FI_GL

FINANCIAL ACCOUNTING

FI - ORGANIZATIONAL STRUCTURE

Client

This is the self contained and top most technical , commercial organisational units in SAP with separate master data and own set of tables.Define Company (OX15).A company in SAP refers to the smallest organisational unit for which individual financial statement can be drawn according to the legal and commercial requirements. A company can accept more than one company code and also these companies code use the same operative chart of account and same fiscal year variant, in addition above these companies code can use different currencies also.

Path: Sap easy access tools customizing img (implementation guide) execute projects eference img tab (spro) enterprise structure definition financial accounting define company

Click on new entries

Company TATAGC (maximum 6 digit alpha numeric)

Company name TATA GROUP OF COMPANIES

Detailed informationStreet MG Road

P.No 12345

Postal code 123456

City Mumbai

Country IN (India)

Language EN (English)

Currency INR (Indian Rupee)

Press enter key and click on save.

Note: when we click on save button system will display a request dailar box. Here we have to given the short description regarding what are the activities we had done in previous. Then system will create short description of our request number.

Short description creation

Click on create level (F8) short description company click on save click on continue (tick mark)

Come back to easy access

Define company code (OX02)

Companys code is the smallest organisational unit in FI with contained accounts enabling the drawing up of financial statement and commercial requirement of the country wherein the companies code is operating. Each company code is assigned to an operative chart of accounts and fiscal year variant and the same chart of account and fiscal year variant can be used in more than one company code. Here all companies assigned same fiscal year variant will follow the same the business calendar.

Path: Spro Img Enterprise structure Definition Financial accounting Edit, copy, delete, check company code (click on active button)

Double click on edit company code data

Click on new entriesCompany code TAST (any 4 digit of alpha numeric)

Company name TATA STEEL

Street Hydrabad

Country IN

Currency INR

Language EN

Click on address field

Name

Title COMPANY

Name TATA STEEL

Search term A

Street address

Street/house no MG Road

Postal code / city 123456 Hydrabad

Country IN

Region 01 (Andra Pradesh)

Click on save

Note: just like you can create any number of company code like TATA MOTORS, TATA FINANCE, TATA CONSULTANCY etc. press F8 for next entry.

Come back in to easy access

Assign company code to company (OX16)

Path: Spro img enterprise structure assignment financial accounting assign company code to company.

Click on position

Company code TAST

Code

CopmanyTAST

TATAGC

Press enter key and click on save.

Click on continue button


Define Business Area (OX03)

In FI this internal organisational units represents a separate operational responsibility. Separate business area financial statements (both Balance sheet and P&L statements) can be created for internal purposes.

Path: Spro img enterprise structure definition financial accounting define business area.


Business AreasDescription

TAHYHydrabad

TAPUPune

TACUCalcutta

Press enter key and save

Fiscal year settings (OB29)

Fiscal year is nothing but period normally made up to 12 month for which company draw up their financial statements and values their inventory. There is no any condition regarding the fiscal year is a calendar year or non-calendar year and also the fiscal year is need not necessarily to contain 12 month (periods), in case if the fiscal year is less than 12 periods then its called shortened fiscal year.

Fiscal year Variants (OB29)Fiscal year variants helps in defining the relationship between the calendar and fiscal years, it is specifying the number on of posting periods and special posting periods required in fiscal year. There can be maximum 12 posting periods and 4 special periods in General Ledger (GL) accounting.Special Periods: Besides the normal 12 posting periods, SAP allows for defining maximum of 4 more posting periods it is known as special periods. This periods is used for year-end closing activities.Path: Spro Img Financial accounting (new) Financial accounting global setting (new) Ledgers Fiscal year and posting periods Maintain fiscal year variants


FVDescriptionNo. postingNo. posting periodNo. special period

TEApr-Mar 4 spl12124 (maximum)

Press enter key

Select your fiscal year variant code (TE) and double click on period folder


MonthDayPeriodYear shift

04 (April)3010

05 (May)3120

06 (June)3030

07 (July)3140

08 (Aug)3150

09 (Sept)3060

10 (Oct)3170

11 (Nov)3080

12 (Dec)3190

01 (Jan)3110-1

02 (Feb)2811-1

03 (Mar)3112-1


Assign company code to fiscal year variants (OB37)

To find out your company code click on position and type TAST

Fiscal year variants TE



Open and close posting period In simple term open period can be refers that a period which are going to start posting. If you do not want to post any business transaction on that particular period we can keep that period in close posting.

Path: Spro Img Financial accounting (new) Financial accounting global settings (new) Ledgers Fiscal year and posting period Posting period.

A) Define variants for open posting periods (OBBO)Path: same


VariantsName

TEPO (any 4 code)Posting period variants


Come back

B) Open and close posting period (OB52)Path: same


VariantA/C typFrom P1YearTo P1YearFrom P2YearTo P2Year

TEOP+ 12008122008132009162009


C) Assign variants to Company code (OBBP)Path: sameClick on Position

Company codeVariants

TASETEOP


Field Status Groups

The field status of an individual field or a group of field is marked into a Field Status Group which is then assigned to individual GL master records.Path: Spro Img Financial accounting (new) Financial accounting global settings (new) Ledgers Fields

Define Field Status Variants (OBC4)Path: Same

Select 0001 field data variants then click on copy as (F6) icon at the time it will be display in the following manner.

FSTVField status name

0001Field status for 0001

Now you have to change in this following manner

FSTVField status name

STTV (any 4 code)Field status for TAST

Press enter key and click on copy all then (tick mark)

Click on save

If you want to view the status group select your field status variants STTV.

Double click on Field Status Group folder then double click on G001 then double click on General Data .

Select Text as Required entry, Assignment Number as Optional entry and others are remaining Suppress.

Double click on Additional Account Assignment Group.

Select Business Area as Required entry and others are remaining Suppress.

Come back click on save again come back

Assign company code to field status variants (OBC5)Path: Same

Click on position

Company code TAST

Field status variants FSTV

Press enter key and save.

CHART OF ACCOUNTChart of account is the list of all GL account used in one or more company codes for recording the business transaction. For each GL account, the chart of account contain the reference number (account number), account name and other technical and functional detail.

Types of chart of account Group Chart of Account: it is used for consolidation purpose all company codes with dissimilar operative chart of account falling under a company, it is also known as Corporate chart of account.

Country Chart of Account: it contains the GL accounts to meet the specific statutory or legal requirements of a company from where a company code operates. Country charts of accounts other wise known as Alternate Chart of account.

Operative chart of account: A chart of account must be assigned to each of the company codes and this chart of account is using for maintain the regular activities of the company.

Operating chart of account settings

Path: Spro Img Financial accounting General ledger accounting General ledger accounts Master data Preparation

A) Edit chart of accounts list (OB13)Path: Same


Chart of account CHAC (any 4 code)

Description Operating Chart of Account

Maintain language English

Length of GL account number 8 (maximum)


Come back wise

B) Assign company code to chart of account (OB62)

Path: Same

Click on position

Company code TAST

Chart of account CHAC


Come back wise

Define Account Group (OBD4)

Path: SameClick on new entries

Chart of accountAccount groupNameFrom accountTo account

CHACLILiabilities100001200000

CHACASAssets200001300000

CHACINIncomes300001400000

CHACEXExpenses400001500000


Come back wise

Define Retained Earnings Account (OB53)Path: Same

Assign chart of account CHAC

P&L StatementsAccounts

X100001

Press enter key two times and ignore the warning message.

