FESA Planning

for Budget Planning & Rolling Forecast

FESA Planning

Website: http://www.fesa-s.com Email: [email protected] Last update: 23-Dec-2013

Scope of Solutions & Services Mix

Level

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Au

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FESA Query

FESA Planning

FESA Financial

FESA Consol

FESA Professional

Accounting

FESA Analyst

Budget Planning & Rolling Forecast

Management Reporting

Regional Financial Management

Group Consolidation & Budgeting

Multinational Financial Management

Analytical Performance Management

FESA Consolidation Series

FlexSystem

Enterprise

Software

Architecture

Web & Windows Login Client

Step 1:

Introduction

Step 2:

How Does it Work?

Step 3: Demonstration

Step 4:

Upgrade Plan

Agenda

About Planning

Sales department updates sales forecast every day

IT department prepares annual IT budget for 201X

Brand manager monitors variance of actual cf budget

Your ERP systems responsible for historical data

Finance Manager responsible for cash flow projection

Management demand for managing future proactively

HR manager analyze HR plans provided by line managers

About Challenges of Planning

Substantial time are involving data manipulation rather the core work of planning and analysis

Nightmare of using linked formulas amongst different

spreadsheet files

Difficult to ensure the correct version of forecast

Very time consuming to consolidate different budget scenarios

High frequency of errors and difficult to identify the source of errors

Internal auditor identifies current weakness of budgetary control system

Extended time for new staff to learn and practice the tedious processes of data manipulation

Solving Issues Arising from Aggregation & Versioning

FESA Planning

Aggregation Computing Issues

Simplex form of aggregation • 1 + 1 = 2

Most common aggregation functions

• Sum(), Count (), Max(), Min()

Assumptions (Based on standardized data source) • Measurement and recognition rules • Chart of accounts • Reporting currencies • Data file formats • Presentations of transactions or trial balances

Example

• Each company of a consolidation group furnishes standardized transactions, vouchers or trial balances to their headquarters for aggregation in order to prepare different kinds of summary reports (i.e. aggregation scenarios)


Key problems encountered by headquarters

• Issues of unexpected speed and accuracy when Many data files Many rows and many columns for each data file Following are examples of column name:

Many amendments of data files Identifying missing and duplication of data files Frequent reporting, from monthly to weekly to daily to…

• Issues of security control

Send data through email system to wrong recipients

Ledger code Voucher date A/C period Account code

Business unit Department Project Branch

Currency code Org amount Exchange rate Eqv amount

Quantity Unit code Unit price Particulars


Aggregation scenarios • Scenario 1: Aggregation for strategic management

Five-year budget planning with multi-scenario analysis Acquisition and disposal decisions

– Capital asset, legal entity, branch, product line

• Scenario 2: Aggregation for operational management YTD actual profit and loss by business unit by month Monthly forecast by business unit by department Actual cf budget scenarios cf rolling forecast versions Sale-thru analysis by different dimensions

• Scenario 3: Aggregation for statutory compliance

YTD actual consolidated trial balance by company by the following GAAPs:

– PRC GAAP – US GAAP – HK GAAP – Japan GAAP


An example of dynamic on-line aggregation


An example of dynamic on-line aggregation

Versioning Computing Issues

Definition • Versioning means version control over data processing

and/or reporting based on same sets of assumptions • It shall be differentiated from aggregation scenarios

Two types of version control

• Version control for audit trial purpose • Version control for reporting purpose

Version control for audit trial purpose • Who, when, how about the submission of data files • Who, when, why about the subsequent amendments • Who, when, what about the authorization of data postings • About the status of process: pending, completed, fail

Version control for reporting purpose

• Q1, Q2, Q3, Q4 version of rolling forecast


Key problems encountered by headquarters • Manually assign version number of file and folder name

Problem to support multi-user enquiry Not easy to maintain completeness Issue of security control

• Implement standalone document management system

Can keep every version of data file upload itself rather than post and store relevant raw data within database

It cannot support to automate aggregation, so it cannot support the retrieval of particular version of consolidated rolling forecast


An example of versioning for audit trial purpose


An example of versioning for reporting purpose

FESA Planning

Sales & Marketing

Production

Logistics

HR & Admin

Time Dimensions - Daily / Weekly - Monthly / Quarterly - Yearly - Month-To-Date - Year-To-Date

Business Dimensions - Income / Expense - Assets / Liability - Off/Post-Balance Sheet - BU / Department - Project / Product

Location Dimensions - Branch - District - City - Country

Other Dimensions - Version / Scenario - Internal / External - Currency / Amount - Quantity / Statistics

What is FESA Planning ?

