Final Hospital Management System

Hospital Management System

INTRODUCTION Hospital Management System is a designed for all kinds of hospital ,wich covers wide range of hospital administration and management process.When dealing with hospital management it provides the consolidated paitents data and relevant information across the hospital to support effective decision making for paitents care,scheduling,operation,theatre,biling,registration etcin a faultless flow.in this case study we will majorly discuss the registration process in the hospital management.

Hospital Management System has a predefined reports these are used by staff filling out forms,freeing resources for more critical tasks,normal reporting as well as Administration and Staff development purpose.Additionally Hospital management can be easily customized their own customized reports.

In short, Hospital Management System has following features:

Enables hospital and doctors to better serve their paitents.

Improved quality of paitents care.

Increased nursing productivity.

Reducing the time spent.

Better quality of care,procedures and services to paitents.

Control over the cost incurred by diagnosis related group.

STUDY OF EXISTING SYSTEM

• Patient reception

In case of an emergency the receptionist will collect patient information like name, age and address and whether they want to consult a doctor to their wish. If that doctor is not available, receptionistwill suggest a doctor’s name. If the case is serious, he is directly sent to the casualty and after the initial checkup he will be referred to the appropriate department doctors.

• Outpatient registration

After the patient reception OP card issued. The patient funds the op registration fees at the registration. The consulting fee is different for different doctors. The OP card is valid for a particular duration. If the patient comes after this duration, the card will be renewed. Then the details collected from the patient are recorded.

Inpatient admission

.The patient will be admitted in hospital if needed, by the doctor .

• Room/ward

There are 2 sections. General ward and room.

• Billing

Only when a patient is discharge from a hospital a bill is prepared. It includes room rent, doctor‘s charge and soon.

• Discharge

A patient is discharged only when the doctor suggests. The dues will be cleared.

Lab test

Depending on the disease and symptoms, the doctor will suggest for the required test for patient.

LIMITATION OF EXISTING SYSTEM

1. Lack of immediate retrievals: -The information is very difficult to retrieve and to find particular information like- E.g. - To find out about the patient’s history, the user has to go through various registers. This results in inconvenience and wastage of time.

2. Lack of immediate information storage: - The information generated by various transactions takes time and efforts to be stored at right place.

3. Lack of prompt updating: - Various changes to information like patient details or immunization details of child are difficult to make as paper work is involved.

4. Error prone manual calculation: - Manual calculations are error prone and take a lot of time this may result in incorrect information. For example calculation of patient billing based on various treatments.

5. Preparation of accurate and prompt reports: - This becomes a difficulttask as information is difficult to collect from various registers.

PROPOSED SYSTEM

The main objective of the proposed system is to overcome the drawbacks in the manual system. Also some modifications have to make it a simple and user friendly. Redundancy, inconsistency and storage of large amount of data extraction for generating a variety of reports are the factors in the manual system. This form is the basic for the development of proposed system. High speed and accuracy are the main features of the proposed system over the manual system.

ADVANTAGES OF PROPOSED SYSTEM

Planned approach towards working: - The working in the organization will be well planned and organized. The data will be stored properly in data stores, which will help in retrieval of information as well as its storage.

• Accuracy: - The level of accuracy in the proposed system will be higher. All operation would be done correctly and it ensures that whatever information is coming from the center is accurate.

• Reliability: - The reliability of the proposed system will be high due to the above stated reasons. The reason for the increased reliability of the system is that now there would be proper storage of information.

• No Redundancy: - In the proposed system utmost care would be that no information is repeated anywhere, in storage or otherwise. This would assure economic use of storage space and consistency in the data stored.

• Immediate retrieval of information: - The main objective of proposed system is to provide for a quick and efficient retrieval of information. Any typeof information would be available whenever the user requires.

• Immediate storage of information: - In manual system there are manyproblems to store the largest amount of information.

• Inpatient admission The system should be easy to operate and should be such that it can be developed within a short period of time and fit in the limited budget of the user.

REQUIREMENT ANALYSIS

Requirements Analysis is the process of understanding the customer needs and expectations from a proposed system or application and is a well-defined stage in the Software Development Life Cycle model.

Requirements are a description of how a system should behave or a description of system properties or attributes. It can alternatively be a statement of ‘what’ an application is expected to do.

Given the multiple levels of interaction between users, business processes and devices in global corporations today, there are simultaneous and complex requirements from a single application, from various levels within an organization and outside it as well.

The Software Requirements Analysis Process covers the complex task of eliciting and documenting the requirements of all these users, modeling and analyzing these requirements and documenting them as a basis for system design.

A dedicated and specialized Requirements Analyst is best equipped to handle the job. The Requirements Analysis function may also fall under the scope of Project Manager, Program Manager or Business Analyst, depending on the organizational hierarchy.

