Fairfax County Pre-Disaster Recovery Planning: Working Group Session and Project Update

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Fairfax County Pre-Disaster Recovery Planning:

Working Group Session and Project Update

February 9, 2011

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Review• (Re)orientation to the Project• (Re)introduction to Recovery Planning• Project TimelineProject Update (review of work-in-progress)• Introductory material Break• “Concept of Operations”• Plan Maintenance• Materials yet to-be-draftedQ&A

Agenda

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Project Purpose and (re)Introduction

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Project History• Project DHS grant-funded by the Urban Areas

Security Initiative (UASI)• Planning with County agencies begins: Winter

2009• Expansion of planning to include private sector,

non-profits, neighboring jurisdictions, and interested members of the public: Summer 2010

• Approximate Project Completion Date: Fall/ winter 2011

(re)Orientation to the Project

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Project Purpose• Streamline Fairfax County’s recovery from

disaster• Solidify four-phase emergency management

approach (mitigation, preparation, response, and recovery)

• Support the NCR in recovery planning efforts


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Project Team• Amanda Phan (Fairfax County OEM)• Hal Cohen (Witt Associates PM)• Amy Lynn (Witt Associates planner)• Lindsey Holman (Witt Associates planner)• Other Witt Associates Subject Matter Experts:

on the ground experience in New Orleans/ Louisiana, Galveston, Iowa, Haiti, BP; expert in volunteer (VOAD) planning, long-range community planning, FEMA, human-caused disasters, etc.


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(re)Orientation to Recovery Planning

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Definitions• Response: how we manage a disaster• Continuity: what we do despite a disaster• Recovery: how we return to normal (or arrive

at a “new normal”) after a disaster

(re)Introduction to Recovery Planning

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Response Short-term Recovery Med/Long-term

Emergency Operations Plan (EOP)

Pre-Disaster Recovery Plan (PDRP)

Day-to-day agency function

Continuity of Operations Plan (COOP)

Continuity of Government Plan (COG)

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Response• Over within first two

weeks • Tapped established

funding sources with clear utility

• Trained personnel available (fire/EMS, search-and-rescue, medical support, etc.)


Hurricane Katrina, 2005

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Recovery• Still ongoing• Has used many funding

sources – many not designed for recovery

• People had to take on very new roles

• Had to invent – and fight over – new management and planning structures

Hurricane Katrina, 2005

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Response• Operational goals

were obvious• Limited number of

players• Few questioned

resource needs• Limited political

issues


Hurricane Ike, 2008

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Recovery• Needs are subjective

and agenda-driven• Different and more

Stakeholders• Limited resources, less

clarity on benefits• Substantial political

issues• Fairness and personal

suffering

Hurricane Ike, 2008

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Response• Protecting life-safety• Evacuations• Integrating multi-

agency, multi-jurisdictional effort


Radiological attack

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Recovery• What can be reopened,

rebuilt?• Which infrastructure

gets restored?• Who will be

compensated, how?• What happens to

“closed” areas?• How to manage

Fairfax’s reputation?

Radiological attack

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Not every hazard needs disaster recovery planning …


Snowmageddon NCR, 2010Earthquake Montgomery

County, 2010

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Getting it done right vs.

Getting it done fast

Reduces the fundamental tension of disaster recovery:


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There are currently a handful of disaster recovery plans (or “reconstruction plans”) in the US• Mainly in coastal cities and resort areas

– Hurricane– Tsunami– Earthquake

• No federal mandate; only draft federal guidance to-date

Fairfax is way ahead of the curve


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(Note that this survey was not exhaustive – there may be additional Disaster Recovery/Reconstruction Plans)


