FICO_10_AP

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User Manual FI04

AP Outgoing Payments Account Payable Module

OVERVIEW

Payment procedures in ccounts Paya!le

The unit explains the various payment transactions involved in making vendor payments

The user need to identify the difference between a manual payment process and theautomatic payment run.

It will covers the following scenarios relating to vendor transactions :

Manual Outgoing Payment process

utomatic Outgoing payment process

!cenarios covered :

"ourse Transaction "ode #escription

FI04.01.01 F-53 Outgoing Payments

FI04.01.02 F-58 Post P!int Fo!ms "o! Outgoing PaymentsFI04.01.03 F110 PaymentsFI04.01.04 F-3# $o%n Payment-&e'uestFI04.01.05 F-2( Post $o%n PaymentFI04.01.0) F-3( $o%n Payment -*lea!ingFI04.01.0# +,A/A&A ,an /ua!antee

FI04.01.08 +FI,/&PO& ,an /ua!antee &eo!t

Input $ Re%uired Fields Field Value & "omments

*omany *ode 1021

endo! Account 1000054

Procedural Steps

FI04'0('0( Post Out)oin) Payments

6is "unctionality is used to !ocess outgoing 7endo! ayment but can only !ocesssingle 7endo! accounts at any gi7en time.

A !e'uest 6as been made "o! t6e !ocessing o" an u!gent ayment %6ic6 can not %ait"o! t6e no!mal ayment !un !ocess. In7oices 6a7e been a!ed c6eced and a!o7edosted9 !ocess t6e ayment.

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Via Menus Accounting < Financial Accounting < Accounts Payable< $ocument

nt!y < Ot6e! < Outgoing ayment < F-53- ost

Via Transaction "ode F-53

date t6e "ollo%ing &e'ui!ed & 9 and Otional O 9 "ield

Field ame $esc!ition & = O alues >amle 9

$ocument $ate $ate o" t6e In7oice & oday?s $ate

*omany *ode *ode identi"ying t6e ci!cle & 1021

Posting $ate $ate "o! Posting to :edge! & oday? $ate*u!!ency In7oice *u!!ency & I&

&e"e!ence endo! In7oice umbe! & PO 12345)#

date t6e "ollo%ing "ields unde! ban data bo>


Account ,an Account to be osted to & 2510100002

Amount Amount to be aid in total & 50000

date t6e "ollo%ing "ields unde! data bo>


Account endo! Account & 1000054


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*lic on t6e button

All oen items a!e selected by de"ault. o deselect t6e items "i!st clic t6e *elect all

button. 6en clic #eacti+ate Items button. All t6e oen items a!e no%deacti7atedo% you need to c6oose and select t6e items you %ant to clea!. $ouble clic on t6eINR ,ross "ield "o! eac6 o" t6ose items to be clea!ed.

6e selected item %ill aea! in ,lue .


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ote ; When the value of the field not assigned is equal 0 and you can clear openitems.

o c6ec you! document be"o!e ostings. @elect #ocument→*imulate


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o ost you! ent!ies clic t6e *a+e button.

6e message ba! dislays;

P!ess @6i"tF3 to !etu!n to t6e @AP asy Access sc!een. 6e system tas is comlete


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FI04'0('0- Payment .it/ Printout : eader #ata

6is "unctionality is used to !ocess outgoing 7endo! ayment along%it6 !intout otionbut t6is can only !ocess single 7endo! accounts at any gi7en time.

A !e'uest 6as been made "o! t6e !ocessing o" an u!gent ayment %6ic6 can not %ait"o! t6e no!mal ayment !un !ocess. In7oices 6a7e been a!ed c6eced and a!o7edosted9 !ocess t6e ayment.

Via Menus Accounting < Financial Accounting < Accounts Payable< $ocument nt!y <Outgoing Payment < F-58- Post P!int Fo!ms




*omany*ode

*ode identi"ying t6e ci!cle & 1021

PaymentMet6od

Met6od "o! maing ayment & *

Bouse ,an ,an "o! maing ayment & 21000*6ec :otumbe!

:ot "o! issuing c6e'ue & 1

P!inte! "o!Fo!ms

P!inte! details & :O*:

*lic on



$ocument$ate

$ate o" t6e In7oice & oday?s $ate

*omany*ode


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*lic on

All oen items a!e selected by de"ault. o deselect t6e items "i!st clic t6e *elect all

button. 6en clic #eacti+ate Items button. All t6e oen items a!e no%deacti7atedo% you need to c6oose and select t6e items you %ant to clea!. $ouble clic on t6eINR ,ross "ield "o! eac6 o" t6ose items to be clea!ed.

