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Final Report

on the

Strategic Plan for the Term 2005 - 2007

Anjuman-e-Ja’fariyya

Shia Ithna-Asheri Muslim Community of Watford

10th November 2007

2

(This Page Intentionally Blank)

3

Contents

Page

Foreword 5

Details of the Current EC 7

Main Areas of Responsibilities 7

Secretariat (Office Bearers) Annual Report 9

Capital Project Committee Annual Report 25

Education Committee Annual Report 35

Ladies Committee Annual Report 49

Social & Welfare Committee Annual Report 63

Special Projects Committee Annual Report 69

Volunteers Committee Annual Report 75

Youth Committee Annual Report 79

4


5

Foreword

Dear Member,

Assalam Alaikum. On behalf of the Executive Committee (EC), it gives me great pleasure to present the

Final Report on the Strategic Plan for the term 2005-2007. The purpose of the Strategic Plan has been to

establish the needs of the Jamaat and to define a work-plan to meet those needs to further our objects.

The EC that originally formulated and agreed the Strategic Plan for the term 2005 – 2007 is shown on page

7. It also shows resignations and when new members to the EC were appointed as replacements.

The main areas of responsibility, under the constitution, of each committee including the Office Bearers are

also shown starting on page 7. The constitution states responsibilities of committees in a broad context.

However, the Strategic Plan defines the specific actions required of each committee to meet its

responsibilities under the constitution.

The benefits of having a Strategic Plan are many: a well thought out work-plan from the outset taking input

to community needs from a greater number of members; greater focus is maintained on the job at hand

through monthly reporting on the Strategic Plan by committees to the EC; greater transparency through

production of six-monthly reports to members, to name just a few. It also brings with it greater

accountability of those elected to the EC. Thus, members are now in the position to gauge the performance

of Office Bearers and Committee Co-ordinators against the work assigned to them under the Strategic Plan.

The Strategic Plan is shown by committee including Office Bearers (under Secretariat), detailing the work-

plan of each committee (action objectives), the due date and who is responsible for its completion (Lead).

Reporting is shown on a six month period basis to tie in with six-monthly reports. This allows members to

see how work has progressed over the two year period. For detailed information please refer to the

appropriate sections of the Strategic Plan.

On a final note, I have no doubt, having introduced the Strategic Plan into the workings of the Jamaat and

the constitution and personally seen its implementation during my term as President that it is for the greater

good to take our community forward. I sincerely hope that not only will subsequent EC‟s continue to use the

Strategic Plan in the years to come but to also build on it and improve on it further. I therefore see this as a

beginning in the way the Jamaat will function in the future.

On behalf of the EC, I thank the trustees, members and well wishers for their kind support given to the

Jamaat over the last two years. Thank you.

With salaams and duas,

Saghir Shah, President.

6


7

EC Details

The Executive Committee (EC) who have originally collectively formulated and agreed the Strategic Plan

for the term 2005 – 2007 is:

Office Bearers

Saghir Shah President

Zamir Shah Vice-President

Zulafkar Shah Secretary General

Shabbir Shah Treasurer

Collectively, the Office Bearers are referred to as the „Secretariat‟ in the Strategic Plan.

Committee Members Elected

Abrar Shah Co-ordinator of Capital Project Committee

Attia Shah Co-ordinator of Ladies Committee (resigned in July 2006)

Azar Shah Co-ordinator of Social & Welfare Committee (resigned in September 2006)

Kamran Shah Co-ordinator of Special Projects Committee

Naveed Shah Co-ordinator of Youth Committee

Rafiq Shah Co-ordinator of Education Committee

Sabir Shah Co-ordinator of Volunteers Committee

New Appointments

Sajida Tabasam Co-ordinator of Ladies Committee (appointed by EC July 2006)

Arshad Mehmood Co-ordinator of Social & Welfare Committee (appointed by EC October 2006)

Main Areas of Responsibilities

It is the responsibility of the EC, collectively, to further the objects of the Jamaat. In summary, this is to:

advance the Shia Ithna-Ashari faith; and

to advance the education of Muslim children and adults.

In addition, to further the Objects of the Jamaat, the responsibilities of each Committee are broadly defined

in the Jamaat‟s Constitution and for information are shown below. The Strategic Plan defines specific tasks

that are to be carried out by each Committee as a natural extension to their responsibilities under the

constitution, to further the Objects of the Jamaat.

Secretariat In this document, the Office Bearers are collectively known as the Secretariat. The constitution defines the

roles and responsibilities of each Office Bearer and in summary it can be said these are:

to administer the affairs of the Jamaat;

formulation of the strategic plan, its implementation in co-coordinating the work plan to further the

Objects of the Jamaat; and

keeping accurate and up to date records of the financial affairs of the Jamaat.

8

Capital Project Committee The constitution states that the:

“chairperson of the Capital Project Committee: shall have responsibility for the planning and

implementation of the Capital Project to develop to its full and to completion the property at al-Zahra

Centre, 84-86 Merton Road, Watford, WD18 0WY (the Centre) in accordance with the processes and

procedures of the World Federation for Capital Projects”.

Education Committee The constitution states that the:

“chairperson of the Education Committee: shall be responsible for the advancement of both religious and

secular education within the Community including the madressa of the Jamaat”.

Ladies Committee The constitution states that the:

“chairperson of the Ladies Committee: … shall be responsible for the setting up of and maintaining

regular programmes relevant to the ladies of the Community to further the Objects of the Jamaat”.

Social & Welfare Committee

The constitution states that the:

“chairperson of the Social and Welfare Committee: shall be responsible for the furtherance of the

Objects for the relief of poverty and disease and the social and welfare needs of the Community”.

Special Projects Committee The constitution states that the:

“chairperson of the Special Projects Committee: shall be responsible for one-off projects delegated to

him or her by the Executive Committee”.

Volunteers Committee The constitution states that the:

“chairperson of the Volunteers Committee: shall be responsible for the upkeep and maintenance of the

Centre. He or she shall also be responsible for providing volunteers to facilitate events and programmes

held at the Centre”.

Youth Committee The constitution states that the:

“chairperson of the Youth Committee: shall be responsible for the setting up of and maintaining regular

programmes relevant to the youth of Community to further the Objects of the Jamaat”.

9

Final Report

of the

Secretariat (Office Bearers)

Co-ordinator: Zulafkar Shah

Tel: 07775 786 925. e-mail: [email protected]

mailto:[email protected]

10

Final Statement

Secretariat (Office Bearers)

Salam Alaykum

The last 2 years have felt at times like 20 years, so much seems to have happened in some areas but in other

departments things are pretty much as they were.

From the office bearers perspective I think we‟ve managed to achieve most of what we set out to do with

your help and Allah‟s (swt) guidance.

The office is pretty much complete, we have a website (at last!), administrative processes have been

tightened up, our jamaat‟s profile has increased (important for securing funding and raising awareness) and

generally things are more efficient than before; more streamlined with people understanding their roles and

responsibilities under the new model and mostly taking on the tasks at hand with dedication and purpose.

Some notable omissions are lack of a proper digital library, centralisation of all electronic media and

utilisation of the jamaat database. Insha‟allah some of these will see fruition under the new Executive

Committee because the framework is already in place.

On a personal level I‟ve hardly attended any external meetings, mainly due to the pressures of work, but am

very thankful to my fellow office-bearers for picking up the baton on that front time and again.

I consider it a privilege to have served our community these last two years. I quickly forget the hidden

benefits of serving others and at times have been frustrated but it‟s a blessing that a community puts their

trust in a person with something as important as the administration of their jamaat‟s affairs.

Regardless of who takes my place for the next two years I hope and pray we can all share the aspirations and

desires in building al-Zahra Centre and the activities that go with it into something that can develop us all as

individuals as well as a community in the medium and long term.

May Allah (swt) grant us all the wisdom & sincerity to fulfil our potential as a community.

Allah Hafiz

Zulafkar Ali Shah

Secretary General

Secretariat

Final Report on the Strategic Plan for the Term 2005-2007

Committee Co-ordinator

Committee Members

From Apr 06: Zulafkar Shah (Secretary General)

From Apr 06: Saghir Shah (President), Zamir Shah (Vice President), Shabir Shah (Treasurer)

Meetings Held: Date of Meeting and Outline Details

Decisions Made and Reasons for Decision

For meetings held outside with external organizations please see Action Objective 32 below.

Mar 07:

31/3/2007 The meeting held with PM and the Architect to update on the following:

WF, Fees, planning, elevations, drawings.

June 07:

Office bearers Special Meeting Present: Shabbir Shah (Treasurer), Zamir Shah (VP), Zulafakar Shah (Sec.Gen,)

The urgent meeting was called to discuss the outcome of the CoEJ meeting and upcoming

meeting of the WF. The outcome of the CoEJ meeting was presented to the office bears and

three options were put before the office bearers to decide:

1. Compliance with the 30and 40%

2. Suspend the application to CoEJ to later date

3. Withdraw the application before the WF meeting

Mar 07: Minutes available at later date

June 07:

Office bearers Special Meeting After some discussion it was collectively decided that under the circumstances that option 1 is

better suited to the interest of the Jamaat and it was agreed to contact the bank for the loan of

100K in principle, and to consult the membership in order to meet the short fall in 30%,

it was further agreed to meet again to review the progress if necessary

No.

Action Objective Due Date Lead Status Report

1 To setup the Jamaat answer phone and have regular program updates

with EC contact numbers.

Final Status: Completed OK

May 2006 Zulafkar Shah Jan-Jun 06: Action Completed. The Jamaat answer phone facility was

successfully installed in May 2006. Messages are recorded regularly to provide

latest updates and telephone contact numbers of key personnel are given.

Jul-Dec 06: System is up and running OK.

Jan-Jun 07: System is up and running OK.

Jul-Nov 07: System is up and running OK.

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2 To delegate areas of ownership/ responsibilities to committees

including the Strategic Plan.


May 2006 Saghir Shah

Zamir Shah (Acting President)

Saghir Shah

Jan-Jul 06: Action Complete. The Strategic Plan was formally approved by the

EC and delegated to committees in early May 2006. Further clarification was

made as to ownership/ responsibilities where this was not covered by the

Strategic Plan and recorded in the meeting minutes. It was also agreed that any

future issues pertaining to ownership/ responsibilities that may arise in the

future would be delegated with the approval of the EC.

In July 06, the EC passed a resolution to revoke the work delegated to the

Capital Project Committee and delegated this work to the Office Bearers and

Rafiq Shah.

Jul-Sep 06: During the period Jul-Sep 06, as acting President, we discussed the

break down of the Youth committee and subsequent resignations from the

Youth Committee. Sister Naila offered to work closely with and help co-

ordinate the girls.

Sep-Dec 06: During the period Jul-Sep 06 above, the girls from the Youth

Committee had moved to work with the Ladies Committee and formal request

was received by the EC from them to do so. I pointed out that there were

implications both constitutionally and in terms of the Strategic Plan and a

decision could not be taken until chair of Youth Committee could be consulted

(absent from meetings in October) and implications considered. In the

meantime, the Youth Committee continues to report work of the girls under its

Strategic Plan. Through experience during 2006 the EC is of the opinion that in

future that it would be better for youth girls to work under the Ladies

committee for which a constitutional change is required.

Jan-Jun 07: Following a change to the constitution at the 2006 AGM, youth

girls now fall under the responsibility of the Ladies committee. New action

objectives were defined to cater for youth girls under the Ladies Strategic Plan.

The Youth Committee therefore now caters for boys only.

Jul-Nov 07: The responsibility of booking Aalims for Majalis programmes was

shifted back from Education Committee to the Secretary General due to

pressure of workload of Education Committee Co-ordinator.

3 To implement a system of periodic reporting by committees to the EC

on their respective Action Plans.


June 2006

Saghir Shah

Jan-Jul 06: Action Complete. A system has been defined for committees to

provide regular reports on their respective Action Plans. Committees will now

be giving written reports to the EC on a monthly basis, using templates which

have been provided by the Secretariat. In addition, six monthly reports on the

overall Strategic Plan have been defined, this being the first six monthly report.

Action completed in June 2006.

In July 06, before departing for Pakistan, I produced a handover document for

the Vice President who would be Acting President in my absence which

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Revised to

February 2007

(Monthly

Reporting)

June 2007

(18 month

Report)

Nov 2007

(Final 2 Year

Report)


Saghir Shah

included tasks to issue the six monthly report on the Strategic Plan of the

Jamaat to members with the regular mail shot at the end of July 06.

Jul-Sep 06: I was unable to meet this task, as this was the first ever six monthly

report. My apology to those of you who were eagerly anticipating its arrival.

Sep-Dec 06: During the period Jul-Sep 06 above, the six monthly report in July

was not issued and the system of periodic reporting on a monthly basis by

committees to the EC on their respective Action Plans above was not

implemented.

A resolution was passed by the EC in October 06 for the Chair to give an

explanation to the membership as to why the obligation under the constitution

to produce and the distribute six monthly report to members of the Jamaat

could not be met. It was also resolved that the EC shall now produce an Annual

Report on the Strategic Plan of the Jamaat for 2006 AGM.

Jan-Jun 07: To further improve reporting by committees to the EC, a formal

system of reporting was put in place. Committees are now required to submit a

written standardized form to the EC on a month to month basis. To address

problems encountered in the past the committees this now also includes

notifying the EC of changes to the personnel making up their committee and to

report on meetings held by each committee and the decisions made. This is also

incorporated in this report and is shown at the top of each committee‟s report.

The system has been in place since April 2007.

Jul-Nov 07: The final report on the Strategic Plan for the 2 year term, 2005-

2007, was released and made available to members prior to the AGM on 25th

November 2007.

4 To define a system for handling correspondence to and from the

Jamaat.


June 2006 Zulafkar Shah Jan-Jun 06: Action Completed. A system has been defined in May 2006. It

requires of the Office Bearers and EC Members that all Jamaat correspondence,

be it electronic or written, be handled by the Secretary General, both incoming

and outgoing. A proposed bye-law to the constitution to the same effect will

also be implemented.

Jul-Dec 06: System is working OK.

Jan-Jun 07: System is working OK.

Jul-Nov 07: System is up and running OK.

14

5 To allocate funds for Education, Youths, Niyaz, Lectures, Capital

Project etc and forecast cash flow for each financial year.


June 2006 &

January 2007

Shabbir Shah Jan-Jun 06: Ongoing due to some difficulties .Education Committee has

forward the Budget figures and Youth Committee has also forward the Budget

of figures of only £200 but fail to stated that what Action plan this amount of

money needed to completed.

Social and Welfare Committee Budget figures has been updated my self on

based on the information I have for example the income and outing for year

2006 of Relief Fund,Sadqa Fund and Seniors Association etc.

Ladies Committee, which is big plus for Jamaat and is one of main sores of

income for Jamaat. My humble request to Ladies Committee is that if they keep

a some sort of record shows who much is the income and outgoing it will help

to demonstrate the what a shining example the all the Ladies and Ladies

Committee of our Jamaat is.

Volunteers Committee, While Br.Sabir is away in Pakistan its bit difficult for

me therefore I need more time to work out how much money should be

allocated for Niyaz, Maintenance, repair and cleaning the Centre and some

others Action Plans which might needs financial assistant to completed.

Please allow me more times to fully complete this Action Plan which about 50

percent completed.

Jul-Dec 06: Year 2006 which ended 30th

September, I am unable to provide

the figure for sub Committees. The Sub Committees figures will be looked at

for year 2007 as soon as possible.

Jan-Jun 07: March 07: Funds allocated to Education Committee £20,000,

Ladies Committee £3,000, Youth (boys) Committee £1,000, Volunteers

Commitee £15,000 for Niyaz and £5,000 for Maintenance and repairs £5,000.

6 To present Quarterly financial summary report to Executive

Committee within four weeks by the end of every Quarter.


June 2007 &

Every quarter

thereafter

Shabbir Shah Jan-Jun 06: Action Completed. Six monthly financial reports were forwarded

to EC to by e-mail in July 2006.

Jul-Dec 06: Annual Account for year ended 30/09/2006 hoping to present in

December 2006 AGM. The account been submitted to Accountant, so the final

account will be made available by AGM.

Jan-Jun 07: Report will be presented to EC in near future for period from

1/10/06 to 30/06/07 in July 07. Annual account for year end 2006 emailed to

the EC on 26/06/07.

July-Nov 07: The Report for period (1/10/06 to 30/06/07) of nine months sent

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to EC via email on 28/07/07.

7 To collect Subscriptions from existing members.


July 2007

Shabbir Shah Jan-Jun 06: I sent out details to all theEC Members by e-mail 0n 17th

July

about due payments of membership for 2006 and Capital Project Pledges. I also

requested to Secretary General to send reminders to all the members of Jamaat

urging them to pay their due payments soon as possible.

Jul-Dec 06: A reminder was sent out to all members with the notice of the

SGM at the end of August 06. A resolution was passed by the EC in October

06 to send out a reminder once again at the end of October. It was agreed any

member who has not paid by the due date will cease to be a member and lose

certain rights under the constitution.

Jan-Jun 07: Reminders will be sent out to members in August, September and

October 07.

Jul-Nov 07: Reminders sent out to those members who have not paid the

Capital Project Pledges yet. The members will be requested to pay their

subscriptions soon as possible for year 2007 through out September, October

and November.

Oct 07: Reminders sent out to those members who have not paid the Capital

Project Pledges yet. The reminder will be sent out to Members by the end of

this month (October) so they can pay their subscription by 16th

November

latest, which will be the deadline for annual subscriptions due for year ending

2007.

8 To promote Associate Membership to increase membership and

revenue streams of the Jamaat from July 2006 on an ongoing basis.


July 2006

Revised to

July 2007

Zamir Shah

Shabbir Shah

(from Aug 07)

Jan-Jun 06: Nothing to report.

