(0) Faisalabad Development Authority Faisalabad. TOR FOR RESIDENT SUPERVISION OF CONSULTANTS & PREQUALIFICATION DOCUMENT FOR External Electrification of FDA City Housing Scheme. (Installation of 11KV ‘HT/LT’ Distribution Network and Handing Over to FESCO) Project Cost Rs. 796.5 M FDA, Faisalabad Mall Road, Opposite DHQ Hospital Fax # 041-9200091 Email:[email protected]
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Faisalabad Development Authority
Faisalabad.
TOR FOR RESIDENT SUPERVISION
OF CONSULTANTS
&
PREQUALIFICATION DOCUMENT
FOR
External Electrification of FDA City Housing Scheme.
(Installation of 11KV ‘HT/LT’ Distribution Network
Consultant engineers shall recommend the following in writing.
i. Variation orders having financial and time extension implications.
ii. Variation in quantities of various items of work.
iii. Subletting of any part of work.
iv. Extension in time limit under any of clauses of Contract Agreement.
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v. Claims of the Contractor.
vi. In fixing rates/prices due to variations.
9. CORE TEAM OF CONSULTANTS
For Resident Supervision staff have the following is minimum qualification &
experience:-
Sr.
No.
Description Qualification No. of
Posts
Minimum
Experience
Man
months of
assignmen
ts
1 Resident Engineer (Electrical
(Power Distribution Network)
BSc Electrical Engineer 01 20 24
2 Assistant Resident Engineer
(Power Distribution Networks)
BSc Electrical Engineer 01 10 24
3 Electrical Engineer (Power
Distribution Network)
BSc Electrical Engineer 01 05 24
4 Quantity Surveyor BSc Electrical/D.A.E 01 10 24
5 Site Inspector BSc Electrical/D.A.E 02 10 36
6 Surveyor D.A.E (Electrical) 01 10 36
7 Surveyor (Civil) D.A.E (Civil) 01 10 24
8 Computer Operator B.Com 01 05 24
10. Mode of Payment/ Quotation of Fee
i. The consultancy fee will be as quoted by the consultants in their competitive bids,
finalized upon with the Client Department after negotiation.
ii. For Resident Supervision consultant will quote the fee on person- month basis.
iii. On satisfactory performance of the services the payment to the consultant shall be
made on Man-Month basis. These payment shall be up to 90% of the payable
completion of project/completion report.
iv. 10% of each running payment shall be with held as security deposit. The amount
shall be released after expiry of the maintenance period of the contractor.
v. Income tax shall be deducted from each running bill as per rate prescribed /
applicable as per relevant. Laws of Federal /Provincial Government.
vi. Sale Tax shall be deducted from each running bill as per rate prescribed /
applicable as per relevant. Laws of Federal /Provincial Government.
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vii. Consultant will not claim any extra charges or additional fee for any delay in final
handing over of project to FESCO due to any reason.
The consultancy fee on various stages shall be released only after the complete
satisfaction of the competent authority in the Faisalabad Development Authority
FDA. In case of noncompliance, of the conditions of T.O.R or the agreement, no
payment would be made to the consultant and the contract would be rescinded.
11. TIME DURATION
The time for resident, supervision stage will be 24-months.
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PART B: PRE-QUALIFICATION
1.0 INTRODUCTION
1.1 Advantages of Prequalification
Pre-qualification is an assessment made by the Employer, of the appropriate level of
experience and capacity of firms (especially technical and financial) expressing
interest in consultancy services of a particular contract, before inviting them to bid.
Pre-qualification of consultants is very useful for the Employer to carry out selection
of firms for award of consultancy services. The basic aim of the pre-qualification is
intended to eliminate, early in procurement proceedings, consultants that are not
suitably qualified to perform the contract. Also sometimes consultants are reluctant to
participate in procurement proceedings for high value contracts, if the competitive
field is too large and where they run the risk of having to compete with unrealistic
tenders submitted by unqualified or disreputable consultants. Furthermore, the
Prequalification is the basic tool to:
(i) Encourage realistic bids by the Bidders because they know that they are
competing against qualified bidders who have cleared the minimum competence
criteria;
(ii) Assess the interest of the prospective bidders in the bidding process;
(iii) Make any adjustments/modifications in the documents if a point is available
showing lack of interest by the prospective bidders applying for pre-
qualification;
(iv) Reduce the effort and so the time in evaluation of bids from un-qualified
consultants;
(v) Help the bidders to evaluate and take stock of their capability.
