

25. Instructions to Contractor :

1. In case the contractor, whose offer is found to be lowest, is requested to

negotiate and reduce the offer, does not respond within a period of 7

days, the tender accepting authority without issuing any reminder

reserves the right to reject such tender.

2. In case the contractor, who is informed of acceptance of his tender,

does not remit the initial Security Deposit within a period of 10 days, the

tender accepting authority reserves the right to forfeit the earnest money

deposit without issuing any reminder to take further action according to

the tender provision.

26. Right to reject or cancel any or all the tenders without assigning any

reason thereof whatever may be is reserved by the undersigned.

Executive Engineer

Pradhan Mantri Gram Sadak Yojana

Maharashtra Rural Roads Development Association

Jalna.

(15)


DECLARATION OF THE CONTRACTOR (To be submitted by contractor on contractors letter head in .pfd format)

Name of work:

Tender Notice No:

I/We hereby declare that

1. I/We are interested in the above named work in the tender notice.

2. I/We have submitted a bid for the said work.

3. I/We have made myself /ourselves thoroughly conversant with the local

conditions regarding all materials and labour on which I/We have based

my/our rates for this tender. The specifications and leads on this work have

been carefully studied and understood before submitting this tender. I/We

undertake to use only the best materials approved by Executive Engineer, or

his duly authorised assistant during execution of the work and to abide by

the decisions.

4. I/We accept all the terms and conditions laid down in the tender document;

which I will sign at the time of agreement.

5. The rate quoted by me/us is unconditional; I/we well known that conditional

tender is liable for rejection.

Signature

(Contractor)

To,

Tender Inviting Authority

Executive Engineer (PMGSY)

MRRDA, Jalna.

(16)


STATEMENT NO.1

DETAILS OF WORKS OF SIMILAR TYPE AND MAGNTUDE CARRIED OUT BY CONTRACTOR

Name of contractor :

Sr.

No

Name

of works

Agreem

ent No.

and

Date

Date

of

starting

Tendere

d cost

Total cost

of work

Done

Stipulate

d date of

completi

on

Actual date

of

completion

Remark

1 2 3 4 5 6 7 8 9

(17)


STATEMENT NO. 2

STATEMENT OF LIST OF WORKS IN HAND AND WORKS TENDERED FOR AS ON THE DATE OF

SUBMISSION OF THIS TENDER

Name of contractor :

(I) Works in Hands

Sr.

No

Nam

e of

works

Agre

emen

t No.

and

Date

Tender

Amou

nt

Date of

Commen

cement

Stipulated

date of

completion

Value

of works

already

done

Value

of

balanc

e work

Probable

date of

completion

Remarks

1 2 3 4 5 6 7 8 9 10

(II) Works Tendered for

Sr. No Name of

work

Name and

address

client

Tendered

amount

Time limit Probable

date when

decision is

expected

Other

relevant

details if any

1 2 3 4 5 6 7

Note This is only a standard form details are to be furnished in this format in the

form of type written statements (in .pdf format) which shall be

enclosed in cover No.1

(18)


STATEMENT NO. 3

DETAILS OF TOOLS AND PLANTS AND MACHINERY

IMMEDIATELY AVAILABLE WITH THE CONTRACTOR FOR THIS WORK

NAME OF TENDERER:

Sr.

No

Name of

Equipment

No. of

Units

Kind &

Make

Capacity Age and

Condition

Present

location

Remarks

1 2 3 4 5 6 7 8

Note Contractor should possess with him the following machinery,

owned.

(19)


List of Machinary

S.N. Machinary Number/ Remark

1 Truck/Tipper 2

2 Diesel Road roller 8-10T

1

3 Hot Mix plant (Drum type)

(Owned or Hired)

1

4 Water Tanker with

Sprinkler 1

5 Paver Finisher

(Owned or Hired)

1

6 Vehicle Mounted Mechanical

Spray

(Owned or Hired)

1

7 Tar Boiler

1

For which contractor should produce the proof thereof

(20)


Statement No. 4

DETAILS OF TECHNICAL PERSONNEL WITH PROJECT MANAGER

AVILABLE WITH THE CONTRACTOR

NAME OF THE CONTRACTOR:

Sr. No Name of

person

Qualification Whether

working in

field or

office

Experience

of

execution

of similar

works

Period for

which the

person is

working

with the

tenderer

Remarks

1 2 3 4 5 6 7

(21)


General Conditions

And

Specifications

(22)


ADDITIONAL GENERAL CONDITIONS AND SPECIFICATIONS

1. These are to apply as additional specifications and conditions unless

otherwise already provided for contractdictorily elsewhere in this contract.

2. CONTRACTOR TO STUDY SITE CONDITIONS :

The contractor shall be deemed to have carefully examined the work

and site conditions including labour, the general and the special conditions,

specifications, schedules and drawings and shall be deemed to have visited

the site of the work and to have fully informed himself regarding the local

conditions and carried out his own investigation to arrive at rates quoted in

the tender. In this regard, he will be given necessary information to the best

of knowledge of Department but without any guarantee about it.

If he shall have any doubt as to the meaning of any portion of these

general conditions or the special conditions, 6r the scope of work or the

specifications and drawings or any other matter concerning the contract,

he shall in good time, before submitting his tender, set forth the particulars

thereof and submit them to the Executive Engineer, PMGSY, MRRDA

Division, Jalna. in Writing in order that such doubts may be clarified

authoritatively before tendering. Once a tender is submitted, the matter will

be decided according to tender conditions in the absence of such

authentic pre-clarification.