Click on save. Come back

GENERAL LEDGER ACCOUNTINGFI General ledger

This sub-module is integrated with all other sub-modules within FI and outside FI

Some General ledger account List

Liabilities (100001 200000)Assets (200001 300000)

SRef- NoName of GL AccountsSRef-NoName of GL Accounts

1100001Retained Earnings Account1200001Land

2100002Share Capital Account2200002Building

3100003General Reserve Account3200003Plant

4100004Secured Loan Account4200004Machinery

5100005SBI Loan Account5200005Furniture

6100006Unsecured Loan Account6200006Asset Under construction

7100007SBI Over Draft Account7200007Cash Account

8100008Sundry Creditors Account8200008SBI Bank Account

9100009Rent Outstanding Account9200009ICICI Bank Account

10100010Advance Received Account10200010HDFC Bank Account

11100011Bills Payable Account11200011HDFC Check Deposit

12100012Bills Discounting Account12200012Sundry Debtors

13100013Accumulated Depreciation13200013Bills receivable Account

14100014HDFC Check issue Account14200014Advance paid Account

15100015Input tax Account (Purchase)15200015Loan to ABC Company

16100016Input Surcharge Account16200016Telephone Deposit Account

17100017Input Education-cess17200017Showroom Advance

18100018Output tax Account (Sales)18200018Petty Cash book

19100019Output Surcharge Account

20100020Output Education-cess

21100021TDS on Rent Account

22100022Surcharge on TDS Account

23100023Education-cess on TDS

Incomes (300001 400000)Expenses (400001 500000)

SRef- NoName of GL AccountsSRef-NoName of GL Accounts

1300001Sales Account1400001Purchase Account

2300002Purchase Return Account2400002Sales return Account

3300003Sales of Scrap Account3400003Salaries Account

4300004Insurance clime received 4400004Wages Account

5300005Rent received Account5400005Fright Account

6300006Interest received Account6400006Telephone bill Account

7300007Exchange rate gain Account7400007Electricity bill Account

8300008Cash discount received 8400008Printing and Stationary

9300009Sales of Assets Account9400009Rent Account

10300010Profit on sales of Assets 10400010Consultation Fee Account

11400011Interest paid Account

12400012Cash Discount paid Account

13400013Exchange rate loss Account

14400014Bank charges Account

15400015Bills Discounting charges

16400016Depreciation Account

17400017Loss on Sales of Assets

18400018Assets Retirements Account

GL Account Creation (FS00)

Path: Sap easy Access Accounting Financial Accounting General ledger Master records GL Accounts Individual processing Centrally.

GL Accounts 100001(Retained earnings Account)

Company code TAST

Click on Create fields

Type/Description

Select Account Group - Liabilities

Balance sheet Account

Short text Retained earnings

Long text Retained earning Accounts

Click on Control Data tabAccount currency INR

Only balance in local currency

Line item display

Sort key 001 (posting date)

Click on create/bank/interest/tax tabField Status Group G001 (General)

Note: if you want to create another GL account click on type/description tab change the GL account number in to 100002 press enter key and create GL account.

1) Just like we can create any number of GL account

2) Assets and Liabilities are Balance Sheet account

3) Incomes and expenses are Profit and Loss account

4) Activate the only balance in Local currency check box in control data for Balance sheet account only. It does not need for Profit and Loss account.

Assign the Field status group G005 for Cash and Bank accounting

Remaining all GL account Assign G001

GL Documents types number ranges settings (OBA7)Path: Spro Img Financial Accounting new Financial account global settings Documents Documents type Define documents types entry view

Click on position

Documents type SA

Double click on SA documents type and click on number range information

Company code TAST

Click on change Intervals

Click on Insert intervals

No

Year

From Number

To Number

01

2009

1

100000

Press enter key and Save. (Tick mark)

Come back wise

Tolerance for GL documents posting (Amount limitation for users)

Path: Spro Img Financial Accounting new GL accounting new Business transaction Open item clearing Clearing differences

A) Define Tolerance Group for GL Accounts (OBAO)


Company code TAST

Tolerance group Tolerance for GL

Press enter key and Save

Come back wise

B) Define Tolerance group for Employees (OBA4)Click on new entries

Group

Company code TAST

Amount for documents 9999999999 (for unlimit)

Amount per open item account item 999999999

Cash discount per line item 5%

Permitted payment differences

Revenue 100

Expenses 100


Come back wise

Assign users for tolerance groupUsername

Tolerance Group

Blank

Blank

Present we are not doing this because we are not creating tolerance group

Enter Global parameters of a Company code (OBY6)

In the global parameters we can view the what are the activities we are assigned to our company code

Path: Spro Financial Accounting new Financial accounting global settings Global parameters for company code Enter global parameters

Click on position

Company code TAST(Tick mark)

Select our company code and double click

Activate Business area for Financial statements

Activate Propose Fiscal year

Activate Define default value date

Activate Negative Posting permitted


Come back wise

GL Documents Posting

Transaction1) Share capital received 1000000 on 01-04-2009 by Cash

2) Cash deposit in SBI 200000 on 2-04-2009

3) Paid salaries 10000 by cash on 01-05-2009

All these GL documents posted to TAHY business area

GL DocumentsCash account Dr1000000

To Share capital account1000000

SBI account Dr200000

To Cash account

200000

Salaries Account 10000

To Cash

10000

Posting Case of GL accountDebit Key 40Credit Key 50

GL Documents Posting Process (F-02)Path: Sap easy access Accounting Financial Accounting General ledger Posting General postingDocuments date 01-04-2009Type SA

Company code TAST

Posting Date - 01-04-2009

Period 01

Currency INR

Documents header text Share capital Documents

Post key 40

Account Cash Account

Press enter key

Amount 1000000Business area - TAHY

Text Share capital Received by cash

Post key 50

Account Share capital Account

Press enter key

Amount - *(Copy Previous amount)

Text - + (Copy previous text)

Click on more field

Business area TAHY (Tick mark)

Press enter key

Go to Documents in Menu bar Select Simulate (Shift+F9)

Check the entries and Save (Cltr + S).

Display of GL Documents (FB03)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Display

Documents Number Put blank

Company code TAST

Fiscal year 2009

Click on documents list tab

Press F8 for execute

Press enter key

Now system displays a details box this dailar box we call layout. Now in this layout contain the different type of column related of our documents. If you want insert any new column in this layout click on Change layout field on Application tool bar. Now system displays the two types of column

Displays column: These column are already displayed in our layout

Column sets: These column are not displayed in our layout

Now select one of the column in column sets (User name) select left arrow and then click on Save

Save layout. Keep / and Your name

If you want to view the full documents double click on each documents number.

Display of GL Account balance(FS10N)

Path: Sap easy access Accounting Financial Accounting General ledger Accounts Display balances

GL accounts Cash account

Company code TAST

Fiscal year - 2009

Business area TAHY


Display of GL Line items (FBL3N)

In this line items systems displays a particular GL account activities. This mean in which

Documents, which documents date, which documents type, which branch, How much we are debiting and Crediting etc..

Path: Sap easy access Accounting Financial Accounting General ledger Accounts Display/ change line items

GL Accounts Cash account

Company code TAST

Multiple documents Posting

Paid salaries through bank on 01-05-09 for this following Business areas

Hyderabad TAHY- 2000

Mumbai TAMU- 2000

Banglore TABG- 2000

Pune - TAPU- 2000

Multiple Documents Posting procedures (FB50)Path: Sap easy access Accounting Financial Accounting General ledger Posting Enter GL Accounts documents postings (FB50)

Click on Company code tab

Company code TAST

Documents date 31-05-2009

Posting date 31-05-2009

Documents header text Salaries Paid

GL Account

D/CAmount in documents Text

Business area

Salaries AccountDebit

1000

Salaries Paid

TAHY


1000

Salaries Paid

TAMU


1000

Salaries Paid

TABG


1000

Salaries Paid

TAPU

Press enter two times

Cash Account

Credit

4000

Salaries Paid

Press enter key and Click on Simulate tab and Save

In any GL Documents maximum posting line items is 999

Business area Overview report

Go to FS10N for display of GL Accounts balance

GL Accounts Salaries Account

Company code TAST

Fiscal year - 2009

Business area


Now Go to Environments in Menu bar select Business area Overview Report

From Period 2

To Period 2

Work list Preparation This work list we are using for view the group wise balances

Go to FS00 Create the following GL Accounts

1- Salaries Accounts

2- Telephone Bill

3- Electricity Bill

4- Printing and Stationary

Work list Preparation for Administrative ExpensesPath: Sap easy access Img Financial Accounting General ledger accounting GL Accounts Balances Maintain work list for display balances.

