Federal Acquisition Service U.S. General Services Administration 1 www.gsa.gov/cooperativepurchasing May 2010 Cooperative Purchasing Program
Federal Acquisition Service
U.S. General Services Administration
1
www.gsa.gov/cooperativepurchasing
May 2010 www.gsa.gov/cooperativepurchasing
May 2010
Cooperative Purchasing ProgramCooperative Purchasing Program
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Federal Acquisition Service
GSA State and Local Programs
Agenda
• Cooperative Purchasing Basics• Customer Benefits• Product and Services Snapshot• Recommended Ordering Procedures• GSA Online Acquisition Tools and Assistance• Other GSA State and Local Programs• Points of Contact
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Cooperative Purchasing Basics
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Federal Statutory Authority:----------------------------------------------------------------------------------------------Section 211 of the e-Gov Act of 2002 authorizes State & Local Governments to purchase Schedule 70: Information Technology products, software and services through the introduction of Cooperative Purchasing.
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Public Law 110-248 of the Local Preparedness Acquisition Act, authorizes State & Local Governments to purchase: Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group under Cooperative Purchasing.
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Eligibility and Scope• Scope:
– GSA Schedule 70: IT Products, Software and Services– Consolidated Schedule with IT Special Item Numbers (SINs)– GSA Schedule 84: Total solutions for law enforcement, security,
facilities management, fire, rescue, clothing, marine craft and emergency/disaster response
• Eligible Users: – The 50 states, All counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.
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State and Local Participation
• Voluntary– No obligation by state and/or local governments to
use the schedule.– Contractors decide whether to accept orders from
state and local governments.
• Always Open for Use– Meet GSA Eligible Users Criteria – Have State or Local Authority
• Granted by State or Local Entity
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Cooperative Purchasing Exceptions• The following is a list of clauses in the GSA Schedules
Program which do not apply to the Cooperative Purchasing Program:
– Federal Prompt Payment Act – The Applicable State’s Prompt Payment laws take precedence
– Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program
– Patent Indemnity Clause – Applies to Federal Ordering Activities only
– Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only
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Customer Benefits
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Why Should State and Local Government Use GSA?
• Streamlined Acquisition Process
• Determination of Price Reasonableness
• Wide Selection of Products and Services
• Low Administrative Costs
• Direct Vendor/Customer Relationship
• Further Price Reductions/Discounts
• Continuous opportunity for competitive prices
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Why Should State and Local Government Use GSA?
• “Fair and Reasonable” prices determined– The GSA Schedule contract pricing is only a ceiling amount
– The Schedules program always permits and encourages you to negotiate additional discounts on rates
• Vendors’ past performance is carefully reviewed during the Schedule solicitation process
• Suite of Online Acquisition Tools
• State and Local preference programs are not waived or otherwise affected by Cooperative Purchasing
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Streamlined Acquisition
Sample Acquisition Cycle Times when Ordering From….
An Established GSA Schedule BPA App. 13 daysA GSA Schedule Vendor App. 15 daysA Full and Open Solicitation App. 268 days
• Established Blanket Purchase Agreements (BPAs) facilitate repetitive ordering
• Teaming between Schedule Vendors allows acquiring multiple offerings with a single order
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Low Administrative Cost
THERE IS NO ADDITIONAL COST TO THE BUYER
The Price You See is the Price You Pay!
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GSA State and Local Programs
MAS Schedules Small Business Participation
• 80% of Schedule contracts are held by small businesses
• More than 40% of schedule sales are to small businesses
• Agency orders count toward meeting Small Business Goals / Economic Development throughout municipalities in your state
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Product and Services Snapshot
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Sch. 70 - Wide Selection of Products and Services
• More than 1 million IT products and services• More than 4,700 vendors currently on schedule• Complete lines of IT services and technical
solutions• Vendor Catalogs may be found at
www.gsa.gov/elibrary or by request from vendor
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Overview – IT Schedule 7012%
21%
67%
Software
Hardware
Services
FY09 Sales• Total Sales:
– $16.4 Billion
• Software:– $1.9 Billion
• Hardware:– $3.4 Billion
• Services:– $11.03 Billion 1.9
3.4
11.03
0
2
4
6
8
10
12
Sal
es i
n $
B
Product
Software
Hardware
Services
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IT Schedule 70 Cooperative Purchasing Sales Trend
89.9
33
17.8
147.42
54.5
37.6
182.57
65.4
49.6
240
72
65
263
90
195
0
100
200
300
400
500
600
Sale
s (
in $
Mil
lio
ns)
FY05 FY06 FY07 FY08 FY09
377
298
240
140
Software
Hardware
Services
Average Annual Growth
in Total Cooperative Purchasing Sales Since
FY03:
64%
548
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GSA State and Local Programs
IT Schedule 70 Products and Services You Need
SIN Description
132 3 Leasing of Product
132 4 Daily/Short Term Rental
132 8 Purchase of Equipment
132 9 Purchase of Used/Refurb. Equip.