Sales & Marketing

Sales & Marketing

Production Production

Logistics Logistics

HR & Admin

HR & Admin

FESA Planning

Budget

Projection

Forecast

Actual

Budget Budget

Projection Projection

Actual Actual

Forecast Forecast






Variance Analysis

Budget

Projection

Forecast

Actual

Budget Budget


Actual Actual

Forecast Forecast






HR & Admin

Date

C&B Code

Amount

Currency

Location

Department

Company

Grading

Position

Business Unit

Budget

Production

Projection

Actual

Forecast

Actual Actual

Budget Budget


Forecast Forecast


C&B Code


• Basic Salary

• OT

• Commission

• Double Pay

• Performance Bonus

• Share Options

• Housing Allowance

• Medical Insurance

• Life Insurance

• Holiday Pay

• MPF

• Sick Leave

• Exam Leave

• And More

Finance

Period

A/C Code

Amount

Currency

Location

Department

Company

Project

GAAP

Version

Scenario

Business Unit

Budget Actual


Forecast Projection

Actual Actual

Budget Budget


Forecast Forecast

Finance

A/C Period A/C

Code

Amount

Currency

Location

Department

Company

Project

GAAP

Version

Scenario

Business Unit

Budget Actual


Forecast Projection

Budget Budget

Actual Actual

Forecast Forecast


Sale

Stock Membership

Purchase

Budget Actual


Forecast Projection

Actual Actual

Budget Budget


Forecast Forecast

FESA Planning

Budget

Projection

Forecast

Actual

Budget Budget


Actual Actual

Forecast Forecast






Save Time Shortest time for implementation

Save Efforts Avoid disruption of day-to-day operations

Save Money Commit minimum capital investment

Mitigate Risk Walk away from associated risks of ultimate complexity

Start and Growth FESA Planning with an Entry Point Package

Step 1:

Introduction

Step 2:

How Does it Work?


Step 4:

Upgrade Plan

Agenda

Records to Reports (R2R) Framework

FESA DBMS EXCEL FILES

Support Highly Flexible Formatting of Spreadsheet Data

“Pivot Table Like” or “Column” Form: it can support Incremental Based Budgeting

“Transaction Like” or “Row” Form: it can support Zero Based Budgeting

We classify formatting of spreadsheet data into two main classes:

Support Data Rewritable Methodology

User can assign Segmental Rewrite Code to their date entry form so as to rewrite posted data associated with specific dimensions such as company, department and version: For example:

HR01 represents data entry

form responsible by HR department to maintain version 01 of data set

SALE01 represents data entry

form responsible by Sales department to maintain version 01 of data set

Hotel Business

Room F&B Other Business

Telecom Golf & Shop

Health Club

Parking Garage

Rental

HR Finance Admin Marketing Property Utilities

An Example of Report Package

Planning Process Management

Support You to Configure Authorization & User Access Right

Pending

Completed

Restored

1. Data File Upload

User A 2. Posting

Void

2/3

User D

Workflow Scenario 1

Pending

Validated

Validated

Completed

Restored

1. Data File Upload

User A User B User C

2. Validation Only 3. Save as Batch 4. Posting

Void

Void

Void

2/3

User D

Workflow Scenario 2

Provide Comprehensive Audit Trial

Provide comprehensive enquiry function for administrator or auditor to monitor and audit data processing activities

Step 1:

Introduction

Step 2:

How Does it Work?


Step 4:

Upgrade Plan

Agenda



Conclusion

Fast and flexible for the implementation of budget and rolling forecast scenarios.

Very user friendly to allow financial users to configure

and monitor variances with differing combinations of budgets, current / prior year actuals and multiple versions of rolling forecasts.

Outstanding performance of R2R processing so as to

enable you to minimize your lead times for budget planning, rolling forecasts, monitoring, and decision making.

Improved internal controls throughout the whole

process of budget planning and rolling forecasts so that decision making is based on reliable information.

Step 1:

Introduction

Step 2:

How Does it Work?


Step 4:

Upgrade Plan

Agenda

Scope of Solutions & Services Mix

Level

of

Au

tom

ati

on

& I

nvestm

en

t

FESA Query

FESA Planning

FESA Financial

FESA Consol

FESA Professional

Accounting

FESA Analyst

Budget Planning & Rolling Forecast

Management Reporting

Regional Financial Management

Group Consolidation & Budgeting

Multinational Financial Management

Analytical Performance Management

FESA Consolidation Series

FESA Planning

Software

version of data file

issues of security control

amendments of data files

data file following

submission of data files

correct version of forecast

example of versioning

q4 version of rolling