Fi End User Manual Ver 0.8

8/19/2019 Fi End User Manual Ver 0.8

1/160

SAP END USER MANUAL – FI

BLESS

SAP END USER MANUAL - FI

Version 0.5

for

Balmer Lawrie and o. L!d

This is a hardcopy of document maintained on electronic media. It is the latest version

Do"#men! Release No!i"e

No!i"e No.$ FI/I/01

A#!%or $ Ambarish Ganguly (T! "mployee I# $ %&'&)*

lien! $ +almer ,a-rie o. ,td

Pro&e"! $ !A Implementation

#2"3T 4","A!" 3TI"3otice 3o. 5 FI'I'0(lient5 +almer ,a-rie o. ,tdro6ect5 !A Implementation#ocument details5


2/160

SAP END USER MAUAL– FI

3ame 7ersion #escription

+almer ,a-rie $ ser

2anual 8 FI

7ersion

0.)

ser manual #ocument for FI

module end users

4evision details5

Actionta9en

(add/del/ch

recedingage 3o.

3e-age 3o.

4evision#escription

hange 4egister serial numbers covered5

The documents or revised pages are sub6ect to document control.

lease 9eep them up8to8date using the release notices from the distributorof the document.

These are con:dential documents. nauthori;ed access or copying isprohibited.

Pre)ared *+$ Am*aris% ,an#l+ Da!e$(.0/./0(

A))ro1ed *+$ Da!e$

A#!%ori2ed *+$ Da!e$


3/160


#2"3T 4"7I!I3 ,I!T3otice 3o. 5 FI/I/01

lient5 +almer ,a-rie o. ,td

ro6ect5 !A Implementation#ocument details5 FI $ "nd ser 2anual4elease 3otice 4eference (for release*5

4ev.3o

4evision#ate

4evisiondescription

age3o.

revpage3o

Action Ta9en

Addenda

3e-

4elease3otice

reference

( IN3R4DU3I4N 34 SAP EAS AESS MENU SREEN.............................6

Tata onsultancy !ervices ,imited age %


4/160


/ SAP S3ANDARD 344L BARS 7 I4NS..................................................... A4UN3S REEIVABLE......................................................................(0

3.1 CUSTOMER MASTER...............................................................................................................10

%.1.1 F#015 4"AT" !T2"4 2A!T"4 4"4#......................................11%.1.& F#0&5 /2"3T!..................................................................?8 A4UN3S PAABLE...........................................................................6

4.1 VENDOR MASTER....................................................................................................................76

=.1.1 FC015 4"AT" A 7"3#4 2A!T"4 4"4#........................................''=.1.& FC0&5 7"3#4 2A!T"4 #ATA................................................B

4.2 PASSING VENDOR INVOICE...................................................................................................91

=.&.1 F+?05 "3T"4 7"3#4 I37I"...........................................................B1=.&.& F+?)5 7endor redit 2emo..................................................................B?

4.3 PAYMENT TO VENDOR..........................................................................................................101

=.%.1 F8)%5 !T TGI3G A>2"3T.......................................................101=.%.& F8)5 !T A3# 4I3T.......................................................................10=.%.% F1105 A>2"3T!D AT2ATI A>2"3T 4G4A2...........................11=.%.= F8='5 reate #o-n ayment 4euest................................................1%=.%.) F8=5 7"3#4 #@3 A>2"3T $ @ith payment reuest..................1=1=.%.? F8=5 7"3#4 #@3 A>2"3T $ -ihtout payment reuest.............1==

Tata onsultancy !ervices ,imited age =


5/160


=.%.' F8)=5 lear 7endor #o-n ayment....................................................1)0=.%. F8==5 lear 7endor line items............................................................1)%

Tata onsultancy !ervices ,imited age )


6/160


( IN3R4DU3I4N 34 SAP EAS AESS MENU SREEN

Tata onsultancy !ervices ,imited age ?


7/160


/ SAP S3ANDARD 344L BARS 7 I4NS

Tata onsultancy !ervices ,imited age '


8/160


9/160


Im)or!an! F#n"!ion 9e+s

F#n"!ion:e+

Des"ri)!ions

F1


10/160


A4UN3S REEIVABLE

.( US34MER MAS3ER

All business transactions are posted to and managed by means of accounts. >ouhave to create a master record for each account that you need. The masterrecord contains data that controls ho- business transactions are entered in theaccount and ho- posting data is processed. In the master recordD you can alsostore all the data that you need for conducting business -ith the customer.

ustomer master records are used by both the :nancial accounting department

(accounts receivable processing* and the sale department (!#*. This documentDho-everD only discusses the general data in and the :nancial accounting aspectof customer master records. lease refer !# ser 2anual regarding creation of ustomer 2aster -ith !ales Area #etails.

