1 Contents Page No. Corporate Governance Statement 02 Members of the Governing Council 04 Members of the Audit & Management Committee 05 Review of the Mandate & Involvement of the Institute towards Improvement of Capacities of Provincial Councils &Local Authorities. a) Mandate 06 -08 b) Vision, Mission & Objectives 09 c) Consultancy & Advisory Services of SLILG, Target Group 10 d) Co-ordinating&Monitoring, Business Promotion, Linkage with National/International Training& Educational Institutions, Management Structure of SLILG& Expansion of Supportive Staff 11 – 12 Cadre Position of the Institute during the Year 2011 13 Overall Performance of the Institute during the Year 2011 14 a) Human Resource Development Division 15 b) Engineering Division 16 c) General Management Division 17 d) Physical Planning Division 18 e) Financial Management Division f) Legal Division 19-20 g) Provincial Training Programmes / Workshops 21-22 h) Capacity Building 23 i) Research, Library & Publications 24–25 Financial Information - 2011 a) Statement of Financial Performance 31 b) Statement of Financial Position 32 c) Consolidated Cash Flow Statement 33 d) Statement of Changes in Net Assets 34 e) Notes to the Accounts 35-38 Conclusion 39-40
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1
Contents Page No.
Corporate Governance Statement 02
Members of the Governing Council 04
Members of the Audit & Management Committee 05
Review of the Mandate & Involvement of the Institute towards
Improvement of Capacities of Provincial Councils &Local Authorities.
a) Mandate 06 -08
b) Vision, Mission & Objectives 09
c) Consultancy & Advisory Services of SLILG, Target Group 10
d) Co-ordinating&Monitoring, Business Promotion, Linkage with National/International
Training& Educational Institutions, Management Structure of SLILG&
Expansion of Supportive Staff 11 – 12
Cadre Position of the Institute during the Year 2011 13
Overall Performance of the Institute during the Year 2011 14
a) Human Resource Development Division 15
b) Engineering Division 16
c) General Management Division 17
d) Physical Planning Division 18
e) Financial Management Division
f) Legal Division 19-20
g) Provincial Training Programmes / Workshops 21-22
h) Capacity Building 23
i) Research, Library & Publications 24–25
Financial Information - 2011
a) Statement of Financial Performance 31
b) Statement of Financial Position 32
c) Consolidated Cash Flow Statement 33
d) Statement of Changes in Net Assets 34
e) Notes to the Accounts 35-38
Conclusion 39-40
2
1.0. CORPORATE GOVERNANCE STATEMENT
Name of the Institute : Sri Lanka Institute of Local Governance (Incorporated by an Act of Parliament No. 31 of 1999)
Total 14,709,112.56 6,030,217.10 - 1,042,882.99 10,165,872.61 10,573,457.05 5,586,122.94
27
Note 08 - Stocks :-
2202 - 01 Stocks - Stationary
558,907.31
244,074.41
2202 - 02 Stocks - Publication
1,583,172.36
1,441,766.76
Total
2,142,079.67
1,685,841.17
Note 09 - Pre - Payments & Receivables :-
2100 - 09 Receivable Account - UDA -
4,041,237.43
2206 - 01 Pre - Payments - Insurance
50,992.62 -
2206 - 02 Pre - Payments - Rent, Post Master General &
Others
78,518.29
202,949.64
2206 - 04 Receivable Account - Consultancy Service
1,075,500.00
1,875,219.50
2206 - 05 Receivable Account - Ministry of PC & LG
351,620.00
181,560.00
Total
1,556,630.91
6,300,966.57
Note - 10 - Debtors & Advance :-
2203 - 01 Staff Debtors
189,442.02 8,442.02
2203 - 03 Sundry Debtors
107,732.99
17,150.00
2204 - 02 Special Advance
4,350.00
4,600.00
2204 - 04 Festival Advance
41,300.00
57,300.00
2204 - 05 Staff Loan
11,547,208.65
11,802,196.42
Total
11,890,033.66
11,889,688.44
Note - 11 - Cash and Cash Equivalents :-
2207 - 02 Bank of Ceylon - A/C No. 2323344
2,976,395.13
263,632.85
2207 - 03 Bank of Ceylon - A/C No. 2323350
483,058.00
6,768,008.71
2207 - 04 Servings Account - Bank of Ceylon - A/C No.