3. DECLARATION OF THE CONTRACTOR:

The contractor should sign and submit the prescribed declaration form in

technical cover.

4. INDEMNITY:

(23)


The contractor shall indemnify the Government against all actions, suits,

claims and demands brought or made against in respect of anything done or

committed to be done by the contractor in execution of or in connection with the

work of this contract and against any loss or damage to the Government in

consequence of any action or suit being brought against the contractor for any

thing clone or committed to be done in the execution of the works of this

contract.

5. DEFINITIONS:

Unless excluded by or repugnant to the context:

a) The expression "Government" as used in the tender papers shall mean the

Rural Development Department and Public works Department of the

Government of Maharashtra.

b) The expression "Contractor" used in the tender papers shall mean The

successful tenderer whose tender has been accepted, and who has been

authorised to proceed with the work.

c) The expression "Contract" as used in the tender papers shall mean the

deed of contract together with its original accompaniment and those later

incorporated in it by mutual consent

d) The expression "Plant as used in the tender paper shall mean every

machinery, necessary or considered necessary by the Engineer to execute,

construct complete and maintain the works and used in, altered modified,

substituted and additional work ordered in the time and in the manner

herein provided and all temporary materials and special and other articles of

appliances of every sort, kind and descriptions whatsoever intended or used

hereof.

e) "Drawing" shall mean the drawings referred to in the specifications and

any modification of such drawings approved in writing by Engineer and

such other drawings as may from time to time be furnished or approved in

writing by the Engineer.

(24)


f) "Engineer's Representative" shall mean an assistant of the Engineer notified-

in writing to the contractor by the Engineer.

g) "Provisional items" shall mean items for which approximate quantities

have been included in the tender documents.

h) The "Site" shall mean the lands and / or other places, on under in or

through which the work is to be executed under the contract including

any other lands or places which may be allotted by Government or used for

the purpose or contract.

i) "The work" shall mean the works to be executed in accordance with the

contract or part(s) thereof as the case may be and shall include all extra,

additional, altered or substituted works as required for performance of the

contract.

j) The "Contract Sum" shall mean the sum for which the tender is accepted.

k) The "Accepting Authority" shall mean the officer competent to accept the

tender.

l) The "Day" shall mean a day of 24 hours from midnight to midnight

irrespective of the number of hours worked in any day in that week.

m) "Temporary works shall mean all temporary works of every kind required

in or about the execution, completion or maintenance of the works.

n) "Urgent Works" shall mean any measure which, in the opinion of the

Engineer in charge, become necessary during the progress of the works to

obviate any risk or accident or failure or which become necessary for

security of the work or the persons working thereon.

where the context so requires, words importing the singular only also

include the plural and Vice-versa.

(25)


Heading and marginal notes, if any, to the general conditions shall not

be deemed to form part thereof or be taken into consideration in the

interpretation or construction thereof of the contract.

Wherever there is mentioned of "Schedule of Rates" of the. Division or

simply DSR in this tender, it wil l be taken to mean as "The schedule of the

rate of the Division in whose jurisdiction of the work lies".

6. ERRORS, OMISSIONS AND DISCREPANCIES :

a) In case of errors, omissions and / or disagreement between written and

scaled dimensions on the drawing or between drawings and specifications

etc. the following order of preference shall apply.

i) Between actual scaled and written dimensions or descriptions on a drawings

the later shall be adopted.

ii) Between the written or shown description of dimensions in the drawing and

the corresponding one in the specifications, the later shall apply.

iii) Between the quantities shown in the schedule of quantities and those arrived

at from the drawings, the later shall be preferred.

iv) Between the written description or the item in the schedule of quantities and

detailed description in the specifications of the same item, the later shall be

adopted.

b) In case of discrepancy between rate percentage quoted rate in figures and

words the lowest of the two will be consider for acceptance of the tender.

c) In all cases of omissions and / or doubts or discrepancies in the dimensions

or description of any item or specification, reference shall be made to the

Executive Engineer, MRRDA , Jalna. whose elucidation, elaboration or

decision shall be considered as authentic. The contractor shall be held

responsible for any errors that may occur in the work through lack of such

reference and precaution.

(26)


d) The special provision in detailed specifications and wording of any item shall

gain precedence over corresponding contradictory provisions (if any) in the

standard specifications of Public Works Department Hand Book where

reference to such specifications is given without reproducing the details in

contract.

(e) CONSTRUCTION EQUIPMENT :

The Contractor shall be required to give a trial run of the equipment for

establishing there capability to achieve the laid down specifications and

tolerance to the satisfaction of the Engineer before commencement of the

work. Al l equipment provided shall be proven efficiency and shall be

operated and maintained at all times, in a manner acceptable to the

Engineer and no equipment or personnel w i l l be removed from the site

without permission of the Engineer.

(f) PROGRESS SCHEDULE :

i) The contractor shall furnish within the period of one month of the order to

start the work, the programme of work in CPM/PERT charts in quadruplicate

indicating the date of actual start. The monthly progress expected to be

achieved and the anticipated completion date of each major item of work

to be done by him, also indicating dates of procurement and setting up of

the materials, plants and machinery. The schedule is to be such as is

practicable of achievement towards the completion of the whole work in

the time limit, the particular items, if any, on the due dates specified in the

contract and shall have the approval of the Engineer in charge. No revised

schedule shall be operative without such acceptance in writing. The Engineer

is further empowered to ask for 'more detailed schedule or schedules say;

week by week for any item or items in case of urgency of work as will be

directed by him and the contractor shall supply the same a&- and when asked

for.