(vi) Reduce the problems associated with low priced bids from bidders of doubtful
capability.
(vii) Help the bidders who are insufficiently qualified to avoid the expense of
bidding.
1.2 Recapitulation
To recapitulate the afore-given, the pre-qualification specifically means selection of
competent consultants prior to issuance of the invitations to bid. It is required for
large or complex works, in certain cases for custom designed equipment and
specialized services. Pre-qualification is also helpful for providing a chance for
selection of competent consultants under “Slice and Package” system of tendering.
Pre-qualification is also useful in saving the employers from numerous un-necessary
problems.
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2.0 INVITATION FOR PRE-QUALIFICATION
Date: ---------------/2017
Faisalabad Development Authority is an autonomous body of Govt. of the Punjab.
FDA applied to FESCO for External Electrification of FDA City Housing Scheme
which is located on Sargodha Road Faisalabad. FESCO in its 166th / 54th meeting of
Board of Directors held on 08-08-2017 at FESCO Headquarter accorded
administrative approval for this project. The funds will be provided from head of
External Electrification of FDA City Housing Scheme for the work RESIDENT
SUPERVISION OF WORK “EXTERNAL ELECTRIFICATION OF FDA CITY
HOUSING SCHEME (INSTALLATION OF 11KV ‘HT/LT’ DISTRIBUTION
NETWORK AND HANDING OVER TO FESCO” for eligible payments under the
contracts for which this invitation for pre-qualification is issued. The Scheme
comprises of following works.
The Chief Engineer FDA, Faisalabad hereinafter the employer intends to
prequalify consultants for the Resident Supervision of Electrical works having scope
of work as defined under:
“Installation of feeder wise 11KV ‘HT/LT’ Overhead and Underground
Distribution Network strictly according to Standards and Specification of FESCO
/ NTDC / WAPDA (amended to date) for execution of vetted and Approved
design of FESCO (P&D) by procuring all material through FESCO / NTDC /
WAPDA approved manufactures, energizing the laid HT/LT Overhead and
Underground distribution Network from available Source Supply and Handing
Over to FESCO Operations for issuance of demand notices to allottess of FDA
City Housing Scheme”
Sr. No. Name of Work
1 RESIDENT SUPERVISION OF WORK “EXTERNAL
ELECTRIFICATION OF FDA CITY HOUSING SCHEME
(INSTALLATION OF 11KV ‘HT/LT’ DISTRIBUTION NETWORK AND
HANDING OVER TO FESCO)”
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It is expected that RFP will be issued later to the prequalified firms / consultants.. Pre-
qualification is open to the experienced consultants who are registered with PEC in as
consultants and having specialized code for Electrical works mentioned above, and
enlisted / renewed with FESCO / NTDC / WAPDA for year 2017-18 as consultants.
The consultants fulfilling the above mentioned conditions may obtain the
prequalification documents from the office of the Chief Engineer, FDA, Faisalabad.
The request must clearly state “Request for Pre-qualification Documents” for
“Resident Supervision of Work External Electrification of FDA City Housing
Scheme (Installation of 11KV ‘HT/LT’ Distribution Network and Handing Over
to FESCO)”
The documents are available upon deposit of a Pay order / Bank Draft non-
refundable fee of Rs.5,000/- in the name of Chief Engineer FDA, Faisalabad
issued by any scheduled bank.
Applications for Pre-qualification must be delivered in sealed envelopes by hand or
through registered mail to the Chief Engineer FDA, Faisalabad Office Opposite
DHQ Hospital not later than 9th October, 2017 up to 12:00 pm Noon and name of
work should be clearly marked “Resident Supervision of Work External
Electrification of FDA City Housing Scheme (Installation of 11KV ‘HT/LT’
Distribution Network and Handing Over to FESCO)”
Applicants will be informed, in due course, of the results of the evaluation of
applications. Only the firms of constructors prequalified under this process will be
invited to bid for aforementioned project.