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Project Timeline

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Project Timeline

www.fairfaxcounty.gov/ oem/pdrp

• Project Information• Articles, information, links• Sign up for email project

updates• Stakeholder/Public Survey• Meeting Minutes

Pre-Disaster Recovery Plan website:

http://www.fairfaxcounty.gov/oem/pdrp




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Project Timeline

Kick-off & document research (12/09-3/10)• Preliminary work with OEM, deputy county

execs• Research (best practices, EOP, HMP, NCR HIRA,

etc., etc.)• County Agency orientation event

County Agency Interviews (3/10-6/10):• Identifying planning issues • Existing resources and capabilities• Beginning to think about goals and objectives

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Project Timeline

Expanding the planning process (7/10-now)• Working with private and non-profit sectors,

external partners• Additional focus group sessions:

– Volunteer groups, hospitals and healthcare providers, special needs advocates, utilities, homeowners and civic associations, equity advocates, chambers of commerce, “FIRE” sector firms, environmental and conservation groups, inter-jurisdictional partners

• Internet Surveys (county agency; external stakeholders & public)

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Project Timeline

Reviewers

Steering Committee

Working Group

Technical Expertise

Roles• Recovery

Planning Working Group:– Steering

Committee– Subject Matter/

Technical Experts• Reviewers

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Project Timeline

• Intent is to provide conduits for information flow

• The process needs representation of technical and subject-matter expertise

Working Group utilizes existing organizational relationships

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Project Timeline

Plan Development (8/10 thru fall ‘11)• Steering Committee Meetings (monthly)

– Apply our experience, national best practices– Apply Fairfax’s local knowledge and understanding

of how the county works• Working Group Meetings

– Update on progress– Vet the results– Open to public

• Review and revise Plan • Tabletop Exercise

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Review of Draft To-Date

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Purpose: • Provide “a single reference for guiding actions

and decision-making, establishing priorities, and identifying roles and responsibilities during recovery from a catastrophic natural or human-caused disaster.”• “Provide high-level strategy, coordination, and

related actions to be executed both prior to and after the occurrence of a disaster.”

Introduction

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Purpose: • “Government plays a vital role in disaster

recovery, but the public sector’s capabilities are … limited. … It is private businesses, non-profit organizations … and ordinary residents that collectively possess the vast capabilities necessary to recover from disasters.”• “Government bears ultimate responsibility for

public safety and welfare, … [but its] role in recovery is best understood as … organizer, coordinator, and facilitating stakeholder.”

Introduction

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Vision: • “As Fairfax County rebuilds and recovers from a

disaster, the community will strive to return to a pre-disaster state of ‘normalcy’ (or a ‘new normal’), while also taking every opportunity to make the community safer, stronger, and smarter.”

Introduction

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Introduction

High Medium Low None

Yes

Pandemic (natural or intentional)

Nuclear device Nuclear reactor accident or attack

Maybe

HurricaneMajor floodingTornado

Rad/chem/bio attackCyber attackRiotsIntentional water

contamination

TsunamiEarthquake

No

Severe stormExtreme heat/ coldHigh windUrban fireIED/ VBIEDLandslideWinter storms

Chem accidentIsolated terror attackCoastal erosionDrought

Food contaminationLivestock diseaseWildfire

Land subsidence

Likelihood?Ca

tast

roph

ic p

oten

tial?

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Pre-Disaster Goals:• Be prepared/ be proactive•Maintain local control• Leverage existing resources and partnerships• Promote legitimacy and credibility• Focus on fairness• Build on existing planning and priorities

Introduction

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Post-Disaster Goals:• Provide effective command and coordination•Maximize funding opportunities• Communicate effectively• Foster resilient redevelopment and construction• Enhance the economic base• Provide social and human services• Ensure quality housing• Provide lifelines and restore infrastructure

Introduction

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Priority Setting (these are not in rank order – yet)? Address life-safety concerns? Respect basic liberties, legal protections, and

privacy safeguards? Provide for public safety/security, basic health

needs, essential social and human services? Maintain standards of fairness, and balance

individual rights and community interests? Protect property and maintain economic stability? Support general well-being and address

intangible social and personal impacts

Introduction

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Organizational Structure: • Incident Command System (ICS)-consistent• Smooth transition from response (EOP)• Smooth transition back to day-to-day• Smooth interface with external partners• Built from the bottom-up …