Jul-Dec 06: Nothing to report.

Jan-Jun 07: Apr 07: A draft is ready to be presented to EC for approval

May- 07: Draft form has been circulated to all EC members and some feed back

received. June- 07: Draft application to be presented to the EC for approval.

Jul-Nov 07: Draft application for Associate Membership was approved in

August. Some business users have now become Associate Members to utilize

car parking services. Hope to target further new Associate Members who may

want to use the car park on match days. A sign has been prepared for this to

attract new Associate Members.

9 To create a database containing membership details

July 2006

Zulafkar Shah Jan-Jun 06: Awaiting results of census from Special Projects Committee to

create details of members”. Will also be reviewing options as to the database

16


Revised to

June 2007

package to use as to whether to use such databases in use by other Jamaats‟

(Stanmore) or create our own.

Jul-Dec 06: To be delegated to Jamaat IT/ Media person.

Jan-Jun 07: Being done by Special Projects.

Jul-Nov 07: Information uploaded to database by Special Projects.

10 To register for the Data Protection Act.


July 2006 Zulafkar Shah Jan-Jun 06: Nothing to report.

Jul-Dec 06: We do not require to register for the Data Protection Act.

11 To define a standard contract for use by the Jamaat for the

employment of the Jamaat‟s Resident Alim.


July 2006

Revised to

April 2007

Saghir Shah


Saghir Shah

Jan-Jul 06: Nothing to report.

Jul-Sep 06: Nothing to report.

Sep-Dec 06: CoEJ have defined a standard contract which can be used by

member Jamaats. I shall propose this to the EC in November/ December for

adoption in its original form. It is wide ranging and we can add/ delete/ amend

it according to our needs when engaging any Resident Alim in the future. The

delay for not being able to meet the completion date is the time lost during

period Jul-Sep 06 above when no progress was made. Further delay has been

due to the extra workload to make up for lost time during this period.

Jan-Jun 07: The CoEJ standard documents for employment of a resident Alim

was adopted by the EC in May 07 as the framework of documents to be used by

the Jamaat. Modification is required to these documents to tailor them to the

needs of our Jamaat. This shall hopefully be done around August 07.

Jul-Nov 07: The final draft of the Resident Aalim Contract was presented to

the EC in October and approved and adopted. It is an extensive document and

outlines the specification, job description, conduct of a resident aalim together

with procedures for grievances and disciplinary procedures.

12 To hold a summer fayre to raise funds for the Jamaat by end of

August in each year of 2006 and 2007.

Final Status: Not Completed

August 2006

& 2007

Zamir Shah Jan-Jun 06: Nothing to report.


Jan-Jun 07: Apr 07: Professional report sent to EC for review. Working

framework agreed to hold a full scale Summer Fayre in King Georges Playing

Field, Holywell. Need to delegate areas of responsibility to EC members.

17

May 07: Held meetings with Leisure person at WBC and lots of discussions

with RS. Need to establish the sub committee hopefully at the next EC meeting.

June-07: Decision taken to down scale event to hold in Centre car park.

Jul-Nov 07: Nothing further to report.

13 To standardise and update the Jamaat‟s stationary.


August 2006

Zulafkar Shah Jan-Jun 06: Action Completed. The Jamaat now has a standard letterhead

template and compliment slips to use for correspondence. Business cards were

also printed in June 2006 and have been given to all EC members. Jamaat

Stationary will be further updated once website/ emails are operational.

Jul-Dec 06: Nothing further to report.

Jan-Jun 07: Nothing further to report.


14 To design and implement the Jamaat website.


September

2006

Revised to

June 2007

Zulafkar Shah Jan-Jun 06: Prototype complete.


Jan-Jun 07: Ongoing, website admin originally gave date of end of April for

„go-live‟ but now put back. Latest update is end of July.

Jul-Nov 07: The Jamaat website became operational in July. Further work is

required in terms of content.

15 To build a suitable office facility (including „phone/fax, email,

printing/copying, and secure storage) for the secretariat.


September

2006

Revised to

June 2007

Zulafkar Shah Jan-Jun 06: Nothing to report.

Jul-Dec 06: Little progress made. Still need printer, fax, and secure storage.

Delay due to lack of resource. Some progress has now been made (photocopier

fixed, phone line moved). Now require printer and secure storage as well as

(ideally) internet access. Estimate revised timescale of June 2007.

Jan-Jun 07: Action Completed.

16 To consider, and if required, put into place arrangements for a new

Resident Alim.


September

2006

Saghir Shah

Zamir Shah

Jan-Jul 06: The Resident Alim was advised of this objective and explanation

given. He was re-assured it would not be an abrupt changeover, if any, and

would be given ample notice and that the EC would give full support to him

where possible in such an event.


18

Revised to

August 2007

(Acting President)

Saghir Shah

Sep-Dec 06: I had informal discussions with Chair of Education during

October 06. Due to shortage of time and the time required to action this

objective it was agreed to defer this to 2007, the exact timescale for completion

to be defined under objective 28 below. The delay for not being able to meet

the completion date is the time lost during period Jul-Sep 06 above when no

progress was made. Further delay has been due to the extra workload to make

up for lost time during this period.

Jan-Jun 07: No progress made. This will be looked at in light of the Resident

Alim Contract to be finalized in August 07.

Jul-Nov 07: A decision was taken by the EC in August to terminate the

services of the Resident Aalim, Maulana Azmat Abbas. The Jamaat having

defined a new Resident Aalim Contract shall employ the services of a new

Resident Aalim against the criteria set in the new contract.

17 To send relevant paperwork to Accountant to prepare accounts for

year ending 2005 and then submit to Charity Commission. To change

the Accounting date to year ending in September for 2006 accounts

onwards

In 2007, Action Objective Expanded to include:

To send the relevant papers works to accountant for Year ended 2007.


September

2006 & 2007

September

2007

Shabbir Shah Jan-Jun 06: Nothing to report.

Jul-Dec 06: Action Completed. Account for year ending 31/12/ 2005 has been

audited by accountant and have been submitted to Charity Commission with

updated Trustees details and Annual Return form completed. The Account will

be made available to Trustees and Members in Annual General Meeting in

December 2006.The Jamaat‟s new financial year has been changed. The

Charity Commission been advised and the change has been made to year ended

30/09/06 by Charity Commission.


Jul-Nov 07: The paperwork sent out to accountant in order to get accounts

prepared for year-end 2007. Accounts should be available to present in AGM

on 25th

November.

18 To draw up a Jamaat-wide charter to incorporate members rights,

obligations and those of the Jamaat (EC, Volunteers etc) generally.


November

2006

Revised to

September 07


Jul-Dec 06: This charter will take shape in 2007 Inshallah.


Jul-Nov 07: Nothing to report.

19

19 To put in place a Complaints and Disciplinary procedure for

managing all issues that arise out of disputes/disagreements etc.


November

2006

Revised to

September 07


Jul-Dec 06: I will gather and document how previously things were dealt with.

Inshallah I will have a draft ready in the first quarter of 2007.



20 To define, establish and formalise a working relationship between the

Jamaat and the Funeral Committee.


November

2006

Revised to

July 2007

Saghir Shah


Saghir Shah

Jan-Jul 06: Informal discussions have taken place between Munir Shah,

President of Funeral Committee and myself in June 06. The outcome was there

was common ground which could be explored. Agreed to discuss this further at

a later date.


Sep-Dec 06: The opportunity to explore this further did not present itself again

as Munir Shah, President of Funeral Committee departed for Pakistan in

September 06. I am therefore deferring this to 2007, the exact timescale for

completion to be defined under objective 28 below. The delay for not being

able to meet the completion date is the time lost during period Jul-Sep 06 above

when no progress was made.


Jul-Nov 07: It has not been possible to pursue this due to being in Pakistan.

Now that I am in the UK , I still hope to have a dialogue during November

with the Funeral Committee.

21 To establish an in-house facility to produce audio CDs and DVDs


November

2006

Revised to

June 2007



Jan-Jun 07: Delegated to Razi/ Naveed


22 To upgrade audio / video system to give simultaneous audio / video

feed and to establish a communication system between ladies and

gents halls.


November

2006

Revised to



Jan-Jun 07: Apr 07: Research underway. May 07: Spoke with a specialist on

20

May 2007

the subject and will be testing out a cost effective solution in the next few

weeks with the help of Sabir Shah. June-07: Nothing to report


23 To claim and update Tax Rebate for year 2003, 2004 and 2005

In 2007, Action Objective Expanded to include:

To claim and update Gift Aid Tax Rebate for year 2005/06 & 06/07


October 2007 Shabbir Shah Jan-Jun 06: Nothing to report.

Jul-Dec 06: On going: Gift Aid tax claim has been submitted for year ending

April 2004 on 31st October to Charity Commission. I am hoping to submit the

claim for year ending April 2005 by the end of November 2006. This whole

action will be competed by the end 2006.

Jan-Jun 07: June 07: The Gift Aid tax rebate clime will be submitted to

Charity Commission by end of July 2007.

Jul-Nov 07: The Gift Aid tax rebate claim for year 2005 & 2006 was submitted

to Charity Commission in July.

Oct 07: For the Gift Aid tax rebate claim for year-end 2005 and 2006 that was

submitted to HM Revenue &Customs, they have replied on 3rd

October with

payment of £30,517.46. BACS credit made to Jamaat account.

24 To propose constitutional amendments to meet evolving requirements

for approval by the general body at 2006 and 2007 AGMs


December

2006 & 2007

Revised to

October 2007

Saghir Shah


Saghir Shah


Jul-Sep 06: The issue of formulation of a constitutional committee was

discussed at an EC meeting in which was present Raza Jessa/Mushtaq

Farishta/Munawar Shah. It was decided that this would be put to the members

at the upcoming SGM. I personally had no proposals for any amendments.

Sep-Dec 06: Constitutional changes required to meet the key evolving

requirements of the Jamaat shall be drafted in November/ early December 06

and presented to the membership at the AGM in December 2006. The delay for

not being able to draft these earlier is due to the time lost during period Jul-Sep

06 above when no progress was made. Further delay has been due to the extra

workload to make up for lost time during this period.

Jan-Jun 07: The changes proposed to the constitution were adopted at the 2006

AGM. Any further changes to the constitution proposed will be presented at the

next AGM in 2007.

Jul-Nov 07: Any proposed changes to the constitution shall be submitted to the

AGM in Nov. 2007.

21

25 To make constitutional bye-laws to meet evolving requirements for

approval by the general body at 2006 and 2007 AGMs


December

2006 & 2007

Revised to

October 2007

Saghir Shah


Saghir Shah



Sep-Dec 06: A framework for making constitutional bye-laws shall be drafted

in November/ early December 06 and presented to the membership at the AGM

in December 2006. Time permitting it may include constitutional bye-laws to

meet evolving requirements for approval by the general body. The delay for not

being able to draft these earlier is due to the time lost during period Jul-Sep 06

above when no progress was made. Further delay has been due to the extra

workload to make up for lost time during this period.


Jul-Nov 07: Framework for incorporating bye-laws and bye-laws were

presented to the EC in November for approval and adoption.

26 To promote inter-faith relationships by holding inter-faith events, at

least once a year, in 2006 and 2007.


December

2006 & 2007

Revised to

October 2007


Jul-Dec 06: A good practice on Interfaith relations was presented at the WF

TGM by Taqi Jaffer QC. I will work closely with Br Taqi to further this

objective.

Jan-Jun 07: Jan-Apr 07: Elected onto WIFA (Watford interfaith association)

Will hold some event in the near future. May 07: Celebration event held at the

Coliseum on Monday 28th

May. This event supported by every faith group in

Watford as well as the Mayor and MP Claire Ward. I along with 5 volunteer

from the Jamaat co-ordinated the car parking for the event for over 200 cars.

Dr Amjad Shah gave a brief intro on shia Islam at the sacred space. June-07:

Nothing to report


27 To hold joint events, at least once a year, with other Muslim groups to

promote greater understanding and unity in the Muslim Community in

2006 and 2007.


December

2006 & 2007

Revised to

October 2007


Jul-Dec 06: Have not made much progress with this one. Will bring this to the

table in the New Year.

Jan-Jun 07: Jan-Apr 07: In contact with Muslim organisations in Watford

working to harmonise relations and build upon unity. May 07: Worked with

more Muslim organisations and discussed the need for greater Unity and

collaborative working. Making good progress on this. June-07: Nothing to

22

report


28 To review and refine the Strategic Plan


January 2007

Revised to

February 2007

Saghir Shah


Saghir Shah



Sep-Dec 06: Review of and refinement of the Strategic Plan shall take place

following the AGM in December 2006 with timescale for completion in

January 2007.

Jan-Jun 07: The Strategic Plan was refined, mainly relating to date changes

and addition of new action objectives in April 07.

29 To implement systems for live audio / visual broadcasting of Jamaat

programmes.


January 2007

Revised to

October 2007


Jul-Dec 06: To be delegated to Jamaat IT/ Media person. Please see point 14

above.

Jan-Jun 07: No progress (unlikely until Centre renovations are complete)


30 To establish an electronic library of programmes and Islamic material

accessible via the Jamaat website to the internet community.


January 2007

Revised to

October 2007



Jan-Jun 07: Awaiting completion of website.

Jul-Nov 07: Website up and running, hosting of files not yet operational.

31 To review / amend existing policies and procedures and / or define

new policies and procedures as required to meet the needs of the

Jamaat


As required

Saghir Shah


Saghir Shah



Sep-Dec 06: A number of policies/ procedures have arisen, which are covered

by work of other committees. For example, this includes defining emergency

evacuation procedures, the set-up of a new Emergency Sub-Committee, greater

emphasis to be given on health awareness arising from Health Screening,

general improvements to organising of events etc.

23

Revised to

October 2007

Jan-Jun 07: New application for car parking by members, terms & conditions

of use, fees schedule and management issues were drafted and approved by the

EC.

Jul-Nov 07: New procedures for grievances and disciplinary actions in relation

to the Resident Aalim were incorporated into the Resident Aalim Contract.

32 To ensure Jamaat representation at meetings of CoEJ, WF, MCB,

Muslim Project, WREC and other such relevant bodies.


As required Saghir Shah

Zamir Shah

Jan-Jul 06: President attended six monthly meeting of CoEJ in July in

Birmingham. Secretary General attended meetings of MCB. Azhar Shah

represented Jamaat at WREC meetings.

Jul-Dec 06: Vice-President attended Tri-annual General (TGM) of the World

Federation (WF) in Dubai in September. President attended Iftari with

Treasurer, Chair of Education and Sultan Govani at IEB of WF, in Harefield, in

honour of Molana Ali Najafi, son of Ayatollah Bashir Najafi of Iraq. Treasurer

and Rafiq Shah to represent Jamaat at six monthly meeting of CoEJ, in Milton

Keynes, in December 2006.

Jan-Jun 07: Presented the Al-Zahra Capital Project at the WF EXCO meeting

in Karachi in Pakistan. Approval in principle was given subject to 30% of funds

being raised by the Jamaat for full approval.

Jan-Jun 07: Jan-Apr 07:13/01/07 Coej meeting Watford. 16/02/07 Held

meetings with Connexions and Muslim project. 27/02/07 Attended WIFA

AGM elected onto EC. 07/03/07 Meeting with CVS activated Jamaat

membership.

13/03/07 Meeting at houses of Parliament with Ministry for Peace. 15/03/07

Risk assessment and managing risk course. 25/03/07 Facilitated a Coej YND

meeting. 29/03/07 Steering group meeting to form one world forum BME.

May- 07: Elected as vice chair to Watford one world forum. This body will

represent all the ethnic minorities in the Watford area. Representative to the

Herts BME partnership. Attended meetings dealing with business planning,

Hate crime, community cohesion. A lot more events planned over the coming

years. Jamaat involvement with the Celebration event a huge success our

profile has been raised. June-07: Various meetings with BME groups and

Interfaith orgs.

Jul-Nov 07: Meeting of CoEJ and elections held were attended by Shabbir

Shah, Rafiq Shah as Watford representatives in September.

Meeting of WF EXCO held in Leicester on 11/11/07 to be attended by the

Jamaat.

24

33 In 2007, New Action Objective Added:

To Submit the account updated with the Trustees details for Year

ended 2006 to Charity Commission


September

2007

Shabir Shah

Jan-Jun 07: June 07:The account for 2006, Trustees details will be updated

and submitted to Charity Commission by the end of this month

Jul-Nov 07: Accounts for 2006 and Trustees details submitted to charity

Commission. In July.

34 In 2007, New Action Objective Added:

To conputerise fianancial system and records


September

2007

Shabir Shah


Jul-Nov 07: Cuurrently looking at various Charities accounting software. Sage

Inline 50 is the one that Peterborough Jamaat is using, they find it very good,

and I have demonstration CD sent by a Company called Enterprise MRM.

I also find it what I have seen from demo CD it is easy and simple programme

and is specially design for Charities use, the price is of software is £595+vat.

Before I decide to go ahead to purchase it, I will speak to Br. Zulifqar and Br.

Rafiq and pass on demo CD to them and then the final decision will be taken.

Final Report

of the

Capital Project Committee

Chair: Abrar Shah


From July 2006

Liaison Officer: Rafiq Shah




26

Final Statement


Assalam Alaikum.

Assalam Alaikum.

I am presenting the Capital Project Committee final statement and report on the behalf of the CPC and

Office Bearers, which highlights the progress made so far towards developing the Capital Project Plan

(CPDP) for the term 2005-2007.

In my opinion year 2007 was a defining period in order to drive the Capital Project Development Plan

(CPDP) from concept to the reality, and with grace of Allah (swt) the CPC has achieved these objectives. As

I write this report, the CPC with assistance from the EC and Office Bearers is in a position to plan the launch

ceremony for the Capital Project.

