Federal and State Programs

Federal and State ProgramsTitle I ChatApril 3, 2013

HousekeepingPrint agenda from email or File

Share PodAudio should be onUse the Chat Pod to pose questionsMeeting will be recorded for future

referenceResources available for download in

the File Share Pod at conclusion of meeting

AgendaTitle I

◦ March Audit Documentation◦ April Audit Documentation◦ Property Control Record◦ 10% Staff Development◦ FY14 Budget Planning Tool◦ FY13 Close-out Dates◦ P Card April 4 (Common Core)◦ Family Involvement Incentives◦ Family Involvement Surveys◦ Technical Assistance Meeting – May 9th ◦ Kindergarten Round-Up◦ Student Intervention Services Update◦ Charter Quarterly Reimbursements – April 12th ◦ Q & A

Title IMarch Required Audit Items

Items, along with monthly documentation, will be reviewed during May visit.

e-checklist due April 5

Pending e-checklists - 77

Title IApril Required Audit Items

Items, along with monthly documentation, will be reviewed during May visit

e-checklist due April 30th

For May visitAll documentation is to be filedAll folder labels are to be updated and initialed by Title I Contact

Title IProperty Control Record

◦ Emailed to Principal/ITSA◦ List of all white/red tag items◦ District Contacts: Jill Palmer, Lucille Gilbert, and

Jose Gonzalez

10% PD Set-aside◦ Print budget for fund 4201 - function 6402◦ Highlight expense total◦ Ensure expense is at least 10% of Basic Allocation◦ Handwrite “10% PD Set-aside” on top of budget

Title IFY14 Budget Planning Tool

◦ Available on website under FY14 Title I Budget

◦ Lab sessions available for support – register online

◦ All Title I budgets due April 17th

◦ FY14 Title I funded positions will not be available until budget is approved by Title I

Title IFY13 Close-out Dates

◦ Last day for requisitions – April 30th ◦ Last day for Warehouse Orders – June 6th ◦ Last day for P card – June 13th ◦ Last day for Charter reimbursements – June

13th ◦ Last day for PRT salary – June 28th

◦ Title I Grant closes – June 30th

◦ Last day for travel reimbursements – July 9th

Title IMarch P Card

◦ Closes April 4th

◦ Submit all pending documentation to Beth today◦ TDEs are to be accurate and complete

Must have correct estimated travel costs and funding information

When using two funds, complete both funding lines

Incorrect or incomplete TDEs will not be accepted as documentation for P-card charges

◦ Check for Common Core July training Must be charged to FY14 Call Beth (PX 48341) immediately if not yet

reconciled

Title IFamily Involvement Incentives

◦ Guidance from FDOE recently received◦ No longer allowed in Title I◦ OMB Circular A-87

“Grant funds may not be used to pay for souvenirs, memorabilia, promotional items, (i.e., give-aways) or gifts”

◦ Research community support for incentives or use other funding source

Title IFamily Involvement Surveys

◦ Thank you all – 100% participation◦ Surveys are being scanned this week◦ Results will be emailed by end of April◦ Comparison report available this year

along with District results◦ Share results with principal, teachers,

and parents Document sharing of results with agenda, sign-

ins, and minutes Keep in secure place for FY14 files Use results to focus on revisions to FY14 PIP

and Compact

Title ITechnical Assistance Meeting

◦ Parent Liaisons and Coordinators◦ Thursday, May 9, 2013◦ Secondary A.M. session / Elementary

P.M. session◦ Board Room - FHESC◦ Topics

Evaluation of PIP (Building Capacity, Staff Trainings, Barriers, Evaluations)

FY13 Title I Family Involvement Survey Results

Prevention Center

Title IKindergarten Round-up

◦ Begin planning event◦ Must be more than just registration

School tour Parent training on readiness skills Strategies to assist parents in helping students Create packet of activities to build skills

◦ Document with invitations, agenda, sign-in sheets

◦ Consider ordering materials out of 6152 Treasure Bay – We Both Read series Channing Bete – Ready for Kindergarten Kit Lake Shore Learning – magnetic letters Scholastic – Read to Your Bunny

Title IStudent Intervention Services

◦ New and Returning Student Registration PBSD 0636

◦ Questions about students’ living situation in order to better identify and serve homeless students

◦ Student Residence Information (page 2) Letters indicate the homeless code Indicate where the student lives (check if applies): 

Living in Space Not Designed for Human Habitation (D) Hotel/Motel (E) Shelter (A) Awaiting Foster Care (F) Shared Housing Due to Hardship (B)

Not in physical custody of Parent/Guardian (Unaccompanied Youth)

◦ TrainU (available soon) and onsite training provided to enrollment staff by HEART - Homeless Education Assistance Resource Team

Title IStudent Intervention Services

◦ Student Residency Questionnaire PBSD 2579 distributed to all Title I schools Hundreds were returned by families who are

not homeless but have identified  needs Questionnaires will be reviewed by Title I

district staff and shared with schools

Title IStudent Intervention Services

◦HEART - Homeless Education Assistance Resource Team Have a homeless family or any questions regarding

homeless students contact 494-1569 or PX 81569 Website is current and has contact information for

the Social Service Facilitators New facilitator, Vernell Williams-Desrosier, joined

team this year to serve the Glades area Foster care liaison, Laura Shoemaker, is part of

HEART  

http://www.palmbeachschools.org/sis/HEART/    

Title ISES Update

◦ Provider Evaluation – Online Survey Onsite tutorials only Principals and/or designees may

complete survey Each agency that tutored students on

campus Link will be emailed to principals once

received from FDOE Log-in information

Username – 50XXXX (school ID) Password – 050

Charter SchoolsQuarterly Reimbursement Submissions

◦ Due April 12th ◦ Checklist◦ Request Letter◦ Spreadsheet◦ Staff Directory◦ Supporting Documentation◦ Align expenditures with SIP

Title IQ & A

Title ITitle I Chat Dates

◦ September 5th

◦ October 3rd

◦ November 7th

◦ December 5th

◦ January 9th

◦ February 4th *** new date***

◦ March 6th

◦ April 3rd

◦ May 1st