Pro"essDes"ri)!ion

3ransa"!ion

odes

3-ode Des"ri)!ion

ustomer 2aster F#01

#01

reation of ne- customer (-ithout salesArea #etails*

reation of ne- customer (-ith !ales Area#etails*

,"A!" 4"F"4 !# !"4 2A3A,F#0&/#0

&hange ustomer 2aster #ata

F#0%/#0%

#isplay ustomer 2aster #ata

Tata onsultancy !ervices ,imited age 10


11/160


.(.(FD0($ REA3E US34MER MAS3ER RE4RD

1. "nter transaction code F#01 in the transaction bar or follo- the follo-ing

navigation path58 Accounting→ Financial Accounting8 Accounts4eceivable2aster 4ecordsreate

&. "nter the customer account group and the company code and clic9 enter.



12/160


Tata onsultancy !ervices ,imited age 1&


13/160


%. n the General Data screen in the Create Customer pageD enter the reuired dataas follo-s

Address Tab

Des"ri)!ion R'4' User A"!ion andVal#es

Title ompany

3ame 4 astrol India vt.,imited

!earch Term 1 4 32,00100

!treet/


14/160


Tata onsultancy !ervices ,imited age 1=


15/160


Control Data Tab

Des"ri)!ion R'4' User A"!ion and

Val#es

Industry 4 I,"ther Fields

Tata onsultancy !ervices ,imited age 1)


16/160


Payment Transactions Tab (Bank Details)

Tata onsultancy !ervices ,imited age 1?


17/160


=. 3eEt clic9 on company code data . n the Company Code Data screenin the Create Customer pageD enter the reuired data

Account Management tab:


Val#es

4econciliationAccount

4 !elect the appropriate4econciliation account(G,ode8 &%00)010*

!ort Cey 4 00&

Tata onsultancy !ervices ,imited age 1'


18/160


Payment transactions Tab:


Val#es

Terms of payment "nter the customerspeci:c terms ofpayment.

ayment


19/160


Correspondence Tab (All entries are optional)

Tata onsultancy !ervices ,imited age 1B


20/160


Insurance Data Tab (all entries are optional)

Tata onsultancy !ervices ,imited age &0


21/160


it!!olding Ta" Tab (optional)

). 3eEt clic9 on I3 #etails . n the CI# Details Data screen in the CreateCustomer pageD enter the reuired data

$"cise Duty Tab

Tata onsultancy !ervices ,imited age &1


22/160


%ales Ta"&%er'ice Ta" Tab

it!!olding ta" tab

Tata onsultancy !ervices ,imited age &&


23/160


24/160


.(./FD0/$ ;AN,E US34MER MAS3ER DA3A

1. "nter transaction code F#0& in the transaction bar or follo- the follo-ing

navigation path58 Accounting→ Financial Accounting8 Accounts4eceivable2aster 4ecordshange

Tata onsultancy !ervices ,imited age &=


25/160


&. "nter the ustomer code and ompany code for -hich the master record needs tobe changed

%. 2a9e necessary hanges and save the customer data

Tata onsultancy !ervices ,imited age &)


26/160


.(.FD0$ DISPLA US34MER MAS3ER DA3A

1. "nter transaction code F#0% in the transaction bar or follo- the follo-ing

navigation path58 Accounting→ Financial Accounting8 Accounts4eceivable2aster 4ecords#isplay

Tata onsultancy !ervices ,imited age &?


27/160


&. "nter the customer code and company code for -hich the master data is to bevie-ed and clic9 enter.

./ D4


28/160


Field R'4' Des"ri)!ion'A"!ion

#ocument #ate 4 "nter the document date#ocument Type 4 #efault (else enter # for #o-n payment*

ompany code 4 #efault (else enter 1000*

osting date eriod 4 "nter the current date and period

urrency 4 I34

4eference 4 Invoice 4ef. of customer

#oc.


29/160


!ince this is a reuestD there is no simulation reuired. #irectly posting has to be

done. In order to post the document clic9 on save button. A message saying thatthe document has been posted in company code -ill be displayed -ith documentnumber

././F-/>$ D4


30/160




#oc.


31/160


Tata onsultancy !ervices ,imited age %1


32/160


&. lic9 on to proceed to the reuests list

!elect the relevant do-n payment reuest (1=00000&?&* and clic9 on reate #o-n

ayment pushbutton.

%. The document gets simulated as sho-n belo-5

Tata onsultancy !ervices ,imited age %&


33/160


To simulate document for General ledger vie-D go to #ocument !imulate

General ledger vie-

If the document simulated is o9ayD then in order to post the document clic9 on bac9

button and then clic9 on save button. A message saying that the document has

been posted in company code -ill bedisplayed -ith document number.

./.F-/>$ D4


34/160



Amount 4 Amount in I34

TeEt 4 3arration (To be entered in the given

format*+an9L+ranchL#ra-er3ameL,odgmentode

"E5

+an9 harges +an9 harges Amount

ro:t enter 4 "nter ro:t enter

TeEt 4 3arration (To be entered in the givenformat*+an9L+ranchL#ra-er3ameL,odgment

ode"E5

Assignment 4 sed for entering heue number

Tata onsultancy !ervices ,imited age %=


35/160


lic9 "nter to proceed and enter the follo-ing details5

Tata onsultancy !ervices ,imited age %)


36/160


Tata onsultancy !ervices ,imited age %?