(27)


ii) The contractor shall furnish sufficient plants equipment and labour as may

be necessary to maintain the progress schedule. The working and shift hours

restricted to one shift a day for operations to be done under the Government

supervision shall be such as may be approved by the Engineer in charge.

They shall not be varied without the prior approval of the Engineer. Night

work which requires supervision shall not be permitted except when

specifically allowed by Engineer each time, if requested by the contractor.

The contractor shall provide necessary lighting arrangement etc. for night

work as directed by Engineer without extra cost.

iii) Further the contractor shall submit the progress report of work in prescribed

forms and charts etc. at periodical intervals as may be specified by the

Engineer in charge, schedule shall be in form of progress charts, forms progress

statement and / or reports as may be approved by the Engineer.

iv) The contractor shall maintain proforma, charts; details regarding machinery,

equipment, labour, materials personnel etc. as may be specified by the

Engineer and submit periodical returns thereof as may be specified by the

Engineer in charge.

8. AGENT AND WORK ORDER BOOK :

The contractor shall himself manage the work or engage an

authorised all time agent on the work capable of managing and guiding

the work and understanding the specifications and contract conditions. A

qualified and experienced, engineer shall be provided by the contractor as

his agent for technical matters in case the Engineer in charge considers this

as essential for the work and so direct contractor. He will take orders as will

be given the Executive Engineer or his representative and shall be

responsible for carrying them out. This agent shall not be changed without

prior intimation to the Executive Engineer and his representative on the work

site. The contractor shall supply to the Engineer the details of all supervisory

and other staff employed by the contractor and notify changes when

made and the Engineer regarding the quantity and sufficiency of the staff

thus employed. The Engineer will have the unquestionable right to ask for

(28)


change' in the quantity and number of contractor's supervisory staff and to

order removal from work of any of such staff. The contractor shall comply

with such orders and effect replacement to the satisfaction of the Engineer.

A work order book shall be maintained on site and it shall be the

property of the Government and the contractor shall promptly sign

orders given therein by Executive Engineer or his representative and his

superior officers, and comply with them.

The compliance shall be reported by the contractor to the Engineer in

good time so that it can be checked. The blank work order book with

machine numbered pages will be provided by the Department free of

charge for this purpose. The contractor will be allowed to copy out

instructions therein from time to time.

9. SETTING OUT :

I) SETTING OUT FOR (BUILDING WORKS)

The Engineer in charge shall furnish the contractor with only the four corners

of the work site and a level bench mark and the contractor shall set out the

works and shall provide an efficient staff for the purpose and shall be solely

responsible for the accuracy of such setting out.

The contractor shall provide, fix and be responsible for the maintenance of

all stacks, templates, level marks, profiles and other similar things and shall

take all necessary precautions to prevent their removal or disturbance and

shall be responsible for the consequence of such removal or disturbance

should the same take place and for their efficient and timely reinstatement.

The contractor shall also be responsible for the maintenance of all existing

survey marks, boundary marks, distance marks and center line marks, either

existing or supplied and fixed by the contractor. The work shall be set out to

the satisfaction of the Engineer in charge. The approval thereof or joining

with the contractor by the Engineer in charge in setting out the work, shall

not relieve the contractor of any of his responsibilities.

(29)


Before beginning the work, the contractor shall at his own cost provide all

necessary reference and level posts, pegs, bamboos, flags, ranging rods,

strings and other materials for proper layout of the work in accordance with

the scheme for bearing marks acceptable to the Engineer in charge. The

center, longitudinal or face lines and cross lines shall be marked by means

of small masonry pillars. Each pillar shall have distinct mark at the center to

enable theodoelite to be set over it. No work shall be started until all these

points are checked and approved by the Engineer in charge in writing but

such approval shall not relieve the contractor of any of his responsibilities. The

contractor shall also provide all labour, material and other facilities, as

necessary for the proper checking of layout and inspection of the points

during construction.

Pillars bearing geodetic marks located at the site of units of works under

construction should be protected and fenced by the contractor.

On completion of works, the contractor must submit the geodetic

documents according to which the work was carried out.

RESPONSIBILITIES FOR LEVEL AND ALIGNMENT

The contractor shall be entirely and exclusively responsible for the horizontal

and vertical alignment the levels and correctness of every part of the work

and shall rectify effectively any errors or imperfections therein. Such

rectification shall be carried out by the contractor, at his own cost, when

instruction are issued to that effect by the Engineer in charge.

10. LEVELING INSTRUMENTS ;

If measurements of items of the work are based on volumetric

measurements calculated from levels taken before and after construction of

item, a large number of leveling staves, tapes, etc. will have to be kept

available by the contractor at the site of work for this purpose. Lack of such

leveling staves, tapes, etc. in required number may cause delay in

measurements and the work. The contractor will have therefore to keep

sufficient number of these instruments readily available at site, and in good

work condition.

(30)


11. AUTHORITIES OF THE ENGINEER IN CHARGE'S REPRESENTATIVE

The duties of the representative of the Engineer in charge are to watch and

supervise the work and test and examine any material to be used or

workmanship employed in connection with the work.,

The Engineer in charge may from time to time in writing delegate to his

representative any powers and authorities vested in the Engineer in charge

and shall furnish to the contractor a copy of all such delegations of power

and authorities. Any written instructions of approval given by the

representative of the Engineer in charge to the contractor within the terms of

such delegations (but not otherwise) shall bind the contractor and'\the

department as though it has been given by the Engineer in charge,

provided always as follows.