132 12 Maintenance of Equip./Repair
132 32 Term Software Licenses
132 33 Perpetual Software Licenses
132 34 Maintenance of Software
as a Service
132 50 Training Courses
SIN Description
132 51 IT Professional Services
132 52 E-Commerce Services
132 53 Wireless Services
132 54 Commercial Satellite
Communications (COMSATCOM)
Transponded Capacity
132 55 Commercial Satellite
Communications (COMSATCOM)
Subscription Services
Schedule 70 - Special Item Numbers (SINs)
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GSA State and Local Programs
IT Schedule 70 Products and Services You Need
SIN Description
132 60A Electronic Credentials, Not Identity Proofed
132 60B Electronic Credentials, Identity Proofed
132 60C Digital Certificates, including ACES
132 60D E-authentication Hardware Tokens
132 60E Remote Identity & Access Managed Service Offering
132 60F Identity & Access Management Professional Services
132 61 Public Key Infrastructure (PKI) Shared Service
Provider (SSP) Program
132 62 HSPD-12 Product and Service Components
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Sch. 84 - Wide Selection of Products and Services
• Wide Variety of Security, Law Enforcement, Fire/Rescue, Protective Clothing products and services
• More than 1,300 vendors currently on schedule• Complete lines of Security and Law Enforcement
solutions (5 General Attachments)• A complete listing of Schedule 84 SINS and
Vendor Catalogs may be found at www.gsa.gov/elibrary.
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GSA’s IT Schedule 84 Features
Schedule 84 Total Sales Volume (in Billions)
2.26 2.332.24
2.452.55
$0
$1
$2
$3
FY05 FY06 FY07 FY08 FY09
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GSA’s IT Schedule 84 FeaturesSchedule 84 Cooperative Purchasing Sales Volume
(in Millions)
16.5
29
$0
$5
$10
$15
$20
$25
$30
$35
FY09 FY10
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Schedule 84 – Attachment 1: Marine Craft
• Boats, Engines, Trailers, Spare Parts & Accessories
• Harbor/Waterfront Security Products & Services
• Marine Craft Repair and Modifications to all type Marine Craft
• Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront
• Floating Marine Barriers, and Booms
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• All types of Urban and Wildland Firefighting Equipment and Supplies
• Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices
• Fire Extinguishing/Suppressing Products
• Breathing Air Equipment & Respiratory Protection Products
• Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories
• Aerial Search and Rescue and Aerial Firefighting Products
Schedule 84 – Attachment 2: Firefighting
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GSA State and Local ProgramsSchedule 84 – Attachment 3: Alarm & Signal Systems, Facility
Management and Protective Service Occupations
• Security Systems Integration/Design Services • Security Management and Support Services • Security System Life Cycle Support• Alarm and Signal Systems, Access Control
Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems
• Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services
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• Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, an other support and related categories.
Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued)
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Schedule 84- Attachment 4: Special Purpose Clothing
• Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.
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• Body Armor, Miscellaneous Personal Law Enforcement Equipment
• Restraining Equipment, Canine Training and Handling Equipment, Search and Detection
• Night Vision Equipment • Alcohol and Drug Detection Kits and
Devices
• Bomb Disposal and Hazardous Material Equipment
Schedule 84- Attachment 5: Law Enforcement Equipment and Services
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Green Products and Services
Lease, Rental or Purchase of Used or Refurbished IT Equipment
Energy Star Compliant and EPEAT Registered Hardware
Energy Reduction and Efficiency Software
E-Commerce Services that reduce Carbon Footprint and Reduce Travel Impact.
Professional IT Services related to Systems Integration, Data Consolidation Services and Virtualization (Cloud Computing).
For more information, visit: www.gsa.gov/gogreen andwww.gsa.gov/technology
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Recommended Ordering Procedures
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Recommended Ordering Procedures
• Additional State/Local requirements are permitted but must NOT conflict with GSA Schedule Terms and Conditions
• State and local governments are encouraged to use GSA Schedule Ordering Procedures – Incorporate by referencing GSA Schedule terms and
conditions– See Federal Acquisition Regulation (FAR) 8.4
• Each task order is a new contract among government, industry, and municipal government
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Recommended Ordering Procedures
• Source of Funding can be of any type allowed by the ordering agency– Contract Funding– Grant Funding
• Schedule Vendors are required to accept Credit Card for payments equal to or less than the micro-purchase threshold ($3K)
• Maximum Ordering Provisions give guidance for seeking further price reduction
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Example Cooperative Purchasing Process
Acquisition ResearchWith GSA’s online tools,
GSA Advantage! and e-Library
Sending a Request for Quote (RFQ)to a Selected Contractor
Evaluating Proposalsand Making a Selection
Using the GSA Schedule Contract as a Model
Customers negotiate their respectivecontracts with the selected Vendor
with mutually agreed-on modifications
Defining the Scopeof Requirements
Receiving Products or Servicesfrom the Contractor
Paying the Contractor as per the contract agreement
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GSA Recommended Ordering Procedures (FAR 8.4)
• At or below Micro-Purchase Threshold ($3K)
– Transmit RFQ with SOW (for services)– Oral or written quotes and delivery instructions
acceptable– Select a vendor and purchase– Vendors must accept Government purchase
cards
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GSA Recommended Ordering Procedures (FAR 8.4)
• Above the Micro-Purchase Threshold ($3K & Up):
– Develop A Performance-Based Statement of Work (SOW) for Services
– Include in the SOW evaluation criteria to determine “Best Value” offer
– Must seek at least three vendors and Evaluate Proposals in Accordance with Evaluation Criteria
– Select the vendor that offers the “Best Value”– Government purchase card acceptance is not
mandatory but strongly recommended
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Best Value
• Determination based on many factors; not limited to lowest price– Price Reasonableness– Technical Solution– Environmental Considerations– Past Performance– Delivery Date– Warranty– As Determined by Requiring Office
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Schedule Related Procurement Methods
• Blanket Purchase Agreements (BPA) FAR Part 13.303
– Simplified acquisition method that government agencies use to fill anticipated repetitive needs for supplies or services.
