Title: Module Name User Manual - FI08.01 Asset Master data Asset Management OVERVIEW Business Process Description Overvie A fixed asset is defined as an individual economic good that it is recognized in the balance sh time of closing, and is in the long-term service of the enterrise. In order to ma!e it easier for the user to create, maintain and evaluate master data, the varie information is structured according to its area of use and the relevant functions in the s"stem master record consists of t$o main arts% !eneral Master Data% #his art of the master record contains concrete information about the fix Data "or #alculatin$ %sset Values% &ou can secif" dereciation terms in the asset master recor each dereciation area in the chart of dereciation. In order for "ou to ma!e these secificati master record contains an overvie$ of the dereciation areas. In addition, there is a detailed available for each dereciation area. If there are dereciation areas that are not needed for a asset, it is ossible to deactivate these dereciation areas at the asset level. T&e 'elo transactions ill 'e covered in t&e "olloin$ pa$es: FI08.01.01 'reation of asset master data A(01 FI08.01.0) 'hange of asset master data A(0) FI08.01.0* +isla" of asset master dataA(0* FI08.01.0loc! asset master data A(0FI08.01.0+elete asset master data A(0/ FI08.01.0/ 'reate asset sub number A(11 FI08.01.0Asset xlorer A2013 PRO#EDUR%( )TEP) *I+, +. +. #RE%TION O* %))ET M%)TER D%T% Via Menu Accounting → Financial Accounting → Fixed Assets → Asset → 'reate → A(01 - Asset Via Transaction #ode A(01 4ast changed on% 5reared b"% 6ersion% 1.0 5age% Maninder !aur 7elease %75 /.0 1 of
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Transcript
OVERVIEW
Business Process Description Overvie
A fixed asset is defined as an individual economic good that
it is recognized in the balance sheet at the time of closing, and
is in the long-term service of the enterrise.
In order to ma!e it easier for the user to create, maintain and
evaluate master data, the varied individual information is
structured according to its area of use and the relevant functions
in the s"stem. #he asset master record consists of t$o main
arts%
!eneral Master Data% #his art of the master record contains
concrete information about the fixed asset.
Data "or #alculatin$ %sset Values% &ou can secif" dereciation
terms in the asset master record for each dereciation area in the
chart of dereciation. In order for "ou to ma!e these secifications,
the master record contains an overvie$ of the dereciation areas. In
addition, there is a detailed disla" available for each dereciation
area. If there are dereciation areas that are not needed for a
secific asset, it is ossible to deactivate these dereciation areas
at the asset level.
T&e 'elo transactions ill 'e covered in t&e "olloin$
pa$es:
FI08.01.01 'reation of asset master data A(01 FI08.01.0) 'hange of
asset master data A(0) FI08.01.0* +isla" of asset master data A(0*
FI08.01.0 loc! asset master data A(0 FI08.01.0 +elete asset master
data A(0/ FI08.01.0/ 'reate asset sub number A(11 FI08.01.0 Asset
xlorer A2013
PRO#EDUR%( )TEP)
Via Menu Accounting→ Financial Accounting→ Fixed
Assets→ Asset→
'reate→ A(01 - Asset
Via Transaction #ode A(01
Asset Master data Asset Management
+ouble 'lic! on %)+. - %sset
'reate Asset% Initial screen
.
Restrict value ran$e /.0
Asset Master data Asset Management
'lic! the Enter button for a comlete list for coman"
code
Asset Master data Asset Management
Input - Re1uired *ields *ield Value 2 #omments
Asset 'lass nter the asset class; the asset class is the main
criterion for classif"ing assets.
'oman" 'ode nter "our 'oman" 'ode
3umber of similar Assets 3umber of similar assets that "ou $ant to
create in the s"stem $hen "ou save.
<n screen ='reate Asset% Master +ata>, enter information in
the fields as secified in the table belo$%
*ield Name Description R2O2# #omments
+escrition #he descrition of the asset 7
Asset main no #ext
<ne line descrition of the asset. It $ill aear in
reorting.
< If leave blan!, the first line of descrition $ill be
coied over to this field.
Manage ?istoricall"
(et this indicator if "ou $ant this asset to be manage
?istoricall"
< #his indicator ensures that this asset is manage
?istoricall"
Inventor" no &ou can enter an inventor" number for the
asset. #he inventor" is laced into the standard inventor" list for
Asset Accounting @Information ("stem.
< Accounting trace for reorting $ithin the Financial Accounting
Information ("stem
4ast inventor" on &ou can enter the date of the last
inventor".
< #his field is for information onl"
Include assets in inventor" list.
(et this indicator if "ou $ant this asset to be counted in a
h"sical inventor" chec!.
< #his indicator ensures that this asset is included in the
standard inventor" list of Asset Accounting. Asset
$ithout this indicator are not outut b" the reort.
Inventor" note (ulementar" information for the anal"sis of h"sical
inventor"
< Beneral Information for Csers
'aitalized on #he caitalization date is the value date of an
asset.