Failure of the representative of the Engineer in charge to disapprove any

work or material shall not prejudice the power of the Engineer in charge

thereafter to disapprove such work or materials and so order the putting

down removal or breaking up thereof.

12. CO-ORDINATION:

When several agencies for different sub works of the project are to work

simultaneously on the project site, there must be full co-ordination and co-

operation between different contractors to ensure timely completion of the

whole project smoothly, the scheduled dates, for completion specified in

each contract shall therefore be strictly adhered to. Each contractor may

make his independent arrangement for water, power, housing etc. if they so

desire on the other hand the contractors are at liberty to come to mutual

agreement in this behalf and make joint arrangements with the approval of

the Engineer. No single contractor shall take or cause to be taken any steps or

action that may cause disruption, discontent or disturbance to work, labour or

arrangements etc. of other contractors in the project localities. Any action by

any contractor which the Engineer in his unquestioned discretion may

(31)


consider as infringement of the above code would be considered as a

breach of the contract conditions and shall be dealt with as such.

In case of any dispute or disagreement between the contractors, the

Engineers decision regarding the co-ordination, co-operation and facilities to

be provided by any of the contractors shall be final and binding on the

contractors concerned and such a decision or decisions shall not vitiate any

contract or absolve the contractor(s) of his / their obligations under the

contract nor form the grounds for any claim or compensation.

13 ASSISTANCE IN PROCURING PRIORITIES PERMITS ETC.

The Engineer on a written request by contractor, will if in his opinion the

request is reasonable and in the interest of work and its progress, assist

the contractor in securing the priorities for deliveries, transport permits

for controlled materials etc. where such as needed. The Department

will not however be responsible for the non availability of such facilities

or delay on this behalf and no claims on account of such failure or

delays shall be allowed by the Department.

The contractor shall have to make his own arrangement for machinery

required for the work. However if the same is conveniently available

with the Department it may be spared as per rules in force on recovery

of necessary security deposit and rent at the rate approved from time to

time by the independent agreement with agreement in the prescribed

form of this contract and the supply or non supply of machinery shall

not form a ground for any claim or extension of time limit for this work.

14. QUARRIES

14.1 The contractors) shall have to arrange himself/ themselves to procure the

quarry. However necessary assistance will be rendered by the

Department for procuring the quarries if required by the Contractor.

14.2 The quarrying operations shall be carried out by the contractor with

proper equipment such as compressor, jack-hammer, drill bits, explosives

(32)


etc. and sufficient number of workmen shall be employed so as to get the

required out turn.

14.3 The contractor shall carry out the works in the quarries in conformity with

all the rules and regulations already laid down or may be laid down from

time to time by Government. Any cost incurred by Government due to

non compliance of any rules or regulations or due to damages by the

contractor shall be the responsibility of the contractor. The Engineer in

charge or his representative shall be given full facility by the contractor

for inspection at all times of the working of the quarry, records

maintained, the stocks of the explosives and detonators etc. so as to

enable him to check that the working records and storage are all in

accordance with the relevant rules. The Engineer in charge or his

representative shall at any time be allowed to inspect the work, building,

and equipment at the quarters.

14.4 The contractor shall maintain at his own cost the books, registers etc.

required to be maintained under the relevant rules and regulations and

as directed by the Engineer in charge. These books shall be open for

inspection at all times by the Engineer in charge or his representative and

the contractor shall furnish the copies or extracts of the books or registers

as and when required.

14.5 All quarrying operations shall be carried out by the contractor in

organized and expeditious manner, systematically and with proper

planning, the contractor shall engage licensed blaster and adopt electric

blasting and / or any other approved method which would ensure.

Complete safety to all the men engaged in the quarry and its

surroundings. The contractor shall himself provide suitable magazines and

arrange to procure and store explosives etc. as required under the rules

at his own cost. The designs and the location of the magazine shall be

got approved in advance from the Chief Inspector of Explosives and the

rules and regulations in this connection as laid down by the Chief

Inspector of Explosives, from time to time shall be strictly adhered to by

the contractor. It is generally experienced that it takes time to obtain the

necessary license for blasting and license for storage of material from the

(33)


concerned authorities. The contractor must therefore take timely

advanced action-for procuring all such license so that the work progress

may not be hampered.

14.6 The approaches to the quarrying place from the existing public roads

shall have to be arranged by the contractor at his own cost, and the

approaches shall be maintained by the contractor at his own cost till the

work is over.

14.7 The quarrying operations shall be carried out by the contractor to the

entire 'Satisfaction of the Engineer in charge and the development of the

quarry shall be made efficiently so as to avoid the wastage of stones.

Only such stone as are of the required quality shall be used on the work.

Any stone which in the opinion of the Engineer in charge, not in

accordance with the specification or of required quality will be rejected

at any time, at the quarry or at the site of work. The rejected material shall

not be used on the work and such rejected material shall be removed to

the place shown at the contractor's cost.

