Family Resource and Youth Services Centers: Action Component Plan

Family Resource and Youth Services Centers:

Action Component Plan

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Action Component

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GOAL OF COMPONENT

• Goals are provided for each of the FRYSC mandated components.

• Goals are the ultimate outcomes a program desires to achieve for its participants. They represent meaningful change for participants, often in their condition or status.

• Goals are broad-based statements of the ultimate result of the change being undertaken.

• Goals will have to be created for all Optional Components

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LOCAL SUPPORTING DATA

• Local Supporting Data should include data that shows the need for the objectives, activities, and outcomes that are being addressed in the components.

• Local Supporting Data must fall within all three (3) categories of

County/District, School, and FRYSC.

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DESIRED OUTCOME

• Outcomes are benefits or changes for individuals or populations during or after participating in program activities. They are influenced by a program’s outputs.

• Outcomes may relate to behavior, skills, knowledge, attitudes, values, conditions status or other attributes. They are what participants know, think, or can do; or how they behave.

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DESIRED OUTCOME (Statement of Expected Benefit)

• The Desired Outcome should be specific, achievable, measurable and realistic.

• Desired Outcome Statements should include

the your target population, and what you want them to achieve.

• Outcomes should relate back to the indicated needs identified in the Local Supporting Needs Section.

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Desired Outcome Examples

• Examples:

Kindergarten attendance percentages will increase by 10%.

9th grade truancy rates will decrease by 5%.

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COLLABORATIVE PARTNERS/FUND SOURCE/COST

• Collaborative partners include any other agency or school partner that will be involved in the activity.

• If the activity is the sole responsibility of the FRYSC, please put “NA” in the column.

• This section should include the proposed funding source for the activity. The funding source can be FRYSC or the many community and school partners working with the center. There can be more than one funding source for an activity. Each source should include an estimated amount of contributions, if applicable.

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ACTIVITIES WITH TIMELINES

• Activities are tools used to reach the Desired Outcomes.

• Activities must include a timeline to be used as a planning tool over the two year application period. The timeframe must include the month and year of the activity. If the activity occurs in both school years of the application, there must be two dates with the activity.

• The words “Ongoing” or “Continuous” may not be used for the activity timeline.

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Action Component

• This section is completed as part of the Continuation (or New) Program Plan

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Sample

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Implementation, Results and Additional Observation

• The three shaded sections:

Implementation

Results

Additional Observation

must be completed by the coordinator on an ongoing basis.

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Implementation

• I-Implemented: Use if the activity has been implemented

• IP-Implemented Partially: Use if the activity is in process or you were not able to fully complete.

• NI: Not Implemented: Use if the activity was not implemented at all.

• This section of the Continuation Plan provides ongoing documentation for the implementation status of the activities. In essence, are you doing what you said you would do?

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RESULTS AS SUPPORTED BY DATA:OUTPUTS AND OUTCOMES ACHIEVED• As you complete this section throughout the year it

can help you to see if you are meeting Desired Outcomes and can guide you to re-focus on areas that may not have had the expected result.

• There may be identifiable trends based on the Implementation and Results information that can help to direct your programming in the center.

• Include any data or other supporting documentation

that would show results based on the activity.

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RESULTS AS SUPPORTED BY DATA:OUTPUTS AND OUTCOMES ACHIEVED

OUPUTS

• Outputs are the direct products of program activities and usually are measured in terms of the volume of work accomplished.

• For example, the number of classes taught, counseling sessions conducted, educational materials distributed and participants served. Outputs have little inherent value in themselves but they are important because they are intended to lead to a desired benefit or change for the participants.

• Outputs are the numerical product of your activity and should reflect number of activities and number of participants recorded on Daily Logs, Sign-in Sheets, Group Activity Forms and the Year End Report.

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RESULTS AS SUPPORTED BY DATA:OUTPUTS AND OUTCOMES ACHIEVED Outcomes Achieved

• Outcomes Achieved show a demonstrated change (increase/decrease) in knowledge, attitude, behavior, skills, values, or conditions. They are what participants know, think, or can do; or how they behave, or what their condition is, that is different following the program.

• Examples to measure Outcomes Achieved include pre-post tests, achievement data, attendance data, etc.

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ADDITIONAL OBSERVATIONS

• This section must be completed for each Activity and should answer the questions of:

Did the activity work or not work?;

Do you want to continue/discontinue?;

What you would do to improve the activity?

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ADDITIONAL OBSERVATIONS

• Examples:

“This activity was not completed due to a change in the 6th grade team’s schedule, thus there was a lack of available classroom time.”

• "This activity did not have the expected result of reducing absenteeism in the 9th grade.  Our Advisory Council will review our attendance activities and we will generate ideas to improve our success in this area."

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ADDITIONAL OBSERVATIONS

• The Quality Parenting Program was well attended by parents and post program surveys indicate that 95% of participants would highly recommend this program to other parents. The FRC will continue this program in 2008.

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Implementation and Results

• Coordinators will complete the Implementation and Results sections of the Action Components throughout the year and will maintain this documentation on site at the center.

• This information may be viewed by the Regional Program Manager and other FRYSC staff during center site visits, CAGE reviews, monitoring visits or at any time there is a need to review this information.

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Sample Health Action Component

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ANNUAL ACTION COMPONENTREPORTING

The purpose of this report is for the coordinator to annually summarize and reflect on their findings after reviewing the Implementation and Results (I & R) section.

This summary should be used as an evaluation tool to help the coordinator and the Advisory Council in future program planning.

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ANNUAL ACTION COMPONENT REPORTING

• In essence, this summary should help you answer the questions:

• “What is working;

• What is not working;

• What do we need to do next?”

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ANNUAL ACTION COMPONENT REPORTING

• Coordinators will submit a hard copy of the Action Components with completed Implementation and Results sections to their Regional Program Manager by September 30 of each year.

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ANNUAL ACTION COMPONENT REPORTING

Coordinators will submit their Action Components with completed Implementation and Results sections to their Advisory Council for review by July 30 of each year.

Advisory Council minutes should reflect that the Advisory Council has reviewed the Action Components including the completed Implementation and Results sections.

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Family Resource and Youth Services Centers

Action Component Plan