Federal Acquisition Service U.S. General Services Administration Buy Green Services and Products with GSA Jeffrey Manthos Lead Program Analyst U.S. General.

Federal Acquisition Service

U.S. General Services Administration

Buy Green Services and Products with GSABuy Green Services and Products with GSA

Jeffrey ManthosLead Program AnalystU.S. General Services Administration

Jeffrey ManthosLead Program AnalystU.S. General Services Administration

May 15-17, 2012May 15-17, 2012

Federal Acquisition Service

U.S. General Services Administration

The Federal Footprint

Spent $535 on goods & services in FY10

Single largest domestic buyer and user of energy

Manages or owns nearly 1 in every 5 acres in the U.S.

1 out of every 6 dollars spent by the federal government goes to contractors.

Owns 645,000 vehicles worldwide

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Federal Acquisition Service

U.S. General Services Administration

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Why Buy Green?

"As the largest consumer of energy in the U.S. economy, the Federal Government can and should lead by example when it comes to creating innovative ways to reduce greenhouse gas emissions, increase energy efficiency, conserve water, reduce waste, and use environmentally responsible products and technologies."

- President Barack Obama, October 5, 2009

Federal Acquisition Service

U.S. General Services Administration

What are We Trying to Accomplish?

Create markets for recovered materials and biobased materials

Increase building and vehicle energy efficiency Increase building water efficiency Reduce pollution Reduce greenhouse gas emissions (Scope 1, 2 & 3) Improve worker safety & health Improve building indoor air quality Demonstrate the viability of green products

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Federal Acquisition Service

U.S. General Services Administration

Regulatory Overview

Executive Order 13514 (Oct 2009) Executive Order 13423 (Jan 2007) EO 13148 (2000) EO 13123 (1999) EISA 2007 EPACT of 1992, 2005 RCRA, Section 6002 Clean Air Act Pollution Prevention Act of 1990

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Federal Acquisition Service

U.S. General Services Administration

Sustainable Acquisition Goal

E.O. 13514 sets goals for improvements in the following areas; new purchasing-related areas are highlighted in red:

• Greenhouse gas emissions• Energy efficiency• Water use efficiency and management• Pollution prevention and waste elimination• Regional and local integrated planning• Sustainable Federal buildings• Sustainable acquisition• Electronics stewardship• Environmental management

However, E.O. 13514 does not set out which acquisition methods are required. 6

Federal Acquisition Service

U.S. General Services Administration

Greening the Acquisition Process

7Contract Lifecycle

Preparation Formation Implementation

FAR 23,11, 10, 7, 36, 12

FAR 4, 8, 42FAR 52

Successes in green purchasing in the Federal community have

occurred when incorporation of green purchasing considerations

exists all through the acquisition process. Relevant Federal

Acquisition Regulation provisions cover the entire contract

lifecycle!

Federal Acquisition Service

U.S. General Services Administration

Federal Acquisition Regulations

Green purchasing is prevalent throughout the FAR:

Part 4, Administrative Matters Part 7, Acquisition Planning Part 8, Required Sources of Supplies and Services Part 10, Market Research FAR Part 11, Describing Agency Needs FAR Part 12, Acquisition of Commercial Items

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Federal Acquisition Service

U.S. General Services Administration

FAR Part 23…

Prescribes acquisition policies and procedures related to: Energy and water efficiency Recovered materials and bio-based products Environmentally preferable supplies and services Realize life-cycle cost-savings Ozone-depleting substances

Requires acquisition strategies that maximize utilization of environmentally preferable products and services Note: This section has been substantially updated to reflect the

changes set forth in EO 13514 FAR Part 52 contains additional solicitation provisions and

contract clauses. 9

Federal Acquisition Service

U.S. General Services Administration

FAR Interim Final Rule

Issued May 31, 2011Amends FAR parts 2, 4, 5, 7, 11, 12, 13, 23, 36, 37, 39, 52Integrates EO 13514, “Federal Leadership in Environmental,

Energy, and Economic Performance”• Contractors to use double sided, 30 percent recycled paper (Part 4)• Agencies to include or consider sustainable acquisition requirements in all

synopses, acquisition planning, and descriptions of agency needs (Parts 5, 7, 11)• Agencies to ensure that 95% of all new contract actions provide for

environmentally referable products or services• Agencies use environmentally preferable and energy –efficient practices