14.8 Since all stones quarried from Government quarry ( i f made available) by

the contractor including the excavated overburden are the property of

the Government, no stones or the earth shall be

supplied by the contractor to any other agencies or works, and are not

allowed to be taken away for any other works. All such surplus quarried

materials nor required for work under this contract shall be the property

of the Government and shall be handed over by the contractor to the

Government free of cost at the quarry site duly heaped at the spots

indicated by the Engineer in charge. If however the Government does

not require such surplus material, the contractor may be allowed to

dispose off or use such material elsewhere with prior written permission of

Engineer in charge Leaving off a quarry face or opening of new quarry

face shall be done only on the approval of the Engineer in charge.

14.9 Quarrying permission will have to be directly obtained by the contractor

from the collector of the District concerned for which purpose the

Department will render necessary assistance. All quarry fees, royalty

(34)


charges, octroi duties ground rent for stacking material etc. if any to be

paid shall be paid directly by the contractor as per rules in force.

14.10 The contractor will be permitted to erect at his own risk and cost at the

quarry site if suitable vacant space in Government area is available for

the purpose, of his own structures or stores, office?, etc. at places

approved by the Engineer in charge. On completion of the work the

contractor shall remove all the structures erected by him and restore

the site to its original conditions.

14.11 The contractor shall not use land in the quarry for cultivation or for any

other purpose except that required for breaking or transporting

stones.

15 COLLECTION OF MATERIALS

1) Where suitable and approved P.W. Department's quarries exist, the

contractor or piece worker will be allowed if otherwise there is no

objection to obtain the materials to the extent required for the work

from the quarry. He will be however, liable to pay compensation, if

any damage is caused to the quarry either deliberately or through

negligence or for wastage of materials by himself or his staff or

labour. The contractor shall pay necessary royalty in advance.

2) Where no suitable P.W. Department's quarries exist or when the

qual ity of the material required cannot be obtained from P.W.

Department quarry the contractor or piece worker shall make his own

arrangement to obtain the material from existing or a new quarry in

Government waste land, private land or belonging to other states or

talukas, etc. After opening the quarry but before starting collection, the

quarry shall be got approved by the Engineer in charge or his

representative. The contractor or piece workers shall pay all royalty

charges compensation etc. No claims or responsibility on account of

any obstruction caused to execution of the work by difficulties arising out

of private owners of land will be entertained.

3) The rates in the tender includes all incidental charges such as opening

(35)


of new quarry opening out a new portion in a existing quarry, removing

top soil and the unsuitable material, dewatering a quarry, cost of

blasting powder and fuse, lift, lead, repairs of existing cart tracks, making

new cart tracks, control charges Central / State Government or

municipal taxes.

4) The rates in the tender are for the delivery of approved material on

road side properly stacked at places specified by Engineer in charge

and are inclusive of conveyance charges in respect of the leads and

lifts. No claim on account of the charges in lead will be entertained.

5) No material shall be removed from the land within road boundary or

from the land touching it without the written permission of the

Engineer in charge or his authorised agent. If any material is

unauthorisely obtained from the such places, the contractor or piece

worker shall have to make good the damages and pay such

compensation, in addition as may be decided by the Executive

Engineer and will have to stop further collection.

6) Any material that falls on any Z.P. (W) / P.W. Department road from the cart

etc. during conveying shall be immediately picked up and removed by the

contractor or piece worker, failing which it will be got removed

departmentally at his cost. No heap shall be left prior to stacking even

temporarily on the road surface or in any way so as to cause any

obstruction or danger to the traffic. The contractor or the piece worker shall

be liable to pay for any claims of compensation etc. arising out of accident

etc. Any such material causing obstruction or danger etc. will be got

removed departmentally at his cost and no claims for any loss or

damage to the material, thus removed, wil l be entertained. The

contractor shall also be responsible for the damage or accident etc,

arising out of any material that falls on the road or track, not in charge of

the Department and shall attend to any complaints which may be

received.

(36)


7) The material shall not be stacked in place where it is l iable to be

damaged or lost due to traffic passing over it to be washed away by

rains or flood, to be buried under the land slide etc. or to slip down on

embankment or hill side etc. No claim for any loss due to these and

similar causes will be entertained.

8) Before stacking, the material shall be free from all earth, rubbish,

vegetable matter, and other extraneous substance and in the case of

metal, screened to gauge, if so directed. When ready, it shall be

stacked entirely clear of the road way, on ground which has been

cleaned of vegetation and leveled. On high banks, ghat roads etc.

where it may not be practicable to stack it entirely clear of the road

way, it may stacked with the permission of the Engineer in charge on

berms in such a way as to cause minimum danger and obstruction to

the traffic or as may be directed by him.

9) Unless otherwise directed, the materials shall be collected in the

following order according to availability of space. Rubble (if included in

tender). 2) Metal, 3) soft murum and 4) Hard murum. Hard murum shall

be stacked on the side opposite to that on which soft murum has been

stacked. Similarly metal collected for petty repairs shall be stacked on

the side opposite to metal for new layer. Where metal for two layers

has to be stacked as in the case of new roads, the metal for each

layer shall be stacked on opposite sides of the road.

10) No deduction will be made for voids.

16. TEMPORARY QUARTERS AND SITE OFFICE

i) The contractor shall at his own expenses maintain sufficient experienced

supervisory staff etc. required for the work and shall make his own

arrangement for housing such staff with all necessary amenities. General

layout for plan such structure shall be got approved from the Engineer in

charge.

(37)


ii) The contractor shall provide, furnish, maintain and remove on

completion of the work a suitable office on the work site for the use of

the Executive Engineers representative. The covered area exclusive of

verandah should not be less than 37.17 sqm. It may have bamboo

matting walls and asbestos walls and asbestos or corrugated iron roof,

paved floor should be 45 cm above ground level. He should provide

latrines, urinals and keep them clean daily. This will be supposed to be

included in his rates.