#he field $ill be automaticall" udated uon acDuisition
osting.
First acDuisition <n
#he s"stem automaticall" sets the asset value date of the first
acDuisition osting in this field.
#he field $ill be automaticall" udated uon acDuisition
osting.
AcDuisition "ear #he s"stem enters the fiscal "ear of
the first acDuisition osting in this field.
#he field $ill be automaticall" udated uon acDuisition
osting.
+eactivation on #he s"stem enters the asset value date of the
retirement osting for a full retirement in this field.
<nce an asset has been deactivated, "ou can no longer ost to the
asset
Asset Master data Asset Management
<nce "ou have entered the reDuired data in the fields, 'lic! on
the time +eendent tab on screen.
Asset Master data Asset Management
#lic3 on t&e Time-dependent ta' /W&ic& ill 'e
&i$&li$&ted in dar3 'lue0
*ield Name Description R2O2# #omments
usiness area An organizational unit of financial accounting
7 nter "our ((A number from the selection
'ost centre #his is the cost centre $here the dereciation exenses
of the asset $ill be charged.
7 Cse drill-do$n to locate the cost centre
5lant Csed in selection criteria in reorting < Cse the drill E
do$n.
4ocation Csed in selection criteria in reorting < Cse drill-do$n
to find out the redefined location.
7oom nter the articular room number , freel" definable
< If available enter the number.
#lic3 on t&e %llocations ta'
*ield Name Description R2O2# #omments
valuation Brou 1 (ervices and sub services
< Cse the dro do$n function and choose aroriate code related to
asset
valuation Brou ) (ub asset class < Cse the dro do$n
function
valuation Brou * 7egion < Cse the dro do$n function
valuation Brou (hift factor < Cse the dro do$n function
'lic! on the evaluation 1 field, and after selecting the
reDuired information.
#hen 'lic! on the icon then clic! onto the next field
Asset Master data Asset Management
'lic! on the evaluation ) field, and after selecting the reDuired
information.
#hen 'lic! on the icon then clic! onto the next field
Asset Master data Asset Management
'lic! on the evaluation * field, and after selecting the reDuired
information.
#hen 'lic! on the icon then clic! onto the next field
Asset Master data Asset Management
'lic! on the evaluation field, and after selecting the reDuired
information.
#hen 'lic! on the icon then clic! onto the next field.
Asset Master data Asset Management
!o to t&e ne4t Ta' Ori$in
Field name +escrition 7<' 'omments 6endor &ou can enter
vendor number < #his field is for information onl"
Manufacturer &ou can enter the manufacturer of the asset in
this field
< #his field is for information onl"
Asset 5urchased 3e$
< #his field is for information onl"
5urchased Csed (et this indicator, if this asset $as second-hand
$hen it $as acDuired @not ne$.
< #his field is for information onl"
'ountr" of origin
In this field "ou can secif" the countr" of origin for the
asset.
< #his field is for information onl"
!o to t&e ne4t ta' Insurance:
Field name +escrition 7<' 'omments
#"e nter the t"e of insurance < (elect from the dro do$n.
Insurance 'omanies nter the name of the insurance coman" from $hich
the insurance is ta!en
< (elect from the dro do$n.
Agreement number nter the agreement number for the
insurance
< nter the actual number
(ul. text nter the text for insurance , if reDuired < nter the
text ,
(tart date nter the start date of the insurance < nter the
date
Insurance rate nter the rate for the insurance < Maintain the
rate
nd +ate nter the end date of the insurance < nter date.
Asset Master data Asset Management
Asset Master data Asset Management
!o to t&e Ne4t ta' B)N(:
Field name +escrition 7<' 'omments
+ecommission of assets If the asset is decommissioned, maintain the
t"e of decommissioning.
< (elect from the dro do$n.
+ate of +ecommissioning
< nter the date
3et realizable value nter the 376 for ermanent decommissioned
asset
< nter the actual amount.
#ax rates for assets In case there an" taxes a licable on assets,
e.g. municial taxes enter the rate.
< nter the ercentage rate for the tax
5eriodicit" nter the eriodicit" for the tax < (elect from the
dro do$n.
+ate of #ax a"ment nter the date on $hich the taxes are aid.
< nter date
3ext tax due date nter the next due date for a"ment of tax
< nter date
#ax 6endor 3ame nter the vendor name for the tax a"ment
< nter the name
< (elect from the vendor list.
Amount nter the tax amount on the asset < nter the
amount.
#lic3 on t&e Depreciation %rea ta'
&ou $ill be romted $ith the follo$ing screen%
Asset Master data Asset Management
#he follo$ing !e" values are disla"ed $ith regard to the
dereciation area selected above 1. +ereciation (tart +ate ).
5lanned Cseful 4ife *. +ereciation !e"
'lic! on the icon to save the asset. #he s"stem $ill assign Asset
number.