Double click on GL Accounts

Click in create field

Work_list TAST _ADM (Any code)

Name Work list Preparation (Tick mark)

(Administrative Expenses)

Value 400005

400006

400007

400008


Go to (FB50) Post the following GL documents on 30-05-2009 in Hyderabad Business area

Salaries Accounts - 1000

Telephone Bill - 1000

Electricity Bill - 1000

Printing and Stationary 1000

To Cash - 4000

Display of work list wise (Group wise balance) balance

Go to FS10N for displaying GL balances

GL Accounts

Company code TAST

Fiscal year - 2009

Click on activate work list tab

GL Account work list TAST ADMN

Business area TAHY

Press enter key

Press (F8) for execute

Now you will get the 4000 cumulative balances. If you want to view the GL Account balances Double click on 4000

Deletion of GL Accounts

Actually once GL account created in SAP its not possible to delete that GL Account only its possible when the GL have (No posting at all)

Delete the GL Accounts (OBR2)Path: Spro Img Financial Accounting GL accounting GL Accounts Master data Delete Delete GL Accounts

Activate Delete GL Accounts

GL Accounts Select GL a/c

Activate with General Master data

Activate in Company code TAST

Activate Test Run


Come back and Deactivate Test Run check box and again Press F8 for execute

Click on Yes

Blocking of GL Accounts

If you block any GL accounts and the time it is not possible to post any value in to that GL Accounts

Blocking Procedures

Go to FS00 Select any GL account and Click on Change field

Click on block field

Activate the Blocked for posting check box in Company code data

Press enter key and Save it

Go to F-02 Try to post some value in salaries account at the time you will get the following messages

Account is TAST is blocked for Postings

Unblock GL Accounts

Go to FS00 Select the Salaries Account

Click on change fields

Click on block field and Deactivate the Blocked for Posting

Check in the Company code and Save it.

Blocking of Chart of Accounts

If you block the chart of account on the time its not possible to create any GL Account under this Chart of Accounts

Go to OB13 for chart of accounts list click on position

Chart of Account CHAC

Double click on the Chart of Accounts

Activate the Blocked Check box and Save it

Go to FS00 try to Create a GL Accounts on the time you will get the followings messages

Chart of accounts CHAC Blocked creation of new GL Account Possible

Unblock Chart of Account

Go to OB13 for chart of accounts list

Click on position

Chart of account company code CHAC

Double click on your chart of Account and Deactivate the Blocked check box and Save

HOLD DOCUMENTS

This hold documents we are using for incomplete documents

Go to F-02 enter the following documents on 15-05-09


To Cash account 2000

(Its an incomplete documents)

Documents Date 15-05-09

Type SA

Company code TAST

Posting Date 15-05-09

Period 02

Currency INR

Header text Hold Documents

Post key 40

Accounts Salaries Accounts

Press enter key

Amount 1000Text Hold Documents

Post key 50


Press enter key

Amount 2000Business area TAHY

Press enter key

Now go to Documents in Menu bar Select Hold Temporary Documents No-01 (Give any number)

Click Hold Documents tab

Complete the posting of Hold Documents

The remaining 1000 posted to wages account

Go to F-02 Follow same procedures

Go to Documents in Menu bar Select Get Hold Documents

Temporary Documents Number 01

Press enter key

Post key 40

Account Wages Account

Press enter key

Amount 1000

Click on Simulate and Save

PARK DOCUMNETS

Park documents we are using for a post dated documents

Go to F-02 enter the following documents on 15-05-09


To Cash account 1000


Type SA

Company code TAST

Posting Date 15-05-09

Period 02

Currency INR

Header text Salaries Paid

Post key 40

Accounts Salaries Accounts

Press enter key two times

Amount 1000Text Salaries Account

Post key 50


Press enter times

Amount 1000Business area TAHY

Now go to Documents in Menu bar Select Park

Display of Park Documents (FBV3)Path: Sap easy access Accounting Financial Accounting General ledger Documents Parked Documents Display

Company code- TAST

Documents No

Fiscal year 2009

Click on Documents list tab

Posting of Parked Documents (FBV0)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Parked Documents Post/Delete Company code TAST

Documents No

Fiscal year 2009

Click on Documents list tab


Double click on your Parked Documents number

Click on Save it

Go to FBV2 for change the Parked Documents

INTEREST CALCULATIONIn SAP we have two type interest calculations they are

Balance interest calculation

Item interest calculation.

Balance interest calculation is also called bank account interest calculation. It is calculated on GL account.

Item interest calculation is also called interest on arrears it is calculated on customers/ vendors.

Balance interest calculation configuration settings

Transaction

1) Loan taken from SBI Rs 1000000 on 01.05.2008 at interest rate 10%

2) Loan given to ABC Company Rs 1000000 at interest rate 12%

Go to FS00 Create the following GL accounts

1) SBI loan account under Liabilities

2) Loan to ABC Company under Assets

3) Interest paid account under Expenses

4) Interest received account under Incomes

Go to F-02 Post the following GL documents on 01.05.2008

Cash account Dr

1000000

To SBI Loan account

1000000

(Loan received from SBI)

Loan to ABC Company account 500000

To Cash Account

500000

(Loan given to ABC Company)

Settings in IMGPath: Spro Img Financial Accounts (new) General Ledger Account (new) Business Transaction Bank Account Interest Calculation Interest Calculation Global settings.

A) Define Interest calculation types (OB46)Click on new entries

Interest IDNameInterest type

IT (anyBalance interest calculationS (balance interest calculation)


Come back

B) Prepare account balance interest calculation (OBAA)

Path: Same


Interest calculation indicator IT (any code)

Interest calculation frequency 01 (every month)

Settlement day 01

Calendar type G (28-31/365)

Output control

Select Balance plus interest


Come back wise

Interest CalculationA) Define reference interest rates (OBAC)

Path: Same


Ref.int.rate INTP (any code)

Long test Interest Paid

Description Interest paid

Date from 01.05.2008

Currency INR


Press F8 for next entry.

Ref.int.rate INTR (any code)

Long test Interest received

Description Interest received

Date from 01.05.2008

Currency INR


Come back three times.

Define Time-Depend terms (OB81)

Path: Same


Int.calc.indicator IT

Currency INR

Effect from 01.05.2008

Sequential number 01

Term - Credit interest: balance interest calc

Ref. interest rate INTP




Int.calc.indicator IT

Currency INR

Effect from 01.05.2008

Sequential number 02

Term - Debit interest: balance interest calc

Ref. interest rate INTR



Enter Interest values (OB83)

Path: Same

Click on new entries.

Reference:Valid fromInterest Rate

INTP01.05.200810

INTR01.05.200812


Come back wise

Interest Posting Prepare GL account balance interest calculation (OBV2)Transaction

Interest Paid documentsInterest paid account Dr

To SBI Loan account

Interest Received documents

Loan to ABC Company account Dr

To Interest received accountPath: Same as up to Bank account interest calculation Interest Posting Prepare GL account balance interest calculation.

Click on symbol tab

Account symbolDescription

0001Interest Received

0002Interest Paid

1000GL account - (earned) (Loan to ABC Company)

2000GL account - (paid) (SBI Loan account)

Click on Account tab


Acct. symbolCurrencyGL accounts

0001INR300006 (Interest received account)

0002INR400011 (Interest Paid)

1000INR200015 (Loan to ABC Company)

2000INR100005 (SBI Loan account)


Click on posting specs tab

Click on create fields (interest paid posting)

Business transaction 2000

Company code TAST

Interest indicator IT

Business area TAMU

Click on ( )

Debit

Post key 40

Account symbol 0002

Credit

Post key 50

Account symbol 2000

Press enter key and Save.

Click on posting specs tab

Click on create fields (interest received posting)

Business transaction 1000

Company code TAST


Business area TAMU

Click on ( )

Debit

Post key 40

Account symbol 1000

Credit

Post key 50

Account symbol 0001


Come back.

Assign the interest indicator to the related GL accounts

Go to FS00 and select the GL accounts

A) Select GL account 100009 (SBI loan account)

Click on change field.

Click on Create/bank/interest tab.


Key date of last int.calc ---- (make it blank) (repeat this process before going to interest post)

Date of last int.run - ---- (make it blank)


B) Select GL account 200015 (loan to ABC Company account)

Click on change field.

Click on Create/bank/interest tab.


Key date of last int.calc ---- (make it blank)

Date of last int.run - ---- (make it blank)


Interest calculation on loan in first period (F.52)

When ever you want to calculate the interest on loan account follow these procedures.

Path: Sap easy access Accounting Financial Accounting General Ledger Periodic processing Interest calculation Balance interest calculation.