17 TREASURE TROVE

In the event discovery by the contractor or his employees, during the

progress of the work of any treasure, fossils minerals or any other articles

of value or interest the contractor shall give immediate

intimation thereof to the Engineer and forthwith hand over to the

Engineer such treasure or thing which shall be the property of the

Government.

18 PATENTED DEVICE

Whenever the contractor desires to use any designed device, materials

or process covered by the letter of patent or copy right, the right for such

use shall be secured by suitable legal arrangement and agreement with

patent owner and a copy of their agreement shall be filed with the

Engineer in charge if so desired by the letter any responsibility

whatsoever in connection with the storage and use of the explosives on

the site or any accident or occurrence whatsoever in connection there

with all operations of the contractor in or for which explosives are

employed being at the risk of the contractor and upon his sole

responsibility and the contractor hereby give to Government an

absolute indemnity in respect thereof.

19 EXPLOSIVES

(38)


The contractor shall at his own expense construct and maintain

proper magazines if such are required for the storage of explosive for use

in connection with the works and such magazines being situated,

constructed and maintained in accordance with the Government rules

applicable on that behalf. The contractor shall at his own expenses

obtain such license or licenses as may be necessary for storing and using

explosives. Not with standing that the locations etc. of storage of explosive

are approved by the Engineer. The Government shall not incur any

responsibility whatsoever in connection with the storage and use of the

explosives on the site or any accident or occurrence whatsoever in

connection there with all operations of the contractor in or for which

explosives are employed being at the risk of the contractor and upon his

sole responsibility and the contractor hereby give to Government an

obsolete indemnity in respect thereof.

20 DAMAGE BY FLOOD OR ACCIDENTS

The contractor shall take all precautions against damage by flood or like or

from accident etc. No compensation will be allowed to the contractor on

this account or for correcting and repairing any such damage to the work

during construction. The contractor shall be liable to make good at his cost

any plants or materials belonging to the Government lost or damaged by

floods or from any other cause while is in his charge.

21. POLICE PROTECTION

For the special protection of camp of the contractor's works, the

Department will help the contractor as far as possible to arrange for such

protection with the concerned authorities if so required by the contractor in

writing. The full cost of such protection shall be borne by the contractor.

22. SUPERVISION AND INSPECTION OF WORKS AND QUALITY CONTROL

22.1 SUPERVISION

(39)


The contractor shall either himself supervise the execution of the works or

shall appoint the competent agent approved by the Engineer in charge to

act in his behalf if in the opinion of the Engineer in charge the contractor-

has himself no sufficient knowledge and experience of receiving instructions

or cannot give his full attention to the works, the contractor shall at his own

expenses employ as his accredited agent a qualified engineer approved by

the Engineer in charge.

Orders given to the contractor's agent shall be considered to have the

force as if these had been given to the contractor himself. If the contractor

fails to appoint a suitable agent as directed by the Engineer in charge shall

have full power to suspend the execution of the work unti l such date a

suitable agent is appointed and the contractor shall be responsible for the

delay so caused to the works and the contractor shall not be entitled for

any compensation on this behalf.

22.2 INSPECTION

The contractor shall inform the Engineer in charge in writing when

any portion of work is ready for inspection giving him sufficient notice to

enable him to inspect the same without affecting the further progress of

the work. The work shall not be considered to have been completed in

accordance with the terms of the contract until the Engineer in charge

shall have certified in writing to that effect. Approval of materials or

workmanship or approval of part of the work during the progress of

execution shall not bind the Engineer in charge or in any way affect him

even to reject the work which is alleged to be completed and to suspend

the issues of his certificate of completion until such alteration and

modification or reconstruction have been affected at the cost of the

contractor as shall enable him to certify that the work has been completed

to his satisfaction.

The contractor shall provide at his cost necessary ladders and such

arrangements as to provide necessary facilities and assistance for proper

inspection of all parts of work at his own cost.

(40)


23. INITIAL MEASUREMENTS FOR RECORD

Where, for proper measurements of work, it is necessary to have an

initial set of levels or other measurements taken, the same as recorded in

the authorised field book or measurement book of Government by the

Engineer or his authorised representative will be sighed by the contractor

who will be entitled to have a true copy of the same made at his cost. Any

failure on the part of the contractor to get such levels etc. recorded before

starting the work, will render him liable to accept the decision of the

Engineer as to the basis of taking measurements, Likewise the contractor

will not cover any work which will render its subsequent measurements

difficult or impossible without first getting the same jointly measured by

himself and the authorised representative of the Executive Engineer. The

record of such measurements on the Government side will be signed by

the contractor and he will be entitled to have a true copy of the same

made at his cost.