– Contractor delivers commercial products or services according to a defined scope of work, for a firm-fixed-price.
• Can incorporate non-conflicting terms & conditions• Can include contractor teaming• Can include additional pricing discounts
– An Example of a BPA can be found at www.gsa.gov/bpa
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• GSA SmartBUY Strategic BPAs
– SmartBUY BPAs leverage reduced prices and more favorable terms/conditions for enterprise-level commercial software (COTS).
– SmartBUY promotes greater standardization, improved configuration management, and more robust IT security. Each BPA is placed against an IT Schedule 70 contract.
– Currently three SmartBUY BPAs available for use by State and Local Governments:
• Information Assurance: Data at Rest Software• Enterprise Content Management • Situational Awareness and Incident Response (SAIR)
– Complete information on SmartBUY BPAs can be found at www.gsa.gov/smartbuy.
Schedule Related Procurement Methods
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GSA State and Local Programs
GSA Schedules e-Library
GSA Cooperative PurchasingGSA.gov
GSA Online Acquisition Tools and Assistance
GSA State and Local
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GSA State and Local Programs
www.gsa.gov • Provides information
on GSA’s various offerings
• A great tool for learning more about Cooperative Purchasing and the Schedules program.
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GSA State and Local Programs
www.gsa.gov/stateandlocal
• Quick reference for all GSA State and Local Programs
• Program brochure download links
• Special Program links
• Drill down for more information
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www.gsa.gov/cooperativepurchasing
The GSA Cooperative Purchasing site offers:
General Information on the Program
FAQs on the Programs and other related topics
Links to the sites for Schedule 84 and the Consolidated Schedule
Link to the Center for Acquisition Excellence
And More!
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GSA State and Local Programs
www.gsaelibrary.gsa.govThe GSA Schedules e-Library offers:
A great resource for market research
A list of Vendors participating in the Cooperative Purchasing Program
Information on the Terms and Conditions of the Schedule 70 Contract
Listing of Schedule 70 SINs
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Federal Acquisition Service
GSA State and Local Programs
www.gsaadvantage.gov
• The Federal Government’s premier online shopping superstore
• Access to millions of commercial products and services
• Convenient search feature by keyword, part number, manufacturer, contractor, or contract #
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GSA State and Local Programs
GSA Assistance
• Center for Acquisition Excellence– www.gsa.gov/centerforacquisitionexcellence
• On-line Cooperative Purchasing course• On-line Using GSA Schedules course
• Cooperative Purchasing Fact Sheet, Brochure and Presentation– www.gsa.gov/itcenterlibrary
• Local Customer Service Directors (CSD) – www.gsa.gov/csd– Customer Assistance Visits (CAV)
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Helpful Links
Cooperative Purchasing (70 & 84)
www.gsa.gov/cooperativepurchasing
GSA State and Local Programs www.gsa.gov/stateandlocal
Center for IT Schedule Programs
www.gsa.gov/itcenter
Schedule 84 Overview www.gsa.gov/firesecurity
GSA www.gsa.gov
Center For Acquisition Excellence
www.gsa.gov/centerforacquisitionexcellence
SmartBUY BPAs www.gsa.gov/smartbuy
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Federal Acquisition Service
GSA State and Local Programs
IT Schedule 70 POCs
Customer Support Line: (General Information)
703-605-2700 (M-F 8:00 - 4:30 EST)
Email: [email protected]
Thomas Corcoran 703-605-2764
Benjamin Taylor 703-605-0523
IT Schedule 70 Points of Contact
Schedule 84 POCs
General Information: Brenda McCall
(817) [email protected]
Note: A List of Sch. 84 SIN Descriptions and Solicitation can
be found at www.gsaelibrary.gsa.gov
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Federal Acquisition Service
GSA State and Local Programs
Questions and Answers