Federal Force Account Utilizing Sponsor Resources Georgia Airports Association – Spring Workshop March 13, 2014 Presented By Katie Eleam Aviation Project.

Federal Force AccountUtilizing Sponsor Resources

Georgia Airports Association – Spring Workshop

March 13, 2014

Presented ByKatie Eleam

Aviation Project Manager, Aviation Programs

Work completed by sponsor’s employees Planning, engineering, construction Can also be performed by another public

agency with sponsor agreement

What is Force Account?

Advantages of Federal Force Account Lower cost than contract construction Allows sponsors to utilize in-kind resources

Potential Disadvantages Depending on sponsor workload, may delay project Extensive record keeping required of sponsor

Why Federal Force Account? Weak economy Need to get creative to fund projects Sponsors have qualified personnel that can complete

projects more efficiently

Case Studies Fulton County – Signage Installation Rome – Runway Safety Area Improvements and

Obstruction Removal Ellijay – Runway Safety Area Improvements and

Obstruction Removal

What Projects are Eligible? Eligible Sponsor AIP Eligible Project On the Airport Layout Plan Included in the Capital

Improvement Program Has an application Routine airport

maintenance projects are not eligible (i.e. mowing)

Notes to Keep in Mind Prior GDOT approval is required Qualified personnel must be used Appropriate NEPA document must be completed No deviation from AIP standards for construction (AC

150/5370-10) allowed Must meet federal construction standards

-Procurement of materials-Inspection and Testing-Construction reporting-Plans and Specifications

How to Apply - Sponsor’s Proposal

Preferred method under the AIP is through qualification based selection or competitive bidding

Sponsor’s proposal must:-Be submitted before work initiated-Provide sufficient justification-Include detailed cost estimates, resource information, and plans and specs

Sponsor’s Proposal - Justification

Benefits to the sponsor and the Federal Government must clearly be shown

Key Phrases that should be included:-Willing & Able-Cost Savings-Qualified Personnel and Equipment-Acknowledge and Comply with all federal requirements

Wage Rates Estimated work hours Non-Salary Expenses Indirect Costs Comparison of costs between sponsor and contract

construction-Must show that force account construction is more cost effective

Sponsor’s Proposal – Detailed Cost Estimates

Project List Material Labor Equipment    Est. Item Material Extended        

Item No Item Description Qty Unit Unit Price Item Cost Oper Rate Hours Extended Equip Rate Hours Extended1 CONSTRUCTION EXIT 1.0 EACH $2,000 $2,000 1 $18 2 $36 Dozer $80 2 $160

            1 $12 2 $24 Tandem $60 2 $120

2 TYPE C SILT FENCE 26.0 100 LF $40 $1,040 2 $15 20 $600 Trencher $5 20 $100

3 CUT 44,756.0 CU. YD.     1 $18 470 $8,460 Dozer $80 470 $37,600

    44,756/12 = 3730 Loads   1 $18 470 $8,460 Excavator $115 470 $54,050

    3730/80 Loads per day = 47 days   3 $12 470 $16,920 Tandem $60 470 $84,600

4 FILL 12,963.0 CU. YD.     1 $18 140 $2,520 Dozer $80 140 $11,200

    12,963/12 = 1080 Loads   1 $18 140 $2,520 Excavator $115 140 $16,100

    1080/80 Loads per day = 14 days   3 $12 140 $5,040 Tandem $60 140 $25,200

            1 $15 140 $2,100 Compactor $25 140 $3,500

5 STORM DRAIN PIPE, 18 IN, H 1-10 128.0 LIN. FT. $18 $2,304 2 $18 160 $5,760 Gradall $40 160 $6,400

  FES, 18 IN, STORM DRAIN 1.0 EACH $600 $600 2 $12 160 $3,840 6 Yard $35 160 $11,200

  STORM DRAIN PIPE, 24 IN, H 1-10 462.0 LIN. FT. $20 $9,240        

  FES, 24 IN, STORM DRAIN 1.0 EACH $700 $700        

  STORM DRAIN PIPE, 30 IN, H 1-10 100.0 LIN. FT. $24 $2,400        

  FES, 30 IN, STORM DRAIN 1.0 EACH $800 $800        

  JUNCTION BOX 4.0 EACH $2,000 $8,000                

6 STN DUMPED RIP RAP, TP 3, 12 IN 120.0 CU. YD. $5 $540 2 $12 10 $240 6 Yard $35 10 $700

7 PERMANENT GRASSING 13.5 ACRE $500 $6,750 1 $15 20 $300 Hyrdoseeder $60 20 $1,200

8 EROSION CONTROL MATS, SLOPES 3,333.0 SQ. YD. $1 $3,333 1 $15 20 $300        

9 TEMPORARY SEDIMENT BASIN                        

  GRASSING 2 ACRE $500 $1,000 1 $18 80 $1,440 Gradall $40 80 $3,200

  18" PIPE 60.0 LIN. FT. $18 $1,080 1 $18 80 $1,440 Mini Exc $65 80 $5,200

        2 $12 80 $1,920 6 yard $35 80 $5,600

            1 $15 10 $150 Hydroseeder $60 10 $600

Subtotals $39,787 $61,920 $260,530

Project Totals $362,237

Example Detailed Cost Estimate – Rome RSA Project

Sponsor’s Proposal – Resources Labor – qualified for the work specified and capable Material – proper procurement Equipment -Compare rates to United States Army Corps of

Engineers “Construction Equipment Ownership and Operating Expense Schedule”

Financing Workload Schedule

Procurement Methods - Materials Competitive Sealed Bids Competitive Proposal Small Purchase

-Under $100,000-Price quotes obtained from adequate number of qualified sources

Noncompetitive Proposals-Single Source-Emergency-Competition inadequate

Shows the nature and extent of the work Makes sense for the project Does not have to be a full, complete set

-Erosion Control-Construction Safety and

Phasing Plan (7460 submittal)

Sponsor’s Proposal – Plans and Specifications

Proposal Acceptance Requirements met Proposal submitted to GDOT Reviewed by Project Manager Proposal and project accepted

What’s Next Important to maintain detailed records

-Timesheets signed off by supervisor -Direct Costs

Construction Administration-Pre-Construction Meeting-Monthly pay requests-Final Inspection

AIP Required Deliverables (if design)-Engineer’s Report-Construction Safety and Phasing Plan

What to Remember Prior GDOT approval is required Qualified personnel must be used Cost Savings Appropriate NEPA document must be completed No deviation from AIP standards for construction (AC

150/5370-10) allowed Accurate record keeping Consultants are a great asset and can assist in all

phases of the project

Resources• http://

www.faa.gov/airports/resources/publications/orders/media/aip_5100_38c.pdf

• http://www.faa.gov/airports/central/aip/sponsor_guide/media/1400.pdf

• http://www.faa.gov/airports/aip/procurement/general/

Questions?