Fedora Users’ Conference Rutgers University May 14, 2005 Researching Fedora's Ability to Serve as a Preservation System for Electronic University Records Kevin L. Glick Electronic Records Archivist Manuscripts and Archives Yale University Eliot Wilczek University Records Manager Digital Collections and Archives Tufts University Robert Dockins Fedora Project Analyst Digital Collections and Archives
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Fedora Users’ Conference Rutgers University May 14, 2005 Researching Fedora's Ability to Serve as a Preservation System for Electronic University Records.
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Researching Fedora's Ability to Serve as a Preservation System
for Electronic University Records
Kevin L. Glick Electronic Records Archivist Manuscripts and ArchivesYale University
Eliot WilczekUniversity Records ManagerDigital Collections and ArchivesTufts University
Robert DockinsFedora Project AnalystDigital Collections and ArchivesTufts University
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Records
data or information in a fixed form created or received in the course of individual or institutional activity and set aside (preserved) as evidence of that activity for future reference
• Form
• Content
• Fixity
• Structure
• Context
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Electronic Recordkeeping Systems
Institution Recordkeeping Systems
composed ofPeopleRequirements
Practices
Procedures
Infrastructure
Applications
Responsibilities
Policies
Recordkeeping Controls
include
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Definition of Preservation
• The whole of the activities and processes involved in the technical stabilization and physical and intellectual protection of resources through time
• Not possible to preserve an original electronic record
• The initial act of storage through reproduction
• Appraisal of enduring value & technical feasibility of preservation
• Determination of preservation strategy
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Recordkeeping System Requirements
1. Compliance
2. Creation & Capture
3. Maintenance
4. Recordkeeping Framework
5. Retention & Disposition
6. Protection from Loss or Corruption
7. Preservation
8. Use Rights
9. Discover & Delivery
10. Design & Performance
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Digital Preservation System Requirements
1. Ingest
2. Archival Storage
3. Data Management
4. Administration
5. Preservation Planning
6. Access
7. Security
8. Design & Performance
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Reference Model for an Open Archival Information System (OAIS)
January 2002
Consultative Committee for Space Data Systems (CCSDS)
ISO 14721:2003
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
SIP
ManageStore
Preserve AccessIngest
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
SIP
ManageStore
Preserve AccessIngest
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
ManageStore
Preserve AccessIngest
AIP
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
ManageStore
Preserve AccessIngest
DIP
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer
OAIS Archive
Consumer
ManageStore
Preserve AccessIngest
DIP
OAIS Overview
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Producer-Archive Interface Methodology Abstract Standard
May 2004
Consultative Committee for Space Data Systems (CCSDS)
OAIS Overview
Preliminary Phase
Formal Phase
Validation
Transfer
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
OAIS Overview
Submission Agreement
Producer-Archive Interface Methodology Abstract Standard
May 2004
Consultative Committee for Space Data Systems (CCSDS)
Preliminary Phase
Formal Phase
Validation
Transfer
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Negotiate Submission Agreement
Submission Agreement
Agreement between Archive & Producer
Instructions for Ingest Process
Standards for Validation
Documentation of Ingest Process
Preservation System forElectronic University Records
Fedora Users’ ConferenceRutgers University
May 14, 2005
Ingest Guide
A: Negotiate Submission Agreement
B: Transfer and Validation
Ingest Guide
Preservation System forElectronic University Records