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Federal Acquisition Service

U.S. General Services Administration

Know your Agency Policy

Find Federal Agency Strategic Sustainability Performance Plans: http://www.whitehouse.gov/administration/eop/ceq/

sustainability/plans Each agency required to submit to OMB Each SSPP lays out important goals and targets for the next

several years. Agency Green Purchasing Plan Find out how green acquisitions are being required,

tracked, and when exceptions are granted.11

Federal Acquisition Service

U.S. General Services Administration

GSA Greens the Buying Process

Note the new set of icons implemented on GSA Advantage! Self-certification applies to most of the icons on GSA

Advantage! Decision documentation can be found on the Vendor Support

Center Website As of end of April 2011, there were a total of 534,001 green

items available through GSA Advantage! Sales of environmental items in FY11 (to date): $37,867,568

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Federal Acquisition Service

U.S. General Services Administration

Environmental Program Screen Shot

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Federal Acquisition Service

U.S. General Services Administration

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GSA’s Green Icons on GSA Advantage!

CPG Compliant

Energy Star

FEMP

WaterSense

BioPreferred

EPEAT

PRIME

Low VOC

SNAP Approved

NESHAP

EPA Primary Metals Free

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Federal Acquisition Service

U.S. General Services Administration

GSA Approach to Greening MAS

A two part test is used to determine whether we can incorporate a green mandate within a schedule: First, determine whether there is an existing EPA, Energy,

or Independent Third Party Standard appropriate for incorporation.

Second, determine if there is a sufficient source of supply from countries with reciprocal trade agreements.

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Federal Acquisition Service

U.S. General Services Administration

Greening MAS- Round 1

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Product/Service Description Schedule Green Standard Effective Date Implementation

Copiers 36 Energy Star July 2010 Complete

Appliances, Heating/Cooling Equipment & Plumbing Items

51 V Energy Star December 2010

Complete

Plumbing Products and Bathroom Fixtures,Water Heaters, Energy Saving Lighting, Lighting Fixtures, Light Bulbs, and Accessories

56 WaterSense, FEMP, Energy Star (as applicable to product)

September 2010

Complete

Carpet/ Carpet Tile/ Floor Coverings

72 NSF-140 Gold January 2011 Complete

Environmental Services 899 R2/ BAN February 2011 Complete

Food Service & Refrigeration Equipment, Cleaning Chemicals, Sorbents & Janitorial Supplies

73 Energy Star, BioPreferred (as applicable to product)

Dec 2010, Feb 2011

Complete

Gun Cleaning Solvent 84 BioPreferred December 2010

Complete

Copier Paper 75 30% post consumer content

1990’s Complete

Federal Acquisition Service

U.S. General Services Administration

Greening MAS- Round 2

Product/Service Description Schedule Green Standard Effective Date Implementation

Furniture 71 TBD FY11 TBD

Televisions/Video Equipt. 58 I Energy Star FY11 Next Refresh

Printer/Toner Cartridges 75 TBD FY12 TBD

Paper/non-paper products 75 TBD FY12 TBD

Lubes and Greases 51V BioPreferred FY12 TBD

Integration of Recycled/reuse/trade-in programs on both product and service schedules.

Various, including 75, 36,

71, 72, 81 IB

TBD FY12 TBD

Federal Acquisition Service

U.S. General Services Administration

Green and Strategic Sourcing

OS2 FSSI Increased minimum order reduces total number of shipments.

Under previous vehicles, minimum orders were $25- $50, under the OS2 FSSI, minimum order is $100.

Ability to implement automated substitution process. Biobased and Reman toner available. Better pricing than any agency on its own: discounts range

from 19-45% off schedule pricing. Products with various environmental attributes are available.

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Federal Acquisition Service

U.S. General Services Administration

Green and Strategic Sourcing

Additional OS2 Benefits: $10 Million documented savings to date. Orders can be placed directly from GSA Advantage! or

DoD eMall. Using a GSA SmartPay® card, get discounted prices

automatically at the point of sale. Products with various environmental attributes are

available. Companies of various sizes allow agencies to meet socio-

economic goals.19

Federal Acquisition Service

U.S. General Services Administration

Green and Strategic Sourcing

FSSI for Print Management Services Solicitation for Print Management FSSI have been issued! Seven behavioral changes identified and shared with OMB/OFPP carry

substantial cost savings and environmental benefits. All devices must be Energy Star certified. Minimum EPEAT rating thresholds for printers and copiers will be

incorporated once finalized by EPA. Devices will be required to have optimized default ‘sleep’ mode. Requirements to drive minimization of packaging material. Machines will be required to have optimized default ‘duplex’ printing. Separate CLIN for devices with most advanced sustainable technologies.