37/160


&. The document can be simulated before actual posting by clic9ing on and

then on and the follo-ing -ill be displayed5

Tata onsultancy !ervices ,imited age %'


38/160


%. To simulate document for General ledger vie-D go to #ocument !imulate

General ledger vie-

=. If the document simulated is o9ayD then in order to post the document clic9 on

bac9 button and then clic9 on save button. A message saying that the

document has been posted in company code -ill be displayed -ith document

number.

./.8F->$ LEARIN, US34MER D4


39/160


&. "nter customer account codeD document dateD posting dateD ompany codeDcurrencyD etc. as given belo-5


#ocument #ate 4 "nter the document date

#ocument Type 4 #efault (else enter # for #o-n payment*


osting date eriod 4 "nter the current date and periodurrency 4 I34


#oc.


40/160


41/160


%. 3o- clic9 enter and select the relevant do-n payment document to be clearedagainst5

Tata onsultancy !ervices ,imited age =1


42/160


=. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the

document -ill be posted.

). The simulated vie- -ill be as follo-s58

%imulated document 'ie+

Tata onsultancy !ervices ,imited age =&


43/160


Tata onsultancy !ervices ,imited age =%


44/160


%imulated General ,edger 'ie+

lic9 on bac9 buttonD simulate the transaction and then clic9 on post button to

post the document. A message-ill be displayed on posting of the document.

. US34MER INV4IIN, AND REDI3 MEM4

ustomer Invoices -ill be entered mostly through the !# route of !ales rderD #elivery and:nally +illing.


45/160



osting Cey 4 "nter osting Cey $ ustomer #ebit

ustomer Account 4 ustomer Account 3umber

Amount 4 "nter the Amount

ayment Terms "nter the ayment Terms

+aseline #ate 4 "nter the +aseline #ate

Assignment "nter teEt

TeEt "nter narration

osting Cey 4 "nter osting Cey $ G, redit

Account 4 "nter G, Account $ 4evenue Account


ro:t enter 4 "nter the ro:t enter

TeEt 3arration

Assignment "nter TeEt

Tata onsultancy !ervices ,imited age =)


46/160


lic9 "nter

Tata onsultancy !ervices ,imited age =?


47/160


lic9 "nter

Tata onsultancy !ervices ,imited age ='


48/160


&. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the

document -ill be posted



49/160


Tata onsultancy !ervices ,imited age =B


50/160


51/160


52/160




Tata onsultancy !ervices ,imited age )&


53/160


Tata onsultancy !ervices ,imited age )%


54/160


55/160




..FB5$ US34MER REDI3 MEM4

1. "nter transaction code F+') in transaction bar or follo- the follo-ing navigation

path Accounting → Financial Accounting → Accounts 4eceivable → #ocument

"ntry→ redit 2emo

"nter the follo-ing information5



#ocument Type 4 #efault (else enter # for #o-n payment*



urrency 4 I34


#oc.


56/160


Tata onsultancy !ervices ,imited age )?


57/160




Tata onsultancy !ervices ,imited age )'


58/160


%. The simulated entry -ill loo9 li9e5

Tata onsultancy !ervices ,imited age )


59/160




..8F-/$ LEARIN, US34MER LINE I3EMS

1. learing of do-n payments/on account payments from customer involves settingoH payments against invoices debited to the customer account. This is animportant activity since only balance amount (after ad6ustment -ith do-npayments/on account payments*D is to be either recovered or ad6usted againstsubseuent dispatches (in case do-n payment received/on account receipts fromcustomers is more than sales invoice amount*.#o-n paymentsD having credit balance are reported as advance from customerand the debit balances as !undry #ebtors. It is important that payments receivedin advance are cleared against invoices.

"nter transaction code F8%& in transaction bar or follo- the follo-ing navigation

path Accounting → Financial Accounting → Accounts 4eceivable → Account →

lear

Tata onsultancy !ervices ,imited age )B


60/160


&. "nter customer account codeD clearing dateD ompany codeD currencyD !pecial G/,indicatorD 3ormal I (boE chec9ed* and additional selections. Then clic9 on rocessopen items tab.


Account 4 "nter ustomer ode

learing date 4 "nter the clearing date

ompany ode 4 "nter ompany ode

urrency 4 "nter I34

!pecial G, Indicator 4 "nter !pl. G, indicator JAK for do-npayment from customer

3ormal I 4 !hould be chec9ed

Tata onsultancy !ervices ,imited age ?0


61/160


Tata onsultancy !ervices ,imited age ?1


62/160


%. After clic9ing on the rocess items tab the follo-ing screen -ill appearD of -hich-e have to select the manner of clearing the open items standardD partial or

4esidual items. @e -ill select artial payment for clearing open itemspartially.