24. SAMPLES AND TESTING MATERIALS

1. All material to be used on work shall be got approved in advance from the

Engineer in charge and shall pass the tests and or analysis required by him,

which will be :

a) as specified in the specifications for the items concerned and / or

b) as specified by the Indian Road Congress, Standard specifications or

c) I.S.I, specifications (whichever and wherever applicable) or

d) such recognised specifications acceptable to the Engineer-in-charge as

equivalent thereto or in the absence of such authorised specifications,

e) such requirements test and / or analysis as may be specified by the

Engineer in charge in the order of procedure given above.

ii) The contractor shall at his risk and cost make all arrangements and / or

shall provide for all such facilities as the Engineer in charge may require for

collecting, preparing and forwarding required number of samples for tests

or for analysis at such time and to such place or places may be directed

(41)


by the Engineer and bear all charges and cost of testing. Such samples

shall also be deposited with the Engineer in charge.

iii) The contractor shall if and when required submit at his cost, the samples

of materials to be tested or analyzed and if so directed, shall not make use

of or incorporate in the work any materials to be represented by the

samples until the required tests or analysis have been made and the

materials finally accepted by the Engineer in charge.

iv) The contractor shall not be eligible for any claim or compensation either

arising out of any delay in the work or due to any corrective measures

required to be taken on account of and as a result of testing of the

materials.

v) The contractor or his authorised representative will be allowed to remain

present in the departmental laboratory while testing samples furnished by

him. However, the results of all the tests carried out in the departmental

laboratory in the presence or absence of the contractor or his authorised

representative will be binding on the contractor.

vi) Cost of the routine day to day quality control testing charges for tests

required as per specifications wil l be borne by contractor by sending the

same to the concerned Government laboratory.

vii) The contractor shall at his own cost set up laboratory to carry out the

routine tests of materials which are to be used on the work. The tests will

have to be carried out either in his field laboratory or in an approved

laboratory. In case tests are carried out in field laboratory at least 50%

tests should be carried out at the Pradhan Mantri Gram Sadak Yojana

quality control laboratory.

viii) In case of material procured by the contractor, testing as required by the

codes and specifications shall be arranged by him at his own cost. Testing

shall be done in the presence of authorised representative of the Engineer in

charge at the Pradhan Mantri Gram Sadak Yojana quality control

laboratory. If additional testing other than as required by the specifications is

(42)


ordered, the testing charges shall be borne by the Department if the test

results are satisfactory and by the contractor if the same are not satisfactory.

ix) In case of the materials supplied by the Government and if the contractor

demands certain testing, the charges thereof shall be paid by the

contractor if the tests results are satisfactory and by the Department if the

same are not satisfactory.

x) Testing shall be carried out at approved Government laboratory Pradhan

Mantri Gram Sadak Yojana quality control laboratory as directed by the

Engineer in charge and all testing charges shall be borne by the contractor.

xi) 15% of the rate shall be withheld and shall be released only after the receipt

of the satisfactory test results whenever specified excluding concrete items.

"Routine test shall mean testing of aggregate for gradation, flakiness index,

impact value and binder contents."

xii) Mix design of concrete items where specified shall be brought by the

contractor at his own cost, from approved laboratory. Also testing of high,

tensile steel is to be done by the contractor at his own cost.

25. CHANGE OF CEMENT CONTENT ETC.

The tendered rates for any item involving the use of cement shall apply to the

quantity of cement specified for the mix for that item in the specifications. If

for any reasons except those required for compensating the deficiencies in

the components, the cement content and properties are altered by the

Engineer (Engineer in charge) at any time or from time to time, the tendered

rates for that particular item and quantity or quantities shall be duly

enhanced or reduced only to account for the addition or reduction in cost of

the cement content from that laid down in the specification at the rates

specified in DSR of the district on which the estimate is based plus 10% to

cover all other incidental charges whatever. Likewise if any additives,

compounds, water proofing material etc. are ordered by the Engineer to

be added to the mortar or concrete, no extra rate shall be payable for

the change which shall be carried out as per directions of Engineer in

(43)


charge, provided cost of such additives etc. is borne by Government or

these are supplied free of cost to contractor at site by the Government.

26, CEMENT CONCRETE

a) The contractor shall carry out all preliminary tests to work out grading and

proportioning of aggregates in order to obtain and maintain uniform

quality of work. The contractor shall supply all materials, labour and testing

cost for preparing and testing samples as required by the Engineer. Unless

otherwise specified in the detailed item wise specifications 3 cubes 150mm

x 150mm x 150mm will be tested for every 15 cubic meter of ordinary grade

concrete or per day whichever is higher.

The contractor shall make field arrangements for slump test, density and

bulkage testing and also prepare concrete cubes 150mm x 150mm x

150mm for testing compressive strength at his ''cost. The cubes shall be "

got tested at approved laboratory and the test results shall not fail below

those prescribed in P.W.D. hand book (Table CV P 412) or as laid down in

the specifications. The cost of such cubes and tests shall be entirely borne

by the Contractor.

b) All concrete shall be machine mixed, unless otherwise directed by

Engineer in charge for controlled or high grade concrete, the grading of.

aggregate shall be got approved from the Engineer. The correct

proportions and the total amount of water for the mix wil l be determined

b y means of preliminary tests and shall be got approved by the Engineer

in charge. However, such approval does not relieve the contractor from

his responsibility, regarding the minimum works strength requirements. Work

test shall be taken in accordance wi th relevant codes and specifications.

The proportioning of aggregate shall be done by weight if so ordered by

the Engineer.

c) A l l mixing shall be done by mechanical means in approved mixers. The

Engineer may at his discretion, allow in writing hand mixing or concrete for

minor items where in small quantities are involved but in that case the

(44)


contractor shall increase the cement content of the mixture by 10%

without any extra cost.

d) The form work used shall be made invariably of steel / with lining of steel or

with plywood l ining wooden shutters may be allowed at the discretion of

the Engineer i.e. Lintels, small slabs and beams, copping etc.

e) The concrete shall be mechanical vibrated for proper compaction by the

method approved by the Engineer.

f) The concrete shall be cured only by a sweet potable water for full 21 days

after the time of its placement or as may be directed by Engineer in

charge.