Chart of accounts CHAC

Company code TAST

Calculation period 01.05.2008 to30.05.2008

Click on arrow mark in frond of the GL account

Assign the this GL accounts in

Single value column100009 (SBI loan account)

200015 (Loan to ABC Company account)

Press F8 for copy.

Reference date 3

Posting control Post interest settlements. Update master records.Session name Your name (any word)

Press enter key.

Press F8 for executes.

Check the interest rate, amount, days.

Run the Session. Go to System in menu bar Service Batch input Session.

Go to FB03 for documents display

Check the last two documents

If you want to calculate the interest for the next periods makes the following changes.

G to FS00 Select the 100009 (SBI Loan account)

Click on change field

Click on create/bank/interest tab

Key date of last int.calc make blank

Date of last int.run make blank press enter key and save.

Select 200015 (Loan to ABC company)



Key date of last int.calc make blank

Date of last int.run make blank


REFERENCE DOCUMNETSNo 1 : Sample Documents

Sample documents is nothing but a documents templates is valued for only one company code

Step1: Sample documents type number ranges settingsGo to OBA7 for documents type list and click on position

Documents types X2

Double click on X2 documents type

Click on number range information tab

Company code TAST

Click on Change Intervals

Click on insert intervals.

NoYearFrom NumberTo Number

X22008100001200000


Come back

Sample Documents Preparation (F-01) (for wages) Path: Sap easy access Accounting Financial Accounting General ledger Posting Reference documents Sample documents.

Document Date 05.04.2008

Type AB

Company code - TAST

Posting Date 05.04.2008

Period 01

Currency - INR

Documents header text Wages Paid

Pstkey 40 Account Wages account

Amount 100Business area - TAMU

Text Wages paid

Pst key 50 Account Cash Account

Press enter key

Amount - *

Business area TAMU

Text - +


Message: Documents 100001 was stored in company code TAST

Display of Sample Document (FBM3)Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference documents Sample documents Display

Documents No

Company code TAST

Fiscal year 2008



Sample documents Posting in GL

Go to F-02 for GL documents Posting

Click on Post with Reference tab

Document No 100001

Company code TAST

Fiscal year 2008

Press enter key

No1: Change the documents date, Posting date in to current date.

No2: Change the Document type in to SA

No3: Change the Period in to Current period

Double click on first line item

Change the amount in to 1000 (or as you like to post)

Then simulate

Double click on second line item

Change amount in to 1000

Then simulate

Account Assignment ModelThis Account Assignment model also we are using for document template preparation purpose. These templates is valued for All companies Code in our Group.

Account Assignment model templates preparation for wages (FKMT)

Path: Sap easy access Accounting Financial Accounting General ledger Posting Documents Reference documents Account Assignment model.

Account Assignment model TAST Wage (you can give any identification code)

Click on Create field (F5)

Currency INR


Click on Line item field

PKGL AccountBU-areaAmount

40Wages AccountTAMU

50Cash AccountTAMU


Come backGL Documents posting with using Account assignment model

Go to F-02


Type SA

Company code - TAST


Period 06

Currency/Rate INR

Documents header text Wages Paid

Click on Acct Model tab

Account Assignment model TAST Wage

Keep the amount 1000 in both line items

Simulate the documents and click on Save.

Recurring Documents (FBD1)

Recurring documents is nothing but those documents which are periodically repeating.

Recurring documents number ranges settings

Go to OBA7 for documents type list and click on position

Documents types X1

Double click on X1 documents type

Click on number range information tab

Company code TAST

Click on Change Intervals

Click on insert intervals.


X12008200001300000


Come back

Go to FS00 Create Rent account under expenses.

Recurring documents preparation for Rent (template documents) (FBDI)

Path: Sap easy access Accounting Financial Accounting General ledger Posting Reference documents Recurring documents.

Company code TAST

First run 01.04.2008

Last run 31.03.2009

Interval in month 01 (per month)

Run date 01

Documents type SA

Documents header text Rent paid

Pstky40Account400009 (Rent account)

Press enter key tow times

Amount10000

TextRent paid

Business areaTAMU

Pstky50Account200007 (Cash account)

Press enter key

Amount*

Text+

Business areaTAMU

Press enter key and simulate the documents

Click on save. (Note the documents number 200001)

Note: Just like this you can prepare any number of Templates like Salaries, Installment payment, Rent etc.

Go to FBD3 For Recurring documents Display

Go to FBD2 For Recurring documents Change

Go to F.54 For Delete

Recurring documents Run Program (F.14)In first periodPath: Sap easy access Accounting Financial Accounting General ledger Periodic processing Recurring entries Execute.

Company code TAST

Documents Number 200001

Fiscal year 2008

Settlement period 01.04.2008to30.04.2008

Batch input Session name UBAID (any name)

Press enter key

Press F8 for execute or click on execute button on the top

At the time you will get the following message

Session UBAID was created

Now Go to System in the Menu bar Services Batch input Session

Select UBAID (Session Name)

Click on Process tab.

Process mode1) Process/forground

When ever our recurring documents have any changes like amount, date business area etc at the time we are using this method.

2) Display errors only

This method we are using when ever our recurring documents have some errors.

Eg Any required data is missed.

3) Back groundIf our recurring documents are done perfectly without any errors we are using this method.

O Display errors only radio button.

Click on process tab

Click on enter key until session over view disply

Come back.

Not: For paying rent the user have to run this program in every period.

Recurring documents with Run scheduleIf you want to use these recurring documents for regular documents or weekly documents with different dates in different month in this case we are using this run schedule.

Run Schedule preparation

Path: Spro Img Financial Accounting (new) Financial Accounting global settings Documents Recurring entries.

Define Run schedule (OBC1)Path: Same


Run scheduleDescription

TAWPWeekly posting


Come back

Enter the Run dates (OBC2)

Path: Same

Run schedule TAWP ( )


Run Dates07.04.2008

14.04.2008

21.04.2008

28.04.2008


Step2: Go to FS00 Create the wages account under expenses

Recurring documents for Wages (FBD1)Path: Sap easy access Accounting Financial Accounting General ledger Posting Reference documents Recurring documents.

Company code TAST

Documents type SA

Documents header text Wages paid

Pstky40Account400004 (Wages account)

Press enter key tow times

Amount5000

TextWages paid

Business areaTAMU

Pstky50Account200007 (Cash account)

Press enter key

Amount*

Text+

Business areaTAMU

Press enter key and simulate the documents

Click on save. (Note the documents number 200002)

Recurring document program run (F.14)

For week

Company code TAST

Documents Number 200001

Fiscal year 2008

Settlement period 01.04.2008to07.04.2008

Batch input Session name UBAID (any name)

Press enter key


Run the Session.

Display of Recurring Documents (FBD3)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents

Change of Recurring Documents (FBD2)Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents

Display changes Recurring Documents (FBD4)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents

Deleting of Recurring Documents (F.56)Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents.

REVERSAL DOCUMNETS

Reversal reason for creation (0416)Path: Spro Img Financial Accounting new General ledger Business transaction Adjustments posting/ Reversal Define reason for reversal


Reason

TextA1

For wrong period

A2

For wrong date assignments

A3

For wrong account Assignments

A4

For wrong amount assignments


Individual Reversal documents

Go to F-02 Post the following documents on 30-05-09

Salaries Account

10000

To Cash account

10000

Note on the Documents number 14

Actually we have to post the documents on 30-04-09 but user wrongly assigned it to 30-05-09

Individual Reversal Procedures (FB08)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Reverse Individual Reversal

Documents No 14

Company code TAST

Fiscal year 2009

Reversal reason A1

Click on Save

Display of Reverse Documents (FB08)Go to documents in Menu bar Select Display

Note: All reversed documents will be posted in under AB documents type

Reversal of Reversal

Before going to do the reversal of reverse you should know the Reversal documents Number 15

Go to F-02 click on Post with reference tab

Documents No 15

Company code TAST

Fiscal year 2009

Activate Generated Reverse Posting

Press enter key and Change the documents type in to SA


Mass ReversalThis Mass reversal we are using when number of documents reverse of a time

Mass Reversal Procedures (F.80)Path: Sap easy access Accounting Financial Accounting General ledger Documents Reverse Mass Reversal

Company code TAST

Documents No 17to 20

Fiscal year - 2009

Reason for Reversal A1

Activate Test Run


Comeback and Deactivate the Test run check box and again Press F8 for Execute

FOREIGN CURRENCY POSTING

Company code currency = Local currency

Other currency is called foreign currency also called Documents currency

There are two types of foreign currency posting

1- Automatic Posting

2- Manual Posting

Automatic Posting In this automatic posting we defined the exchange rate in exchange rate type. by the time of documents posting system directly pick up the exchange rate from that table based on value date

Manual Posting In this manual posting no need to define the exchange rate in exchange rate table. By the time of documents posting user directly assign the exchange rate.