Tata onsultancy !ervices ,imited age ?&

Step1:

Select All

Step2:

Deactivate items

Step3: click on

invoice to be

cleared

Step 4&7:

Select

Step5&8:

Activate items

Step6: click on

payment to be

cleared

Step: !nter

t"e di## amt $to

remain open%

Step1: '"eck

i# (nassi)ned

is *ero


63/160




). The simulated vie- -ill be as follo-s58


Tata onsultancy !ervices ,imited age ?%


64/160



lic9 on bac9 buttonD simulate the transaction and then clic9 on post button to post the

document. A message -ill be displayed onposting of the document.

..5N43ED I3EMS

No!ed i!ems are special G, transactions -ith informational character -hich only

remind the user about due payments or payments to be made and are notdisplayed in the general ledger or added to it.

nly one line item is updated if a noted item is created. 3o oHsetting/double entry ismade hence no ;ero balance chec9 is made. 3oted items are administered as openitems in the accounts payable/receivable and the special G, account. >ou shouldtherefore al-ays activate the line item display for these accounts.

Tata onsultancy !ervices ,imited age ?=


65/160


#s!omer down )a+men! re#est is a noted item as a reminder. This is a statisticalnoted item no transaction :gures are updated for do-n payment reuests. ,i9e alldo-n payment special G/, transactionsD do-n payment reuests can be paid T


66/160


Tata onsultancy !ervices ,imited age ??


67/160


..6FBL5N$ DISPLA';AN,E US34MER LINE I3EMS

1. To vie- the entries in the customer accountD follo- the follo-ing navigation pathor use T8ode F+,)3.

&. "nter the details as follo-s and clic9 on eEecute button (or press F*.

Tata onsultancy !ervices ,imited age ?'


68/160


%. The ustomer line item -ill be displayed in the follo-ing manner


Tic9 on Jnormalitems !pecialG/, transactionsKand noted items

'lick +all

items,


69/160


.8 IN4MIN, PAMEN3S FR4M US34MER

rocessing customer8incoming payments in a company involves payments

received against invoices. In this scenario the customer invoice is posted beforethe payment is received. The invoice is cleared -ith the payment by processingopen line items. @ith this clearingD the selected open items are cleared as closeditems.

Pro"essDes"ri)!ion

3ransa"!ion

odes

3-ode Des"ri)!ion

Incoming ayment F8& Incoming ayments

Tata onsultancy !ervices ,imited age ?B

+alance advanceamount is sho-n as

open item

learing documentsho-s closed items


70/160


.8.(F-/C IN4MIN, PAMEN3S

1. "nter transaction code F8& in the transaction bar or follo- the follo-ing path from

the navigation menu5 Accounting → Financial Accounting → Accounts 4eceivable→ #ocument "ntry → Incoming ayments ( F8& *

&. pdate the follo-ing data in the incoming payment screen as follo-s and then

clic9 on the rocess open items tab.



#ocument Type 4 "nter the document type

ompany ode 4 "nter the company code

Tata onsultancy !ervices ,imited age '0


71/160


72/160


Tata onsultancy !ervices ,imited age '&


73/160


%. In the process open items screenD perform the steps as indicated

Tata onsultancy !ervices ,imited age '%

Step1:

Select All

Step2:

Deactivate

items

Step3: 'lick on

invoice #or -"ic"

payment is received

Step4:

Select

Step5:

Activate

items

Step7: 'lick on doc(ment

overvie-

Step6: !nter cas"

disco(nt. i# re/(ired

ress enter


74/160


=. After #ocument overvie- button in clic9ed upon the follo-ing screen -ill appear.#ouble clic9 on ban9 line item 001 (amount -as initially entered as 4e. 1 in the:rst screen*.

). After clic9ing the ban9 line itemD the line item entry screen -ill open. "nter M N O in

amount :eld and clic9 on enter .The amount :eld -ill be :lled automatically.

hec9 if the amount :eld displayed automatically is eual to the cheue amount. Then Go toD #ocument !imulateD to vie- the transaction before posting.

Tata onsultancy !ervices ,imited age '=


75/160


?. After the simulated transaction is vie-ed and found o9ayD the document can be

posted by clic9ing on post button. A message saying that the document hasbeen posted -ill appearD displaying the document number

.

Tata onsultancy !ervices ,imited age ')


76/160


3o- run the transaction MF+,)35 #isplay/hange customer line itemsO to vie- theabove incoming payment -ith clearances .

Tata onsultancy !ervices ,imited age '?


77/160


General ledger 'ie+ o* incoming payment document posted (-B.)

Tata onsultancy !ervices ,imited age ''

#ocumentsplitting onaccount ofdiH pro:tcenters


78/160


8 A4UN3S PAABLE

8.( VEND4R MAS3ER

All business transactions are posted to and managed by means of accounts. >ouhave to create a master record for each vendor account that you need. Themaster record contains data that controls ho- business transactions are enteredin the account and ho- posting data is processed. In the master recordD you canalso store all the data that you need for conducting business -ith the vendor.

7endor master records are used by both the :nancial accounting department(accounts payable processing* and the purchasing department (22* in your

company. This documentD ho-everD only discusses the general data in vendormaster records and the :nancial accounting aspect of vendors. lease refer 22ser 2anual regarding creation of 7endor 2aster -ith urchase rganisationdetails.