Concept of Operations

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Organizational Structure: Operational Recovery Groups


Operations Section

Natural/ Cultural Resources RSF

Branch

Natural Resources Group

Cultural Resources Group

Agricultural Group

Infrastructure RSF Branch

Utility Restoration Group

Transportation Group

Capital Reconstruction

Group

Community Services RSF

Branch

Social/ Human Services Group

Health and Medical Group

Public Safety RSF Branch

Safety/ Security Group

CBRN Group

Structural Safety/ DA Group

Housing RSF Branch

Intermediate Housing Group

Long-term Housing Group

Economic RSF Branch

Employment Group

Retention/ Recruitment Group

Supply Chain Group

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DRAFTRecovery Group Description (Example)

Capital Repairs and Reconstruction: Coordinate restoration or rebuilding of public facilities

• Pre-Disaster Goals and Strategies– Establish capital repairs priorities– Streamline funding and approvals mechanisms

• Short-Term Recovery Goals and Strategies– Execute capital repairs– Assess capital reconstruction costs

• Int./Long-Term Recovery Goals and Strategies– Coordinate reconstruction of public facilities– Ensure mitigation measures are considered


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Organizational Structure: Recovery Support Function (RSF) Branches


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Structure: Recovery Support Function (RSF) Branches


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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DHS “National Disaster Recovery Framework” (Draft Oct., 2010)• Establishes six “Recovery Support Functions”

(RSFs) at the federal level• Establishes federal and state leads and defines

responsibilities across agencies• Fairfax will be among the first to do a local plan

that is designed to coordinate with the emerging federal framework


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Organizational Structure: RSF Branch/ Federal interface


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Structure: RSF Branch/ Federal interface


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Structure: Section Level


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Structure:


County Exec

Recovery Coordinator

Operations Section

Infrastructure RSF BranchRSF Branches

Groups

RSF Branches

Groups


Supply Chain Group

Logistics SectionFinance/ Admin SectionPlanning Section

LiaisonPublic Information

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Organizational Structure: Command/ Coordination


County Exec


Operations Section


Groups

RSF Branches

Groups


Supply Chain Group



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Organizational Structure: Recovery Agency


County Exec


Operations Section


Groups

RSF Branches

Groups


Supply Chain Group



Rec

over

y A

gen

cy

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Organizational Structure: Federal interface


County Exec


Operations Section


Groups

RSF Branches

Groups


Supply Chain Group



Rec

over

y A

gen

cy

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Organizational Flexibility:Full Activation


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Flexibility:Cyber Attack


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Flexibility:


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Flexibility:Dirty Bomb + 2 months


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Flexibility:Dirty Bomb + 2 years


Operations Section


Branch



Agricultural Group





Group


Branch





CBRN Group


Housing RSF Branch



Economic RSF Branch

Employment Group


Supply Chain Group

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Organizational Flexibility:• Groups as Divisions• Splitting Groups• Task Forces, Strike Teams, Single Resources• Expansion of the ICS Structure


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Activating the Plan• Life-safety concerns addressed• County capacity exceeded• Situation expected to persist• Disaster declared or in process

• Groups may be activated on their own timelines


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Activating the Plan(timeline showing RFs v overall organization)



Health and Medical

Safety and Security

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Health and Medical

Interim Housing

Long-term Housing

Sheltering (Social & Human Services)

Safety and Security

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Health and Medical

Interim Housing

Long-term Housing



Utility Restoration

Safety and Security

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Health and Medical

Interim Housing

Long-term Housing

Safety and Security


Utility Restoration


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Activating the Plan:Response


Executive Policy Group

Incident Commander

Operations

Recovery & Mitigation

Planning

Logistics

Finance/ Admin

County Exec

Deputy IC/ Recovery

Coordinator

Transitional Recovery Staff

Planning

Logistics

Finance/ Admin

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Activating the Plan:Transition



