Fall 2013 Leader Orientation. Feedback from Pender’s ministry and committee leaders I don’t know who to report to I don’t know what is expected of.

Fall 2013

Leader Orientation

Feedback from Pender’s ministry and committee leaders

I don’t know who to report to I don’t know what is expected of me I don’t know what I am authorized to do I don’t know how we make decisions at Pender I don’t know where to get help!

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Why are we here?

Jesus equipped His disciples…We need to equip our leaders!

Agenda

Welcome & Prayer

Vision, Mission, and Core Spiritual Objectives

Church Structure & Roles of Council, Cluster, & Ministry

Decision Model & the role of prayer in Pender leadership

Planning Model

Budget Planning and Execution

Do’s and Don’ts of Communications

Next Steps

Closing Prayer

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What’s the plan for today?

Vision, Mission, and Core Vision, Mission, and Core Spiritual ObjectivesSpiritual Objectives

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Pender United Methodist Church will be a tree of life in the community rooted in

God’s living Word with branches growing and moving by the Spirit

and spreading the love of Jesus for all.

Make disciples for Jesus Christ

Know God: Foster understanding of GOD as Lord & Savior and support personal intimate relationships with HIM

Love God and others: Love the Lord Your God with all your heart, your mind, your soul, and spirit. Love others as yourself

Grow in God: Assist all people in experiencing GOD and expanding their personal relationships with Jesus Christ through the Holy Spirit.

Serve God: Serve GOD through worship, prayers, presence, gifts, and service to ourselves and others.

Share God: Proclaim the good news of Jesus Christ to others through our actions and words.

Church StructureChurch Structure

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The UMC provides services to local churches Local churches are governed by “The Book

of Discipline of the United Methodist Church Local churches support the UMC

organization

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What does it mean to be a UMC?

The United Methodist Church (UMC) is a connectional church

Prayer The Holy Spirit The Bible

The Book of Discipline Pender’s Strategy

Executive body of the local church

Connecting link between Pender and the Virginia Conference

Has general oversight of the Church Council

Meets annually (or more often if needed)

Elects the officers of the church

Governing body of the local church.

Sets policy for Pender

Has oversight of all standing committees and ministry areas

Charged with the administration of the church's organizational and temporal life

Charge Conference Church Council

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How is Pender organized ?

A cluster is a group of ministries that

Share common goals and objectives

Are managed by a leader and assistant leader to facilitate coordination, communication, and resource provisioning

Cluster Purpose Objective Life Task

Share God OutreachCommunicating God’s word

through mission and ministryOur witness

Serve God ServiceDemonstrating God’s love through

serviceOur work

Know God WorshipCelebrating God’s presence

through worshipOur worship

Grow in GodDiscipleship

Educating God’s people through discipleship

Our walk

Love God FellowshipCaring for God’s family through

prayer and fellowship.Our relationships

Achieving the overarching responsibilities and mission of the respective committee or cluster

Forging and implementing a strategy to achieve the mission

Facilitating communication

◦ Within the committee or cluster and with other committees or clusters

◦ Between Pender UMC members and the committee or cluster

◦ Between Church Council and the committee or cluster members

Ensuring the committee or cluster is resourced with appropriately skilled volunteers

Overseeing the preparation of budget submissions and the execution of expenditures per the approved budget

Decision MakingDecision Making

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Prayer and consensus model

All decisions are preceded by a short time of prayer

Approval requires either unanimity or unity◦ Unanimity: Unanimous belief that an affirmative decision is God’s

will

◦ Unity: The person or persons dissenting is/are comfortable with the discernment of the group

When unanimity or unity is not achieved, the decision is delayed for prayer

It is strongly recommended that ALL clusters and committees adopt the prayer and consensus model!

Any number of members present and voting at any duly announced meeting

constitutes a quorum for the vote

Per the Book of Discipline

Compensation of the Pastor and any other staff appointed by the UMC Conference Bishop

Election of the following leadership positions

◦ Chairperson of church council

◦ Committee on Lay Leadership

◦ SPRC members and chairperson

◦ Finance committee members and chairperson

◦ Lay member of the annual conference

◦ Lay leader(s)

◦ Church conference recording secretary

Church Council must approve

Any changes to the church wide budget

Any policy changes

Decisions that impact other clusters or committees

Clusters and committees should bring ANYideas/decisions that may benefit from input from

other areas to Church Council!

Any decisions that are in keeping with their purpose and are within their allocated

resources

Planning ModelPlanning Model

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Continual prayer asking for guidance from the Holy Spirit is the single

most important part of determining both which ministries Pender should

execute and how Pender should execute those ministries

Emphasis on

Love God and Love Neighbor

Outreach and In-reach

Cross Ministry collaboration

Write the objective of the ministry activity in a “so that” statement

◦ Use a simple statement: “We will do ___ so that ___ will happen.”

◦ “So that…” changes everything. It helps establish the reason/purpose of why we do anything

Ask the questions whether and how the “so that” contributes to our ultimate objective “To make disciples of Jesus Christ”

Determine how we will know if the ministry has succeeded in it’s objectives

John 3:16 “God so loved the world that He gave His only Son so that…everyone who believes in Him may not perish but may have eternal life.”

Six months ahead: Identify cross ministry participation needed

Three months ahead: Have a defined plan

One month ahead: Begin executing and handling any unanticipated issues

“What’s Next?”: Include follow up activities to help build longer term relationships

As good stewards of God’s riches, we must make the most efficient use of our resources

Encourages general participation and volunteer participation in ministry activities

Is needed before, during, and after an event

Telling the story

Venues “This Week at Pender”

Pender website

Pender Facebook site, twitter feed, and blogs

Sunday morning announcements

Budget Planning & Budget Planning & ExecutionExecution

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Execute the planning process

◦ Prayer and guidance from the Holy Spirit

◦ “So That”

◦ 6-3-1

Estimate the costs associated with the plan

Mid August: Budget worksheets are provided electronically to committee chairs and cluster leads.

August Church Council meeting: Budget process and guidelines are explained

Early September: Budget worksheets are due to the Finance chairperson

September Finance Committee meeting: Budget is reviewed in preparation for the September Council meeting

September Council meeting: Budget recommendations are presented. Budget may be approved if there are no issues. Issues will result in actions assigned for completion prior to the October Finance meeting

October Finance meeting: Final budget submissions are reviewed. Recommended budget is compiled

October Council meeting: Final budget is approved for distribution and communication to the church at the Church Conference.

January 1: Execution against the budget begins

Cluster Lead/Committee Chair role

Finding a copy of your budget

Tracking expenditures vs. budget

Artifacts required for expenditures

DoDo’’s and Dons and Don’’ts of ts of CommunicationsCommunications

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The Bible The UMC Book of Discipline Lay Leaders and Church Council Chair Administrative Assistant in the Church office The Pastors

The Pastors are our Spiritual Leaders. HOWEVER,

there are many other avenues to find the answers to your questions

Face to Face Telephone E-mail

DO NOT send e-mails for very emotional or inflammatory issues!

Next StepsNext Steps

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The Pender Mentoring Program exists to develop, encourage,

enhance, empower and support ministry leaders of Pender as part of

the Body of Christ

Each cluster will be assigned a Lay Leader to serve as a mentor

Mentors will◦ Help leaders navigate Pender’s governance

structure

◦ Provide leadership expertise and guidance

Feedback will be gathered to improve the mentoring program as it progresses

Pender Leadership Orientation Package◦ http://www.penderumc.org/training

Pender Leadership Orientation Guide◦ http://www.penderumc.org/guide