Automatic Posting Paid Consultant fee with 100 US dollar on 20-05-09 through bank exchange rate 45

Go to FS00 Create the consultant fee Account under expenses

Define Exchange rate (OB08)

Path: Spro Img Sap net weaver General settings Currencies Enter exchange rate


Exchange rateValid fromFrom

Direct quote

To

M

20-05-09USD

45

INR


Note: M = Average rate

Go to F-02


Type SA

Company code TAST


Period 02

Currency USD

Header text Consultation fee paid

Post key 40Account Consultation fee paid

Amount 100

Text - Consultation fee paidBusiness area TAHY

Post key 50Account Bank Account

Amount - *Business area TAHY

Text - +

Press enter key we can see amount in 100 USD

Simulate the Documents

Here mount is shown in US Dollar for changing this it to local currency

Click on Display Currency tab

Manual Posting

Pay Consultation fee 100 USD through bank on 30-05-09 exchange rate 48

Go to F-02


Type SA

Company code TAST


Period 02

Currency/ Rate USD/ 48

Header text Consultation fee paid

Post key 40Account Consultation fee paid

Press enter key ignore the warning messages enter

Amount 100

Text - Consultation fee paidBusiness area TAHY

Post key 50Account Bank Account

Amount - *Business area TAHY

Text - +

Press enter key simulate and Save

Maximum Exchange rate differences Path: Spro Img Financial Accounting Financial accounting global settings Documents Documents header Maximum exchange rate differences Define maximum exchange rate differences per foreign currencies


Foreign Currency

Local currency Max exchange difference

USD

INR

10%


Note: if the setting is already define then no need to define again

Line item Layout Preparation for foreign currency Transaction

Path: Sap easy access Accounting Financial Accounting General ledger Accounts Display/ change line items (FBL3N)

GL Account Consultation fee account

Company code TAST

Select All items


Click on change field on application tool bar ( cltr + F5)

Select Tax code, clearing documents in line one

Click on right arrow

Select Amount in documents currency, Documents currency from hidden fields

Click on left arrow (Tick mark)

Click on Save Layout on application tool bar

Layout UBAID Click on Save

OPEN ITEM MANAGEMENTSOpen item managements Open item managements we are using for clearing for documents

Go to FS00 Create the following GL Account

Outstanding rent account Liabilities

GL Account - Outstanding account

Company code TAST

Account group Liabilities

Select Balance sheet items

Activate Open item managements

Field status variants G001

All other process are same when crating GL Accounts

Go to F-02 Post the following documents

First documents on 30-04-09

Rent Account

10000

To Outstanding rent a/c10000

Second Documents on 31-05-2009

Rent Account

10000

To Outstanding rent a.c10000

Go to FBL3N for Display of Outstanding Rent account status. In this status report we find out the which month outstanding rent is open and Which month outstanding rent is clear.

Paid Outstanding Rent 10000 through bank on 01-06-09 against the April month Outstanding rent Clear

Path: Sap easy access Accounting Financial Accounting General ledger Posting Out going payments (F-07)


Type SA

Company code TAST


Period 03

Currency INR

Documents header text Outstanding rent clearing

Clearing text Outstanding rent clearing

Bank Data

Account SBI Account

Business area TAHY

Amount 10000

Text Std payments (Rent outstanding )

Open item selection

Account Outstanding Rent Account

Click on process open items tab

Deactivate the 31-05-2009 outstanding rent line item (Double click on amount) Activate the 30-04-09 outstanding rent line item it is already active and Save it

Go to FBL3N check the outstanding rent status

Partial PaymentsPay outstanding rent account 5000 through bank on 05-06-2009 against May month

Path: Sap easy access Accounting Financial Accounting General ledger Posting Out going payments (F-07)


Type SA

Company code TAST


Period 03

Currency INR

Documents header text Partial Outstanding rent clearing

Clearing text Partial Outstanding rent clearing

Bank Data

Account SBI Account

Business area TAHY

Amount 6000

Text Partial payments (Rent outstanding )

Open item selection


Click on process open items tab

Deactivate the already cleared outstanding rent amount in net amount box. Double click on partial amount Dailar box at the time we can see which amount we are going to clear.

Click on simulate and Save


Paying outstanding rent 4000 through bank on 30-06-09 (May month)


Type SA

Company code TAST


Period 03

Currency INR

Documents header text Partial Outstanding rent clearing

Clearing text Partial Outstanding rent clearing

Bank Data

Account SBI Account

Business area TAHY

Amount 6000

Text Partial payments (Rent outstanding )

Open item selection


Click on process open items tabClick on Partial Payments tabDeactivate the already cleared outstanding rent amount 6000 in net amount box. Double click on partial amount Dailar box in front of your cleared line item.



Here Outstanding rent account showing Zero balances but line items are still showing as a open items. If you want to clear this line item do the manual clearing procedures..

Manual Clearing Procedures (F-03)

Path: Sap easy access Accounting Financial accounting General ledger Accounts Clear

Accounts Outstanding rent account

Clearing date 30-06-09

Company code TAST

Click on process open item tab


Activate the following line item

Simulate and Save it


Now we can see any balances

Residual Payments In the residual payments when we are doing the particular payments remaining outstanding amount system generate separate open item.

Go to F-02 post the following documents on 30-04-09

Rent account 10000

To Outstanding rent account 10000

Payout outstanding rent 6000 through bank on 01-05-09 (Its residual payments)

Path: Go to F-07

Documents date 01-05-09Type SA

Company code TAST

Posting date 01-05-09Period 02Currency INR

Documents header text Residual Outstanding rent clearing

Clearing text Residual Outstanding rent clearing

Bank Data

Account SBI Account

Business area TAHY

Amount 6000

Text Residual payments (Rent outstanding )

Open item selection


Click on process open items tabClick on Residual Payments tabActivate the clearing line item

Double click on Residual item dailar box

Now we will get the 4000 (Its remaining outstanding)



Paid Outstanding Rent 4000 on the 01-06-09 through bank (Its residual Payments)

Go to F-07


Type SA

Company code TAST


Period 03

Currency INR

Documents header text Residual Outstanding rent clearing

Clearing text Residual Outstanding rent clearing

Bank Data

Account SBI Account

Business area TAHY

Amount 4000

Text Residual payments (Rent outstanding )

Open item selection


Click on process open items tabClick on Residual Payments tabActivate the clearing line item



Documents Printing ProceduresSettings in IMG

Path: Spro Img Financial Accounting General ledger accounting Business transaction GL Account posting Correspondence internal documents Make and check settings for correspondence

A) Assign programs for correspondence types (OB78)

Click on position

Company code 0001

Correspondence SAP09

(Tick mark)

Select 0001 Company code

Click on Copy as (F6)

Company code Change the company code in to TAST

Press enter key and Save it.