#hen the follo$ing screen $ill be disla"ed
Asset Master data Asset Management
%t t&e 'ottom o" t&is screen &en 5ou &ave clic3ed
on t&e save 'utton 5ou ill see t&e asset num'er created '5
t&e )%P s5stem
*I+, +.+6 #7%N!E %))ET M%)TER D%T%
6ia Menus Accountingà Financial Accountingà Fixed
Assetsà
Asset→'hange→ Asset
Field name +escrition 7<' 'omments
Asset #he asset main number to be changed. 7 nter the asset
number
(ub-number #he asset sub-number to be changed. < 3o need to
enter an" number in this field. #he s"stem $ill default to
zero.
'oman" 'ode nter "our 'oman" 'ode 7 (elect from the otion.
First screen for the 'hange of Asset master data
'hange the descrition of the asset%
#he asset is changed
Message reads% #he asset 11xxxxx is changed
END O* TR%N)%#TION
*I+,+.+8 DI)P(%9 O* %))ET M%)TER D%T%:
6ia Menus Accountingà Financial Accountingà Fixed
Assetsà
Asset→+isla"→ Asset
6ia #ransaction 'ode A(0*
<n screen Displa5 %sset: Initial )creen;< enter information
in the fields as secified in the table belo$%
Field name +escrition 7<' 'omments
Asset #he asset main number to be changed. 7 nter the asset
number
(ub-number #he asset sub-number to be changed. < 3o need to
enter an" number in this field. #he s"stem $ill default to
zero.
'oman" 'ode nter "our 'oman" 'ode 7 (elect from the otion.
Asset Master data Asset Management
5ress GnterH or clic! on the icon then the follo$ing screen $ill
aear%
Note: (creen field names% 1. Beneral +ata ). Inventor" *. 5osting
Information.
Asset Master data Asset Management
Asset Master data Asset Management
Asset Master data Asset Management
To displa5 &o created t&e asset <n screen Displa5 %sset:
Initial )creen;< !o to: . E4trasMana$ement Data 9ou ill 'e
prompted it& t&e "olloin$ screen: Details displa5ed as
'elo
Asset Master data Asset Management
Asset Master data Asset Management
#o vie$ changes made to the Asset Master +ata 7ecord <n screen
Displa5 %sset: Initial )creen; !o to: Environment#&an$e
Documents On %sset 9ou ill 'e prompted it& t&e
"olloin$ screen:
To vie asset values
<n screen Displa5 %sset: Initial )creen;< clic! on the button
.
(Assuming that this asset is already capitalized, if this asset
does not have any balance than definitely it will not show you any
value)
Asset Master data Asset Management
If there are no values in the asset , the belo$ screen $ill
aear%
Asset Master data Asset Management
<nce the asset is caitalized and has values the belo$ screen
$ill aear%
T&is report can 'e accessed t&rou$& asset
e4plorer /T#ode %W+.N0
*I+,+.+= B(O#> %))ET M%)TER D%T%
6ia Menus Accountingà Financial Accountingà Fixed
Assetsà
Asset4oc! Asset
6ia #ransaction 'ode A(0
<n screen Bloc3 %sset: Initial )creen>, enter information in
the fields as secified in the table belo$%
Field 3ame +escrition 7<' 'omments Asset #he asset main
number to
be loc!ed 7
<
'oman" 'ode nter coman" code 7
Asset Master data Asset Management
T&e 'elo screen appears< clic3 t&e radio 'utton (oc3ed
to a1uis;
#lic3 on to save
T&e asset is 'loc3ed "or "urt&er ac1uisition postin$s
*I+, +.+? DE(ETE %))ET M%)TER D%T%
6ia Menus Accountingà Financial Accountingà Fixed
Assetsà
Asset+elete Asset
6ia #ransaction 'ode A(0/
<n screen Delete %sset: Initial )creen>, enter information in
the fields as secified in the table belo$%
Field 3ame +escrition 7<' 'omments Asset #he asset main
number to
be loc!ed 7
<
'oman" 'ode nter coman" code 7
Asset Master data Asset Management
I" t&e asset &as values it cannot 'e deleted < t&e
error ill 'e comin$ in t&e screen as 'elo :
T&e asset it& @ero values can 'e deleted<
#lic3 t&e icon
)elect t&e radio 'utton p&5sicall5 delete asset
#lic3 on to save
T&e asset is deleted "rom t&e s5stem
*I+, +.+A #RE%TE %))ET )UB NUMBER
6ia Menus Accountingà Financial Accountingà Fixed
Assets
Asset'reate (ub asset number
6ia #ransaction 'ode A(11
<n screen #reate su' asset: Initial )creen>, enter
information in the fields as secified in the table belo$%
Field 3ame +escrition 7<' 'omments Asset #he asset main
number to
be loc!ed 7
7
'oman" 'ode nter coman" code 7
Asset Master data Asset Management
#he details in the tabs $ill be coming b" default from the main
asset number, and can be changed in the sub number if reDuired,
else same values can be used.