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3.0 INSTRUCTIONS TO APPLICANTS
3.1 Submission of Applications
3.1.1 Applications for pre-qualification must be received in sealed envelopes to
be delivered by hand or through registered mail to:-
Chief Engineer FDA, Faisalabad Office Opposite DHQ Hospital not
later than 9th October, 2017 up to 12:00 pm Noon and name of work
should be clearly marked “Application for Pre-qualification of consultancy
services for “Resident Supervision of Work External Electrification of
FDA City Housing Scheme (Installation of 11KV ‘HT/LT’
Distribution Network and Handing Over to FESCO)”
3.1.2 The name and mailing address of the Applicant shall be clearly marked
left hand on the envelope.
3.1.3 The applications shall be prepared in the English language. Information in
any other language shall be accomplished by its translation in English.
Employer reserves the rights for Pre-qualification in case of non-
compliance of the above requirement.
3.1.4 The Applicants must respond to all questions and provide complete
information as advised in this document. Any lapses in providing essential
information may result in dis-qualification of the Applicant.
3.1.5 The clarification* meeting will be held where all prospective Applicants
may request clarification about the project and the evaluation criteria. The
time, date and place of the meeting would be conveyed in due course time.
Location: Office of Chief Engineer FDA Opposite to DHQ Hospital, Faisalabad. . *Clarification, if required, may be asked by post/other communication means
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4.0 EVALUATION OF APPLICATIONS
4.1 Evaluation of the Experience
4.1.1 As a general guide it is proposed that the experience should be considered under two
heads i.e. specific experience and general experience. Weightage for specific
experience should be 70% which is similar in magnitude and complexity, even two
previous projects are considered enough to inspire confidence in the firm’s capability.
However, for the purpose of ranking of the firms for inclusion in the shortlist, a
maximum of 5 projects should fetch full marks for the firm under specific experience.
The experience for the first project would be nearly as much as the threshold score
and the remaining projects would be awarded points in descending order, e.g.:-
No. of Projects For Max. 5 Projects
1st Project 50 Percent
2nd Project 75 Percent
3rd Project 85 Percent
4th Project 95 Percent -
5th Project 100 Percent -
4.1.2 Similarly the general experience should also be considered after certain limitation in
numbers because after certain number, more projects may not add much to
differentiate between the competitors. Weightage of general experience shall be 30%.
A maximum of 10 projects should be enough number to fetch full hundred percent
points. A sample is proposed as follows:
Maximum Number of Project is
fixed as 10
Number of
Projects
Proposed
Criteria
Min: 2
25%
3-5
60%
6-7
85%
8-9
95%
10
100%
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4.2 Other Factors
There are some other factors which do have a bearing on the overall proficiency of a
firm in meeting its obligations later during the currency of the contract. For example,
when training of Client’s staff is a requirement on the project, the firms having
previous experience and resources could be better placed to perform that part of the
assignment. Similarly experienced home office professional staff as well as
availability of equipment/software and facilities are useful for timely handling of
critical issues and in time availability of equipment/facilities respectively. These and
such other factors which differentiate between otherwise excellent firms should be
considered as weighted qualifications.
4.3 Evaluation of Quality of Staff
4.3.1 For the sake of assigning weight age to judge capability of the firm on the
basis of expertise of its staff, the following steps may be adopted:-
i) List the type of essential expertise required for the project.
ii) The number of discipline- types included in the list should be the most
important ones and be limited to a maximum of 5.
iii) Assess the relative importance of each expertise viz-a-viz the
requirements of the project.
iv) Assign number of credit points to each expertise/the staff member
nominated for that expertise.
4.3.2 Nominated experts should be evaluated on the basis of the following three
items of qualification as demonstrated in their C.Vs:-
i) Academic Qualification 20-30 Percent
ii) Professional Experience 60-70 Percent
Specific 80%
General 20%
iii) Experience of working environment 10 Percent
Nationally 60%
Internationally 20%
Specific Area within the Country 20%
Which is based on:
Specific Province 60%
Regional Language 40%
4.4 Evaluation of applications should preferably be carried out individually by the
committee members on forms jointly developed by the committee and using the pre-
determined weightage award sub-criteria. Sample Forms for evaluation of experience
and staff are placed at Annex-C, Forms C-1 and C-2 for the committee’s reference
and guidance. After finalization of the evaluation, each member should compile the
grading list containing a Summary of points and the Annex-C, Forms C-1 and C-2 a
copy of which be submitted to the Convener of the Committee before a formal
meeting is convened by him.