6e selected item %ill aea! in ,lue .


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ote ; When the value of the field not assigned is equal 0 and you can clear openitems.

*lic on $ocument C @imulate

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o ost clic on button


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o 7ie% t6e document go to code F,O3

P!ess @6i"tF3 to !etu!n to t6e @AP asy Access sc!een.6e system tas is comlete


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FI04'0('01 utomatic Payment Run Process

6is @AP "unctionality allo%s "o! t6e clea!ing o" endo!s? Account line items t6at a!e due"o! ayment. 6e !ocess in7ol7es osting to !ele7ant sub ledge!s and t6e gene!alledge! but t6is 6aens t6!oug6 an automated !ocess %6ic6 in7ol7es selection o"endo!s %it6 oen items t6at a!e due !e7ie%ing and editing ayment !oosal ande>ecution o" t6e actual ayment !un.

Via Menus Accounting < Financial Accounting < Accounts Payable < Pe!iodic!ocessing < F110C Payments.

Via Transaction "ode F110



&un $ate 6e !un date is used "o! identi"ying t6ea!amete!s

& 050)2010

Identi"ication F!eely de"inable t6e identi"ication todistinguis6 bet%een se7e!al !uns %it6

t6e same !un date

& 1021

a9 *lic on t6e tab



Posting $ate $ate %6ic6 is used %6en ente!ing t6edocument in Financial Accounting

& 050)2010

$ocs ente!edu to

6is seci"ies t6e date u to %6ic6 oenitems a!e taen into account du!ing!ocessing

& 050)2010

*omany*odes

*omany code %6ic6 a!e to be !ocessed & 1021


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PaymentMet6ods

Payment met6ods t6at s6ould be used int6eayment !un

& *

e>t P=$ate 6e date %6en t6e ne>t ayment !un issc6eduled.

& 0)0)2010

endo! endo! accounts to aid & 1000054

b9 *lic on t6e tab.


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*lic in t6e c6ec bo>



nte! t6e 7endo!s codes

c9 *lic on t6e data medium tab.

nte! t6e 7alue 1021 in t6e 7a!iant "ield against !og!am


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d9 *lic on tab ut tic on *!eated tab and clic *ontinue



Paying*omany *ode

*ode identi"ying t6e comany codemaing t6e ayment

& 1021

Bouse ,an ,an "!om %6ic6 ayment to be made & 21000

Account Id ,an Account "o! maing ayment & 21101

*6ec :otumbe!

*6ec :ot "!om %6ic6 c6e'ue to beissued

& 1

*lic on

*lic on


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*lic on t6e 2ac3 button.

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*lic Des

nte! 7alue in Meaning ab 1021

*lic on @a7e ,utton

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*lic on t6e 2ac3 button.

A message %ill aea! on t6e status ba!

e9 *lic on ab A message %ill aea! in t6e status bo>; Pa!amete!s 6a7e been ente!ed

"9 *lic on t6e button.

g9 *lic in t6e and c6ec bo> to sc6eduleyou! !oosal.

A message %ill aea! in t6e status bo> ; P!oosal is !unning

69 *lic on t6e button !eeatedly t6e !io! message %ill be udated andno% !eads Payment !oosal 6as been c!eated.

i9 *lic on t6e $islay button to 7ie% t6e !oosal log

Eob log s6o%s ob "inis6ed and sool is gene!ated "o! t6e ayment ad7ice


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9 *lic t6e ,ac button to !etu!n to t6e @tatus tab.

9 *lic on t6e button to sc6edule t6e ayment !un. A o usc!een %ill be dislayed.

*lic on and to sc6edule t6e ayment

l *lic on t6e button !eeatedly until t6e message GPayment run /as!een carried outH and 5Postin) orders:( )enerated6 ( completed5

m9 *lic on t6e Payments button to 7ie% log.

6is sc!een indicates t6at t6e ayment !og!am !an success"ully and Financial Accounting documents c!eated in comany code 1100. 6e sc!een %ill list t6e accountsclea!ed t6e clea!ing documents and t6e !elated amounts.