Incident Commander

Operations

Recovery & Mitigation

Planning

Logistics

Finance/ Admin

County Exec

Deputy IC/ Recovery

Coordinator

Transitional Recovery Staff

Planning

Logistics

Finance/ Admin

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Activating the Plan:Recovery



Deputy Recovery

Coordinator

Operations

LTCR (ESF 14)

Planning

Logistics

Finance/ Admin

County Exec


Operations

Planning

Logistics

Finance/ Admin

Recovery Agency

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Recovery Sites• County Recovery Coordination Center• Virginia Disaster Recovery Center/ FEMA Joint

Field Office• County Service and Information Center(s)


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Working with Other Plans and Recovery Efforts• County Emergency Operations Plan (EOP)• County Continuity of Operations Plan (COOP)• County Continuity of Government Plan (COG)• County Hazard Mitigation, Comp Plan, etc.• Virginia Emergency Operations Plan (VEOP)• Regional plans• Federal National Response Framework (NRF)• Federal National Disaster Recovery Framework

(NDRF)


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Updates• Annual• Five-year

Exercising• Twice every five years• Integrated into existing exercise program where

possible

Dedicated staff person in OEM

Plan Maintenance

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Continued Public Involvement• Ongoing outreach and education• Availability of Plan document• Involvement in updates• Pre-Disaster Recovery Plan website and email

update list

Plan Maintenance

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Additional Recovery Groups and ICS Functions• Economic Recovery• Public Information• Finance and Administration• Logistics/ Resource Management• Planning• Liaison• Recovery Coordination• Top-level authorities

Materials to be Drafted

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Organizational Structure: Next Steps

County Exec


Operations Section


Groups

RSF Branches

Groups


Supply Chain Group




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Situation Overview• Hazard Identification• Critical Facilities and Vulnerabilities• Existing Planning Resources• Existing Recovery Assets


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Post-Disaster Recovery Plan (necessary contents of post-disaster recovery plans)


• Identify/ evaluate/ prioritize long-term recovery projects• Develop recovery plan• Identify champions• Prepare funding

strategy• Implement the plan• Update the plan

• Needs assessment• Establish leadership• Secure outside

support• Establish public

information• Identify key recovery

issues• Establish vision and

goals

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Post-Disaster Recovery Plan (Fairfax County will complete pre-disaster)


• Identify/ evaluate/ prioritize long-term recovery projects• Develop recovery plan• Identify champions• Prepare funding

strategy• Implement the plan• Update the plan

• Needs assessmentEstablish leadershipSecure outside

supportEstablish public

information campaignIdentify key recovery

issuesEstablish vision and

goals

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Closing thoughts and Q&A

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Preparing your Business or Organization for the Unexpected

Marcelo Ferreira, Community LiaisonFairfax County Office of Emergency Management571-350-1013, TTY [email protected]

mailto:[email protected]

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Preparing your Business

Are You Prepared If An Emergency Strikes During Business Hours?• Will you and your

employees be able to shelter at the office for an extended period of time?

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Learn what you can do!The Office of Emergency Management can help your business prepare for emergencies by teaching you and your employees how to:• Get a Kit• Make a Plan• Stay Informed

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How will your business or organization operate during and after an emergency?• Over 60% of businesses confronted by a major

disaster close within two years, according to the Association of Records Managers and Administrators*

• Is this your responsibility? … Your employees, clients, suppliers, and community are counting on you!