HARDWARE REQUIREMENTS

Processor : Dual coreHard disk : 20 GBRam : 1GBCd drive : 52xInput device: keyboard, mouse & web camera

SOFTWARE REQUIREMENTS

Operating system : windows7Backend : MicrosoftSQL server 2005Front end : c#.netDesign tool : Microsoft visual studio

FEASIBILITY STUDY

Depending on the results of the initial investigation the survey is now expanded to amore detailed feasibility study. “FEASIBILITY STUDY” is a test of system proposalaccording to its workability, impact of the organization, ability to meet needs andeffective use of the resources. It focuses on these major questions:

1. What are the user’s demonstrable needs and how does a candidate systemmeet them?

2. What resources are available for given candidate system?

3. What are the likely impacts of the candidate system on the organization?

4. Whether it is worth to solve the problem?

During feasibility analysis for this project, following primary areas of interest are to beconsidered. Investigation and generating ideas about a new system does this.

Steps in feasibility analysis

Eight steps involved in the feasibility analysis are:

Form a project team and appoint a project leader. Prepare system flowcharts. Enumerate potential proposed system. Define and identify characteristics of proposed system. Determine and evaluate performance and cost effective of each proposed

system. Weight system performance and cost data. Select the best-proposed system. Prepare and report final project directive to management.

Technical feasibility

A study of resource availability that may affect the ability to achieve an acceptablesystem. This evaluation determines whether the technology needed for the proposedsystem is available or not.

Can the work for the project be done with current equipment existing software technology & available personal?

Can the system be upgraded if developed? If new technology is needed then what can be developed?

This is concerned with specifying equipment and software that will successfully satisfy the user requirement. The technical needs of the system may include:

Front-end and back-end selectionAn important issue for the development of a project is the selection of suitable front-endand back-end. When we decided to develop the project we went through an extensivestudy to determine the most suitable platform that suits the needs of the organization aswell as helps in development of the project.The aspects of our study included the following factors.Front-end selection:

1. It must have a graphical user interface that assists employees that are not from ITbackground.2. Scalability and extensibility.3. Flexibility.4. Robustness.5. According to the organization requirement and the culture.6. Must provide excellent reporting features with good printing support.7. Platform independent.8. Easy to debug and maintain.9. Event driven programming facility.10. Front end must support some popular back end like Ms Access.According to the above stated features we selected VB6.0 as the front-end fordeveloping our project.Hospital Management System14Back-end Selection:1. Multiple user support.2. Efficient data handling.3. Provide inherent features for security.4. Efficient data retrieval and maintenance.5. Stored procedures.6. Popularity.7. Operating System compatible.8. Easy to install.9. Various drivers must be available.10. Easy to implant with the Front-end.According to above stated features we selected Ms-Access as the backend.The technical feasibility is frequently the most difficult area encountered at this stage. Itis essential that the process of analysis and definition be conducted in parallel with anassessment to technical feasibility. It centers on the existing computer system(hardware, software etc.) and to what extent it can support the proposed system.3.2) Economical feasibilityEconomic justification is generally the “Bottom Line” consideration for most systems.Economic justification includes a broad range of concerns that includes cost benefitanalysis. In this we weight the cost and the benefits associated with the candidate

system and if it suits the basic purpose of the organization i.e. profit making, the projectis making to the analysis and design phase.The financial and the economic questions during the preliminary investigation areverified to estimate the following:The cost to conduct a full system investigation.Hospital Management System15The cost of hardware and software for the class of application being considered.The benefits in the form of reduced cost.The proposed system will give the minute information, as a result theperformance is improved which in turn may be expected to provide increasedprofits.This feasibility checks whether the system can be developed with the availablefunds. The Hospital Management System does not require enormous amount ofmoney to be developed. This can be done economically if planned judicially, so itis economically feasible. The cost of project depends upon the number of manhoursrequired.3.3) Operational FeasibilityIt is mainly related to human organizations and political aspects. The points to beconsidered are:What changes will be brought with the system?What organization structures are disturbed?What new skills will be required? Do the existing staff members have theseskills? If not, can they be trained in due course of time?The system is operationally feasible as it very easy for the End users to operate it. Itonly needs basic information about Windows platform.

Schedule feasibilityTime evaluation is the most important consideration in the development of project. Thetime schedule required for the developed of this project is very important since moredevelopment time effect machine time, cost and cause delay in the development ofother systems.

A reliable Hospital Management System can be developed in the considerable amountof time.

2.5 RELEVANT ENTITIES

Entities are the objects of significance for the organization about which information needs to be known. The main entities of our project are

1. User 2. Administrator.

1. User:

The hospital staffs are the users in this software

Login

With user name and password, users can login to the software

OP

Details regarding outpatients are stored.