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*lic t6e 2ac3 button to !etu!n to t6e @tatus tab

n9 *lic t6e *c/edule Print button. @elect t6e @ta!t Immediately? otionon t6e @c6edule !int ou bo>. &elace t6e Juestion ma!9K Lit6 ( or anyc6a!acte! you !e"e!.


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*lic t6e Enter icon. 6e ayment media %ill no% be c!eated. @AP %ill !etu!n

you to t6e status sc!een.

A message %ill aea! on t6e status ba! ;

o9 o 7ie% t6e Eob :og go to code @M3# and gi7e you! use!name and e>ecute

6e ob %ill aea! %it6 t6e status "inis6ed in g!een imlies t6at t6e ob 6as beenco!!ectly e>ecuted

*lic in t6e *6ec bo> against you! Eob log t6en clic button "o! details o" t6e ob e>ecution. 6e system %ill dislay t6e belo% sc!een s6o%ing you t6edetails o" you! ob.


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6e Eob log s6o%s t6e numbe! "!om %6ic6 c6ec numbe! %ill be sta!ted and t6eayment document gene!ated

*lic on t6e 2ac3 button

9 o 7ie% t6e Payment Ad7ice go to code @P01

6e use! name and date c!eated %ill come by de"ault .

*lic on >ecute


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It s6o%s t6e list o" sools gene!ated ut tic against t6e sool and clic on

It dislays t6e Payment Ad7ice


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*lic on bac button

'9 o c6ec "o! t6e Payment $ocument go to code F,03 and gi7e t6e aymentdocument numbe! and !ess ente!


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P!ess @6i"tF3 to !etu!n to t6e @AP asy Access sc!een. 6e system tas is comlete


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FI04'0('04 #o.n Payment re%uest

$o%n ayment !e'uest "unction does not c!eate osting but only sto!es in"o!mation int6e systems t6at can be used late! to ost a Gno!malH do%n ayment manually o! usingt6e automatic ayment !og!am.In t6is e>e!cise you need to c!eate a do%n ayment !e'uest.

Via Menus Accounting < Financial Accounting < Accounts Payable < $ocumentent!y < $o%n ayment < F-4# C&e'uest

Via Transaction "ode F-4#



$ocument$ate

$ate o" t6e document & 0#0)2010

*omany*ode


*u!!ency $ocument cu!!ency & I&

&e"e!ence Identi"ication & $o%n Payment

Account endo! code & 1000054!. @. /: @ecial /: t!ansaction code. Dou

dete!mine t6e secial /=: indicato! "o! ado%n ayment !e'uest in t6is "ield %it6%6ic6 t6e co!!esonding do%n ayment isto be osted late! .

& A

*lic on nte! ,utton



Amount $o%n Payment amount & 5000

,usinessPlace

A identi"ication & 2101


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@ection A identi"ication & 2101

$ue on $ate o" do%n ayment & 0#.0).2010

e>t e>t "o! identi"ication O $o%n Payment

*lic on button

Message ba! dislays osted



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FI04'0('07 Post #o.n Payment

A do%n ayment is an ad7ance ayment "o! a se!7ice o! goods and do%n Payment is a"unction t6at allo%s you to ost t6e document to an alte!nati7e /: account instead o" Gno!malH 7endo!?s !econciliation account.In t6is e>e!cise you need to ost a 7endo! do%n ayment

Via Menus Accounting < Financial Accounting < Accounts Payable < $ocumentent!y < $o%n ayment < F-48 C$o%n Payment




$ocument$ate


*omany*ode




Account endo! code & 1000054!. @. /: @ecial /: t!ansaction code. Dou

dete!mine t6e secial /=: indicato! "o! ado%n ayment !e'uest in t6is "ield %it6%6ic6 t6e co!!esonding do%n ayment isto be osted late! .

& A

,an Account ,an account numbe! & 2510100002

Amount $o%n Payment Amount & 5000


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*lic on

@elect t6e #o.n payment re%uest numbe! c!eated in t6e !e7ious e>e!cise byselecting t6e !o% containing t6e document numbe! 1#00000083


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*lic on

*lic on t6e *a+e button to ost t6e do%n ayment.

6e message ba! dislays



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FI04'0('08 #o.n Payment $ "learin)

6is "unction allo%s you to ost a clea!ing document manually. Dou can use it e.g. toclea! a do%n ayment osted %it6 secial /: t!ansaction9 %it6 anot6e! 7endo!document e.g.7endo! in7oice9.In t6is e>e!cise you need to clea! 7endo! do%n ayment %it6 an in7oice.