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Federal Acquisition Service

U.S. General Services Administration

Comprehensive Professional Energy Services (CPES) Blanket Purchase Agreement (BPA)

As one of GSA’s FSSIs, the CPES BPA provides a powerful and streamlined acquisition vehicle so that agencies may acquire fully compliant, innovative energy services solutions. Benefits of the BPA include: Outstanding Value, discounts off of schedule prices Innovative Solutions from Energy Experts Streamlined acquisition process Comprehensive Services from a Single Task Order Dynamic Pool of Contractors (21) with excellent Past

Performance Proven Acquisition Excellence

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Federal Acquisition Service

U.S. General Services Administration

Roadmap for Greening your Acquisition:• Use market research to learn about green options• Determine relevant questions and issues• Think through the environmental life-cycle of product

or service• Determine eco-labels or industry standards• Plan an acquisition strategy-GSA has many!• Green your requirements• Include green evaluation factors when applicable• Share your successes!

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Think Green Before You Buy…and Throughout the Acquisition Life Cycle!

Federal Acquisition Service

U.S. General Services Administration

Market Research Phase

Visit industry specific WebPages Gsa.gov/greenproductscompilation Visit GSA Sustainability Page

http://www.gsa.gov/portal/category/27109 GSA.gov’s “Go Green” webpage New content on GSA websites Visit the Green Aisle on GSA Advantage!® and GSA Global

Supply™ FedCenter.gov is the Federal government's home for

comprehensive environmental stewardship and compliance assistance information. 23

Federal Acquisition Service

U.S. General Services Administration

Use Industry Association Websites

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Federal Acquisition Service

U.S. General Services Administration

Learn from Examples:

Products & Services Any audience examples? Carpet Cleaner Copier Paper Event Management Services Property Management Services

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Federal Acquisition Service

U.S. General Services Administration

Product Example: Carpet Cleaner

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This is what comes up when you do not use the environmental aisle, but search through GSA Advantage…!

Federal Acquisition Service

U.S. General Services Administration

Now use the Environmental Aisle…

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Federal Acquisition Service

U.S. General Services Administration

Finding Green Carpet Cleaner when using Environmental Aisle…

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Federal Acquisition Service

U.S. General Services Administration

Product Example: Copier Paper

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Federal Acquisition Service

U.S. General Services Administration

Green Services: Definitions

Direct: services that directly impact the environment: Waste management Metering services

Indirect: Any other service that is performed in an environmentally friendly manner. Accounting Consulting

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Federal Acquisition Service

U.S. General Services Administration

GSA Green Services Offerings

There are several services schedules where you can find green services: Schedule 899: Environmental Services Schedule 03FAC: Facilities Management Services Schedule 84: Total Solutions for Law Enforcement,

Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response

Comprehensive Professional Services Blanket Purchase Agreement (CPES BPA)

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Federal Acquisition Service

U.S. General Services Administration

Include green standards or required green products Use the information acquired from market research to dictate

requirements Issue RFIs to determine what green solutions are available. Understand trade-offs Have clear expectations for the product or service

Buying Indirect Green Services…

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Federal Acquisition Service

U.S. General Services Administration

Example: Event Management Services

Integrate Green into all Contract Parts: Instructions to offers Contract clauses Performance requirements/SOW Conference venue requirements Hotel requirements Transportation requirements (close to mass transit) Packaging of materials Delivery of service or items. Explain evaluation factors 33

Federal Acquisition Service

U.S. General Services Administration

Example: Property Management Services

GSA deploys goats for property management services.

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Federal Acquisition Service

U.S. General Services Administration

GSA Systems & Sites Can Help!

Use market research and planning to determine the appropriate acquisition vehicle

Use the following GSA websites to streamline your procurement: GSA Advantage!® www.gsaadvantage.gsa.gov GSA Global Supply™: www.gsaglobalsupply.gsa.gov/ GSA eBuy: www.ebuy.gsa.gov/ GSA CPES BPA: http://www.gsa.gov/energyservicesbpa GSA FSSI: www.gsa.gov/fssi gsa.gov/greenproductscompilation

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Federal Acquisition Service

U.S. General Services Administration

Questions?!

Jeffrey Manthos, Lead Program Analyst General Supplies & Services, Acquisition Operations

[email protected] 703-605-2838

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