IP

Details of admitted persons are stored.

INFO

User can recollect all stored details.

TEST

User can add the test amount into patient bills.

Pharmacy

User can add the medicine charges into patient bills.

Video conferencing

User can communicate with another person through internet.

2. Administrator

Administrator Login is used only for the administrative purpose of the system. This login can be used only by the administrator, who accepts or deny access to the user.

Settings

Administrator can only set& reset the setting of the software

Id card creation

Id card for hospital staffs are created by the administrator.

3. SYSTEM DESIGN

The most creative and challenge phase of the system life cycle is system design . System design is a solution a ‘how’ to approach to the creation of a new system. This important phase is composed of several steps. They provide the understanding and procedural details necessary for implementing the system recommended in the feasibility study. Emphasis is translating the performance requirements into design specification. The design phase is a transition from a user oriented document to a documented oriented to the programmers or database personal. This phase is including input and output design and basics of form design.

There are two different categories in design phase. They are physical design of the system and logical design of the system. Define the system in terms of the user system specification is called logical system definition. First the system objectives are achieved logically, and then only design portions will convert into physical terms.

In logical system definition a number of factors have been considered

• The analyst must clarify the specific objectives of the design process • The result of the analysis must be converted into an outline of the outfits

for and input the system• It is necessary to structure the data , which will need to be stored in order

to procedure the outputs

• It is necessary to consider the nature of the processing need to met the user requirements

3.1 DESIGN OF SUBSYSTEM

1. OP MODULE

The op module deals with functions of out patients. They are

• Op registration• Op consultation

Op registration sub modules The function of this module of registration of new patient in the op .The registration form with patient’s data. The patients can select the desired doctors for consultation. And also OP card issued.

Op consultation sub module

This is designed to update op renewal and consultations. The op number is used to search for patient data.

2. IP MODULE

Admission of patient maintenance of the IP register, discharge of patient and IP billing are handled by this module. The sub modules are

IP admission IP bills

* IP admission sub module

There are two primary options in addition. That is to admit a patient already having an IP registration or to admit a new patient as IP .in the first case function is to search with op number and show all available patient data. Additional information needed is then entered in IP register. For a new patient new IP number is generated and will relevant data are accepted.

In this module will inpatients are listed. The user can select patient for discharge. While proceeding with discharge summary is entered

* IP bills sub module

The IP number is used to search for patients data. Then validity for current registration is verified by checking data of last renewal in IP registration. And calculate the total fee and balance fee of the patient.

3. INFO MODULE

This module has the following sub modules

• Room / ward information • Doctors information • Test information • Op information• IP information

• Room / ward information To display which room / bed is free and which occupied.

• Doctors information List the name of all doctors and there name ,id ,section and consultation free are displayed .

• Test informationTo display the test details. Test name and cost of the test are included.

• Op informationTo display op information

• Ip informationTo display ip information

4. SETTINGS

This module relates to the generation of reports needed for system setting.

5. TEST

This module relates to the testing.

6. ID CARD CREATION

This module related to creating ID card for hospital staff.

7. VIDEO CONFERENCING

This module offer video communication through internet.

8. PHARMACY

This module deals medicine cost of a patient from the hospital

3.2 USER INTERFACE DESIGN

The user interface portion of a software product is responsible for all interactions with the user. Almost every software product has a user interface. Most users often judge a software product based on its user interface. An interface that is difficult to use leads to higher levels of user errors and ultimately leads to user dissatisfaction. Therefore, sufficient care attention should be paid to the design of the user, interface of any software product.

Systematic development of the user interface is also important. Development of a good interface usually takes significant portion of the total system development effort. Unless the user interface is designed and developed in a systematic manner, the total effort required to develop the interface will increase tremendously. Therefore, it is necessary to carefully study various concepts associated with user interface design and understand the various systematic techniques available for the development of user interface.

DFD For New System

DFD For Current System

1. Dfd For Registration

ER-DIAGRAM

HMS

LOGIN PASSWORD LOGIN PASSWORD

USER ADMINHAVEDO

DOWRITE

GIVE

LOGIN

TEST

PRESCIPTION

TAKE DO GIVE WRITE

DO

BACKUP LOGIN

TEST

PRESCRIPTION

PATIENT

8. ConclusionThe project Hospital Management System (HMS) is for computerizing the working ina hospital. The software takes care of all the requirements of an average hospital and iscapable to provide easy and effective storage of information related to patients that

come up to the hospital.It generates test reports; provide prescription details including various tests, diet advice,and medicines prescribed to patient and doctor. It also provides injection details andbilling facility on the basis of patient’s status whether it is an indoor or outdoor patient.The system also provides the facility of backup as per the requirement.