Pro"essDes"ri)!ion

3ransa"!ion

odes

3-ode Des"ri)!ion

7endor 2aster FC01

C01

reation of ne- 7endor (-ithout urchase rgdetails*

reation of ne- 7endor (-ith urchase rg

details*,"A!" 4"F"4 22 !"4 2A3A,

FC0&/C0&

hange a 7endor 2aster 4ecord

FC0%/C0%

#isplay a 7endor 2aster 4ecord

Tata onsultancy !ervices ,imited age '


79/160


80/160


Account Group 4 #2

%. "nter the data in the respective screens of reate 7endor age as follo-s5

Address Details

Field Name R'4' User A"!ion and

Val#es

Title 4 ompany

3ame 4 7endor 3ame

!earch Term 1 4 !earch Term!treet/


81/160




82/160


Control page (all /elds are optional)

Payment transactions page (All /elds are optional)

Tata onsultancy !ervices ,imited age &


83/160


Tata onsultancy !ervices ,imited age %


84/160


Accounting in*ormation page

Field Name R'4' User A"!ion and Val#es

4econciliationAccount

4 1)&0&010 (4elevant G,account*

!ort Cey 4 001

rev Acct 3o 7"3#41 (ld !ystem Acct3umber*

Interest Indicator 4/ 4euired for FiEed #eposit7endors

Interest Freuency 4/ 4euired for FiEed #eposit7endors

ther :elds

Payment transactions accounting page



85/160


Field Name R'4' User A"!ion and Val#es

ayment Terms 4

hec9 #ouble Invoice

ayment 2ethods 4 in case of cheue


86/160




87/160


88/160


$"cise Duty

it!!olding Ta"

TaE "Eemption (all :elds are optional*5

Tata onsultancy !ervices ,imited age


89/160


After "ntering the I3 #etails clic9 on bac9 button and clic9 on save to createthe vendor. A message saying that the vendor has been created -ill be displayedDalong -ith the 7endor code assigned.

Tata onsultancy !ervices ,imited age B


90/160


8.(./F:0/$ ;AN,E A VEND4R MAS3ER RE4RD

1. "nter transaction code F90& in the transaction bar or follo- the follo-ing

navigation path58 Accounting→ Financial Accounting8 Accounts ayable2aster4ecordshange

&. "nter the 7endor code and the company code and select the parameters for -hichthe master data needs to be changed.

Tata onsultancy !ervices ,imited age B0


91/160


%. 2a9e necessary changes and save the vendor master data.

8.(.F:0$ DISPLA VEND4R MAS3ER DA3A

1. "nter transaction code FC0% in the transaction bar or follo- the follo-ing

navigation path58 Accounting→ Financial Accounting8 Accounts ayable2aster

4ecords#isplay

Tata onsultancy !ervices ,imited age B1


92/160


&. "nter the 7endor code and the company code and select the necessaryparameters for -hich the data needs to be vie-ed.

Tata onsultancy !ervices ,imited age B&


93/160


%. After vie-ing the vendor master data clic9 in the eEit button.

8./ PASSIN, VEND4R INV4IE

This scenario describes the procedure for posting invoices. All the documentsconcerned are FI documents. >ou can use these standard :nancial accounting functionsto enter business transactions in general and subsidiary ledgers. #uring this processDthe system generates accounting documents and updates the transaction :gures in thegeneral and subsidiary ledgers.

Pro"essDes"ri)!ion

3ransa"!ion

odes

3-ode Des"ri)!ion

7"3#4 I37I" F+?0 "nter 7endor Invoice (General*2I4 lease 4efer 22 !"4 2A3A,

F+?) 7endor redit 2emo

8./.(FB60$ EN3ER VEND4R INV4IE

Tata onsultancy !ervices ,imited age B%


94/160


1. "nter transaction code F+?0 in the transaction bar or follo- the navigation path5

Accounting Financial Accounting Accounts ayable #ocument "ntry

Invoice

&. "nter the reuired data in the vendor invoice entry screen

In'oice Basic Data %creen


7endor 4 7endor ode

Invoice #ate 4 #ate of the vendor invoice

osting #ate 4 osting date in the !A system

4eference 4 7endorKs invoice number

Amount 4 Invoice amount

urrency 4 #ocument/invoice currency

alculate TaE The system calculates the input taEautomatically.

TaE ode If alculate taE is clic9edD select the taEcode

+usiness lace 4 ress F= and !elect

!ection ode 4 ress F= and !elect

Tata onsultancy !ervices ,imited age B=


95/160


96/160



+aseline #ate 4 #efault

ayment terms 4 #efault from 7endor 2asterD can be

changedayment +loc9 4 !elect free/bloc9ed for payment

Tata onsultancy !ervices ,imited age B?


97/160


it!!olding Ta" Tab


@ithholding TaE code Appears -here speci:ed in vendor master(!elect appropriate @ithholding taE code*

%. lic9 on simulate tab to vie- the simulated invoice before actual posting

Tata onsultancy !ervices ,imited age B'


98/160


=. After the simulated document is vie-ed and found to be in orderD clic9 on postbutton to save the document. A message

-ill be displayed saying that thedocument has been posted in the company codeD along -ith the documentnumber.