Comeback

B) Define form names for Correspondence print (OB96)Select the following Print for internal documents RFKORD30

Click on copy as F6 and Give our company code TAST


Settings in easy access

Whenever we want to print our documents do the following procedures

Path: Sap easy access Accounting Financial Accounting GL Accounts Correspondence Request (FB12)

Company code TAST

Press enter key

Select SAP09 Internal Documents

Press enter key

Company code TAST

Documents No 01

Fiscal year 2009

Press enter key and Save Come back

Maintain (F.64)

Correspondence SAP09

Company code TAST


Select our documents Number 01

Press F2 for Print preview (Tick mark)

Output device LP01

Click on Continue

Click on print icon in standard tool bar

Now go to system in menu bar Services Output control


Click on Spool Number check box infront of your documents

Click print with changed parameters field on application tool bar (Shift + F1)

Number of Copies - 01

Click on print

Reports

Display of GL Account balances

Path: Sap easy access Accounting Financial accounting GL Information system General ledger report Accounts balances General GL Account balances (S_ALR_87012277)

Chart of Accounts CHAC

GL Accounts - * (For all GL balances)

Company code TAST

Fiscal year 2009


Display of GL line items

Path: Same as up to GL reports Line items GL line items GL line items (S_ALR_87012282)


GL Accounts - *

Company code TAST


Display of GL Accounts List

Path: Same as up to GL Reports Master data Chart of accounts (S_ALR_87012326)

GL Accounts - *



CASH JOURNALShowing the cash balance at any time (by adding the cash receipts and deducting the cash expenses, from the days opening cash balances) the cash journal is a compact journal used to record the transaction in a double entry format.1) A check received from head office worth of 20000 for petty cash purpose and that will be deposited in SBI and withdrawn from Bank

2) Sales of scrap 1000 and that will be deposited in petty cash

3) Paid wages 1000 through petty cash

4) Paid freight 1000 through petty cash

5) Paid printing and stationary 1000 through petty cash

GL entries1) Petty cash account

To SBI Account

2) Petty Cash account

To Sales of scrap

3) Wages account

To petty cash account

4) Fright Account

To Petty Cash account

5) Printing and Stationary account

To Petty cash

GL Account Creation

Go to FS00 Create the following GL Account

Petty Cash Account Assets

Sales of Scrap Account Incomes

Wages, Fright, Printing and Stationary Expenses

GL Petty Cash Account

Company code TAST

Click on create field

Account Group Assets

Select Balance sheet account item

Short text Petty Cash Account

Long text Petty Cash Account

Click on control data tab

Activate only balances in local currency

Activate line item display

Sort key 001

Click on Balance/Interest

Field Status Group G005

Activate Post automatically only


Settings in IMG

Path: Spro Img Financial Accounting new Bank Accounting Business Transaction Cash journal

A) Define Number range intervals for cash journal documents (FBCJC1)

Company code TAST

Click on change intervalsClick on insert intervals

No Fom NoTo No0101

1000


Come back wise

B) Setup Cash journal (FBCJC0)Click on new entries

Cocd CJ

GL A/CCurrency D D D D D DCash journal

TASTT1CJ (ANY)Petty Cash ac INR SA SA SA SA SAPetty Cash


Come back wise

C) Create, Change, Delete, Business transaction (FBCJC2)Business transaction

C Receipts from Bank

B Payment to Bank

R Revenue

E Expenses

D Customer Posting

K Vendor Posting


Cocd Busin Tra GL ac

Cash Journal Business transactionTAST

CSBI Account

Cash withdrawal from BankTAST

RSale of Scrap

Sale of scrap

TAST

EWages

Wages Paid

TAST

EFright

Fright Paid

TAST

EPrint and Stat

Print and Stationary


Petty Cash Posting (FBCJ)Path: Sap easy access Accounting Financial Accounting Banks Incomings Cash Journal

Click on change cash journal tab

Company code TAST

Cash journal T1CJ(Tick mark)

Click on Cash receipts tab

Business trans

AmountText

Business area

Cash withdr from SBI

20000

Cash withdra from SBITAMU

Sales of scrap

1000

Sale of Scrap

TAMU

Click on Post

Click on Cash Payment Tab

Business

AmountText

Business area

Wages

1000

Wages

TAMU

Fright

1000

Fright paid

TAMU

Printing and Stationa1000

Printing and Stationary

TAMU

Click on Post

Now go to FB03 for documents display check the last 5 documents in SA documents type

ACCOUNT RECEIVABLE

Customer Account Group creation

Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Customer Account Master Data Preparation for creating customer master data.

Define Account group with screen layout (OBD2) (Customers)

Path: Same


Account Group TAMC (Any 4 code)

Name - Material Customers for TAST

Double click on General Data field.

Double click on Address tab

Keep Name as required entry.

Come back wise

Double click on Company code data field.

Double click on Account ManagementKeep Reconciliation account as required entry.

Come back wise and Save.


Account Group TAMS (Any code)

Name Service Customers for TAST

Double click on General Data field.

Double click on Address tab

Keep Name as required entry.

Come back wise

Double click on Company code data field.

Double click on Account ManagementKeep Reconciliation account as required entry.

Come back wise and Save.

Note: Just like you can create any number of customer group.

Create Number ranges for Customers accounts (XDN1)

Path: Same

Click on Change intervals

Click on Insert intervals.

NoFrom NumberTo Number

A1 (Any)500001500100

Press enter key and again click on insert intervals

NoFrom NumberTo Number

A2 (Any)500101500200

Press enter key and Save it.

Come back wise.

Assign Number ranges to Customer account group (OBAR)

Path: Same

Click on position

Account Group TAMC

GroupNameNumber range

TAMCMaterial Customers for TASTA1

Again Click on position

Account Group TAMS

GroupNameNumber range

TAMSService Customers for TASTA2


Tolerance for Customer Documents

The tolerances are used for dealing with payment differences and residual items that may arise when payment clearing is carried out. You specify the tolerances in one or more tolerance groups and assign a tolerance group to each customer/vendor using the master record.Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Open item Clearing Clearing differences

Define Tolerance for Customers and Vendors (OBA3)

Path: Same


Company code TAST

Tolerance group TGMC (any code) Tolerance for Customers

Grace days due date 3

Permitted payment differences

Gain 1 %

Loss 1 %


Come back wise.

Define Tolerance group for employees (OBA4)

Path: Same


Group TGMC

Company code TAST

Amount per documents 9999999999

Amount per open line item 9999999999

Cash discount per line item 5 %

Press enter key and save.Customer Reconciliation Account Creation (Sundry Debtors Account)Reconciliation account is nothing but those values we are posting to our sub ledgers that values is updated to the main ledger that types of accounts are called reconciliation accounts.

Go to FS00 and select - 200012 (Sundry Debtors Account)

Click on change fields

Click on Control Data tab

Deactivate the only balance is local currency check box

Reconciliation Account for Account type Customers

Click on Create/bank/ interest tab

Field Status Group G067 (Reconciliation Account)


Customer Master Data Creation ( FD01) (Customer Account Creation)

Path: Sap easy Access Accounting Financial Accounting Account receivables Master records Create.

Account Group TAMC

Company code TAST

Press enter key.

Titles Company

Name Steel Authority of India Ltd

Search term A

Street/house No YS Industrial area.

Postal code/city 123456 - Mumbai

Country IN

Region - 13

Click on Company Code Data tab

Account Management

Reconciliation Account 200012

Sort key 031 (Customer Number wise)

Click on Payments Transaction tab

Terms of Payment 0001 (Immediate payments)

Tolerance group TGMC

Press enter key and Click on save.

Note: Just like you can create any number of Customers.

For Changing of Customers Master Data (FD02)

Path: Same.

For Customers Display (FD03)

Path: Same.

Customer Documents Number ranges Settings (OBA7)

DocumentsDocuments typeNature of Data

Customer InvoiceDRSales documents

Customer PaymentsDZReceipts

Customer CreditDGSales returns

Go to OBA7 for documents type list

Click on position

Documents Type DR ( )

Double click on DR documents type.

Click on number range Information tab

Company code - TASL




182008400001500000



Click on position

Documents type DZ ( )

Double click on DZ documents type.


Company code - TASL




142008500001600000


Come back three times

Click on position

Documents type DG ( )

Double click on DG documents type.


Company code - TASL




162008600001700000


Customer Documents Posting

Customer Invoice Posting (Sales)DocumentsDebit/CreditPosting key

Customer AccountDebit01

Sales AccountCredit50

Customer Invoice Postings Procedure (F-22)

Transaction

Sold 100000 goods to Customer (Sail) on 05.04.2008

Path: Sap easy Access Accounting Financial Accounting Account receivables Document entry Invoice- general

Document Date05.04.2008TypeDRCompany codeTAST

Posting Date05.04.2008Period01Currency / RateINR

Documents Header text Sales Invoice Posting

Pstky 01Account 401000 (Customer SAIL Account)

Press enter key

Amount 100000

Business Area TAST

Text Customer SAIL invoice posting.

Pstky 50 Account 300001 (Sales Account)

Press enter key

Amount - *

Business Area TAMU

Text - +

Press enter key and simulate

Click on save.