I would like to take this opportunity to reflect on the achievements for this year which has enabled us to be

in a strong position to develop the Al-Zahra Centre. I think it is important to illustrate these milestones in

order to understand the complexity of the project:

CoEJ and WF ratification and approval, including 30% internal funding;

Finalisation and refinements of the drawings including front and rear of the Al Zahara Centre;

Design of the internal layout to achieve the multi use purpose;

Design of the office and flats;

Submitting the documentation‟s for the planning permission;

Enabling works including concrete flooring;

Electrical compliance including NICEIC and PAT testing;

Fire risk assessment;

Services site survey;

Member presentation of the CPDP;

Installation and automation of the entrance gates.

In my view the CPC has achieved its objectives and all the technical and engineering issues have been sorted

and resolved. The main focus now should be on the financial aspect of the project in order to commence the

works on the office and flats to acquire the tangible assets and revenue stream for the Jamaat.

I would like to take this opportunity to thank those who have helped and supported me during last 2 years.

May Allah (swt) grants us desire to serve the cause of Islam as envisaged by the Holy Prophet (pbuh) and his

progeny (as)

Wassalaam and Duas

Rafiq H Shah

Liaison Officer (CPC and Office Bearers)




Committee Members

From Dec 05 to July 06: Abrar Shah

From July 06: Rafiq Shah (CPC Liaison and Information Officer)

From Jan 06: Rafiq Shah, Raza Hassa, Sajid Shah

From Apr 06: Rafiq Shah, Raza Hassa, Sajid Shah, Zamir Shah (Vice President)

From July 06: Saghir Shah (President), Zamir Shah (Vice President), Zulafkar Shah

(Secretary General), Shabir Shah (Treasurer)



Mar 07:

31/3/2007 The meeting held with PM and the Architect to update on the following:

WF , Fees, planning, elevations, drawings.

June 2007:

Meeting held with the Architect to finalise the dimensional survey of the Merton road

elevation

CoEJ Special Meeting:

Attended the CoEJ Special meeting with the PM at Northwood on the Capital project in

general and Watford Capital Project in particular

Office bearers Special Meeting Present: Shabbir Shah (Treasurer), Zamir Shah (VP), Zulafakar Shah (Sec.Gen,)

The urgent meeting was called to discuss the outcome of the CoEJ meeting and upcoming

meeting of the WF. The outcome of the CoEJ meeting was presented to the office bears

and three options were put before the office bearers to decide:

1. Compliance with the 30and 40%

2. Suspend the application to CoEJ to later date

3. Withdraw the application before the WF meeting

Jan 07:

Minutes available at later date

June 07:

N/A

CoEJ Special Meeting:

The outcome of the Karachi Meeting was discussed in light of the Proposed new WF paper on

the Capital Projects. CoEJ reiterated the level of 30% and 40% and wanted to know the view

point of Watford Jamaat in order to achieve the compliance ahead of the WF Meeting in

Nairobi. After some discussion it was agreed that Watford Jamaat is required to give the

undertaking that it shall meet the criteria of 30% and 40% in hard cash including letter from

the Bank to show lending in principle of 100K of the total project cost. It was further agreed

that Watford Jamaat will send these documents to the CoEJ ahead of the WF Meeting

Office bearers Special Meeting After some discussion it was collectively decided that under the circumstances that option 1

is better suited to the interest of the Jamaat and it was agreed to contact the bank for the loan

of 100K in principle, and to consult the membership in order to meet the short fall in 30%,

it was further agreed to meet again to review the progress if necessary

28

August 2007:

Present: Shabbir Shah (Treasurer) , Kamran Shah, Rafiq Shah, and PM

Meeting held on 4/8/07 with the PM to discuss the progress and way forward post WF

approval and Ijaz and other relevant matters related to CPDP, Architect invoiced paid

Sep 07:

Attended the CoEJ meeting in Leicester with the Jamaat Treasurer

The minutes of the meeting circulated to the PM and Office Bearers: The following items

were discussed and approved: Liaison with WF to issue the Ijaza, Capital Project Launch

Day, status of the planning including rear extension, to form Launch sub-committee,

Project enabling works to completed before Ramadhan.

No. Action Objective Due Date Lead Status Report

1 To paint block work perimeter walls according to planning

permission.


May 2006 Rafiq Shah

Jan–Jun 06: Minimum 3 quotations were obtained and contractor

appointed on the basis of shorter lead time, action successfully completed

and approved by the WBC May 2006, application submitted to Mayors

grant of £3,000. On 2/5/06 and after some queries by the WBC still

awaiting for the approval of the grant, some work outside the scope of

planning still remains hope to complete this by end of July 06

Jul–Dec 06-Grant received from WBC for £2,000.

Jan-Jun 07: May 07: Copping stones fitted to all 4 pillars of the car park

July-Nov 07: Erected CCTV Signage on both entrances in August. Oct

07: Handed over the Match Day signage to Volunteers committee.

2 To produce an emergency evacuation plan with design of the

template of the plan including sketches, procedures and to make

aware all users of the Centre of such a plan.


July 2006 Zamir Shah/

Rafiq Shah

Rafiq Shah

Jan-Jul 06- This action plan delegated on 21/5/06, no progress reported

Jul-Dec 06: The design of the template and repositioning of all the

signage completed in accordance with display version of the evacuation

plan. First aid boxes, and phone line repositioned in the office (Gents

Hall) from old office. During inspection of the Centre, it has been noted

that NICEIC approval had expired in 2005, Chair of volunteers made

aware of the situation. It is anticipated to complete the NICEIC approval

and to install final version of the Evacuation plan to be completed by end

of Dec 06.

Jan-Jun 07: Jan-Apr 07: Emergency evacuation plan and the signage

completed, several announcements made during the events to ensure

29

users understands the plan. Looking into Register of approved

contractors in order to gain the NICEIC certification of the Electrical

installation.

Jan-Jun 07: Separate space has been allocated to display Health &Safety

notices in both halls in May.

July-Nov 07: the quotation obtained for the NICEIC approval, it is

expected to complete the NICEIC approval and PAT testing as well as

reposition of the lights in the upper Halls by end of August, the expected

cost is £1,500 plus VAT

The following electrical works had been completed during this

September as follow:

NICEIC Approval certificate

PAT testing

Fire Alarms and emergency lights

Reposition of the light switches and emergency lights

Remedial work was necessary to obtain the NICEIC approval such as

unified ring main supply, tidying up wiring on ladies stair cases, Circuit

breaker for CCTV etc the total cost for the works £2,350+VAT

Fire risk Assessment work in progress including fire extinguishers for

whole site including Main Hall.

Oct 07: Electrical works completed including NICEIC approval, still

waiting for the Fire Risk Assessment report.

3 To provide the detail plans for the car park entrance gates, and

railing.


July 2006

Rafiq Shah/

Sajid Shah

Rafiq Shah

Jan-Jul 06: The quotations obtained from the Previous EC, the CPC

approved the design of both gates in principle, meeting held with a

potential contractor on 21/6/06 to finalise the design and automation and

other related issues of service and installation, expected to received the

revised quotation by end of July 2006, contractor is offering 4-5 weeks

lead time from the date of the purchase order

Jul-Dec 06: The revised quotation received from the contractor of

£12,527.87 plus VAT by end of Aug 06, the delays were induced by the

confirmation of the expenditure by the trustees and credit rating agencies.

As result the contractor changed the payment terms in order of 50%

initial 25% on the commencement, and 25% on the completion.

The payment of 50% already made in Sep 06, upon the receipt of the

payment, the process of workable drawing had started and will require

our final approval, and it is confirmed from the contractor to complete

the installation by end of Nov 06.

30

Revised to Oct

2007

Jan-Jun 07: Jan-Apr 07: Installation of the gates completed in the early

part of the March 07, currently gate automatic entry system is in

progress completion expected in 1st week of the Apr 2007. Further 25%

of the invoice paid to the contractor, final 25% on the satisfactory

completion of the works. May 07: Armoured Mains Cable of 45 meters

installed to power the gates, the gates are commissioned and ready to be

used from 28/5/2007. June 07: Final payment of 25% paid

July-Nov 07: The hand over to Volunteers committee completed in

August. Railings remain to be installed but cannot go ahead until

completion of the Centre.

Oct 07: Further 20 swipe keys handed over to Treasure for the cost of

approximately £229.00. The timing for the automatic gate reduced from

3 mins to 1.5 min. Obtained Quotation for the annual maintenance from

Eagle Automation which is approx. £350 per year with 2 service visits.

4 To complete the marking of the car parking bays.


July 2006 Abrar Shah/

Rafiq Shah

Rafiq Shah

Jan-Jul 06: Car park layout drawing obtained from the Architect in first

week of June 06, this action plan delegated on 21/5/06, no progress

reported.

Jul-Dec 06: 2 Quotations obtained during August 06 for £500 and £350

respectively. The 350 pounds quotation was approved from 3 Counties

Lining Ltd to carry out work in September 06. The action plan completed

in accordance with Architect drawing with minor adjustments Sep 06.

July-Nov 07: Repair work undertaken around the drainage in the middle

of the car park in August. In September drainage problem identified

during site survey. The cost of clearing drainage system was £135.

5 To establish a funding strategy for Capital Project to completion.


July 2006

Revised to Oct

2007

Raza Hassan

Rafiq Shah

Jan-Jun 06: This action plan delegated on 21/5/06, no progress reported

on the funding strategy. The Finance committee set up on 19/6/06, CPC

to consult the nominees to confirm appointments by first week of July

2006

Jul-Dec 06: Some progress made on the funding strategy including

project cost and financing plan as outlined in the al-Zahra Centre

summary project plan

Once the CPDP is approved by COEJ the funding strategy needs to be

updated in terms of costing and revenue.

Jan-Jun 07: Jan-Apr 07: The funding strategies completed ahead of the

CoEJ meeting in Jan 2007. After consulting the Treasurer it is agreed to

31

set up separate Bank Account in order to ring fence the Capital funding.

In light of the WF January 07 meeting the whole funding strategy needs

to be revisited by the CPC. May 07: Flats and office drawings circulated

to the office bearers, and architect submitted Planning and Building

Reg‟s to the WBC for the approval of flats and office. Separate Bank

Account will be available from June for the Capital Project funding

June 07: Capital Project Bank Account now open, still awaiting on the

approval by the WBC.

July-Nov 07: Received acknowledgement from WBC as to planning

permission, and confirmation date for the approval of the flats/office is

26/9/2007. The tender document is in progress. Sep 07: Finalised the

drawing layout for the flats with the PM and the Architect in order to

maximise the usable space.

Oct 07: WBC grants the planning application for the office and flats on

29/10/2007, documentation for the works almost complete.

6 To ensure all the facilities conform to the requirements of the

Disability Discrimination Act 1995 during planning and

development of the Capital Project.


July 2006

Revised to Oct

2007

Raza Hassan

Rafiq Shah

Jan-Jun 06: This action plan delegated on 21/5/2006, no progress

reported

Jul-Dec 06: No progress due to overrunning of other action plans and

lack of availability of time and holidays

The way forward would be to incorporate into the remit of the PM while

CPDP is still going through planning stage.

Jan-Jun 07: Jan-Apr 07: Disability consideration has been included in

the finalisation process of the drawings by the PM. May-Jun 07: Nothing

to report

7 To ensure Crèche facility conforms to child care Regulations

Children Act 1989 and all the subsequent Acts during planning and

development of the Capital Projec.


July 2006

Revised to Oct

2007

Zamir Shah

Rafiq Shah

Jan-Jun 06: This action plan delegated on 21/5/2006, no progress

reported

Jul-Dec 06: Some discussion with PM and the Architect were held

during finalisation of the Internal drawing to ensure adequate provision

are available and ensure facility conforms to child care regulations

The way forward would be to incorporate this action under the remit of

the PM so he can be aware of this during planning stage of the CPDP

Jan-Jun 07: Jan-Apr 07: Crèche consideration has been included in the

finalisation process of the drawings by the PM.

8 To continue the progress of the Project Development Plan in

accordance with time line.

June 2007

CPC

Jan-Jun 06: The project was passed to the CPC on 29/01/06. Revised

drawings of the Centre from Project Manager (PM)/ Architect received in

32


Revised to Oct

2007

Rafiq Shah

February 06 for comment/ approval. Meeting facilitated by President

with PM in April 06 to address the misunderstanding that had arisen;

provide update to CPC on status of project and how the project is to be

developed. Concerns raised in EC meeting in May 2006 as to why no

progress being made. CPC promises and then presents report to EC in

June 2006. Further concerns raised and upon clarification it is confirmed

to EC that CPC had decided to carry out a review of the whole project;

the original Design-Build Process was now approved; the project could

now move forward and meeting to be setup with Project Manager (PM)

with immediate effect. The CPC expected to finalise the drawing

received in February by end of July 2006. CPC later retracts above

confirmations made to EC.

Jul-Dec 06: EC resolves in July 06 it has no confidence in CPC and

delegates work of the project to Office Bearers with Rafiq Shah as liaison

person. Meeting between Office Bearers and the PM held in July 06 to

progress the agenda of the Project Development Plan (PDP) and address

other issues to move the project forward. PM and Architect fully engaged

in developing the drawings and documentation on the PDP. Further

meeting held in August 06 with the PM and Architect to discuss the

drawings and elevation plans. A revised preliminary drawing received

from the PM in September 06 for review. Hope to setup a meeting in

early November to finalise drawing and the PDP. This then to be

submitted for approval at federation level to COEJ at their meeting in

December and subsequently for final approval to WF by end of

December 2006.

Jan-Jun 07: Jan-Apr 07:

Final version of the drawing approved by the EC as well as CPDP

document ahead of the CoEJ meeting in the Jan 2007 subject to

approval by the WBC

Invited CoEJ to hold at the Alzahra Centre in which CoEJ approves

the Watford Capital Project in Jan 2007

Continue to liaison with the PM and the architect in order to submit

the application to the WBC

Continue to Liaison with the PM and CoEJ in order to make sure

Watford CPDP is on the agenda of the WF march meeting 2007

WF approval is still in progress

Organised the meeting with PM and the architect at the end of the

March 2007 to update the following: WF approval; Professional

fees; Planning; External elevations and Drawings. Minutes of the

March 07 meeting shall be available at later date

Architect to visit the Al-Zahra Centre for the finalisation of the

drawing for the flats and office on 27/4/2007.

33

May 07: Submitted the updated progress report to CoEJ ahead of the WF

meeting in Nairobi on 25/5/2007.

June 07: Addendum and updated the CPDP document prepared and

despatched to CoEJ and WF ahead of Nairobi meeting by the PM (for

further details see the CoEJ and Office Bearers meeting start of report

above).

July-Nov 07: Jul-Aug 07: The WF and CoEJ approves the Watford

CPDP in Nairobi meeting in August.

The draft wording emailed to enable the WF to issue Ijaza before start of

the Ramadhan, the Clarification is sort from WF on the spending criteria

of the Khums as well as informing the WF on commercial assets and

values within the CPDP document of the Jamaat.

Enabling works such as Temporary lighting, Concrete floor, and

Building Services Survey are in progress the expected completion is by

end of August, the total cost of these works are £13,250 plus VAT

The Main hall shall be available for Jamaat use from Sep 2007

The Capital Project Presentation day for the members is scheduled for the

6/9/2007

EC has approved the Launch sub committee, the launch day is set for the

last week of the October 07

Sep 07: Capital Project Presentation presented to the members on 6/9/07

The following works had been completed in the Main hall as follow:

1. Layed Concrete floor according to specification £14,000 aprox

2. Installed lighting and sockets to NICEIC Standard £1,300 aprox

3. Victoria passage Fire exit door and extinguishers fitted

4. Ventilation system fitted

5. General tidy up in order to use the hall

As result of the above works the Jamaat can use the Main Hall for any

function including launch ceremony.

October 07: Emailed PM about the planning statues of the rear extension

and the WF Ejaza in order to hold the Launch ceremony in Nov 07.


35

Final Report

of the

Education Committee

Co-ordinator: Rafiq Shah



36

Final Statement

Education Committee

Assalam Alaikum.

Once again its great pleasure and privilege to present the statement and full report 2005-2007 on the

Education Committee, highlighting the further achievement and progress made during the year 2007.

The purpose of this statement is to summarise the actions objectives in form of major achievement during

the term of the education committee. The Education Committee has always ensured to comply with the

constitutional objectives and to ensure that the thrust of the activities are reflective of these objectives.

The work load of education committee was defined in two parts as follow:

Sustain and expand the Jamaat programs and participation;

Development of the education committee.

I am reasonably satisfied with the progress made in both areas, and I believe as a result the Jamaat has a

strong educational platform for the future. Furthermore, I would take this moment to highlight some of the

key developments which are shown below:

Development of the Educational Plan;

Development of the Madressa Plan;

Setting up of the Sunday Madressa;

Development of the teachers and volunteers;

Design and development of the multimedia duas, ziyarats;

Interaction with other committees;

Liaison with external organisations;

Saturday Quran class;

Encouraging Youth in wider participation;

There has been some failures in particular the formulation of the community history objective, which was

cornerstone objective of the education committee has not been fulfilled.

I would take this opportunity to thank you all those, who have supported me, and the wider community.

I hope our efforts have helped the wider community to improve the understanding of our faith and believe in

Islam to make us better practicing Muslims.

May Allah (swt) grants us desire to serve the cause of Islam as envisaged by the Holy Prophet (pbuh) and his

progeny (as).