8././FB65$ VEND4R REDI3 MEM4

1. "nter transaction code F+?) in the transaction bar or follo- the navigation path5

Accounting Financial Accounting Accounts ayable #ocument "ntry

redit 2emo

Tata onsultancy !ervices ,imited age B


99/160


). "nter the reuired data in the vendor invoice entry screen

In'oice Basic Data %creen


7endor 4 7endor odeInvoice #ate 4 #ate of the vendor invoice

osting #ate 4 osting date in the !A system

4eference 4 7endorKs invoice number

Amount 4 Invoice amount

urrency 4 #ocument/invoice currency

alculate TaE The system calculates the input taEautomatically.

TaE ode If alculate taE is clic9edD select the taEcode

+usiness lace 4 ress F= and !elect

!ection ode 4 ress F= and !elect TeEt Fill in document teEt

G/, Account 4 "nter the General ledger account

#/ 4 !elect #ebit/redit

Amount in #ocumenturrency

4 "nter the gross amount. The systemcalculates the input taE automatically.

Tata onsultancy !ervices ,imited age BB


100/160



TaE ode 4 TaE code relevant for line item

ost enter 4 1010001 for eEample

ro:t enter 4 !elect relevant pro:t centerD say100010%001 (automatically pic9ed if costcenter is entered*

Payments Tab


+aseline #ate 4 #efault

ayment terms 4 #efault from 7endor 2asterD can bechanged

ayment +loc9 4 !elect free/bloc9ed for payment



101/160




102/160


it!!olding Ta" Tab


@ithholding TaE code Appears -here speci:ed in vendor master(!elect appropriate @ithholding taE code*

?. lic9 on simulate tab to vie- the simulated invoice before actual posting



103/160


'. After the simulated document is vie-ed and found to be in orderD clic9 on postbutton to save the document. A message

-ill be displayed saying that thedocument has been posted in the company codeD along -ith the documentnumber.

8. PAMEN3 34 VEND4R

rocessing vendor outgoing payments in a company involves payments to bemade against invoices. In this scenario the vendor invoices are received beforethe payment is made. The outstanding invoice is cleared -ith the paymentmade by processing open line items. @ith this clearingD the processed openitems are cleared as closed items.

8..(F-5$ P4S3 4U3,4IN, PAMEN3

1. "nter transaction code F8)% in the transaction bar or follo- the follo-ing path from

the navigation menu5 Accounting → Financial Accounting → Accounts ayable → #ocument "ntry → utgoing ayments → ost ( F8)% *

Tata onsultancy !ervices ,imited age 10%


104/160




105/160


&. pdate the follo-ing data in the post outgoing payment screen as follo-s and

then clic9 on the rocess open items tab.

Field name R'4'

Des"ri)!ion

#ocument #ate 4 "nter #ocument #ate

osting date 4 osting date of the document

#ocument Type 4 #ocument type to be used (C*

ompany ode 4 ompany ode (1000*

urrency 4 #ocument currency

4eference 4eference

#oc.


106/160




107/160


%. After clic9ing on the process open items tabD the follo-ing screen -ill appear. @ecan process open items using !tandard !creen/artial ayment !creen etc.erform the follo-ing steps as indicated on the artial payment(say* screen


Step1:

Select AllStep2:

Deactivate

items

Step3: 'lick on

invoice #or -"ic"

payment is to be

made

Step4:

SelectStep5:

Activate

items

Step6: 'lick on doc(ment

overvie-


108/160


=. After #ocument overvie- button in clic9ed upon the follo-ing screen -ill appear.#ouble clic9 on ban9 line item (amount -as initially entered as 4e. 1 in the :rstscreen*. The amount is to be edited in the screen as follo-s by entering N (for theamount to be pic9ed up automatically orD enter the eEact amount*.

). After the amount is enteredD clic9 on document !imulateD to vie- the simulated

document.



109/160


?. After the simulated document is vie-ed and found o9ayD the document can be

posted by clic9ing on post button. A message saying that the document hasbeen posted -ill appearD displaying the document number

.



110/160


'. 3o- run the transaction MF+,135 7endor line item displayO to vie- the aboveoutgoing payment -ith clearances .