* http://sbinformation.about.com/od/disastermanagement/a/disasterrecover.htm

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Keep your business and employees informed

• Community Emergency Alert Network (CEAN) for Businesses

• https://www.fairfax.gov/cean/


https://www.fairfax.gov/cean/

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We’re here to help!For additional information or to schedule an onsite training program:

Marcelo Ferreira571-350-1013, TTY [email protected]

www.fairfaxcounty.gov/oemwww.fairfaxcounty.gov/emergency

mailto:[email protected]

http://www.fairfaxcounty.gov/oem

http://www.fairfaxcounty.gov/emergency

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DRAFTAppendix Slides:Recovery Group Tasking (Draft)

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DRAFT• Community Services RSF Branch

– Social and Human Services Group– Health and Medical Services Group

• Economic Recovery RSF Branch– Employment Group– Business Retention and Recruitment Group– Supply Chain Group

• Public Safety RSF Branch– Safety and Security Group– Structural Safety and Damage Assessment Group– CBRN Recovery Group

Recovery Branches and Groups

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DRAFT• Housing Recovery RSF Branch

– Interim Housing Group– Long Term Housing Reconstruction and Relocation

Group• Infrastructure RSF Branch

– Utilities Group– Transportation Group– Debris Group– Capital Repairs and Reconstruction Group

• Natural and Cultural Resources RSF Branch– Natural Resources Group– Cultural and Historical Resources Group– Agricultural Group

Recovery Branches and Groups

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DRAFTPurpose: Coordinate recovery programs relating to social and human services

Goals and Strategies• Pre-Disaster

– Plan for Service and Information Centers – Develop long-term disaster case management

system

Community Services RSF Branch:

Social and Human Services Group

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DRAFTGoals and Strategies (cont.)• Short-Term Recovery

– Short-term sheltering and feeding– Coordinate all non-medical mass-care services – Support to Service and Information Centers – Identify and care for children who lost guardians– Provide Family Reunification Services – Maintain/ provide essential social & human services – Safety and well-being of pets and service animals– Support staff, contractors, and volunteers

• Intermediate/Long-Term Recovery– N/A


Social and Human Services Group

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DRAFTPurpose: Coordinate recovery programs relating to health and medical services


– Develop Fatality Management Plan– Develop long-term disaster case management

system– Develop plan and materials for voluntary medical-

needs self-identification– Plan for Service and Information Centers



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– Monitor health hazards– Support shelters– Implement/maintain isolations/quarantines – Support Service and Information Centers– Ensure provision of basic health/medical services– Support staff, contractors, and volunteers

• Intermediate/Long-Term Recovery– Maintain/provide ongoing health/medical services



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DRAFTPurpose: Currently Being Drafted


– Currently Being Drafted• Short-Term Recovery

– Currently Being Drafted• Intermediate/Long-Term Recovery

– Currently Being Drafted

Economic Recovery RSF Branch :

Employment Group

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Bus. Retention/ Recruitment Group

87







Supply Chain Group

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DRAFTPurpose: Coordinate recovery programs relating to law enforcement and security


– Review martial law and expanded public safety procedures

• Short-Term Recovery– Monitor public safety and security hazards – Provide public safety and security services – Implement Martial Law, if necessary– Provide disaster-area security/re-entry operations– Coordinate with Logistics

Public Safety RSF Branch:

Security Group

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DRAFTGoals and Strategies (cont.)• Intermediate/Long-Term Recovery

– Prioritize/maintain/provide public safety and security services


Security Group

90

DRAFTPurpose: Coordinate recovery programs relating to structural safety and damage assessment

Goals and Strategies Pre-Disaster

– Develop expedited structural safety processes• Short-Term Recovery

– Monitor structural safety, building code, and damage assessment issues

– Implement damage assessments – Maintain county structural safety– Support to Service and Information Centers


Struct. Safety & Damage Assmt. Group

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– Continue to assess and provide structural safety


Struct. Safety & Damage Assmt. Group

92

DRAFTPurpose: Coordinate programs relating to recovery from a Chem/Bio/Rad/Nuclear (CBRN) incident


– Develop a CBRN recovery and remediation plan• Short-Term Recovery

– Coordinate identification and prioritization of CBRN remediation and clean-up needs