Wasalaam and Duas

Rafiq H Shah

Co-ordinator Education Committee

Education Committee



Committee Members

Dec 05 to Mar 06: Dr Amjad Shah

Mar 06-Apr 07: Rafiq Shah

From Mar 06: Mumtaz Hussain, Naveed Shah, Zakar Shah, Asim Shah

From Sep 06: Mumtaz Hussain, Naveed Shah, Zakar Shah, Asim Shah, Samina Shah



Apr 07: Madressa Review Meeting held on 21/4/2007, Present: Principal, Furwa Shah,

Rafiq Shah

Agenda: Children attendance; staff retention; newsletter; Key stage 1,2,and 3 support;

Reading classes, Staff pay; Madressa stationary; Summer fayre; Teacher training; monthly

report, figh support

May 07: Review Meeting held with Moulana on 5/5/2007

Agenda: Jamaat Prayers, Madressa Support in Fiqh, Juma Prayers, community visit,

midweek Madressa progress, training in duas, tafseer Quran

June 07: Attended the International proximity Conference (shia and sunni school of

thoughts) with Moulana at the Islamic Centre of England. The purpose of the conference was

to develop the better understanding amongst all the Muslims

The Watford Boys Grammar School (RE Studies 180 students and teachers) visited the al-

Zahra Centre over 2 days to learn about the Islam and (Shia Islam in particular). The

Introduction of Shia Islam was prepared and presented in the PowerPoint covering the roots

and branches of the Islam, ethics and Questions and Answers with more emphasis on the

Imamat and the Event of Kerbala. There were 4 sessions with each session of 45 minutes to

deliver the introduction of Shia Islam. The Teachers were well impressed and thanked

Anjuman-e-ja‟fariyya for the presentation

Apr 07: the following decisions are made to improve the Madressa System including

attendance, staff retention, and widen the scope of the services offered by the Madressa:

News letter to be published quarterly to cover all the educational activities of the jammat

Key stage support for the children to improve the attendance and skills

Staff wages, the system of the payment decided

Design the Madressa stationary, Business cards slips etc

Training to include fiqh as well as other related training to improve the teaching

Children reading class during summer break over 4 weeks

Madressa to provide monthly progress report

May 07: the following decision were agreed to improve the system of education:

Moulana to organise the Fiqh classes for the teachers during the summer

Its been mutually agreed to visit the members to encourage them to participated in the

Jamaat activities

40-45 children attending Midweek Madressa, discussed to improve the admin of the class

Jamaat prayers to endorse those who meet sharia criteria to lead the prayers in the absent

of the Moulana

Moulana to assist in the training of the Zyarats and Duas

38

Aug 07: The Al-Zahra Centre is co-sponsor for the Summer Fair 2007 held in the King

George‟s Playing fields in Holywell on 11/8/2007 in aid of UK flood victims

Aalim Grant Application Submitted to the CoEJ in July 2007

Careers information day organised by the education on 26/8/2007

Sep 07: Meeting held with Moulana Zafar Abbas to discuss the community affairs as well

as requirement of the resident Aalim and other issues affecting Shia Pakistani

community residing in UK.. Moulana Briefed the activities of the Ulema Council and the

projects under taken by the council in the UK.

Sep 07: Liaison with ICA of CoEJ on our requirements and objectives for the resident Aalim

and the month of Muharram specially use of English medium in the propagation of the

Majalis.

Oct 07: Represented Anjuman-e-Jaafariyya at the Majlis Ulama-e-Shia conference held at

Idara-e-Jaafariyya London on 28/10/2007 to participat in the discussions to setup the

regional council of the Islamic Centres for the Lodon area. Moulana Zafar Abbas made the

inaugural speech outlining his vision for the proposal for the Council, the floor was given the

opportunities to debate and discuss the merits of the proposal. The meeting was attended by

the Ulama‟s and local Islamic centre‟s such as Iedara-e-Jaafariyya, Sakina Trust, Hounslow

Mission, Imamia Mission, Crawley Centre.

Oct 07: After the deliberations it was decided to form the shia Islamic Council for London and

home counties, and I was elected as a first Secretary General for the Council

It was also decided to form the same Councils for the Midland, North, and Scotland before

Muharram 2008

No Action Objective Due Date Lead Status Report

1 To hold regular Thursday programme to incorporate

the prayers, duas, regular majalis, and dinner

Revised to (Apr 07):

To manage Thursday Programme to incorporate

Prayers, Supplications, Majlis, and Zyarat


Every

Thursday

Revised to

Weekly

Zakar shah

Jan-Jun 06: Action plan completed successfully June 2006 including the subject contents

of the action plan No 9 (Tafseer of the Quran).

Jul-Dec 06: After Ramadhan the Tafseer of the Quran has restarted with dinner, this

program is mainly funded by the member donations and has become successful and

popular, I am evaluating Dua Kumail recitation in Power Point presentation with audio

and video in order to expand the participation of every one by end of Dec 2006

Jan-Jun 07: Jan-Apr 07: The power point of Sura Yaseen, Dua Kumail had been added to

the programme, the dinner arrangement was successful but due to lack of funds and other

reasons it was decided to suspend the dinner provision till further notice, regular attendance

moderate. May 07: Zyarat Waritha added to Thursday , and Tafseer of Sura Waaqia in

progress. June 07: Tafseer Sura Waaqia still in progress.

July-Nov 07: Tafseer Sura Yaseen in progress during Juy-August.

39

2 To arrange, hold and manage the Juma Prayers


To manage Juma Prayers.


Every Friday

Revised to

weekly

Rafiq shah Jan-Jun 06: Action plan completed successfully June 2006 including subject contents of

the action plan No 9 (Individual Ethics).

Jul-Dec 06: After Ramadhan the normal topic of Individual Ethics have resumed.

Jan-Jun 07: Jan-Apr 07: Friday supplement contains hadith and Fiqh Q&A and is

introduced from march 2007 with help from Br. Bashir and Br. Sultan. May 07: Friday

supplement Fiqh Q&A are now added to Friday sermons on regular basis. June 07: Nothing

to report


3 To produce monthly calendar of Al-Zahra Centre

Majalis and other programmes and timings


To publish monthly calendar of Al- Zahra Centre

events.


Every Month

Revised to

Monthly

Rafiq shah Jan-Jun 06: Action plan completed successfully from April 2006, the system is running

smoothly with the secretariat and the other committees.

Jul-Dec 06: The Action plan is now fully established with more information‟s added to the

Calendar.

Jan-Jun 07: Calendar issued every month.

Jul-Nov 07: From September, Calendar is now also available on the Jamaat Web site.

4 To facilitate monthly English lectures for youth boys

and girls of our community


To arrange monthly English Lecture for the wider

community.

Final Status: Partially Completed

Every Month

Revised to

Monthly

Naveed shah Jan-Jun 06: Action plan completed successfully June 2006 including subject contents of

the Action plan No 9, subject to availability of the relevant English speakers.

2 lectures were held during this period on benefits of the Quran by Ali Raza Valji and

Wafat of Bibi Fatema (as) by agha Milani held jointly with AIM in July 2006 with the

opportunities for Q&A

Jul-Dec 06: The English lectures have established as a monthly program, the main theme

of this program is the faith and believe in shia Islam, with Q&A added to allow others to

participate.

The main subject is faith and believe (usool-e-deen) in Shia Islam started in Sep 2006 by

Dr. Amjad Shah and is expected to run for a year , the attendance are average for the

Thursday Program with more Momineen attending from other areas

Jan-Jun 07: Jan-Apr 07: Special English majlis was held during Muharram recited by the

Dr. Amjad expanding the meaning of (Inna Lila Hi Wa Inna Elahi Rajeoon), and its

relevance with Kerbala follow by Q&A, this majlis was appreciated by the youth of the

community. May 07: Subject of Tawheed completed, and Risilaat in progress. June 07:

Nothing to report

40


5 To commemorate Shahadats and Wiladats of the 14

Masomeen (as).


As per

Calender

Zakar shah Jan-Jun 06: Action plan completed successfully June 2006 including the subject contents

of the action plan No 9.

Jul-Dec 06: All the shahadat and Wiladat were/ will be commemorated/ celebrated as

planned according to the calendar..

Jan-Jun 07: All the shahadat and Wiladat were commemorated/ celebrated as planned

according to the calendar.

Jul-Nov 07: Special Mehfils held to celebrate the 13th

Rajab, and 3rd

Sha‟ban in addition to

required majalis programmes

6 To provide and arrange workshops in Fiqh, four times

a Year


To arrange workshops in Fiqh, 4 times a Year.


Every Quarter

Revised to

Quarterly

Rafiq shah Jan-Jun 06: No progress on this action plan, planning to hold first workshop in Ramadhan

and then every month till end of 2006 (delay due to the holidays).

Jul-Dec 06: 2 workshops were held during Ramadhan. The first one was on the Merits and

Procedure of Jamaat Prayers and the second on the Importance of Wazu, Ghusl and

Tayyamam. The third workshop to be held in November shall be on Hajj and related

Masail. Hope to complete the 4th

workshop on Fiqh in December 06. There is Q&A session

at the end of each workshop.

Jan-Jun 07: Jan-Apr 07: Nothing to report. May 07: Fiqh related question are know been

added to Action No 2 on weekly basis.

Jul-Nov 07: July-Aug 07 The Fiqh workshop held on the month of Ramadhan via

PowerPoint during regular Thursday program. Sep 07: Given the presentation on the

Tayammum

7 To establish the needs and requirements of the

community in education.


June 2006

Revised to

June 2007

Rafiq shah

Jan-Jun 06: The design of the survey form was completed in April 2006, and emailed to

the Special Projects Committee in May 2006.

Jul-Dec 06: The Census forms have now been circulated in November 06. Once the data

has been collated, it will assist to better establish the needs and requirements of the

community. In turn, this will allow us to make refinements to the education programme.

Jan-Jun 07: Jan-Apr 07: Requested the Special Projects committee for the data , which is

relevant to the Education Committee in March 2007. May 07: Nothing to report

June 07 : Findings received from the Special Projects on 30 6/07 as follows:

Madressa Teachers 33%; Islamic Library 86%; Madressa Volunteers10%; Dinner with

Thursday Program 43%; Fajar Prayers Weekend 40%; Zohrain Daily 56%; Maghribain

41

Daily 73%; English Lecture Fortnightly 33%; Monthly 23%; GCSE support 46%

General comments: Proper Kitchen and Toilet Facilities, English Lectures, Quran Classes,

Crèche, Capital project Program timings

8 To establish and manage daily Jamaat prayers.


June 2006

Revised to

Daily

Mumtaz

Hussain

Jan-Jun 06: Maghribain Jamaat Prayers are held every day with 10-15 people in

attendance. Fajar Prayers are held Friday, Saturday, and Sunday with up to 10 people in

attendance, Zohr Prayers still being evaluated and subject to action plan 7.

Jul-Dec 06: Fajar and Maghribain Prayers are maintained, no progress on the Zohrain

Prayers.


Jul-Nov 07: From August, Br. Munir Shah, and Br. Ali Rahim appointed to lead the

prayers in the absence of a Resident Aalim.

9 To develop and structure a comprehensive Religious

Education plan by incorporating all the subjects to

improve the understanding of Shia faith in Islam.


June 2006

Revised to

June 2007

Rafiq shah Jan-Jun 06: Draft copy of the contents are compiled after several meeting with the resident

Alim. Contents of this action plan are implemented in Action plans No 1, No 2, and No 5

Jul-Dec 06: No further progress has been made in formulating the contents for the

approval by the EC, However Jamaat Programs are fully implemented in accordance with

this action plan. I hope to complete the contents by December 2006 for approval by the EC

Jan-Jun 07: Jan-Apr 07: The contents are still in draft format due to lack of time and

Muharram activities were unable to make further progress. May 07: Drafted the Contents

of the Education.


10 To develop and structure the contents of Madressa

Education plan.


August 2006

Revised to

August 2007

Rafiq Shah

Rafiq Shah/

Principal

Jan-Jun 06: Discussions and debates are still in progress on the contents of the Madressa

Plan to complete the action plan within the time frame.

Jul-Dec 06: After discussion with the COEJ, Stamore Madressa and the Principal it has

been decided to adopt the syllabus of the Stanmore, with minor changes shall be added to

suit our requirements, implementing learning and teaching effectively within the school,

setting standards for learning and teaching, and to develop a system of targets for the

children‟s progress to the education committee and the parents

It is anticipated to complete this action plan by Dec 2006

Jan-Jun 07: Jan-Apr 07: The development of the contents are still on going as new classes

are introduced by the Sunday School, this process will only be completed once the full

cycle of the each of class is completed.

42


11 To Establish an Administration system for Madressa.


August 2006 Rafiq Shah

Rafiq Shah/

Principal

Jan-June 06: No progress on this action plan

July-Dec 06: The admin system of the Madressa has been fully completed by end of Oct

06 by transferring all the past material into electronic format. The Admin system has been

upgraded by updating the all the documents to ensure compliance with the strategic plan,

the fee system has been set as £30 per annum payable at the admission stage of the student,

the school secretary was appointed under the guidance of the Principal in order to maintain

the record keeping of the Madressa. This action plan has been transferred to the Principal

under the Memorandum of the Understanding.

The Education Committee had officially appoint Syeda Samina Shah as a Principal in Oct

2006,

Furwa Shah was appointed as a school secretary after successful interview by the Principal

.The Jamaat office is made fully functional, with telephone, fax, scanning , copying and the

availability of the internet connection from Nov 2006

Jan-Jun 07: Jan-Apr 07:

The HCC have approved the grant for the Al-Zahra Madressa of 2,500 pounds in Apr

2007

The Principal to attend the CoEJ Madaris Meeting in Stanmore to represent the al-

Zahra Madressa on 29/4/2007

May 07: £2,500 grant received from the HCC, the teacher payment system started

Income and expenditure system established.


12 To set-up Ramadhan programme arrangements


To Arrange the Ramadhan programme accordingly.


August 2006

Revised to

August 2006

& July 2007

Rafiq shah Jan-Jun 06: No progress on this action plan.

Jul-Dec 06: The following religious actions were completed during the holy month of

Ramdhan: Sermons were delivered During Juma Prayers; Fajar and Magribain were prayed

every day with reasonable attendance, Quran class was held every night with

approximately 25 Siparas completed; Majalis and Aammals of Laila tul Qadr and relevance

of the Imamat were the key highlights of Ramadhan. The Centre was kept open on the

night of the 21st Ramadhan with large number of people participating in the Ammals of

Laila tul Qadr.


Jul-Nov 07: The special arrangements are in progress in August ahead of the month of

Ramadhan. Sep 07: Distributed the Aammal and hadith Qudsi books during Ramadhan

Mubarak, and all the programs were delivered according to the Calendar.

43

Oct 07: The events in month of Ramadhan were successfully conducted with 5 Moulanas

invited to deliver the majlis‟, and the Ammal conducted by Br. Naveed with the support of

PowerPoint on all 3 nights, the Reading of the Quran was completed by the Seniors of the

community. The Friday Supplement was focused on the Masael of the Ramadhan.

13

To arrange and organise Teacher Training once a

Year.


August 2006

& 2007

Rafiq Shah

Rafiq Shah/

Principal

Jan-Jun 06: Progress on this action plan is subject to completion of action plan No 7

July-Dec 06: The Principal shall initiate the training programme for the teachers and class

assistant from 5/11/06 every Sunday for the period of Nov/ Dec 06 and hope to complete

the training by end of Dec 06, the total 9 teachers have been selected via interviews.

Jan-Jun 07: Jan-Apr 07: The teacher training for the staff is on going every Sunday, and

attended with the staff one day seminar organised by the HCC on C&S Schools strategic

role in the education system. My self and the staff participated in the various workshops

including lesson planning.

CRB agreement is drawn up with the HCC in order to countersign the CRB applications, It

is hoped all the School staff will be fully CRB checked in April 2007

May 07: CRB forms submitted to the HCC for the Madressa teachers and volunteers, the

Fiqh course will be organised during summer for all the teachers

June 07: Madressa admin person and one teacher send for training in budget and booking

keeping course, and course in Pupil progress monitoring.

July-Nov 07: The training in Fiqh for teachers held during July on the following subjects

Wudhu, Tayyamm, and Sawm. This training was delivered by the Moulana Azmat Abbas

and assisted by Rafiq Shah with aid of the PowerPoint presentation

14 To provide calculator services to enable members to

easily establish Khums payable


To facilitate and liaison calculator service to members

in establishing Khums payable.


September

2006

Revised to

September

2006 &2007


Jul- Dec 06: The system of Khums Calculator defined and established in accordance with

Fatwa‟s of the Agha, working on the internet version of the calculator to add to Jamaat

website, the awareness of this facility will be announced during the Hajj Workshop in Nov

06.



15 To facilitate curriculum support in English and Maths

up to GCSE level, to arrange homework club and to

assess the need of Urdu Learning

October 2006

Rafiq shah

Jan-Jun 06: No progress on this action plan.

Jul- Dec 06: Initial discussion has taken place with the Principal in order to maintain

44


To Facilitate Curriculum support in core subjects , and

to evaluate the Urdu, and Arabic learning.


Revised to

September

2007

funding from HCC, it has been agreed that at some point we do require to add the core

subjects of English, Maths, and Science to comply with the funding requirement of the

HCC.

Jan-Jun 07: Jan-Apr 07: Home work revision have started by Br. Naveed in March 2007,

have explored sustainable approach with the mefile Ali, where revision classes are running

between Sep-May period with £50 pound fee payable per annum, during course of coming

months should be in position to offer this opportunity to our community insh‟Allah.

May-Jun 07: Nothing to report

June 07: The Education Committee in arrangement with Ladies committee organised the

workshop on Cancer Awareness amongst ladies.

Jul-Nov 07: the Education Committee in arrangement with the Ladies committee

organised the Reflexology classes during July/ August.