8../F-5C$ P4S3 AND PRIN3

1. "nter transaction code F8) in the transaction bar or follo- the follo- path from

the navigation menu5 Accounting → Financial Accounting → Accounts ayable →

#ocument "ntry → utgoing ayments → ost P rint Forms ( F8) *


learing document sho-scleared line items


111/160


&. In the :rst screen -e have to :ll the payment method and de:ne output control."nter the appropriate :elds and clic9 on enter payments tab

Field name R'4'

Des"ri)!ion

ompany ode 4 ompany ode (1000*

ayment method 4 "nter applicable payment methodD say5JK


112/160


%. In the follo-ing screen enter the relevant payment detailsD ban9 selection andvendor selection for -hich the payment is being made and clic9 on process open

items tab

Field name R'4'

Des"ri)!ion

#ocument #ate 4 "nter document date

#ocument Type 4 #efault JCK

osting #ate 4 "nter posting date

osting eriod 4 #efault in line -ith the posting date

urrency 4 "nter currency JI34K

4eference "nter Invoice 3umber

#ocument


113/160


Pa+ee De!ails

7endor 4 "nter 7endor ode

ompany code 4 "nter company code J1000K

=. !elect the vendor open item(s* for -hich the payment is to be made and clic9 ondocument overvie- button

Tata onsultancy !ervices ,imited age 11%


114/160




115/160


116/160




117/160


'. @e can vie- ho- document -ill be posted in the general ledger by clic9ing on

document !imulate General ,edgerD or if -e -ant to post clic9 on post button.

. The follo-ing general ledger vie- -ill be simulated and can be chec9ed beforeactual posting. If the simulated document is found o9ayD clic9 on bac9 button and

then clic9 on post to post the document.



118/160




119/160


B. After -e post the document a message -ill be displayed mentioning the documentnumber (say 1)000001=* and after -e clic9 enter buttonD cheue printing -illbe initiated automatically. !elect the printer and print the cheue immediately.



120/160


8..F((0$ PAMEN3S AU34MA3I PAMEN3 PR4,RAM

1. "nter transaction code F110 in the transaction bar or follo- the follo-ing path

from the navigation menu5 Accounting → Financial Accounting → Accounts ayable

→ eriodic rocessing → ayments

Tata onsultancy !ervices ,imited age 1&0


121/160


Tata onsultancy !ervices ,imited age 1&1


122/160


&. "nter run date and identi:cation parameters for automatic payment program. Thecombination of 4un date and identi:cation should be uniue.

%. "nter the posting dateD document entry cut8oH dateD customerKs item due datecut8oHD company codeD payment methodD posting date of the neEt payment runand the vendor range for -hich the automatic payment is to be made.3ote5 ayment method is set at the vendor master. nly those vendors -hoKspayment method corresponds to the selection on the parameters screen -ill beselected

Tata onsultancy !ervices ,imited age 1&&


123/160


124/160


=. In the Free selection :eld tabD -e can ma9e particular eEclusions -hile ma9ing thepayment. These particular eEclusions -onKt be considered -hile processingautomatic payment.

). "nter the vendor range for -hich -e -ant additional logs. hec9 the boEes for the

types of logs reuired. hec9 boEKs option & and % are mutually eEclusive (both & % cannot be selected*.

Tata onsultancy !ervices ,imited age 1&=


125/160


?. 2aintain the rintout and data medium variantsD by selecting the appropriatevariant from the list of variants. After selection of the variantD save it and :nallyclic9 on status tab. !elect yesD -hen as9ed to save data (parametersde:ned*.

Tata onsultancy !ervices ,imited age 1&)


126/160


'. After the parameters have been savedD -e -ill get the message saying thatdetails have been saved for the payment run. lic9 on proposal tab toschedule payment proposal.

Tata onsultancy !ervices ,imited age 1&?


127/160


. For payment proposal -e can either enter a scheduled time or start immediatelyby clic9ing on respective chec9 boE. lic9 on enter.

Tata onsultancy !ervices ,imited age 1&'


128/160


B. @e -ill get the message that the payment proposal has been scheduled. lic9 on

status tab to see the updated status of payment proposal.



129/160


10.After the status is vie-ed -e -ill get to see the status as Mpayment proposal

createdO. @e have the options to display proposal D vie- proposal log and change proposal .

Tata onsultancy !ervices ,imited age 1&B


130/160


11.n vie-ing the payment proposalD -e can see green indicators or red indicators.4ed oneKs indicate that the payment cannot be made for those items eitherbecause the invoices are bloc9ed for payment or because the paymentmethod/ban9 is absent in 7endor master. roposal log -ill give the

eEplanation -hy the particular item -as not considered for payment.

1&.#ouble clic9 on the payment proposal above to vie- the invoice -ise details.

1%.After the payment proposal is veri:edD the payment run can be carried out byclic9ing on schedule payment run tab.

Tata onsultancy !ervices ,imited age 1%0


131/160


1=.Again the payment run can be scheduled at a particular date and time or can bestarted immediately by clic9ing on start immediately chec9 boE. lic9 on enterbutton to proceed.

Tata onsultancy !ervices ,imited age 1%1


132/160


Tata onsultancy !ervices ,imited age 1%&


133/160


1).@e -ill get the message that the payment run has been scheduled. lic9 on status

tab to see the updated status of payment run.

1?.After the status is updated for the payment run -e -ill get the message that thepayment run has been carried out and posting orders have been generated. @e

can vie- the log for payment run by clic9ing on display payment run log .

Tata onsultancy !ervices ,imited age 1%%


134/160


1'.After the payment log is vie-edD con:rm printout data medium (variant* selected.

lic9 on schedule print tab to proceed further.