26.1 REINFORCED CONCRETE WORK

a) The work included in this contract shall be carried out in addition to this

specifications detailed herein in accordance with specifications and

regulations as laid down in the following standard specifications.

Standard specifications published by Government of Maharashtra 1985

Edition.

IS 8112 1989 - Specification for 43 grade ordinary Portland cement.

IS 383 1976 - Specification for coarse and fine aggregate from

natural coarse for concrete.

IS 1786 1985 - Specification for cold twisted bars.

IS 432 1982 - Specification for mild steel and medium steel bars.

IS 456 1978 - Code of practice for plain and reinforced concrete of

cement not less than 43 grade.

If the standard specifications quoted above fall short for the items quoted

in these schedules of this contract reference shall be made to the latest

British Standard of Specifications. If any of the item of contract do not fail

in reference quoted above the decision and specification of the Engineer

shall be final.

(45)


27. ADDITIONAL GENERAL SPECIFICATION FOR ORDINARY AND HIGH GRADE

CONCRETE

1. If the concrete strength falls below that specified for the items and if the

use can be permitted under clauses 303.3.7 of the IRC bridge code section

- il l given below, the unit (Bridge component) may be accepted at the

discretion of the Superintending Engineer concerned as a substandard

work at a suitable reduced rate. Reduced rate will be determined by the

Executive Engineer concerned according to circumstance of the case and

the concerned Superintending Engineer's approval to the reduced rate as

mentioned above is necessary.

"Standard Specifications and Code of Practice for Roads, Bridges Section- Ill

cement concrete 303.3,7 standard acceptance."

i) Full payment should be made when 75% of the test cube results are equal and

above specified strength. Cases falling outside the above limits should be

examined and decided by the Engineer in charge on merits of each case.

ii) The test specimen should be taken by representative of the contractor in

presence of a responsible officer of the rank of not lower than an Assistant

Engineer / Deputy Engineer.

iii) The test specimen should be formed carefully and no claims shall be

entertained later on, on the ground that the casting of the test specimen was

faulty and that the results of the test specimen did not give correct indication of

the actual quality of concrete.

iv) The minimum quantity of cement per one cubic meter of M-15 grade and

above concrete should be as per Standard Specification Book

Specification B 7-4 on page 39 (1979 Edition)

v) PAYMENT:

a) The payment of such concrete work will not be made till the strengths are

ascertained.

(46)


b) The payment of reinforcement of such affected items wil l not be made til l

the strengths of the concrete are ascertained:

The centering to be used for execution of any concrete items shall be

strictly in accordance with specifications for form work and steel centering

given on page 55 to 58 of these documents. No concreting shall be

executed without prior approval to the centering from the Engineer in

charge.

vi) The centering to be used for execution of any concrete items shall he

strictly in accordance with specifications for form work and steel centering

given on page 55 to 58 of these documents. No concreting shall he

execute without prior approval to the centering from the Engineer in

charge.

28, MISCELLANEOUS:

1. Rate shall be inclusive of S.T., Turnover, Tax, Octroi Duty, all quarry fees,

Royalty charges, General tax and other taxes etc.

2. For providing electric wiring or water lines etc. recesses shall be provided if

necessary through walls, beams, slabs, etc. and later on refilled up with

bricks or stone, chipping, cement mortar, without any extra cost.

3. In case it becomes necessary for the due fulfillment of contract for the

contractor to occupy land outside the department limits, the contractor

will have to make his own arrangement with the land owners and 'to pay

such rents if any are payable as mutually agreed between them.

The department will afford the contractor all the reasonable assistance to

enable him to obtain Government land for such purpose on usual terms

and conditions as per rules of Government.

4. The special provision in detailed specifications or wording of any item shall

gain precedence over the corresponding contradictory provision (if any) in

the standard specification or P.W.D. Hand book where reference to such

specifications is given without reproducing the details in contract. Decision

of the Engineer in charge shall be final in case of interpretation of

specifications.

(47)


5. Suitable separating Barricades and enclosures shall be provided to

separate material brought by contractor and material issued by

Government to contractor under Schedule 'A'. Same applies for the

material obtained from different sources of supply.

6. It is presumed that the contractor has gone carefully through the Standard

Specifications of P.W.D. Hand Books and the Schedule of Rate of the

Division and studied the site conditions before arriving at rates quoted by

him.

7. The stacking and storage of construction material at site shall be in such a

manner as to prevent deterioration of intrusion of foreign matter and to

ensure the preservation of their quality, properties and fitness for the work.

Suitable precaution shall be taken by the contractor lo protect the material

against atmospheric actions, fire and other hazards.

The materials likely to be carried away by wind shall be stored in suitable

stores or with suitable barricades and where there is likely hood of

subsidence of soil heavy materials shall be stored on paved platforms.

The contractor shall at his own expenses engage watchman for guarding

the materials and plants and machinery and the work during day and night

against any pilferage or damage and also for prohibiting trespassers.

8. The contractor shall be responsible for making good the damage done to

the existing property during construction by his men.

9. If it is found necessary from safety point of view to test any part of the

structure, the test shall be carried out by the

Finals Bd

Documents

tender statement

detailed tender notice

jalna notice

cost of tender document

following roads

online percentage rate

work statement

jalna district