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CORE TEAM OF CONSULTANTS
Resident supervision staff should have the following minimum qualification and
experience and this staff will remain deputed at site for 24 months:-
Sr.
No.
Description Qualification No. of
Posts
Minimum
Experience
Man
months of
assignmen
ts
1 Resident Engineer (Electrical
(Power Distribution Network)
BSc Electrical Engineer 01 20 24
2 Assistant Resident Engineer
(Power Distribution Networks)
BSc Electrical Engineer 01 10 24
3 Electrical Engineer (Power
Distribution Network)
BSc Electrical Engineer 01 05 24
4 Quantity Surveyor BSc Electrical/D.A.E 01 10 24
5 Site Inspector BSc Electrical/D.A.E 02 10 36
6 Surveyor D.A.E (Electrical) 01 10 36
7 Surveyor (Civil) D.A.E (Civil) 01 10 24
8 Computer Operator B.Com 01 05 24
5.0 FINALIZATION OF SHORT-LIST
5.1 The selection committee should hold a meeting to review the evaluation/grading carried
out by the individual committee members. The basic aim is to review the capabilities of
consultants securing top most positions in the individual grading on each list. Since the
members have evaluated the firms on the basis of an agreed criteria hence it has
considerable advantage of organized discussion and consideration of those firms only
which are not unanimous choice. The discussion will yield a more balanced grading of
firms and finalization of the short-list. Additionally, discussions in this meeting shall
reduce the likelihood of unsupported personal bias.
5.2 The PEC Bye Laws under “General Regulations” require that the status of the Partners,
Directors, Owners for the sake of conflict of interest must also be verified before its
inclusion in the short-list.
For this purpose, the applicants should be required to provide this information in specific
terms and any misrepresentation should be made a ground for rejection. Firms may also
be forewarned that in case of their selection, any such links, if detected during the
currency of their contract, would be reported to the PEC for cancellation of their
registration/license leading to their blacklisting.
5.3 It is reiterated that the short-list of prequalified consultants should not be excessively
long. There is a global consensus that for proper competition and selection of a good firm
the minimum number should not be less than FOUR and the maximum number, for ease
of processing, should not be more than SEVEN. It may be remembered that longer short-
lists tend to be self-defeating as the selected firms may decide that the chances of winning
the assignment does not justify thorough preparation of their proposal
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ANNEX-A
EXPRESSION OF INTEREST (EOI) FOR PREQUALIFICATION
NAME OF THE PROJECT/ASSIGNMENT
Invitation to consultants registered with PEC to apply for Prequalification (Short-listing)
By FDA which has been entrusted the responsibility for execution of the Resident
Supervision of Work External Electrification of FDA City Housing Scheme
(Installation of 11KV ‘HT/LT’ Distribution Network and Handing Over to FESCO)” The major project components Resident supervision services. The estimated amount of
overall Project is Rs. 790 Million. Application forms are available with the afore-listed
entity at the following Address:-
Office of Chief Engineer FDA
Opposite to DHQ Hospital,
Mall Road, Faisalabad
Interested consultants are invited to register their interest for participation in the project
implementation by sending the following information in quadruplicate:-
. Name, address, telephone, fax numbers and e-mail address of consultants.
. Ownership and Organizational Structure of the consultant.
. Financial Statement Summary for the past three years.
. List of major (similar) assignments under-taken over the past 10 years.
. Names and Short CVs of Principal Staff.
The deadline for receipt of EOI/Applications is 09th October 2017 by 12:00 pm.
EOI/Applications received after this date shall not be entertained. A long-list/shortlist shall
be finalized from the afore-given submission. Only the firms with demonstrated experience
in similar assignments will be considered and notified for further participation in the
selection process.
In case of any inquiries the firms can contact the following Address:-
Name : Asim Mahmood
Position : Deputy Director Electrical
Address : FDA Building, Opposite DHQ Mall Road Fsd