16 To put into place arrangements and run the Muharrum

/ Safar programmes


To arrange and manage the Muharram & Safar

programmes.


December

2006

Revised to

December

2006 & Nov

2007

Rafiq shah Jan- Jul 06: Molana Jan Ali Kazmi recited Muharram in February 2006. For 2007

Moulana Sibtain Kazmi was recommended to and approved by the EC. (See the action plan

21)

Jul- Dec 06: Due to unavailability of Moulana Sibtain Kazmi, Moulana Abbas Naqvi had

been confirmed to recite Moharram 07, The Option of the Moharram Subject will be added

to the EC agenda in order to agree the suitable topic/ subject matter.

Jan-Jun 07: Jan-Apr 07: The Action plan is in 3 Parts, Ashera Muharram, Thursday

Programmes, Arabaeen:

Ashera Muharram, Syed Abbas Naive was invited to recite the 12 Majalis on the

subject of purification of the soul, and the events of the Kerbala, with addition of

English Majlis read by Jaffer Ali on the night of Ashura, and Question and Answers in

English were also held with Syed Naqvi with particular emphasis on the matter of

Taqleed for the benefit of the youth of the community

In summary all the arrangements and attendance‟s and participation by all section of the

community were excellent.

Thursday Programmes, the visiting scholars were invited every Thursday upto

Arabaeen to supplement the learning and understanding of the kerbala

Arabaeen, Syed Rizvi was invited to recite 5 majalis on the subject of mankind and its

attributes which shape upit personality for the good and for the bad

Syed Rizvi‟s knowledge and delivery of majlis were excellent and liked by every one.

Attendance was almost full house every night. Syed Rizvi was very impressive and left real

mark on the community in order to be a better person and member of the community.

45

(DVD for the Muharram and Arabaeen shall be available in APR 2007)

May 2007: Muharram DVD still not ready due to Razi Shah moved to Bradford. June 07:

Muharram DVD‟s are recorded and available.

July-Nov 07: Muharram DVD‟s available for sale in July, and complementary set posted

to Dr. Abbas Naqvi.

17 To bring about a greater awareness of Khums through

a range of programmes once a year in 2006 and 2007.


December

2006 & 2007

Revised to Dec

06 & Nov 07

Rafiq shah

Jan-Jun 06: No progress on this action plan.

Jul-Dec 06: It is anticipated to add this action plan to the Fiqh workshop in Nov in order to

high light the importance of this obligation to those who are planning to perform Hajj and

Umrah.


July-Nov 07: Upon the WF approval of the Capital Project the importance of Khums was

highlighted in the several Jamaat programs during July/ August.

18 To get the evidence, background, statements and to

gather information from the community members, to

produce the written history of the Jamaat since its

inception in 1983, to commemorate the silver jubilee

(25 years) in two years time.


December

2006 (draft

version), June

2007 (final

version)

Revised to

July 2007

(draft version,

Sep 2007

(final version)

Rafiq shah

Jan-Jun 06: No progress on this action plan

Jul- Dec 06: So far nothing has been done on this action plan due to some known

problems, how ever will initiate some kind of action in order to progress this further before

end of 2006.

Jan-Jun 07: Jan-Apr 07: Special projects has present the project plan to the EC, and way

forward in order to meet the target date for the completion. The list of past and present

office Bearers and trustees had been completed in march 2007.

June 07: Emailed few samples on the Jamaat history to Special Projects.


19 To Evaluate the setting up of a Sunday School


To evaluate and manage the Sunday School (Al-Zahra

Madressa).


August 2007

Rafiq Shah

Rafiq Shah/

Principal

Jan-Jun 06 -No progress on this action plan.

Jul–Dec 2006: Discussions with the community and with outside organisations such as

IEB, COEJ and others, it was concluded that there is a need for the Madressa. With this in

mind I opened up dialogue with the ex Principal in order to pursude her return. This

process had taken about 3 months to finalise the setting up of the Sunday Madressa, and I

am happy to report that the opening of the Madressa shall take place on Sunday 5/11/06.

CoEJ have approved funding for the consultant, whom I shall invite next month (December

06) in order to evaluate the Sunday Madressa and provide a report to us and COEJ. This

report may assist us to apply for the funding from COEJ or IEB. The setup cost is estimated

at £500.The second class for 6-7 years old will be added just after Moharram 2007.

46

Separate discussion held with the Resident Aalim on the progress of the Quran Classes and

co-ordination with the Sunday Madressa in order to improve the Quran Classes.

Discussions are in progress as to how to improve the accountability of the teachers, and to

explore the system of payment to the teachers and draw up similar sort of document in

order maintain their long term commitments.

10 children had enrolled for the Class 1 (4-5 yr old)

Jan-Jun 07: Jan-Apr 07: Sunday school opens every Sunday 10:30 AM- 2:00 PM with 2

classes running successfully as follow: Class 1 (4-5 Yr. old ) and Class 2 (6-7 Yr. old), and

Class 3 (8-9 Yr. Old) to start in April 2007. In addition to the above, Sunday School was

instrumental in organising the children‟s Muharram programmes including Majlis of Bibi

Sakina (sa), workshops, and crèche during Muharram Majalis with upto 60 children

participating in the programmes, and raising over 350 pounds for other children‟s

programmes in Apr 2007.

May 07: children of all ages are now welcome to Sunday Madressa, Quarterly Newsletter

published by the Madressa. June 07 Sunday Madressa has set-up liaison with other

Madress‟s via CoEJ

Jul-Nov 07: Summer Fair held in the car park in August for children for the purpose of

fund raising for the Sunday Madressa.

20 To provide library room upon the completion of the

Al-Zahra Centre


To provide library provisions upon completion of the

Al-Zahra Centre to the members, and Sunday School.


December

2007


Jul- Dec 06: Some effort has been made to the existing bookshelves to make them more

accessible to the users of the Al-Zahra Centre. I am planning to introduce a book stall for

both ladies and gents sides. I have had discussion with IEB and Alif International to supply

books and literure at discount rate to the Jamaat for resale to the users. I hope to complete

this by end of 2006. Audio recording of the majlis are been implemented. Proper library

room is subject to completion of the Centre and until such time Jamaat will have to make

do with existing resources.

Jan-Jun 07: Jan-Apr 07: Purchased reference books for the Sunday Madressa staff.


21 To provide Alims and Scholars to stimulate the

intellectual mind of the community for majalis,

lectures etc. including during Muharram and Safar.


As required Rafiq shah Jan- Jun 06: The short-list for the Moharram 2007 is completed, recommending Moulana

Sibtain Kazmi to EC for approval, still developing register of speakers and the Aalims.

Jul- Dec 06: All the Jamaat programmes are held according to the Calendar, the bulk of the

Programs are actions by the Resident Aalim. Moulana Sibtain Kazmi, Moulana Qualb

Abbas, Moulana Liaquat, Agha Milani were the invitees during second half of the 2006.

The Education Committee shall assess the availability of Alims in the country during

47

Muharram and Safar 2007 and invite them accordingly and according to budget allowed to

recite majalis at the time.

Jan-Jun 07: Jan-Apr 07: Moulana Munawar Abbas Rizvi from India approved by the EC

to recite Muharram 2008. In March 2007, The Invitation letter is already given to Moulana

Rizvi. Number of scholars were invited during Muharram and Safar to the Al-Zahra Centre

as far as India Kenya, Iran, Australia, and England. Moulana Rizvi recited the Arabaeen

Majalis Programme. May 07: Nothing to report. June 07 : Moulana Azad Hussain Kazmi

from Syria were invited to recite the Majlis (Wafat Syeda Fatima (as)

Jul-Nov 07: Moulana Ali Raza and Zakir Safdar Abbas attended 13th

Rajab, Sha‟ban

Sep 07: Br. Mustafa Mawjee invited to recite the Wiladat of Imam Hassan (as) during

Ramadhan. Oct 07: Moulanas Ghour Rizvi and Safi Haider invited during Ramadhan.

22 New Action Objective Added (Apr 07):

To develop the multi media resource of supplications

and Duas.


August 2007 Rafiq Shah Jan-Jun 07: Jan-Apr 07: Sura Yaseen, Dua Kumail, Dua Tawsal Power Point completed

and are used in the Majlis Programmes.

May 07: Projector Tripod Screen purchased for the Centre. June 07: Developed Zyarat

Waritha in Power Point , Developed the Introduction to Shia Islam in PowerPoint.

Jul-Nov 07: Designed and developed PowerPoint in August for the Wudhu, Tayyamm,

and Sawm, it is expected to make these PowerPoint‟s available on the Jamaat Web site in

due course. Projector ceiling mount purchased to install the projector in August.

Sep 07: Installing and testing the Projector system to run from the office computer system.

Oct 07: Projector / PowerPoint presentations now delivered via office computer system.


To Facilitate Training in supplication and Duas and

Nohas.


November

2007

Rafiq Shah Jan-Jun 07: Jan-Apr 07: Contacted Mefile Ali (SICM) for the information in march 2007.

Jul-Nov 07: 1 young person under training in Sura Yaeen and Dua Waritha from July.

Sep 07: Invited Br. Naveed to deliver the Aammals of Lailatul Qadar


To Manage midweek Quran Madressa.


On going Rafiq Shah/

Moulana

Jan-Jun 07: Jan-Apr 07: Purchase 50 copies of the Yas ul Quran Jan 2007

May 07: Meeting held with Moulana on the progress of the midweek Madressa.

Jul-Nov 07: Sep 07: Had discussion with the Principal for the Quran class to be integrated

into the Sunday Madressa by having the Saturday Morning dedicated to Quran studies.

Oct 07 : Restarted Quran Madressa every Saturday between 2-4PM, Br. Mansoor heads

the Madressa with admin support provided by the Sunday Madressa. Childrens attendance

is rising every week. Intend to introduce the new book “Reading of the Quran with

Makharij” from Nov 07.


49

Final Report

of the

Ladies Committee

Co-ordinator: Sajida Shah



50

Interim Statement

Ladies Committee

Asalaam Alaikum.

Under the mercy of Allah the Ladies Committee are very much honored to present their report for 2005-

2007.

It has been a very challenging experience trying to carry out the action objectives proposed. Looking back to

when we first planned out these actions, I can quite confidently say that our purpose and aims behind our

proposed actions have been fulfilled. Our purpose throughout has been to further the knowledge of Islam

amongst our ladies through majalis, Islamic trips, workshops etc, and furthering knowledge and awareness

of our religion using a different approach by having introduced various activities for the ladies of this

Jamaat.

I have pleasure in saying that the Ladies Committee has made great progress in carrying out the works of the

Jamaat. 19 out of 20 action objectives have been completed. We have managed the ladies and the youth

(girls) which we took responsibility for at the beginning of 2007.

The Ladies Committee is very much proud that we have carried out programmes without burdening the

Jamaat financially. In fact we have been a great help to the Jamaat financially.

The holy months Muharram and Ramadan are the two months where everybody is on a spiritually high level.

These two months are also the busiest. Due to the spiritual level that everyone has in these holy months,

everyone works well together and it is the best times where people donate money very generously. Worldly

affairs are kept to a minimum which makes the teaching and learning process of Islam successful.

Programmes are also very well attended during these times.

The Youth (girls) have also achieved a good standard of work to further the objects of the Jamaat. Youth

girls have contributed greatly in all areas. A successful weekly Iftari programme took place in Ramadan

2007 by the girls, which was an extra action that was carried out and was not in the action plan.

As always nothing and nobody is perfect. I would say our only downfall would be fitness and exercise.

Although we have made progress on this action, it could have been attended in larger numbers and be taken

more seriously by the ladies. There is always room for improvement.

As our action objective no.3 we have carried out a questionnaire to receive feedback from ladies outside the

Committee. The overall response was positive.

I would like to take this opportunity to thank the Ladies Committee, the EC, the volunteers and attendees for

their ongoing support. Without this support we would not have achieved such pleasing results. May Allah

give everybody the strength and willpower to serve their religion.

Salaams and Duas

Sajida Tabasam (Chairlady).

Ladies Committee



Committee Members

Dec 05 to Jul 06: Attia Shah

From Jul 06: Sajida Tabasam

From Jan 07: Noreen Shah (Secretary), Khadija Bibi, Naila Abbas, Shaista Shah, Zahra Shah,

Shahnaz Fatima.

From Feb 07: Noreen Shah (Secretary), Khadija Bibi, Naila Abbas, Shaista Shah, Zahra Shah,

Shahnaz Fatima, Sakina Shah

From June 07: Noreen Shah (secretary), Khadija Bibi, Naila Abbas, Shaista Shah, Zahra shah,

Shahnaz Fatima, Sakina Shah, Assia Hussein



Feb 07: Meeting held 19th

February 2007

Discussed: Zakira/Aalima for Muharram 2008, introduce summer walks, teacher for

workshops, Zakira for next majlis, rules for private majalis‟s, explained working practices to

Sr. Sakina and Sr. Assia , Chairlady will only take on one more member on her Committee.

Apr 07: Meeting held 16th

April 2007 –Sr Assia was also present at meeting to clear issues on

girls Acion Plan. Discussed and agreed on the new actions catering for the youth to add to

existing Ladies Committee Strategic Plan.

May 07:

Meeting held 21st May 2007

This meeting was held with Br. Naveed and Br. Sarfraz present to openly discuss how to go

about the Annual Competition as the Ladies Committee has agreed to take responsibility of the

girls side for this competition. A Ladies Committee meeting was also held after the two

brothers left. Ladies discussed the dates for programmes in June.

Jun 07: Meeting held 14th

June 2007

Sr. Assia was welcomed to the Committee. Dates for July were discussed. An additional action

objective was discussed as had been tried out in June 2007.

July 07: Meeting held 27th

July 2007.

Trip to Maida Vale was discussed (To celebrate Wiladat Imame Zamana, held by Sr. Umme

Furwa). To be on 25th

August. Chairlady talked about starting Urdu classes.

Feb 07: Sr. Sakina agreed to the procedure explained and agreed to join the Ladies Committee to

hold programmes in the best interests of youth girls.

Apr 07: Zakira Umme Furwa booked for Muharram 2008. Decided to hold a combined majlis

where there will be an English lecture aswell as urdu majlis for the Wiladat of Bibi Zainab a.s.

May 07: Ladies agreed to help out in this competition so that girls can also take part. Ladies have

been asked and have agreed to host the Cancar Awareness session catering for ladies only which

will take place on the 1st June 2007.

Jun 07: Ladies agreed to the additional action objective which is to hold monthly Quran

recitation sessions for the Isale Thwaab of which ever Masoomeen/Deceased it is agreed upon at

the time. Nyaz responsibility will be shared out amongst ladies equally.

July 07: Decided to take whomsoever is interested to Maida Vale.

52

No

Action Objective

Due Date

Lead

Status Report

1 To hold majalis programmes in commemoration of the wafats and

wiladats of Bibi Fatima (a.s). Bibi Zainab (a.s.) Bibi Sakina (a.s.)

Masuma Qum and Bibi Khadija (a.s.)


As per

Calender

Attia Shah (to

11th

July)

Sajida Shah

(from 11th

July)

Jan-Jun 06: Majalis held on 3rd June for Wiladat of Bibi Zainab (a.s), Majalis

held on 30th June for Wafat of Bibi Fatima( a.s).

Jul-Dec 06: Action in Progress. Majalis held on 16th

& 17th

July for Wiladat of

Bibi Fatima (a.s), Majalis held on 10th

August for Shahadat of Bibi Zainab

(a.s). No Majlis was held for the Wafat of Bibi Khadija (a.s) on 4th

October,

due to busy schedule of Ramadhan and difficulty finding a Zakira during

Ramadhan.

P.S. There are no Ladies majalis to be held for the remainder of 2006.

For the majalis programmes that have been held, these were very successful and

attended in large numbers.

Jan-Jun 07: Jan 07: An Eid e Ghadeer programme was held and organised by

the youth. Feb 07: Nothing to report.

Mar 07: Shahadat majalis was held for Bibi Sakina a.s read by Sr. Azra Virji

and Masuma e Qum read by Sr Zehra.

Apr 07: Nothing to report.

May 07: Bibi a.s was celebrated in a combined youth lecture by Sr Saba, urdu

majlis read by Zakira Ghazala Zaidi. Girls read qasidas and nyaz was served at

the end.

Jun 07: Two majalis‟s were held this month in commemoration of Syeda

Fatima a.s. One was read by Sr. Assma (a pupil of Umme Furwa) and the

second was read and sponsored by Sr. Umme Furwa.

A Quran recitation session was held for the Isale Thwaab of Syeda Fatima a.s

Jul-Nov 07: July 07: Two majalis‟s were held this month. Wiladat Bibi Fatima

a.s read by Sr. Samina Ali and Wafat Bibi Zainab a.s. read Sr. Umme Furwa.

The latter was sponsored.

Sept 07: There was difficulty in finding an Aalima in this month of ramadhan,

so the Ladies committee decided to hold a Quran recitation and dedicate the

whole Quran to Syeda Khadija a.s.

53

2 To set up quarterly workshops for ladies, to educate them and further

their knowledge in Islam.


Quarterly Attia Shah (to

11th

July)

Sajida Shah/

Noreen Shah

(from 11th

July)

Jan-Jun 06: Following approval of the Strategic Action Plan in May, on 13th

June 06 an Introductory Workshop by Zakira Shazia Naqvi was held to explain

the purpose of the workshops and the benefits in attending future workshops.

Jul-Dec 06: 2nd

Workshop 11th July, Topic: Bibi Fatima a.s.

3rd

Workshop 19th

September, Topic: Ramadhan

4th

Workshop 31st October, Topic: Wudhu/Ghusl

5th

Workshop 27th

November, Topic: Hajj

6th

Workshop December, Topic: TBA

All Workshops are carried out by Zakira Shazia Naqvi and are 1 hour long.