Note: Before proceeding to clear down payment you are required to post Vendor Invoice (FB60) so tat invoice and down payment can clear! In tis e"ample weave posted IN# $000 for %own payment and invoice will also &e posted witsameamount!

'e will use %ocument no 000000 for clearing purpose

Via Menus Accounting < Financial Accounting < Accounts Payable < $ocumentnt!y < $o%n Payment < F-54 $o%n Payment *lea!ing



Field ame $esc!ition & = O alues >amle 9$ocument$ate


*omany*ode




$oc Beade! Identi"ication O $o%n Payment


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e>t *lea!ing

Account endo! code & 1000054

In7oice endo! in7oice "o! clea!ing & 1(000001(0

*lic on

@elect t6e #o.n payment re%uest numbe! c!eated in t6e !e7ious e>e!cise byselecting t6e !o% containing t6e document numbe! 1500000083

*lic on nte! button .6e system %ill ente! t6e amount in t6e "ield Trans9erpostin).


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*lic t6e *a+e button to ost a clea!ing document

:ine item 002 is 6ig6lig6ted in blue. @ome additional data must be ente!ed. $oubleclic on t6is line.nte! Tet desc!ibing t6e do%n ayment


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*lic t6e *a+e button.




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FI04'0('0; 2an3 ,uarantee

6e ,an gua!antee issued to 7endo! needs to be maintained in t6e system . 6e bangua!antee details suc6 as amount ban name tye o" ban gua!antee is udated insystem t6!oug6 t6e + de7eloment. 6e "ollo%ing de7eloment is used "o! t6e same Via Transaction "ode +,A/A&A

*6oose t6e otion "!om t6e

; In case ,/ issued to 7endo!

; In case ,/ !ecei7ed "!om custome!

In case t6e ,/ is !ele7ant "o! &eal state select t6e otion

date t6e "ollo%ing &e'ui!ed & 9 and Otional O 9 "ield inotions


,/ &e'uestye

o select %6et6e! ,/ is "!es6 o! >tension select "!om $!odo%n 9

& F!es6

ye o" ,/ 6e u!ose "o! ,/ select "!om$!odo%n 9

& Financial

,/ umbe! umbe! o" ,/ & 8(#)54)###

,/ ,aname

ame o" ,an issuing t6e ,/ & B$F* ,an

,/ Amount Amount o" ,/ & 50000

,/ Issue $ate $ate o" ,/ issued & 0#.0).2010

,/ e>i!y$ate

$ate o" ,/ >i!ing & 30.0).2011

Ot6e! $etails Any ot6e! in"o!mation O ,/ "o! 7endo!ayments


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*lic >ecute

On e>ecution

@ome "ields %ill be udated automatically ma!ed in !ed 9 based on t6e ,/ detailsente!ed abo7edate t6e "ollo%ing &e'ui!ed & 9 and Otional O 9 "ield


$ocumentdate

$ate o" in7oice osting & 0#.0).2010

*omany*ode


&e"e!ence ,/ identi"ication O ,/ "o! 7endo!


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Account endo! code & 1000054

*lic on button to sa7e t6e ,/ document ent!y


o c6ec t6e document go to code F,03



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FI04'0('0< 2an3 ,uarantee Report

6e ,an /ua!antee !ecei7ed "!om 7endo! is udated t6!oug6 abo7e t!ansactioncode.6e !eo!t is !e'ui!ed %6e!e use! can select t6e comlete list o" ban gua!antee!ecei7ed and also t6e detail o" t6e ban gua!antee

A !eo!t is de7eloed %6ic6 %ill gi7e t6e comlete details o" t6e ban gua!antees

Via Transaction "ode +FI,/&PO&



*omany *ode *ode identi"ying t6e ci!cle & 1021

,/ umbe! ,an /ua!antee numbe! O 8(#)54)###

Note :User can select t/e !an3 )uarantee !ased on any selection 9ield as )i+en 6only t/e 9ield company code is mandatory

*lic on >ecution "o! getting t6e ban gua!antee details


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It gi7es t6e list o" comlete ,an gua!antee in comany code 1021

Dou can also do%nload t6e !eo!t in e>cel and sa7e same on you! desto

*lic on


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O

*lic on message aea!s

/o to $esto and c6ec t6e e>cel "ile



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FICO_10_AP

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