File name/location Company Confidential Copyright © 2000 Eli Lilly and Company MEDES: Development of a completely new Spanish medical bibliographic database.

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Company ConfidentialCopyright © 2000 Eli Lilly and Company

MEDES: Development of a completely new Spanish medical bibliographic

database

Cebrián, S. and Moreno, Y.

Medical Information Department

9th European Conference of Medical and Health LibrariesSantander, September 20th-25th 2.004

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Evolution of information systems and databases

Technologic systems evolution

databases appearance

Internet/Intranet development = Information diffusion = databases development

Databases have become an essential work tool for information professionals and in teaching and research centres.

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Appearance of the large Medical Databases

19th century: an awareness of the need for creating up-to-date medical bibliographic indexes.

Excerpta Medica

National Library of Medicine

In Spain Index Medicus Hispanis (1904)

1928-1936 Índice Español de Literatura Médica

Since 1971 Índice Médico Español (IME)

Virtual Health Library (Biblioteca Virtual en Salud, BVS) (Panamerican Health Organisation – World Health Organisation )

Índice Bibliográfico Español en Ciencias de la Salud, IBECS

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MEDES: Desing of the Database

•To organize our library collection in a systematised way, to know exactly the information available to recover the information easily.

•It was elaborated for the exclusive use of the Medical Information Department.

• Reference Manager

•Minimal bibliographical description

•To manage the journals of our service

Our internal users needed information about the Spanish journals in our Department.

An internal and complete database was necessary

... but

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MEDES: Desing of the Database

A team was created to analyse the situation and the project viability : to create a new database.

Requirements

Access to the database: accessible from the Intranet

Database fields clear and well-define: authors, source, type of document, notes, summary, and key wordsSearch system based on boolean algebra

Screens’ structure: simple and clear

Search modes: It should at least include the free and advanced search modes

Keywords: all the references will be indexed by key words

Content of the references: the whole contents of the journals will be included

Summary: all the bibliographic references include an author summary

Accessibility and handling: easy access and easy handling

Database name: MEDES(Medicina en Español)

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MEDES: Creation of the Database

Journal titles the most relevant titles concerning the therapeutic fields researched by the laboratory

Start year 2001-

Updating frequency was established as monthly

Thesaurus: MEDES has its own thesaurus

Software: no software application on the market could be adapted to our needs, an internal software was created (Oracle application)

Working groupsA work group was created : members of the Medical Information Department and Systems Department Two different interfaces were created: internal use.

documental use

key words control summaries control

And external use = users

Controversial aspects

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Results

•Includes more than 14,000 references

•Includes 37 journal titles

•Keywords

•Summary

•Monthly update

•Different kind of searches: simple, advanced, by journal, by incomplete reference

•Print and file the results

MEDES has been conceived as a reference database without direct access to the document

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Simple search

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Simple search

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Simple search

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Simple research

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Advanced search

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Search by journal

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Search by incomplete reference

www.documentacionmedica.com

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Conclusions

After many months of work, MEDES has became operative

Results of all these efforts can be seen in this living tool

It has been a very positive an interesting experience

The creation of this tool means a commitment to our users with no time limit

Our next stage is to convert the current keyword index into a complete thesaurus, which constitutes a new and fascinating professional challenge.

Cebrián, S. and Moreno, Y.Medical Information Department

File name/location Company Confidential Copyright © 2000 Eli Lilly and Company MEDES: Development of a completely new Spanish medical bibliographic database.

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