Festival 2015 - Desenvolvimento de Conselhos e Captação de Recursos

The Ideal Non-Profit Board: What it looks like, and what it does (and does not do)

Deborah San Roman, CFRE

Introduction

• What are the rules?• Who am I?• Who are you?• What do we want to accomplish

together today?

Objectives• Review the importance of the by-laws for

Board effectiveness• Understand the roles and responsibilities of a

non-profit Board.• Imagine the composition of the “ideal” Board.• Understand the principles of Volunteer

Management as they apply to the Board and fundraising

Consider the By-lawsThe Board of Directors

• Number of Board members• Committees• Term limits• Rotation• Recruitment• Leadership

Consider the purpose of a non-profit Board.

The purpose of the Board is to ensure the continuity and

permanence of the organization.

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Consider the responsibilities of the Board as a governing body

Board Source has identified 10 basic responsibilities of a non-profit Board.

Board Responsibilities1. Determine the Mission and purpose of

the organization.

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*Ensure that the mission is fulfilling an authentic, current community need.*Ensure that the Mission Statement is clear, concise, compelling and unique.

Board Responsibilities2. Select the Executive Director

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*Both a manager and a leader.*Represents the organization in the community*Is a strategic thinker*Understands the value of philanthropy

Board Responsibilities3. Support and evaluate the performance of the Executive Director

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*Allow the Director to “manage” the organization*Set clear objectives and measures of performance *Have a transparent review process

Board Responsibilities4. Guarantee an effective planning process for the organization

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*Create a strategic vision*Assess the organization and environment*Determine goals & objectives*Assist in implementation *Monitor the plan

Board Responsibilities5. Monitor and strengthen programs and services

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*Ensure that services are consistent with the mission*Monitor their effectiveness

Board Responsibilities6. Ensure adecuate financial resources

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*Have a financial plan*Diversify revenue streams*Give and help get donations.*Position a Culture of Philanthropy as an important organizational value.

Board Responsibilities7. Protect assets and provide proper financial oversight

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*Develop a budget*Ensure that proper financial controls are in place

Board Responsibilities8. Build a competent Board

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*Identify future leaders*Articulate prerequisites for candidates*Provide orientation for new members*Periodically and comprehensively evaluate their own performance

Board Responsibilities9. Ensure legal and ethical integrity

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*Ultimate responsibility*Compliance with all laws and regulations*Implementation of ethical practices in all areas of the organization*Avoid conflicts of interest

Board Responsibilities10. Enhance the organization´s public standing

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*Be able to clearly articulate the organization’s mission, projects, and needs*Be a passionate advocate*Garner philanthropic support

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Consider the Responsibilities of

Each Board Member

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Board member responsibilities

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•Understand and be able to communicate the Mission•Attend meetings and come prepared•Contribute to meetings by expressing points of view•Participate on a committee•Observe the environment and report info to the CEO

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Board member responsibilities

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•Enthusiastically promote the organization•Represent the organization in the community•Make a meaningful philanthropic contribution•Attend organizational events•Maintain the confidentiality of Board proceedings

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What Board members DO NOT do:

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•Manage the organization

•Exercise authority over employees other than the CEO

•Speak or make commitments for the organization

without authorization

•Recruit new board members

•Solicit donations without following procedure

• Speak negatively of the organization, Board, or CEO

•Divulge content of Board meetings

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Planning Tool Review

Self-Assessment Tool for Nonprofit Boards

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Consider the Profile of an “Ideal” Board

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The ideal Board has “Resource Diversity”

• Age• Gender• Economic capacity• Profession• Perspective

Board Source

• Resources (time, money, contacts, expertise)

• Ethnicity• Experience

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Planning Tool Review and Input

Board Profile Matrix

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Consider the Role of the Board

in Fundraising

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Fundraising and the Board• Give and get• Approve the Development Plan• Establish policies to guide the process• Recruit a CEO who is willing to

fundraise• Recruit Board members who are willing

to participate in the process.• Attend events• Evaluate implementation of the Development Plan

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The Development Committee• Give and get donations• Participate in the planning

process • Implement and evaluate activities• Identify, qualify, cultivate, and

establish relationships with prospects

• Solicit, thank, and steward donors• Share information with the

Development Office.

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Consider the Basic Steps in

Managing Volunteers

Volunteer Management• Define organizational needs• Determine the role of

volunteers• Recruit volunteers• Provide training• Support successful

performance• Recognize and show

appreciation

EXERCISE:Volunteer Management for Fundraising*List some jobs that volunteers can do to help achieve fundraising success:*Describe volunteers that can do these jobs:*What might volunteers want from this experience?*What to volunteers need to be successful at these jobs?*How can you support the success of the volunteers?*List some ways that you can recognize volunteer success:

ObjectivesReview the importance of the by-laws for

Board effectivenessUnderstand the roles and responsibilities of a

non-profit Board.Imagine the composition of the “ideal” Board.Understand the principles of Volunteer

Management as they apply to the Board and fundraising

Aha´s

Thank you very much!

Deborah San Roman, [email protected]