• Intermediate/Long-Term Recovery– Provide long-term CBRN monitoring, remediation,

and clean-up


CBRN Recovery

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Covered under “sheltering” in Social/Human Services Recovery Group

Housing Recovery RSF Branch:

Short-term Housing

DRAFT

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DRAFTPurpose: Coordinate recovery programs relating to interim housing strategies


– Identify potential intermediate housing strategies and sites

– Develop long-term disaster case management system


Interim Housing Group

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– Assess intermediate housing needs and costs– Coordinate short-term to intermediate transition– Implement intermediate housing strategies– Support to Service and Information Centers – Provide public information

• Intermediate/Long-Term Recovery– Implement/maintain intermediate housing solutions – Ensure standards and safeguards – Provide continuity for housing affordability – Administer funding for intermediate housing


Interim Housing Group

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DRAFTPurpose: Coordinate recovery programs relating to permanent rebuilt or relocated housing


– Develop long-term housing reconstruction and strategies

• Short-Term Recovery– Develop policies/procedures/programs– Offer policy recommendations – Assess long-term housing program costs


Long-Term Housing

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– Implement reconstruction and relocation programs– Promote resiliency and best practices– Provide continuity for housing affordability – Ensure consumer-protection reporting and

safeguards– Support to Service and Information Centers – Provide public information


Long-Term Housing

98

DRAFTPurpose: Coordinate recovery programs relating to restoration of utility infrastructure


– Establish infrastructure restoration priorities• Short-Term Recovery

– Coordinate the restoration or interim provision of utility services

• Intermediate/Long-Term Recovery– Coordinate for permanent reconstruction of critical

utility infrastructure– Ensure mitigation measures are considered

Infrastructure RSF Group:


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DRAFTPurpose: Coordinate restoration of transportation infrastructure and services


– Establish transportation infrastructure priorities• Short-Term Recovery

– Coordinate the restoration or interim provision of critical transportation infrastructure and services

• Intermediate/Long-Term Recovery– Coordinate for permanent reconstruction of

transportation infrastructure– Ensure mitigation measures are considered



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DRAFTPurpose: Coordinate recovery programs relating to debris removal and management


– Establish debris removal priorities – Ensure capacity debris removal, including CBRN

• Short-Term Recovery– Execute debris removal and management

• Intermediate/Long-Term Recovery– N/A


Debris Group

101

DRAFTPurpose: Coordinate restoration or rebuilding of public facilities


– Establish capital repairs priorities– Streamline funding and approvals mechanisms

• Short-Term Recovery– Execute capital repairs– Assess capital reconstruction costs

• Intermediate/Long-Term Recovery– Coordinate reconstruction of public facilities– Ensure mitigation measures are considered

Infrastructure RSF Group :

Capital Repairs and Reconst. Group

102

DRAFTPurpose: Coordinate recovery programs related to natural assets and systems


– Develop inventory of area natural resources• Short-Term Recovery

– Assess impacts to natural assets and systems– Advocate for recovery actions that conserve,

rehabilitate, and restore assets and systems• Intermediate/Long-Term Recovery

– Coordinate restoration of natural assets– Consider mitigation measures

Cult./ Natural Resources RSF Branch:


103

DRAFTPurpose: Coordinate recovery programs related to historical/cultural assets


– Develop inventory of area historical/ cultural assets• Short-Term Recovery

– Assess impacts to cultural/ historical assets– Advocate for recovery actions that conserve,

rehabilitate, and restore assets• Intermediate/Long-Term Recovery

– Coordinate restoration of cultural/historical assets– Consider mitigation measures



104

DRAFTPurpose: Coordinate recovery programs related to agricultural issues


– Develop plan to monitor agricultural disease outbreaks/ infestations

• Short-Term Recovery– Monitor and respond to agricultural disease issues

• Intermediate/Long-Term Recovery– Monitor and respond to agricultural disease issues


Agricultural Resources Group

Fairfax County Pre-Disaster Recovery Planning: Working Group Session and Project Update

Education