Ladies are taking a good interest in them. Mashallah the ladies are learning

something. There is a register taken at every workshop at the end of the year

prizes will be given to ladies with a 100% attendance record to encourage them

further. Light refreshments are provided at the end of every workshop.

Jan-Jun 07: Jun 07: A workshop was held for the ladies this month and was

dedicated to Syeda Fatima a.s. Sr. Samina arranged and hosted this for us.

Jul-Nov 07: July 07: A workshop was held at the end of the month. Sr. Syeda

kindly talked about Nafs. A Quranic translation lesson was also given.

Sept 07: Two workshops were held this month by the youth girls. Both were

related to Ramadhan. The topic for the second one was „In preparation for

Ramadhan‟. It was a good turnout and there was a lecture by Sr. Sabah. There

was a lot of information available i.e. Ramadhan booklets, leaflets, flyers,

books e.t.c.

Oct 07: A diabetes nurse, Phyllis Renehan, held a workshop at the centre for

ladies. It was a beneficial session where ladies were able to ask any questions

they had. The nurse took a blood sample of all those that were willing to have

their blood sugar levels checked. Refreshments were served.

3 To gather information through a questionnaire to be given out to

ladies about, transport, volunteering, time of availability to help in

programmes, sports interests, trips and any suggestions they may

have.


June 2006

Revised to

May 2007

Noreen Shah Jan-Jun 06: The Questionnaire has been formulated and printed. These are to

be completed by/ with individuals.

Jul-Dec 06: All questionnaires will inshallah be completed by the end of

December.

Jan-Jun 07: Apr 07: Questionnaires have been printed out.

May 07: Questionnaires filled out by some ladies. More to be completed yet.

Jun 07: Most questionnaires have been filled out. Action Completed.

54

4 To encourage healthy living and a fitness routine.


June 2006

Revised to

June 2007

Sajida Shah Jan-Jun 06: Many fitness classes have been advertised and mentioned to the

ladies, but there is a lack of interest from the ladies and therefore no fitness

classes have been held. The MRCC Durban Rd, Watford have always been

holding “keep fit classes” these have been mentioned to the ladies.

Jul-Dec 06: The Ladies Committee will now introduce “walks” in the park.

This can only work if ladies show an interest.

Following the Health Screening on 10th

September, health and fitness in this

community is a serious problem. Seeking new ways to encourage a healthy

lifestyle is a MUST. Again co-operation from everyone is important.

Jan-Jun 07: May 07: Summer Walks were scheduled to take place this month

but unfortunately have been cancelled due to bad weather. Netball has been

introduced and being played at Westfield as a means of practice to take part in

the CoEJ Annual Sports Tournament in the summer.

Jun 07: A ladies walk took place this month. The turnout wasn‟t so good but it‟s

a start. The Youth are having regular netball sessions as practice for the CoEJ

Sports Tournament.

A Cancer Awareness session was arranged on the 14th

June 2007 by the

Education Committee and the Ladies Committee hosted the session as it was

beneficial for the ladies.

Jul-Nov 07: July 07: Summer walk did not take place as nobody turned up.

There is a lack of interest in these walks by the ladies and has been decided to

cancel this exercise all together.

Girls have been practicing netball. Two sessions took place this month.

Girls went to Peterborough to take part in the Annual Sports Tournament. They

did not win but it was a good experience for all that took part.

Two sessions of Reflexology had been arranged by the Education Committee

for the ladies. The sessions were very successful, the ladies enjoyed them and

benefited from them.

Aug 07: Three sessions of swimming were attended by ladies/girls at the Bill

Everett Centre.

Sept 07: Only one session was attended by ladies this month.

Oct 07: Two sessions of swimming were attended by ladies this month.

55

5 To draw up a list of internal volunteers for ladies only and Jamaat

programmes.


June 2006 Noreen Shah Jan-Jun 06: Ladies have a list of internal volunteers for Ladies and Jamaat

programmes.

6 To hold Quran classes in the month of Ramadhan, 2-3 times a week

October 2006

Revised to

October 2006

& Sep/Oct

2007

SajidaShah

Final Status:

Completed

OK

Jan-Jun 06: Nothing to Report

Jul-Dec 06: Quran classes have been held twice a week during Ramadhan.

Sister Shazia Abbas kindly agreed to offer her services to the ladies. Attendance

was very poor but the classes still went ahead. The class was 1 hour long. Fiqh

was taught as well as Quran.


Jul-Nov 07: Sept 07: Two Quran classes have been held. Chapters have been

shared amongst the ladies and the Thwaab of the Quran read has been dedicated

to Syeda Khadija a.s.

Oct 07: Two Quran classes were held this month. The thwaab of the Quran read

was dedicated to Imam Ali a.s. In addition to this weekly iftar programmes have

been held .

7 To hold a fundraising evening for ladies to raise funds for the Ladies

Committee, before Eid ul Fitr.


Eid ul Fitr

2006 & 2007

Sajida Shah/

Noreen Shah


Jul-Dec 06: Chaand Raat: A fun packed evening organised for ladies and

children for fundraising. Good result achieved fundwise! The Ladies

Committee spent $100 and raised $360. The attendance was satisfactory and we

had plenty of volunteers to help make it successful.


Jul-Nov 07: Chand Raat was held before Eid-ul-Fitr in October 07. It was a

successful evening where ladies made a good sum of money that was passed on

to the Jamaat. Ladies and children enjoyed food, drinks and hot beverages,

beauty, jewelry stall, book stall, cakes and biscuit stall, balloon decorating, card

making, mehndi and a raffle.

8

To take part in Islamic events outside our Centre and interact with

other jamaats with 1-2 social trips a year.


December

2006 &

Septmeber

2007

Noreen Shah Jan-Jun 06: A trip to Mehfil-e-Abbas, Birmingham on 26th

February was

organised for the ladies to participate in "Yaum al as‟haab-Hussein Day". A

play about the sahabi‟s was produced by their youngsters. We learnt about the

sahabi‟s in an interesting form. It was different having it acted out rather than

read out as usual.

56

Jul-Dec 06: A coach trip toManchester University for Wiladat Bibi Fatima (a.s)

on 15th

July. This was programme where ladies and girls from other jamaats

participated in different ways e.g. Speeches, role plays, qasida‟s, poems and

recitation. Our girls performed a qasida with a role play acting out the words

read in the qasida. This was chosen as the best performance and prizes were

given at a later date.

A trip on the 16th

September to Islamic Centre ,Maidavale, was made to

participate in the Quran Quiz Challenge. Girls were given the chance to take

part in this quiz and win a trophy.U nfortunately our girls did not make it to the

last round of questions due to low points.

15th

October Jaloos Shahadat Imam Ali a.s in Marble Arch , London. This is

different approach to the mourning of our beloved Imam ali a.s. As this trip was

taken last year by the Youth Committee, there was a lot of enthusiasm from the

girls to take part again this year. Originally this trip would be the responsibility

of the Youth Committee but due to the current status of the committee the

Ladies Committee took the responsibility to take the girls as well as tha ladies.

All trips were self-financing and there was no cost to the Jamaat. All

participants paid for their own seats. For all trips a coach of 53 seats was

booked. All trips have been successful mashallah in terms of no trouble from

anyone, no medical problem and we have always been leaving and coming back

to Watford on time.

Jan-Jun 07: Feb 07: Sunday 18th

February a coach was taken to participate in

Peterborough Husseini Islamic Centre “Hussain Day”. Their young girls put

together a brilliant performance. There was role plays, marsiya‟s, a short majlis

and all the shahadats of Kerbala were read and acted out combined with noha‟s

read with each shahadat. It was unbelievable!

Apr 07: A trip to Hollywood Bowl was made for younger girls. It was a

successful trip and everyone enjoyed it.

Jul-Nov 07: July 07: A 57-seater coach was taken to Maida Vale to take part in

the celebration of the Wiladat Bibi Fatima a.s. Girls performed a role play there

about hadise Kisaa. At a later date they were awarded a trophy from Sr. Umme

Furwa for the best performance.

Aug 07: trip to Quazers was taken by the youth girls. Youth girls also took a

coach to Maida Vale where they took part in the celebrations for the birth of

Imame Zamana. Girls took part in a Quran quiz, read tilawat/qasida‟s and

performed a role play about the „Miracle of 12th

Imam a.s.‟

57

9 To hold ladies majalis programmes for the first Ashra only, in

remembrance of the tragedy of Kerbala.


Muharram

2006 /

2007

Attia Shah (to

11th

July)

Sajida Shah

(from 11th

July)

Jan-Jun 06: Ashra-e-Muharram was held in February 2006 with Ladies

majalis' being held each morning for 10 days. Ladies attended in large numbers

and all tabaruk was sponsored. Ladies also took responsibility for the

decorating of Taboots in Muharram for. Majalis‟ read by Zakira Maryam Taqvi.

Ashra-e-Zainabiya was held in March 2006 with Ladies majalis‟ being held

each morning for 10 days. The attendance of these Majalis‟ was poor and most

of the tabaruk was not sponsored. In the following year, 2007, the Ladies

Committee have decided not to hold Majalis‟s for Ashra-e-Zainabiya because

of the lack of help and interest from ladies in 2006.

For Ashra e Muharram 2007, Sister Shazia Naqvi has been booked to recite all

10 majalis‟s.

Jul-Dec 06: Nothing to report

Jan-Jun 07: Jan 07: The ladies successfully completed this action for the whole

of the Ashra e Muharram. Aalima Shazia Naqvi read the majalis‟. The turnout,

contribution and participation was really good. The Ladies in result of this gave

the Jamaat a large sum of money raised from these majalis‟.

10 To obtain a record of girls that will be turning 9 years old and using

any ladies programme to present the girls with gifts from the ladies

Committee and their wajibaats explained.


As required

Revised to

August 2007

Sajida Shah Jan-Jun 06: Nothing to report.

Jul –Dec 06: There have not been many girls that have turned 9yrs of age in

2006. But for those who have the Ladies will complete this action by

December. Inshallah.


Jul-Nov 07: July 07: Girls were presented gifts from the Ladies Committee at a

youth discussion circle. These were girls that had turned 9yrs of age in the year

2007.

11 New action objective added (Apr 07):

To look for and think about a Zakira?Aalima for the following year,

for the ladies ashra e Muharram. Preferably book one too.


July 2007

Sajida

Tabasam

Jan-Jun 07: Apr 07: Zakira Umme Furwa has been booked for ladies Majalis

for Muharram 2008.


To take responsibility of the decoration of taboots, for both mens and

ladies majalis‟s. To decorate the hall for Wiladat programmes for both

As per

shahadat /

Wiladat date

Sajida

Tabasam /

Noreen Shah

Jan-Jun 07: Jan 07: Ladies decorated taboots, Alams and the jhoola for the

appropriate majalis‟s.

58

men and ladies.


Feb 07: Ladies decorated the taboots for the shahadat majalis‟s for the 2nd

and

4th

Imam.

Mar 07: Ladies decorated the taboot for the shahadats of Bibi Sakina a.s and

Masuma e Qum.

Apr 07: Ladies decorated the hall for Milad un Nabi.

May 07: Ladies decorated the hall for the Wiladat of Bibi Zainab a.s

Jun 07: Ladies decorated a taboot for the ladies majlis for Wafat Syeda Fatima

a.s

Jul-Nov 07: July 07: Ladies decorated the hall on three occasions this month.

These were Wiladat Bibi Fatima a.s, Imam Musa Kazim a.s. and Imam Ali a.s.

Ladies decorated a taboot for the Wafat Bibi Zainab a.s

Aug 07: Ladies decorated the hall for the majlis for Wiladat 12th

Imam a.s.

Sept 07: Ladies decorated the mimbar for the Majlis Wiladat Imam Hassan a.s.

Oct 07: The hall was decorated for the youth girls Presentation Day.


To provide fortnightly training to youth in areas of duas, ziyarats,

qasidas, marsiyas etc in order to build their confidence in public

events.


Every

Fortnight

Sakina Shah Jan-Jun 07: Jan 07: A recitation club took place twice in January where nohas

were practiced with the girls. The girls also read in the Muharram Majalis‟s.

Feb 07: Nothing to report

Mar 07: One recitation session took place. There has been a good turnout of

girls.

Apr 07: Fortnightly recitation session were held. Girls have been practicing

qasidas etc very well.

May 07: Fortnightly recitation sessions have been taking place. Girls have been

performing well reciting at Ladies Majalis‟s.

Jun 07: Recitation sessions were held. Girls have been reciting nohas at Ladies

majalis as well as their own Youth programme.

Jul-Nov 07: July 07: One recitation class took place this month.

Aug 07: Three recitation classes took place this month. Qasidas were practiced

and performed at Maida Vale and also in the majlis Wiladat 12th

Imam a.s.

59


To establish fortnightly discussion circles based on problems faced by

youths in todays society.


Every

Fortnight

Sakina Shah Jan-Jun 07: Jan 07: Only one social circle took place.

Mar 07: Three sessions of social circles took place. Topic discussed was peer

pressure.

Apr 07: Fortnightly social session were held. Topic discussed was Hijaab. One

session taken up by a revision session where a lady from Connexions came and

explained different ways and techniques of revising. A session where everyone

benefited from.

May 07: Fortnightly social circles have been on going. Topics discussed till

date are: Peer pressure, Hijaab, internet, respect and self defence.

Jun 07: The discussion circle was dedicated to Syeda Fatima a.s. Rather than a

discussion it was a programme consisting of the history of Syeda Fatima a.s by

the younger girls, a short English lecture by Sr. Zainab from London and then a

more lengthier lecture read by Sr. Sabira Jumma. A very informative session on

Syeda Fatima a.s

Jul-Nov 07: July 07: One discussion circle took place this month. It was

dedicated to Bibi Fatima a.s as this month was the month of her Wiladat. Girls

were also presented with gifts by the Ladies Committee.

Aug 07: Action completed successfully. One discussion circle was carried out

this month. The topic was on „Dignity Of Women‟. This was hosted by Sr.

Syeda Shah.

Oct 07: One discussion circle took place.


To find new strategies on increasing attendance at youth events.


September

2007

Sakina Shah Jan-Jun 07: Nothing to report.

Jul-Nov 07: Aug 07: A programme was held to celebrate the Wiladat 12th

Imam a.s. The programme included Quran recitation, qasida‟s, role play and a

quiz. The role play was performed by girls about the „Miracle of the 12th

Imam

a.s „. At the end of the programme a speech was given by Sr. Assia to

encourage youth girls to attend youth programmes. Encouragement and support

from parents was greatly requested.


To establish new strategies and methods of effective fundraising for

the Ladies Committee.


September

2007

Sajida

Tabasam/

Sakina Shah

Jan-Jun 07: Apr 07: A fundraising evening was arranged by the youth girls. It

was a very successful evening. A good sum of monies was raised.

May 07: Funds were raised at Majlis Wiladat Syeda Fatima a.s. Monies were

collected during the programme. Ladies raised a good sum of money.

60

Jun 07: Ladies donated money at the taboot of Syeda Fatima a.s.

Jul-Nov 07: July 07: Ladies took the opportunity at Imam Ali a.s Wiladat to

make a collection of monies and raised a good sum.

Aug 07: Ladies Committee collected donations at the programme of Wiladat

12th

Imam a.s. Enough monies were collected to pay for nyaz and had extra

monies to forward to the Jamaat.

Sept 07: Ladies Committee collected monies on the Wiladat Imam a.s. and

raised a good amount. All monies were forwarded to the Jamaat.


To organise and promote competitions such as best sports player,

Quranic, dua and qasida reciter in order to motivate youth/ladies

participation.


September

2007

Sajida

Tabasam/

Sakina Shah

Jan-Jun 07: May 07: A competition is being held for the girls in with a

separate competition for the boys organised by the Youth Committee, to be held

in July 07. Jun 07: Competition has been postponed till further notice.

Jul-Nov 07: Sept 07: One stage of the competition was completed. The turnout

was appalling. Oct 07: The remainder stages to the competition have been

completed and a winner has been selected.

18

New action objective added (Apr 07):

To include a section on the Jamaat website for the girls youth that

would provide up to date affairs regarding the youth girls and to

provide space for a downloadable newsletter for individual youths

who wish to include pieces of reflection.


September

2007

Sakina Shah

Jan-Jun 07: Nothing t o report.

Jul-Nov 07: Nothing to report

19

New action objective added (Apr 07):

To provide training for the youth to enable them to perform role plays

when and where needed.


September

2007

Sakina Shah

Jan-Jun 07: Jun 07: A role play has been put together in preparation of

performing at the Wiladat programme of Syeda Fatima a.s in July 07 at Maida

Vale . Girls have been practicing weekly for this.

Jul-Nov 07: July 07: Two sessions of Performing Arts took place this month.

Girls performed their role play at Maida Vale Islamic Centre. They were

awarded trophy for best performance.

Aug 07: Three Performing Arts sessions were held this month. Role plays were

performed in Maida Vale Islamic centre and in the Wiladat 12th

Imam a.s

programme.


To evaluate the overall participation of the youth in the

October 2007

Sakina Shah


61

Jamaat activities in order to organise an Annual Presentation Day.



Jul-Nov 07: A Presentation Day was held at the centre, where girls were

presented with certificates and gifts for participation, contribution, attendance.


63

Final Report

of the

Social and Welfare Committee

Co-ordinator: Sajad Arshad

64

Final Statement


Assalamalaykum

As you know I took over this role from the previous Co-ordinator about 18 months ago so mostly inherited

the Action Plan points from him.

A lot of the points in the Social & Welfare Plan are not fully implemented due to them being something new

to us all (whereas others are a continuation of previous work) so it takes time to work out the best way to

tackle them

A large percentage of my time is spent assisting the Volunteers Co-ordinator as there is cross-over in what

we have to do.

