Federal Acquisition Service U.S. General Services Administration Jaime Hernandez Area Property Officer Greater Southwest Rocky Mountain Region September.

Federal Acquisition Service

U.S. General Services Administration

Jaime HernandezArea Property OfficerGreater Southwest Rocky Mountain Region

September 1-2, 2009

Jaime HernandezArea Property OfficerGreater Southwest Rocky Mountain Region

September 1-2, 2009

Federal Personal Property Disposal:

A GREENGREEN Government Program

Federal Personal Property Disposal:

A GREENGREEN Government Program

–verb (used with object) 1. to treat or process (used or waste materials) so as to make suitable for reuse: recycling paper to save trees. 2. to alter or adapt for new use without changing the essential form or nature of: The old factory is being recycled as a theater. 3. to use again in the original form or with minimal alteration: The governor recycled some speeches from his early days. 4. to cause to pass through a cycle again: to recycle laundry through a washing machine.

–verb (used without object) 5. to pass through a cycle again; repeat a process from the beginning.6. to undergo reuse or renewal; be subject to or suitable for further use, activity, etc.: The industry will recycle and become profitable once more.

–noun 7.the act or process of recycling. From Dictionary.com

re cy cle⋅ ⋅   riˈsaɪ kəl/ [ree-sahy-kuh l] verb, -cled, -cling, noun

3National Property Management Association

»Utilization is Reuse……

»Donation is Reuse……

»Computers for Learning is Reuse…….

»Sales offers property for Reuse…..

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Key Requirements

102-36.220 requires that… generally, all excess property is to be reported to GSA

102-36.35 requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements”

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Agency: Internal Screening /Redistribution

Agency property responsibilities• Property custodians• NUO’s

Follow internal procedures first

Once internal procedures are complete, an agency can report property to GSA

GSA offers AAMS to support internal screening/redistribution

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Reporting PropertyNotification to GSA of available excess property

Report to GSAXcess®• On-line• Batch• SF 120

Reference: 41 CFR 102-36.210 through 41 CFR 102-36.240

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Must All Excess Property Be Reported to GSA?Yes, except

• Direct Transfer Property

• Abandonment/Destruction Property

• Nonappropriated Fund Property

• Foreign Excess Property

• Scrap (except aircraft)

• Perishables

FMR 102-36.220

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Must All Excess Property Be Reported to GSA? – cont.

Yes, except (cont.)• Trading Stamps and Bonus Goods

• Hazardous Waste

• Controlled Substances

• Nuclear Regulatory Commission – controlled material

• Property Dangerous to Public Health and Safety

• Classified or Property Sensitive for Reasons of National Security

FMR 102-36.220

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What are the Condition Codes for Disposal?

Disposal Condition Code

Definition

1 New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs.

4 Usable. Property which shows some wear, but can be used without significant repair.

7 Repairable. Property which is unusable in its current condition but can be economically repaired.

X Salvage. Property which has value in excess of its basic material content, but repair or rehab is impractical and/or uneconomical.

S Scrap. Property which has no value except for its basic material content.

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Can I Get Excess Government Equipment?

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Excess: Screening & Federal Transfers

Property in GSAXcess® is available for screening by and transfer to: • Federal agencies

Their contractors, cooperatives and grantees• Senate and House of Representatives• DC Government• Mixed-ownership Government corporations

Agency property personnel must have access to GSAXcess®• Via NUO or APO

Reference: 41 CFR 102-36.60

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Excess: Screening & Federal Transfers

Search available property• On-line• Physical screening

“Screening” period normally 21 calendar days

Submit request via GSAXcess®

Reference: 41 CFR 102-36.90 through 41 CFR 102-36.140

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Golden Rules ofAcquiring Excess Property…

There must be an authorized need for the property

You must not acquire excess personal property with the intent to sell or trade for other assets

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Federal Surplus Property Donation Program

At the completion of screening for Federal use, property not transferred is declared surplus

Donation program extends useful life of property in which we, as taxpayers, have already expended funds to acquire

Property is donated from GSA through State Agencies for Surplus Property

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Federal Surplus Property Donation Program

Participants in the Surplus Donation Program include• State and local public agencies• Nonprofit educational and public health institutions• Nonprofit and public programs for the elderly• Educational activities of special interest to the

Department of Defense• Public airports

Reference: 41 CFR 102-37

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Computers for LearningPromote and process transfers of excess computers

for pre-K to grade 12 education

Authorities:• Executive Order 12999• Stevenson-Wydler Technology Innovation Act of

1980 (15 USC 3710i)

Eligible recipients are schools and non-profit educational activities

Outside “normal” disposal process and authorities

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What if the Property is not Transferred or Donated????

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SalesProperty not donated becomes eligible for sales

Agencies must sell via an approved Sales Center or have waiver

GSA Auctions® Sales Center • Multiple sales methods/multiple commodities, nationwide

Internet auctions via GSA Auctions® Live auctions Sealed bid sales

GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns

Reference: 41 CFR 102-38

And, What if You CAN NOT Transfer, Donate Nor Sell the Property?

You may Abandon/Destroy property that has no commercial value or that the estimated cost of care and handling would exceed the expected proceeds from its sale.

FMR 102-36.305 thru 330

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But Remember…

You must not A&D property in a manner that is dangerous

to public health or safety.

If an entity wants to buy the property, you must implement sales procedures.

GSA acquisition centers have contractors to assist agencies with compliant ultimate disposal, when that is the only remaining option for disposal

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Property Disposal Summary

There are four main phases of the Federal disposal process• Internal • Excess• Surplus• Sales

There is specific terminology • Excess• Surplus• Report• Screen• Select

There are systems supporting the program• GSAXcess®• GSA Auctions®

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GSA Property Management Mission Statement

To provide the services, expertise, and systems that will ensure the timely, effective, and efficient disposition of the Federal government’s excess and surplus personal

property assets, yielding the greatest return on investment to the taxpayer

Reuse offers the greatest return on investment to the taxpayer

National Property Management Association

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»Utilization is Reuse……

»Donation is Reuse……

»Computers for Learning is Reuse…….

»Sales offers property for Reuse…..

Questions/Contact

JAIME H. HERNANDEZArea Property OfficerProperty Management Division100 NE Loop 410 Ste 1400San Antonio TX 78216210.509.3407 telephone210.509.0918 fax

[email protected]

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