1.In the schedule printout screenD feed the desired start date and time or chec9 thestart immediately boE to immediately start printing the cheues. Give a uniue

rint Qob name and then clic9 on enter button. A message -ill be displayed

con:rming the print 6ob .

Tata onsultancy !ervices ,imited age 1%=


135/160


Tata onsultancy !ervices ,imited age 1%)


136/160


1B.Go to !0& and chec9 the spool reuest for cheue printing.

&0.F#r!%er de!ails. A proposal can be printedD displayedD editedD printed and ordeleted. hoose $dit button. >ou may also delete the entire proposal and rectifythe records and run proposal again.

Tata onsultancy !ervices ,imited age 1%?


137/160


The follo-ing sections narrate the further features of Automatic Payment

Tata onsultancy !ervices ,imited age 1%'


138/160


139/160


Dis)la+'Edi! Pro)osal will allow !%e )ro)osal !o *e edi!ed

S+s!em will dis)la+ all !%e !ransa"!ions !%a! are "#rren!l+ sele"!ed for !%e1endor

Dele!e Pro)osal for a#!oma!i" )a+men! !ransa"!ions

Tata onsultancy !ervices ,imited age 1%B

#ouble clic9 onthe desired

item to beedited

#ouble clic9 on thedesired item to beedited

Items can bereallocated to adiHerent


140/160


Dele!e Parame!ers for a#!oma!i" )a+men! !ransa"!ions

8..8F-8$ REA3E D4


141/160


&. "nter the follo-ing details5



#ocument Type 4 #efault (else enter CA for #o-n payment*



urrency 4 I34


#oc.


142/160




#ue n 4 "nter #ue #ate

TeEt 4 ,ine item teEt

Assignment 4 sed for entering heue number

%. lic9 enter and enter the follo-ing details5

Tata onsultancy !ervices ,imited age 1=&


143/160


=. lic9 on ost to post the do-n payment reuest.

). #ocument number -ill get generated on posting 8

8..5F-8C$ VEND4R D4


144/160


&. In the post do-n payment :rst screen enter the follo-ing :elds to post vendor

do-n payment. After entering the data as follo-s clic9 on to proceedfurther

Tata onsultancy !ervices ,imited age 1==


145/160


146/160


). If the simulation is found o9D then clic9 on post to create the do-n payment

document.

8..6F-8C$ VEND4R D4


147/160


Tata onsultancy !ervices ,imited age 1='


148/160


&. In the post do-n payment :rst screen enter the follo-ing :elds to post vendor

do-n payment. After entering the data as follo-s clic9 on enter to proceedfurther

%. "nter the vendor related data in the subseuent screen as follo-s



149/160


Tata onsultancy !ervices ,imited age 1=B


150/160


=. After -e clic9 on display document overvie-D the -ithholding taE screen -ill popup. 7alidate to proceed further

Tata onsultancy !ervices ,imited age 1)0


151/160


). After the document overvie- is generated follo-ing entry -ill be displayed5

?. lic9 on post to post the document to general ledger. After the document is posted

a message -ill be displayed saying that the document has been posted displayingthe document number.

Tata onsultancy !ervices ,imited age 1)1


152/160


8..F-58$ LEAR VEND4R D4


153/160



4eference 4 Invoice 4ef. of vendor

#oc.


154/160




!imulated vie-5

Tata onsultancy !ervices ,imited age 1)=


155/160


General ,edger !imulation5

). lic9 on bac9 buttonD simulate the transaction and then clic9 on post button to


8..CF-88$ LEAR VEND4R LINE I3EMS

1. "nter transaction code F8== in transaction bar or follo- the follo-ing navigation

path Accounting → Financial Accounting → Accounts ayable → Account → lear

Tata onsultancy !ervices ,imited age 1))


156/160


?. "nter vendor account codeD clearing dateD ompany codeD currencyD !pecial G/,indicatorD 3ormal I (boE chec9ed* and additional selections. Then clic9 on rocessopen items tab.


Account 4 "nter 7endor ode

learing date 4 "nter the clearing date

ompany ode 4 "nter ompany ode

urrency 4 "nter I34

!pecial G, Indicator 4 "nter !pl. G, indicator JAK for do-npayment from customer

3ormal I 4 !hould be chec9ed

Tata onsultancy !ervices ,imited age 1)?


157/160


158/160


'. After clic9ing on the rocess items tab the follo-ing screen -ill appearD of -hich-e have to select the manner of clearing the open items standardD partial or

4esidual items. @e -ill select artial payment for clearing open itemspartially.

Tata onsultancy !ervices ,imited age 1)

Step1:

Select All

Step2:

Deactivate items

Step3: click oninvoice to be

cleared

Step 4&7:Select

Step5&8:

Activate items

Step6: click on

payment to be

cleared

Step: !nter

t"e di## amt $toremain open%

Step1: '"eck

i# (nassi)ned

is *ero


159/160


. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the


B. The simulated vie- -ill be as follo-s58


Tata onsultancy !ervices ,imited age 1)B


160/160



Fi End User Manual Ver 0.8

Documents