If time allowed some the actions that would‟ve been implemented are more activities for seniors and

utilisation of the huqooq funds for worthy causes as well as programs related to physical activities for the

community.

Overall though I think that we‟ve moved forward in the last 18 months and insha‟allah we will carry on

doing so over the years to come.

With Salaams & Du‟as

Sajad Arshad

Co-ordinator Social & Welfare Committee




Committee Members

Dec 05 to Sep 06: Azar Shah

From Oct 06: Sajad Arshad

From Dec 05: Shabbir Shah, Masloob Shah, Sabir Shah



Jan-Nov 07: No meetings have been reported.

Jan-Nov 07: No decisions have been reported.

No. Action Objective

Due Date Lead Status Report

1 To hold senior luncheon clubs twice a week for ladies and gents and

to provide educational content from time to time with guest speakers.


Every Monday

and Thursday

Azar Shah

Sajad Arshad

(from October

2006)

Jan-Jun 06: Action Complete. Luncheon Club continues to run every Monday

and Thursday for both ladies and gents. Approx. 12 gents attend regularly but

ladies numbers have dwindled to just a few.

Jul-Dec 06: Have obtained CD/ DVDs from Muslim Project covering a range

of topics such pensions, health, disability etc. but need to review these before

showing them at the club. Will also be looking into guest speakers having had

discussions with Stanmore / WF seniors.

Jan-Jun 07: The Seniors Luncheon Club continues to be held twice weekly but

lack of numbers attending is a concern. No guest speakers have been invited to

provide informative educational content to date.

Jul-Nov 07: Nothing further to report to above.

2 To establish seminars for seniors on an ongoing monthly basis on

resources available from government, health issues and on Islamic

topics as well


To establish seminars for seniors on an ongoing quarterly basis on

resources available from government, health issues and on Islamic

topics as well.

Monthly

Revised to

Quarterly

Azar Shah

Sajad Arshad

(from October

2006)





66


3 To promote exercise in the community by running summer walking

clubs, once a week, from May to September in each year of 2006 and

2007.


May 2006 and

2007

Azar Shah

Sajad Arshad

(from October

2006)


Jul-Dec 06: Didn‟t take place in 2006 due to lack of resource, will target for

Summer 2007.



4 To establish Seniors Association along the lines of CoEJ and WF

Seniors.


July 2006

Revised to

September 07

Azar Shah

Sajad Arshad

(from October

2006)

Jan-Jun 06: In progress. Have had discussions with Stanmore / WF seniors

and Seniors Advisory Board (SAB) to establish our own Seniors Association.

Jul-Dec 06: Need handover from Azar, suggest revised completion date of

March 2007.


Jul-Nov 07: Working towards this with Br. Tejani

5 To set up a system for collection and distribution of Sadqa / Fitrana

funds to the poor and needy within the Community.


August 2006

Revised to

June 2007

Azar Shah

Sajad Arshad

(from October

2006)

Jan-Jun 06: Nothing to report

Jul-Dec 06: Rudimentary system now in place, needs refinement over coming

weeks, revised completion date of March 2007


Jul-Nov 07: Have started on this system of distribution.

6 To establish Eid celebration days (Eid ul fitr and Eid ul adha) for the

whole community, to be held on the weekend after the Eid day.


Eid ul fitr,

2006 and Eid

ul adha, 2007

Azar Shah

Sajad Arshad

(from October

2006)


Jul-Dec 06: Didn‟t take place in 2006, unlikely to be in place until Eid-ul-Fitr

2007.

Jan-Jun 07: Nothing to report..


7 To set up a system for collection and distribution for Emergency

Disaster Appeals to help poor and needy within the Community.

Within 4

weeks of a

disaster

Azar Shah

Sajad Arshad


Jul-Dec 06: No progress made but will look to set this up by March 2007.

67

Final Status: Not Completed (from October

2006)




69

Final Report

of the

Special Projects Committee

Co-ordinator: Kamran Shah



70

Final Statement

Special Projects Commitee

1. Community Census The community census was dispatched to Members of the community in November 2006. In all 35 completed forms were received back from Members. The completed forms and results were used to compile a database that is available to the Executive Committee. This will enable the EC to cater for the needs of the community and also provide up to date contact details for Members. Any Members who have not yet returned the completed census form are requested to complete one. 2. Emergency Procedures The EC set up an Emergency Sub-Committee to review existing procedures, implementing and actioning an evacuation strategy. Members should have noticed the evacuation plan which has been displayed in the centre. They should familiarise themselves with the plan and follow the instructions of those volunteers who have been assigned duties in the event of an emergency. The Sub-Committee has also formulated an emergency procedure with instructions and guidelines for volunteers so that the Centre is safely evacuated in case of an emergency. 3. First Aid 12 persons attended a First Aid Training in March 2007 arranged by the British Red Cross made up of male and female EC Members and volunteers at the Centre. This was a very successful event. This now means that the functions and events at the Centre have the benefit of persons who have basic First Aid training and are able to assist with persons in need of help. 4. Health Screening The free Health Screening took place on the 10th September 2006. The event was a great success as 180 people were screened during the day. However some of the results were not so heartening. Members were offered: Blood Pressure test, Height and Weight, Dental assessment, Optical test, Urine test, Blood Glucose test, Cardiac Risk assessment, Thalasseimia test, and GP check up.

The COEJ Team who conducted the screening did report back to the EC as to some of the prevalent trends in the community.

30% Smoking 27% Over Weight 6 % Blood Pressure 8 % Diabetic

71

Obviously there are health issues which need to be tackled in our community relating to diet, exercise and lifestyle decisions.

5. Will Writing Service

This was formally launched in September 2007 at the Centre with a short Power Point Presentation and is available to all members.

This is available with only a small nominal donation to the Capital Project as such a service would cost a few hundred if a Solicitor was instructed.

A Will that is compliant with both Islamic Sharia and English law will be drafted for Members and all them to make provisions for their spouse, children and family members after their death.

6. Food Hygiene Training

An online course was completed and the relevant course notes were provided to the Co-ordinators of Volunteers and Social & Welfare Committees.

The course covered the following areas:

1. Why food hygiene and safety is important. 2. Personal & legal requirements. 3. How food can be contaminated. 4. How to prevent contamination through good practices for personal hygience, hygienic

premises, safe preparation and storage of food. 5. How to control food safety hazards at Critical Control Points.

7. Jamaat History Project Although, some preliminary research has been undertaken and a project plan drafted, little progress has been made with the project.

Salaams & Duas, Kamran Shah, Co-ordinator Special Projects Committee.

Special Projects Committee



Committee Members

From December 05: Kamran Shah

From Jan 07: Iffat Shah



Jan-Jun 07: No meetings have been reported.

Jan-Jun 07: No decisions have been reported.



1 To collate information about the Jamaat membership including

information requested by committees.


June 2006

Revised to

May 2007

Kamran Shah Jan-Dec 06: A census form has been despatched to all members and requested

that they return the forms promptly. A drive will be made over the next two

weeks to get back as many of the forms as possible. The completed forms will

be returned to the Secretary at the end of the month. TO COMPLETE NOV.

2006.

Jan-Jun 07: Jan-March 07: I have received 40 completed census forms, I now

need to transfer these to a database which has been set up. To ask members to

complete forms.

Jul-Nov 07: Sept 07: All returned forms have been loaded onto a Database.

2 To make aware members of procedures in case of accidents, first

aiders, and emergency evacuation etc.


August 2006 Kamran Shah Jan-Dec 06: Capital Projects Committee has taken this task Action on.

Jan-Jun 07: Jan-to March 07: Ttaken on by Education Committee.

Jul-Nov 07: Sept 07: This has been taken on by the Education Committee. An

Emergency Evacuation Plan has been posted on the Notice Board.

3 To carry out emergency evacuation and first aid drills twice a year in

2006 and 2007.


September,

November

2006.

Revised to

May & Sept

2007

Kamran Shah Jan-Dec 06: KS to liaise with Capital Projects Committee once Action 2 has

been completed. TO COMPLETE DEC. 2006.

Jan-Jun 07: Jan-March 07: An emergency sub-committee was formed in Nov.

2006 and held a meeting in Dec.

Jul-Nov 07: Sept 07: An emergency Evacuation Procedure has been drafted,

73

although there are no current plans for Drills.

4 To facilitate Health Screening for full members.


Completed

September

2006

Kamran Shah Jan-Dec 06: Health Screening took place at Al-Zahra on 10th

Sept. 2006. In

total 180 people were screened, although the capacity was 150!

5 To hold a health awareness event to promote better health in the

community, at least once a year in 2006 and 2007.


October 2006

and 2007

Revised to

March & Sept

2007

Kamran Shah Jan-Dec 06: TO COMPLETE DEC. 2006.

Jan-Jun 07: Jan-March 07:Arranged for April 2007 and second to be arranged

for Sept 2007. April 07: Health Awareness seminar was held in April 2007.


6 To set in place and provide a will writing service.


November

2006

Revised to

July 2007

Kamran Shah Jan-Dec 06: TO COMPLETE DEC. 2006.

Jan-Jun 07: Jan-March 07: Background research has been done, however

before I make the service public I need to be confident that I can provide the

service to the Members.

Jul-Nov 07: Sept 07: The Service is now available and a presentation will held

to promote this.

7 To hold a first aid course to increase the number of qualified first

aiders in the Jamaat.


November

2006 & 2007

Kamran Shah Jan-Dec 06: Currently being arranged. TO COMPLETE DEC. 2006.

Jan-Jun 07: Jan-March 07: Completed March 2007

8 To facilitate training for volunteers in food hygiene to a recognised

standard once a year in 2006 and 2007.


December

2006 and 2007

Revised to

April 2007

Kamran Shah Jan-Dec 06: Currently being arranged. TO COMPLETE DEC. 2006.

Jan-Jun 07: Jan-March 07: I am undertaking a course online and from the

training material will be providing the Volunteers Committee with the

necessary information.

Jul-Nov 07: Information on food hygiene provided to Volunteers Committee.

9 To get the evidence, background, statements and to gather information

from the community members, to produce the written history of the

Jamaat since its inception in 1983, to commemorate the silver jubilee

(25 years) in two years time.


December

2006 (draft

version), June

2007 (final

version)

Kamran Shah Jan-Dec 06: Deferred 2007.

Jan-Jun 07: Jan-March 07: I have prepared a Project Plan which has been

presented at an EC Meeting. Liaising with Education Committee.

Jul-Nov 07: On-going


75

Final Report

of the

Volunteers Committee

Co-ordinator: Sabir Shah



76

Final Statement


Assalamalaykum

Firstly I would like to thank Allah (swt) for the opportunity he gave me to serve him and the momineen and

also thank all the volunteers for their efforts over the last two years.

These have been very busy times for us. So much has happened, at times there were many events one after

the other and the effort required to make them happen without a hitch is not visible to others but those who

are behind it know all about it.

We have completed some fundamental things like extra toilet facilities and moving the kitchen, hopefully

these have been a big benefit to everyone. Along with the work done by the Capital Project we have tried to

improve the facilities so everyone coming to the Centre is more comfortable, is in a safe environment and his

or her needs are properly catered for.

When the Centre works are complete in some ways it will make the role of volunteers easier but in others

harder; there are likely to be more programs and more attendees as well as new systems / facilities that need

to be managed and maintained but I think we all look forward to those days.

Jazaka‟allah to all those who have helped along the way, apologies to anyone who has not been served in the

manner they should have been.

Wasalaam

Sabir Hussain Naqvi

Co-ordinator Volunteers Committee




Committee Members

From December 05: Sabir Shah

From Jan 07: Sajad Arshad



Jan-Jun 07: No meetings have been reported.

Jan-Jun 07: No decisions have been reported.



1 To collect in all keys, create inventory, tag, distribute to authorised

personnel and to maintain a monthly register of key holders.


May 2006 Sabir Shah Jan-Dec 06: Completed, keys collected and audited.

Jan-Jun 07: No reports were submitted.

Jul-Nov 07: No reports were submitted.

2 To create a database/ list of volunteers, to advise volunteers of their

roles and responsibilities and to maintain such database/ list of

volunteers on a monthly basis.


May 2006 Sajad Arshad Jan-Dec 06: Completed, list created with volunteer details.



3 To secure the car park with gates in conjunction with Capital Project

Committee. To further secure the car park with car park attendants

during all programmes.


June 2006 Sajad Arshad Jan-Dec 06: Gates should be in place shortly. Car Park Attendants in place for

all events.



4 To relocate existing kitchen facility to adjacent room.


October 2006 Sabir Shah /

Sajad Arshad

Jan-Dec 06: Work started but not yet complete. Date put back tp March 2007.



78

5 To evaluate the need for a part-time cleaner.


October 2006 Sabir Shah Jan-Dec 06: Cleaner employed.



6 To build a database / register of suppliers and service providers.


December

2006

Sajad Arshad Jan-Dec 06: Commenced dialogue with Treasurer, will be completed upon

return of Chair Volunteers.



7 To carry out routine checks and maintenance to the Centre (fire

extinguishers, lighting, heating, plumbing, electrics etc). A list /

register is to be compiled and procedure set for checks and

maintenance works.


December

2006

Sabir Shah Jan-Dec 06: Day-to-day maintenance ongoing, list of regular safety checks not

yet drafted. Electricity Safety Certificate required as current one expired.



8 To ensure all programme requirements are met to facilitate successful

programmes on an ongoing basis including but not limited to audio /

video systems, preparation of ladies/ gents halls, Mimbar, Taboot,

Zaris etc.


As required Sajad Arshad Jan-Dec 06: Ongoing.



9 To maintain stock levels of catering supplies, food and drink, ordering

of Niyaz for larger programmes and ensure availability of volunteers

to serve the same.


As required Sajad Arshad Jan-Dec 06: Ongoing.



10 To ensure cleanliness is maintained in the Centre on an on-going

basis.


As required Sajad Arshad /

Sabir Shah

Jan-Dec 06: Ongoing.



Final Report

of the

Youth Committee

Co-ordinator: Naveed Shah



80

Final Statement

Youth Committee

Salaam Alaykum Wr Wb.

I thank Allah (swt) for giving me the tawfeeq & the 14 Masumeen for assisting me over the past two years

(2005-2007) in making progress with the Youth of our community.

I Naveed Shah, who was proposed by Ali Naqi (May Allah give him a place in Heaven) & elected by the

general community, would take this opportunity to summarise the overall progression of the Youth

Committee & the Youth as a whole.

Without a doubt running as a Youth Coordinator for two consecutive terms has not only been very

challenging but indeed very inspirational throughout the difficulties faced.

Looking back at the 13 tasks, which we as the Youth Committee set for us to complete over a period of two

years, I can confidently say that 10 out of those 13 have been successfully completed. Even though the

remaining three were researched and are ready to be implemented.

Our aim has always been to involve the youth of our community in the day to day activities of the Jamaat

and to make them useful members of our community. For some youths this has been achieved for others it

has not.

Being a Youth Coordinator was not an easy post and it would be fair to say that it has not always been

successful of having a constant flow of Youths participating in the ongoing Jamaat events. Since Youths

tend to be the most difficult group of a community to attract.

Even though we have had different members come and go within the Youth Committee, the smooth running

of the Youth Committee was not always present. But this did not prevent us moving on with our aims &

objectives in mind.

Overall I believe that together with the Youth Committee we have shown progression over the last two years

but in saying so, the ultimate challenge still remains, which is to attract most, if not all youths of our

community to play at least some role within the running of this successful Jamaat.

Inshallah, with the help of EC, the parents & the Youth collectively we will succeed in this. With this, I‟d

like to thank the EC & the youth who have made a positive difference to this community and would hope

that this will continue with the help of Allah (swt) & our 14 Masumeen.

Wasalaam Alaykum Wr Wb.

Naveed Shah

Youth Coordinator

Youth Committee



Committee Members

From Dec 05: Naveed Shah

From Jan-Apr 07: Sarfraz Shah, Hassan Shah, Mohsin Abbas, Kassar Shah, Abbas Hussain,

Ali Reza, Najaf Shah(Recently Joined)

From May 07: Sarfraz Shah, Hassan Shah, Mohsin Abbas, Kassar Shah, Abbas Hussain,

Najaf Shah.

From July 07: Sarfraz Shah, Hassan Shah (Temp Left), Mohsin Abbas, Najaf Shah, Mohammad

Murtaza, Imran Hussain.



Jan - Apr 07:

10-Feb-07: Allocation of Tasks to Committee Members

17-Feb-07: Sports Activities, Introduction of Youth Club

03-Mar-07: Commitment & Communication Awareness

17-Mar-07: Arranging Youth Outing

15-Apr-07: Set up of Youth Club

May 07:

30-Apr-07: Scouts Meeting, Introduction to Scouts

12-May-07: Competition Discussed

21-May-07: Competition Discussed with Ladies Committee

June 07:

2nd

Jun 07: Competition & Youth Club Location

23rd

Jun 07: Youth Committee Members & Tasks Discussed

July 07:

10th

July 07: Youth Trip / Newsletter / Tournament

Jan - Apr 07:

10-Feb-07: Census required from Bro Kamran

17-Feb-07: YC decided we required a Mini Bus owned by Jamaat

03-Mar-07: Emphasis on effective communication & dedication needed

17-Mar-07: Youth Equipment was decided & Code of Conduct Form required

15-Apr-07: Date of Youth Club Opening was decided

May 07:

30-Apr-07: Two Scout Leaders attended, Will attend Scout Gatherings

12-May-07: Stage 2 was decided and overall running of the Competition

21-May-07: Competition Date & organisation finalised with Ladies

June 07:

2nd

Jun 07: Ways of Fundraising for Competition, Downstairs Hall Required for YC)

23rd

Jun 07: 3 Members of Youth Committee Taken off, All tasks reviewed by YC, few major

decisions made.