Step2: Customer Payment Posting (Receipts)

DocumentsDebit/CreditPosting key

Cash / bank AccountDebit40

Customer AccountCredit15

Customer Payment Posting Procedure(F-28)

Transaction

Received 100000 amounts from customer (SAIL) on 05.04.2008 and this amount is deposited in Bank.

Path: Sap easy Access Accounting Financial Accounting Account receivables Document entry Incoming Payments.


Type DZ

Company code - TAST


Period 01

Currency - INRDocuments header text Customer Payments

Clearing text Payment received from Customer SAIL.

Bank data

Account -200008 (SBI Account)Business Area TAMU

Amount 100000

Text Payment Received from Customer

Open item selection

Account 400100 (Customer SAIL account)

Click on process open item tab.

Activate the clearing line item.

Simulate and save.

Display of customer documents (FB03)

Path: Sap easy Access Accounting Financial Accounting Account receivables Documents display.

Documents Number enter the document number

Company code TAST

Fiscal year 2008


Document type - DR

Click on the arrow mark in front of the documents type

Press enter key

Assign DR, DZ,DG in single value column

Press F8 for copy and again press F8 for execute.

Display of customer balance (FD10N)

Path: Sap easy Access Accounting Financial Accounting Account receivables Account display balances.

Customer Customer account

Company code TAST

Fiscal year 2008


Display of Customer reconciliation Account balances

Go to FS10N for display of GL account balances

GL account Sundry debtors account

Company code TAST

Fiscal year 2008

Press F8 for executes

Display of Customer status (FBL5N)

In this status report we find out which invoice is open and which invoice is clear and which invoice is overdue.

Path: Sap easy Access Accounting Financial Accounting Account receivables Accounts display/ change line item.


Company code TAST

Select all item radio buttons.


Now go to Settings in menu bar legend on /off icon.

Customer Partial Payments

Step1: Go to F-22 Post customer invoice 50000 on 01.05.2008

Step2: Go to F-28 Post customer incoming payments 30000 on 01.05.2008

Step3: Go to F-28 Post Customer incoming payments of 20000 on 10.05.2008

Setp4: Go to FBL5N Check the customer line item


Company code TAST

Select all item radio buttons.


Here Customer account showing Zero Balances but line shown still open item.. If you want to clear the open item do the manual clearing procedures.

Manual clearing procedures (F-32)

Path: Sap easy Access Accounting Financial Accounting Account receivables Accounts Clear.

Account Customer Account

Clearing date 10.05.2008


Activate the following line items

DR 50000

DZ - 30000

DZ 20000


Go to FBL5N and check the customer status.

Note: After clearing the customer partial payments user should done this manual clearing procedures.

Residual Payments

Step1: Go to F-22 Post customer invoice 100000 on 20.05.2008

Step2: Go to F-28 Post customer incoming payments 60000 on 25.05.2008


Step4: Go to F-28 Post Customer incoming payments of 40 on 30.05.2008


Note: In Residual payment method system automatically clear the pen line item. So there is no need for manual payments.

Different type of Payment terms (OBB8)

Customer Cash discount

Create the following payments terms (OBB8)

Within 10 days 3% Cash discount

20 days 2% Cash discount

30 day No discount

Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Incoming invoice/ credit memo Maintain terms of Payments.


Payment terms DISC (any 4 code)

Sales text Payment terms for customers.

Select Documents date radio button.

TermsPercentageNo- days

1310

2220

3-30


Go to FD01 create a customer account with the above payment terms.

Go to FS00 Create Cash Discount Account under expenses.

Define Account for Cash discount granted Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Incoming Payments Incoming payments global settings.

Define Account for Cash discount granted (OBXI)


Click on save.

Account Assignment

Account Cash discount account.

Click on save.

Come back

Go to F-22 Post customer invoice with 100000 on 01.06.2008

Go to F-28 Post customer Incoming Payments 97000 on 5.06.2008 (100000 - 3% cash discount).

Customer Installment Payment

Create the following instalment payment terms

1 Instalment 40 %

2 Instalment 30 %

3 Instalment 30%

Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Incoming invoice/ credit memo

Maintain Terms of Payments (OBB8)


Payment terms INST (Any 4 code)

Sales text Instalment payments

Activate instalment payment check box.

Select the documents date radio button.


Come back.

Define terms of payments for installments payments (OBB9)


Terms of paymentsInstalmentPercentagePayment terms

INST140ZR01 (default we can create our own)

INST230ZR02

INST330ZR03

Step2: Go to FD01 Create a customer account with above instalment payments terms.

Step3: Go to F-22 Post the customer invoice with 100000 on 01.06.2008

Step4: Go to F-28 Post customer incoming payments 40000 on 10.05.2008 (Fist install)

Go to F-28 Post customer incoming payments 30000 on 20.05.2008 (2nd install)

Go to F-28 Post customer incoming payments 30000 on 30.05.2008 (3rd install)

Exchange rate differences

Go to FS00 Create the following GL Accounts.

Exchange Rate Gain Account

Exchange Rate Loss Account

Define exchange rate differences account

Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Incoming payments Incoming Payments global settings Define account for exchange rate differences.

Chart of Accounts CHAC


GL accounts Sundry debtors accounts.

Exchange differences

Loss Exchange rate loss account

Gain Exchange rate gain account.


Step3: Go to F-22 Post the customer invoice 100 US Dollar on 15.06.2008 exchange rate is 45 Document Date15.06.2008TypeDRCompany codeTAST

Posting Date15.06.2008Period03Currency / RateUSD45

Documents Header text Sales Invoice Posting

Pstky 01Account Customer Account

Press enter key

Amount 2000

Business Area TAST

Text Customer SAIL invoice posting.

Pstky 50 Account 300001 (Sales Account)

Press enter key

Amount - *

Business Area TAMU

Text - +

Press enter key and simulate

Click on save.

Step4: Go to F-28 Post Customer incoming Payments with 2000 US Dollar on 25.06.2008


Type DZ

Company code - TAST


Period 03

Currency/Rate USD - 47

Documents header text Customer Payments

Clearing text Payment received from Customer

Bank data

Account -200008 (SBI Account)Business Area TAMU

Amount 2000

Text Payment Received from Customer

Open item selection

Account Customer account

Click on process open item tab.

Activate the clearing line item.

Simulate the Documents

Click on Display Currency tab and Save.

Exchange rate differences for Partial Payments

Path: Spro Img Financial Accounting financial accounting global settings Documents Documents header Indicate currency differences for partial payments.


Click on position

Documents types DZ

Activate the exchange rate differences for partial payments check box in front of the DZ documents type.

Click on Save.

Reset Cleared items

Step1: Go to F-22 Post a customer invoice with 25000 on 01.07.2008

Step2: Go to FBL5N check the customer account status.

Step3: Go to F-28 Post the customer incoming payments with 25000 on 01.07.2008

(note the payment documents number)

Go to FBL5N check the customer account status.

Actually we are getting that payments from some other customer but user wrongly assigned to this customer.

Reset Cleared Items Procedures (FBRA)

Path: Sap easy Access Accounting Financial Accounting Account receivables Documents Reset Cleared items.

Clearing documents documents no.

Company code TAST

Fiscal year 2008

Go to Clearing in Menu bar Select Reset Cleared item.

Resetting and Reverse

Click on

Reversal reason A4 (Wrong Assignment)

Go to FBL5N check customer status.

Customer Down Payment (Advance received)

Go to FS00 create the customer down payment account under liabilities.

Click on Control data tab

Reconciliation account for account type Customer

Click on create/bank/interest tab.

Field status group G067 (Reconciliation account)


Define Alternative reconciliation for customer down payment (OBXR)

In this step, you define an account in which the customer down payments or down payment requests are managed in the general ledger. In the case of down payments or down payment requests, the posting is automatically made to this account instead of to the normal receivables account (reconciliation account).

Path: Spro Img Financial Accounting (new) Account receivable and Account payable Business transaction Down payment received Define reconciliation account for customer down payments.

Double click on D A Down payments. (Dindicate for customer, A for down payments)


Reconciliation AccountSpecific GL account

Sundry debtors accountCustomer down payments

Step3: Go to FD01 Create customer account

Down payment posting (F-29)

Received 50000 Advance from Customer on 01.09.2008 and it deposited in Bank account.