July 07:

10th

Jul 07: Youth Trip arranged for Jarman Park on 28th

July, Newsletter deadline was given &

update on MAM Tournament.

82



1 To provide weekly training to Youth in areas of Duas, Ziyaraats,

Qasideh, Marsiyeh etc in order to build their confidence in public

events.


June 2006,

weekly

thereafter

Revised to

Ongoing

Naveed /

Secretary

Kassar (from

Jan 07)


Jul-Dec 06: This has been carried over to November, since we have slotted in

two weeks of Dua Training every other Saturday for the Youth. Recitation club

to commence for sisters for November 2006. The first one is on 10/11/06 and is

training for nohas/ qasidahs.

The reason why this action started so late was due to many youth being absent

during summer holidays and therefore had to be postponed to a later date. Since

this action was meant to be on a weekly basis, we decided to hold this as a

fortnightly session, hence allowing discussion circles to be run fortnightly too.

These sessions will continue till the end of December, the topics for each

session will be decided as and when each week comes due to what each session

falls upon i.e. shahadat, wiladat etc. These sessions will allow the youth to fully

participate in the upcoming Muharram event so that their confidence in public

is strengthened.

Jan-Jun 07: Jan 07: The Youth participated during the 10 days of Muharram

by reciting Marsiyeh, Duas & ziyarats. Mar 07: 24

th (4 people turned up to Noha Practice)

Apr 07: 14th

(No one turned up)

May 07: Temporarily Closed from May.


2 To establish weekly Discussion Circles based upon problems faced by

the Youth in today‟s society.


June 2006,

weekly

thereafter

Naveed

Jan-Jun 06: Two discussion circles have been completed, held on 10th

(Teacher/Student Relations) & 24th

June (Behaviour in School) Attendance was

very poor. Working on next two in coming month. Topics: Time Management,

Anger Management.

Jul-Dec 06: The sessions on Time Management and Anger Management were

held after the two first sessions. We had the pleasure of the company of Sheikh

Liaquat, during which he gave us an insight of the two topics. For one month

this action was stopped due to me being out of the country & therefore these

circles did not take place.

Since than we have had one more discussion circle, which have been of benefit

to the youth 4th

Nov (Pride & its Consequences). We have decided to keep

these circles once every fortnight so that the training of Duas/Quran can be

included in the month.

Discussion circles have commenced for sisters on 03/11/06. Topic was culture

83

Revised to

Ongoing

Ali Reza /

Abbas (from

Jan 07)

and religion and attendance was reasonable but could be better. Next topic is on

azaadaari and short discussion on 6th

Imam shahadat The topics up till Dec 06

will be decided as and when each circle is held, again according to the

importance of the day/week.

Jan-Jun 07: Jan 07: This action was not held during this Month (Due to

Muharram)

Mar 07: 17th

(Topic: Worst Place: Town Centres Best Place: Islamic Centre, 4

people turned up). 31st (Not Held). Apr 07: 21

st (Nothing to Report)

May 07: Had problems with the Lead Person, since he was not committed to

run this Task. Temporarily Closed from May.

Jun 07: This action has been decided to be incorporated with the Youth Club.

Jul-Nov 07: Nothing further to report

3 To arrange weekly Sport activities such as Football, Netball &

Badminton for Youth in order to stay fit and create unity

Revised to (from Apr 07)

To arrange weekly Sport activities such as Football, Cricket &

badminton for Youth in order to stay fit and create unity.


May 2006,

weekly

thereafter

Revised to

Ongoing

Imran

Safraz Shah

(from Jan 07)

Jan-Jun 06: Football for Boys already established, (Sundays – 1.30pm to

3.30pm @ Westfield Community School, Attendance: 25 boys) working on

Sports for Girls, options include Westfield Community School & Chater Junior

School Facilities. Hope to complete Girls Only Sports by end of July.

Jul-Dec 06: Football was postponed until after the month of Ramadan, this

action is now in full operating mode and every Monday Football is held for the

Brothers at 7pm in Westfield Gym.

Sisters are awaiting feedback from girls who may be interested in regular sports

sessions. There is an interest but not enough as to start a regular session.

However girls have shown an interest in a netball club and depending on the

number of girls will commence in December 2006.

Jan-Jun 07: Jan 07: This action was not held during this Month (Due to

Muharram).

Feb 07: Nothing to Report

Mar 07: 12th

Football, 18th

Cricket, 19th

Football, 25th

Cricket, 26th

Football

Apr 07: 1st Cricket, 2

nd Football, 8

th Cricket, 9

th Football, 15

th Cricket, 16

th

Football.

May 07: Cricket will continue on a weekly Basis (Sundays), Football has been

temporarily stopped due to lead person unable to carry on supervising the

activity.

June 07: Cricket will continue on a weekly Basis (Sundays), Football will

restart from 25th

June, to be held on a weekly basis headed by Brother

Muhammad (TBC) @ Westfield School

Jul-Nov 07: July 07: Signing up players for the upcoming MAMT tournament.

84

Aug 07: Youth failed to enter MAMT tournament therefore did not go ahead.

Oct 07: Weekly Football restarted by Mohammad Murtaza @ Westfield Gym,

Every Monday evening.

4 To keep all records of fundraising of the Youth Committee separately,

in order to keep track of how much is raised for the Youth Committee.


June 2006

Revised to Feb

2007

Naveed

EC Treasurer

(from Feb 07)

Jan-Jun 06: Currently record of amount owed by YC is documented in a diary

– In the process of updating the Diary. Hope to complete this action by end of

July.

Jul-Dec 06: The diary has been given to the Treasurer and has the information

regarding the total amount of Funds available for the Youth; Details of total

amount available will be provided after speaking to treasurer.

Jan-Jun 07: Jan 07: Nothing to Report

Feb-Apr 07: Liaised with EC Treasurer, YC has a total of £400 approx in

Youth Account with £1000 from the Jamaat Funds.

May 07: £600 cheque received from Treasurer, This has gone towards the

equipment of the Youth Club.

June 07: No further funds taken from Treasurer, will be using the remaining

funds from July.

Jul-Nov 07 Oct 07: Misunderstanding between Treasurer & myself regarding

remaining funds available for Youth, issue of whether Youth Girls are entitled

to funds from the Youth Committee or from Ladies Committee.

5 To find new strategies on increasing attendance at Youth Events by

end of June 2006.


June 2006

Revised to

March 2007

Naveed

Youth

Committee

(from Jan 07)

Jan-Jun 06: Currently using same techniques as before to increase Youth

participation. This includes mail shots, word of mouth, text messages and

information on notice boards. Hope to have new strategies in place by end of

July. In March 2006 the sisters organised an event for “women in Karbala”. To

increase the interest of the girls and increase attendance and participation we

chose a variety of girls to prepare for short role plays and short presentations.

The strategy of involving more people in the organisation of events does work.

Jul-Dec 06: New strategies have not been looked into and since then old

strategies have been used to increase youth‟s participation. This is due to not

having many youth events held at the centre and also the YC had internal

issues.

Jan-Jun 07: Jan - Mar 07: Nothing to Report

Apr 07: Introduced the use of a Youth Sim Card to send messages about regular

activities to Youth.

May 07: Continuous use of Youth Sim Card, no new strategies explored.

June 07: Continuous use of Youth Sim Card. Emailed EC with concerns over

85

Youth attendance but have not received no solid response from EC Members.

Youth Mailing List will be left in the centre to record Youth details as and

when programmes are held at the centre.

Jul-Nov 07: July 07: Still no response from EC members; would bring up in

next EC meeting. Continuous use of Youth SIM.

Oct 07: This remains a problem throughout the Jamaat, if this is to change than

parents, the youth & EC would need to work together to bring forward

commitment. Jamaat should take a different approach??

6 To establish a fortnightly Youth Club by the end of June 2006.


June 2006

Revised to

July 2007

Naveed

Abbas /

Naveed (from

Feb 2007)

Jan-Jun 06: Have obtained information about costs and dates of holding Youth

Club. Need to write to Chair of MRCC to obtain further information. Hope to

complete this action by end of August.

Jul-Dec 06: The Youth Club has been delayed, since the attendance of Youth

have been poor in events specifically held for them, therefore holding a YC at

the MRCC has been put aside, this will be achieved once the Youth‟s

attendance in other events increase and show a solid commitment.

Jan-Jun 07: Jan - Feb 07: Nothing to Report

Mar-Apr 07: Researched into Setting up of Youth Club, Possible Equipment

required for YC, Launch Date for YC: Sat 28th

April 07, 6.00pm

May 07: First Youth Club Opened on 12th

May with 11 Youths turning up, we

hope to have the ground floor up & running to use for the YC in future.

This Action will continue on a weekly basis from June rather than fortnightly

since much interest has been shown from Youth.

June 07: This Task has been running on a weekly basis but due to lack of

activities and the use of downstairs hall not available yet, this task will be

continued on a fortnightly basis, until ground floor ready to use.

Jul-Nov 07: July 07: Not much progress made on YC, still awaiting for ground

floor to be up & running.

Sept 07: Ground Floor Complete, hope to move equipment to ground floor by

end of this month

Oct 07: Youth Club restarted held for every Saturday morning, equipment

requires shifting to downstairs hall by end of this month.

7 To organise a team of girls and boys scouts November Naveed / Jan-Jun 06: Had a meeting with Al Asr organisation regarding a group of

86

Revised to (from Apr 07)

To Organise a team of Boy Scouts.


2006

Revised to

Aug 2007

Imran

Naveed (from

Jan 07)

Scouts. Further information is now required.

Jul-Dec 06: Not much to say on this Action, again internal issues within YC

caused many actions to be delayed. More research is required in order to set up

boys/girls scouts.

Jan-Jun 07: Jan 07: Nothing to Report

Feb 07: Information provided from Brother Mohsin from the Al Asr Team

Mar 07: Phone Convo with Sister from Al Asr (Advice & Direction)

Apr 07: In touch with Herts Scouts, Info sent by Post, waiting for more Info

May 07: In progress of meeting with Scout Leaders within Watford & also in

touch with Muslim Scouts based in Birmingham. Awaiting Date of scout

sessions.

June 07: Provisional Date set for 25th

June to meet with local Scout Group

Leaders, this will be based in Watford, hope to attend a few in July to

understand Scouting.

Jul-Nov 07: July 07: Awaiting meeting dates for local scouts in order to visit

and assess scout clubs.

Sept 07: In touch with Local Scout Group Leader, in process of arranging a

meeting.

Oct 07: Provisional Meeting set for Nov 5th

to visit St Luke‟s Scouts Group.

8 To establish new strategies & methods of effective fundraising for the

Youth Committee.


August 2006

Revised to

April 2007

Secretary

Hassan Shah

(from Jan 07)


Jul-Dec 06: The YC has not been involved in any major events and therefore

has not looked into raising funds for the YC. Since no event required much

financial support, the YC have not implemented this action to much extent.

Sisters have been involved in two fundraising events by setting up stalls at two

different “chaand raats” in and out of the centre, which again was successful.

20th

Oct (Chaand Raat – Centre £45) 21st Oct (MRCC - £50)

Jan-Jun 07: Mar 07: Raised £20 from Islamic Movie

Apr 07: Deciding to show more Islamic Movies, Researching into Youth

Organisations within Herts.

May 07: Decided to show the Movie Imam Ali (as) on a weekly basis to raise

funds for YC but attendance was poor so decided to temporarily close it.

June 07: Funds raised from Football/Cricket, TUK Shop from Youth Club,

Jumah Collections.

Jul-Nov 07: July 07: EC have not responded well to collecting funds for youth

87

on Jumah, previous methods are continuously being used.

9 To provide such outings, most convenient for Youth in Easter /

Summer Holidays including (2/3) visiting Islamic Centres, (1) Theme

Park in Summer & Demonstrations as and when arranged.


August 2006

Revised to

April 2007

Naveed

Abbas &

Safraz (from

Feb 2007)


Jul-Dec 06: Imam Ali (as) Jelus was organised and members of our community

in particular the youth attended the demonstration. This was during the month

of Ramadan. 15th

July 2006: sisters attended and took part in the “Syeda Tun

Nisa Al Aalameen” conference in Manchester. Attendance was good and our

girls performed very well (performed a play/ recited qasida). 16th

September

2006: sisters attended and took part in the Imam Mahdi (a.s) seminar and Quran

Quiz at Maida vale Islamic Centre. The attendance was good but the actual

event made us realise that the girls in our community need a lot more help with

their learning (how is this to be addressed, something which you could mention

in your statement?). 15th

October 2006: sisters attended and took part in the

Jaloos for 1st Imams Shahadat at Marble Arch. Again a good number of people

and a rewarding outing.

No trip was organised since most youth were not present during the summer

and therefore it was rather pointless organising an outdoor trip.

Jan-Jun 07: Apr 07: Organised A trip to Bricketwood for Paintballing, on Sat

7th

But was cancelled since not much interest was shown.

June 07: Nothing to Report (Provisional Date set for 28th

July to arrange an

outing for Youth – TBC)

Jul-Nov 07: July 07: Youth Trip organised for Saturday 28th

July @ 1.15pm to

Jarman Park. Code of Conduct will be applied to all those who participate.

10 To organise and promote competitions such as Best Sports Player,

Quranic, Dua & Qasidah reciter in order to motivate youth

participation.


September

2006

Revised to

Sept 2007

Sarfaraz /

Imran

Naveed (from

Feb 2007)


Jul-Dec 06: This has yet to be implemented since lack of activities has not

allowed us to keep a track record of the youth. This can only be done once the

“clubs” are fully established and we have a relatively large group of attendees.

The sisters were rewarded by Umme Farwah for their participation in an

interactive conference. A trophy was awarded to the centre and gifts were

presented to the sisters for performing an outstanding play.

Jan-Jun 07: Jan-Mar 07: Nothing to Report

Apr 07: Discussed this in our Meeting on 15th

April, Will set up a

Quiz/Competition for Youth in next two weeks.

May 07: A lot of progress has been made for the Annual Youth Competition,

expected date of Comp: 8th

July 2007

88

June 07: Date of Youth Competition Changed to 29th

Sept due to lack of

participants & Funds for Prize.

Jul-Nov 07: July 07: Date of Competition changed to 8th

September in

conjunction with Presentation day. Still require more participants and support

from the local community as a whole in particular from parents.

Sept 07: Competition took place on 9th

with 3 participants from sisters and 1

from the brothers, a total disappointment of a turnout, parents & EC did not

assist much.

Oct 07: YC decided to take out first prize to Syria and instead reward the

winner with the 2nd

Prize of £150 & the runner up for £50 since shortage of

entrees & funds collected.

11 To include a section on the Jamaat Website for the Youth that would

provide up-to-date information on current and up coming Youth

events in & around Al-Zahra Centre.


December

2006

Revised to

April 2007

Naveed

Abbas (from

Feb 2007)


Jul-Dec 06: Will need to liaise with the Jamaat Secretary regarding the Jamaat

Website. Hope to have this achieved by next EC meeting, which is due to be

held in the next couple of weeks.

Jan-Jun 07: Jan - Mar 07: Nothing to Report

Apr 07: Jamaat Website Available, awaiting for Admin Access, will collect all

Youth Info & make ready to upload on Website, Liaise with Sec. Gen.

May 07: Still waiting for Gen Sec to allocate space on website & will begin

collating info in June to be uploaded onto the Jamaat Website.

June 07 – Nothing to Report

Jul-Nov 07: July 07: Jamaat website is successfully up & running and requires

Youth material to be updated, will have info uploaded by August.

Sept 07: A meeting with Youth will be arranged in order to get the material to

the Sec Gen to be uploaded on website by end of this Month.

Oct 07: Task still pending to complete, aiming to have some material from

youth side on the website before the AGM.

12 To create and maintain a Monthly Newsletter on the web of all current

and previous affairs regarding Youth of Al-Zahra Centre and to

provide space within the newsletter for individual youths who wish to

include a piece of reflection.


December

2006

Revised to

Naveed /

Sarfaraz

Hassan Shah


Jul-Dec 06: This is subject to completion of the website under secretariat

action plan. Research is being done in forming an outline of the newsletter.

Jan-Jun 07: Mar 07: 15th

Issue 1 of Youth NL, distributed after Majlis.

89

June 2007 (from Jan 07) Apr 07: 19th

Issue 2 will be handed out to Youth by end of Programme

May 07: Issue 3 will be handed out by 31st of May (Considerable Changes to

be added on newsletter, to make it more presentable)

Jul-Nov 07: July 07: Issue 3 has now been distributed and this task is on track.

Sept 07: Issue 4 to be updated by end of this Month.

Oct 07: Issue 4 still pending hope to have this up and distributed before AGM

13 To evaluate the overall participation of Youth in the Jamaat activities

in order to organise an Annual Presentation Day.


December

2006

Revised to Oct

2007

Naveed

Youth

Committee

(from Jan 07)


Jul-Dec 06: Sisters propose to organise an APD for December 2006 as there

has been positive youth participation and some of the girls have made an

exceptional effort in every programme and so deserve to be appreciated.

No system for evaluation has been defined as of yet. Meeting is required with

the sister‟s youth in order to reach a decision on how to give recognition to

deserved participants. This will be held jointly preferably before the AGM. A

criterion will be followed in order to select the right individuals for recognition.

Jan-Jun 07: June 07: Provisional Date set for 29th

Sept 2007 in conjunction

with Competition – Criteria used: Quran, Duas, Nohas, Speeches, Sports –

more to follow in July

Jul-Nov 07: Oct 07: A Youth Awareness Day has been organized for 11th

November for both Youth and Parents.

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