Path: Sap easy access Accounting Financial Accounting Account receivable

Document entry Down payment Down payment


Type DZ

Company code - TAST


Period 06

Currency/Rate INR

Documents header text Customer down payments

Customer


Special GL indicator - ABank data

Account -200008Business area - TAMU

Amount 50000

Text Down Payment Received from Customer

Press enter key

Amount - *

Business area TAMU

Text - +


Display of Customer balances

Go to FD10N for display customer balances.

Customer Customer account.

Company code TAST

Fiscal year 2008


Click on special GL tab and check the balances.

Go to F-22 post the customer invoice with 50000 on 15-09-2008




Company code TAST

Fiscal year 2008

Press F8 for executes and check regular balances.

Down payment clearing (F-39)

Adjust the customer down payment against invoice.

Path: Sap easy access Accounting Financial Accounting Account receivable

Document entry Down payment Clearing


Type DZ

Company code - TAST


Period 06

Currency/Rate INR

Documents header text Customer down payments clearing

Customer


Relevant invoice

Invoice refe Invoice number

Text Down Payment Clearing

Press enter key

Click on process down payment tab

Double click in transfer posting dailar box

Simulate and save.




Company code TAST

Fiscal year 2008

Press F8 for executes and check regular balances and special GL account.

Display of Customer status (FBL5N)

Go to FBL5N for display Customer Status


Company code TAST

Select All item radio button.

Press F8 for execute.

Here Customer showing the Zero balances but line item still open. If you want to clear this Go to F-32 do manual clearing procedure.

DUNNING (REMINDER LETTER)Dunning is nothing but the reminder letter for outstanding customers.

Dunning procedures creation

Path: Spro Img Financial Accounting (new) Account receivable and Account payable Business transaction Dunning Dunning procedures.

Define Dunning Procedures (FBMP)

Click on new procedure.

Dunning procedures DUNN (Any four code)

Name Dunning Procedure for Customers

Dunning intervals in days 7 days

Number of Dunning level 4 (Maximum 9)

Interest indicator 04

Activate the standard transaction dunning check box.

Press two times enter key.

Click on Dunning level tab

Check the level (No need for any changes)

Click on Charges tab

Currency INR

DueDunning Charge

11000

21000

31000

41000

Click on Minimum amount Column

Currency INR

DueMinimum amount

11000

21000

31000

41000

Press enter key

Click on Dunning text tab

Company code - TAST

Click on New company code tab

Company code TAST

Activate Dunning area, Dunning level check box in front of your company code.

Click on save two times.

Click on Dunning Text tab

Company code TASTDunnForm

1F150_DUNN_01 (std form)

2F150_DUNN_01

3F150_DUNN_01

4F150_DUNN_01

Come back and click on save.

Assign Dunning procedure to customers.

Go to FD02 Change the Customer Master Data


Company code TAST

Click on Correspondence tab

Dunning Procedures DUNN

Click on save.

Go to F-22 Post customer invoice with 100000 on 15.10.2008 (we dont get payment up to 21-10.2008 so we are going to send Dunning)

Dunning notice preparation (F150)

Path: Sap easy access Accounting Financial accounting Account receivables Periodic processing Dunning

Run on 21.10.2008

Identification Dunn01 (any code)

Click on Parameters tab

Dunning date 21.02008

Documents posted up to 21.10.2008

Company code TAST

Customer customer account

Press enter key

Click on Additional tab

Customer customer account

Click on Status tab

Click on ScheduledOutput device LP01

Click on Continue

Start date 21.10.2008

Activate Start Immediately check box

Click on ScheduleNow you will get the following messages in Status bar.

Dunning Selection Running

Now select the message and press enter key until you get the following messages

Dunning Selection is completed

Sample print out

Click on Sample Printout tab

Output device LP01

Click on Continue


Customer Account customer account

Press F7 for Print Preview

Come back wise.

Click on Dunning printout tab

Output device LP01

Click on Continue


Click on Print

Now Go to System in Menu bar Services Output Control.


Double click on Spool Number check box

Click on print with changed Parameters tab

Number of Copies 02

Click on print

Come back.

Note: Whenever we want to print a reminder letter follow this procedureBILLS OF EXCHANGES (BILLS RECEIVABLES)

Go to FS00 Create the following GL Accounts

1) Bills receivables Account

- Under Assets

2) Bills discounting Accounts - Under liabilities

3) Bills discounting charges Accounts Expenses

1) GL Accounts Bills receivable accounts

Company code TAST


Account group Assets

Select balance sheet accounts

Short text Bills receivable

Long text Bills receivables Accounts


Reconciliation accounts for Account type Customers

Select line item display

Sort key 001


Field status group G067


2) GL Accounts Bills discounting accounts

Company code TAST


Account group Liabilities

Select balance sheet accounts

Short text Bills discounting account

Long text Bills discounting Accounts


Select only balance in local currency

Select open item managements

Select line item display

Sort key 001


Field status group G005

Select Post automatically only


4) Create Bill discounting charge Account under Expenses

Settings in IMG

Path: Spro Img Financial Accounting new Bank Accounting Business transaction Bills of exchange transaction Bills of Exchange Receivables

Post Bills of Exchange Receivables

Define Alternative Reconciliation account for Bills of exchange receivables (OBYN)

Double click on D W Bills of exchange receivable


Reconciliation Account

Special GL

Sundry debtors Account

Bills receivables account


Come back wise

Define Accounts for bills of exchange transaction (OBYH)

Double click on bank discounting charges

Chart of Accounts CHAC(Tick mark)

GL Accounts Bills discounting charges accounts

Save and Come back

Now close bills receivables

Present bills of exchange receivables at bank

Define bank sub accounts (OBYK)


Chrt A/C Bank A/CUsage S GL Custo recon A/cBank sub-A/C for Liabilities

CHAC SBI A/C Discounting W Sundry DebtorsBill discounting A/C


Postings

Go to F-22 Post customer invoice 100000 on 10-4-09

When Bill Receivables (F-36)

Receive 100000 bill from customer on 10-4-09 Bill due date is 30 Days

Path: Sap easy access Accounting Financial Accounting Account receivables Documents entry Bills of exchange Payments


Post date 1-04-09

Documents header text Bills receivables

Clearing text Bills receivables

Select incoming Payments

Pstky 09

Account - Customer Accounts

Special GL W

Press enter key

Amount 100000Business area TAMU

Text Bills receivables

Due date 30-04-09


Special GL Account W

Again double click on Process open item tab

Activate clearing line item

Simulate and Save

Note the Documents Number

When Bill is Discounting (F-33)

Path: Same

We are discounting bill on 15-04-09 at the time Bank deducted Bank discounting charges 2000

Documents date 15-04-09Posting Date 15-04-09

Documents header text Bill is discounting

Bank SBI Account

Business area TAMU

Amount 98000

Bank Charges 2000

Text Bills discounted

Click on select bills of exchange tab

Documents No Give Documents Number

Click on Simulate

When bill is Honor (Bills Cleared) (F-20)

Path: Same

Go to Reverse Contingents Liabilities (F-20)

Documents date 30-04-09Posting Date 30-04-09

Documents header text Bill is honor

GL Account Bills receivables accounts

Usage DiscountingDue by 30-04-09

Documents Number Give Documents Number

Customer Customer Accounts

Click on Edit Line item tab

Com

Document number

+

Give Documents Number

Click on Save

Bill is Dishonor (Not Cleared)

Go to F-22 Customer Account Dr

To Bank

CUSTOMER ACCOUNT STATEMENT CREATIONSettings in IMG

Path: Spro Img Financial Accounting new Account receivables and Account Payable Customer account Line items Correspondence Make and Check Settings for correspondence

Assign Programs for Correspondence types

Select SAP06 Correspondence types for account settlements

Click on copy as

Company code TAST


Comeback

Define forms name for Correspondence print

Select the following Programs for Account assignments

RFKORD10 Click on copy as

Company code TAST


Come back in to easy access

Settings in Easy Access

Note: Before going to easy access settings we should note on the customer reference number for which customer statement we want to make.

Path: Sap easy access Accounting Financial Accounting Account receivables Accounts Correspondence

Request (FB12)

Company code TAST

Press enter key

Select SAP06 Account statements

FI_GL

Documents

company code data

number of company code

companies code

title company

company ox15

company ox16 path

digit alpha numeric

digit of alpha numeric