2329975
146,950.66
41,184.95
Total
3,606,403.79
7,072,826.51
28
Note - 12 - Retirement Benefit Obligations :-
Balance as at 01/01/2011
2,432,923.50
1,776,443.50
Provisions During the Period
692,452.75
656,480.00
Actual Amount Paid
(70,076.25) -
Balance as at 31/12/2011
3,055,300.00
2,432,923.50
Note - 13 - Creditors & Accrued Charges :-
2103 - 01 Accrued Charges
2,200,604.99
10,213,046.45
2104 - 02 Deposits - Tender
59,250.00
60,250.00
2104 - 03 Funds Receipt in - Advance - LGIIP II
386,690.45 -
Total
2,646,545.44
10,273,296.45
29
9.0 CONCLUSION
It is our observation that the SLILG has performed its functions during the year 2011 by achieving its targets /
expectations satisfactorily, fully utilizing to the very rupee the funds which were allocated by the General
Treasury for capacity building .
As a result, the capacities and performance of the local authorities were improved to a satisfactorily level, specially the knowledge and understanding of the elected members and staff attached to the Local Authorities.
Our efforts to build a positive attitude in the minds of the LA personnel towards service to the public has
begun to yield favourable results.
However, it is observed that the functions of the SLILG can further be improved to be result oriented to a
much greater extent than imparting knowledge components at only conceptual level. There is increasing
clamourby Local Authorities to train their staff practically to draft by-laws, prepare Final Accounts, Prepare
maps etc. which the SLILG has acknowledged and is to proceed with it as much as the available manpower
and financial resources permit.
Yet, in the year 2011, the SLILG had embarked on the Training Programme of the newly elected Members of
the Local Authorities – on conceptual basis- with the funding aid from the LGIIP project.
We have observed that the cooperation between the SLILG and MDTU of the provinces can be improved
further if the consultation can be two ways, especially in sharing of the resources- both human as well as
material. The cooperation that prevails between SLILG andUva province MDTU in Palgahatenne in
conducting the Diploma in Local Government in Sinhala medium and that between the Eastern province
MDTU in Trincomaleeand the SLILG in conducting the Diploma in Local Government Course in Tamil
medium are commendable.
Further, it was observed that the follow up evaluation by way of feed back from the participants and the Local
Authority’s CEO on the benefits accrued to the LA by the trained officials and members is also important. At
present the Management Competition held yearly to decide on the best performing LA in the country is some
indication of the effect of the trainings imparted by the SLILG. Apart from this, feasibilities of devising
some other viable mechanism to gauge the effect of training on the quality of performance of the Local
Authorities is under consideration. This will facilitate adopting suitable adjustments in the course syllabuses
and curriculum and the mode of training as well.
It has also become essential to develop the institute’s libraryfurther in order to provide a means of reference
material to the Local Government sector . It is also necessary toimpart ICT knowledge to the personnel
attached to the Local Authorities with software packages relevant to Local Government. With this in mind ,
both these sections have to be developed to a much better level than what they at the moment. This could not
be achieved in 2011 due to Financial constrains.
Since the demand for the institute’s programmes and services are on the increase, adequate building space and
facilities to conduct training and consultancy services have to be acquired.As the institute is housed in 150
year old building, further expansion is severely hampered. Therefore, the development plan of the institute is
under way to construct a four storied building complex in the available half portion of the land of the present
SLILG premises as it is vested with our institute and the deed is already obtained.
In the proposed building it is intended to provide along with office space auditorium and lecture hall
facilities,audio visual facilities, library , cafeteria , and residential facilities for the participants in order to
attractthe trainees and resource personnel alikefor different programmesand consultancy services.
30
It is remarkable that in the year 2011, the General Treasury facilitated us to obtain on leasing basis two motor
cars, and a passenger coachto replace some of the very old vehicles in our fleet, to facilitate our transport to
all parts of the island for conducting training programmes. We have requested another passenger Coach and a
Double Cab too which we are optimistic of receiving. As had been instructed ,action is in progress to dispose
the old vehicles and deposit the proceeds to the treasury .
Therefore, it is considered that the year 2011, as far as capacity building of Local Government personnel is
concerned, was a year packed with activities which were voluminous compared to the previous year as 2406
newly elected Local Government People’s Representatives had to be trained by us on the finer points of
Local Governance concept, along with the institute’s normal programmes.
Report of th€ Audiior GeDerll or the FiDrn.irl Srar€nents of thc Sri Lrnk! In.tilutollocal Governlnce lor the yeir ended 31 Decenber2009 in lerms orsecrion 14(2)(c)olthe Fin.nceA.l.Nol8oll97l.
The rudit of linmcial slatem.nls oflhe Sri ltrka Instilute ol L.cal Govenance for lhe learended ll Dember 2009 was knied oul under ny direcrion in punurnce ofpovhions inArticle 154(l)ofthe Conslitulion oflhe DemocElio SocialistRepublicofSi Lanka read inconjunction wilh Section l3{l) oflhe Finance Act, No.38 of 1971 and Section l8 ofthe SriLankalnstituleofL.calGolemanceActNo,3lof1999.Mycommentsandobservations,shich I consider should be publhhed sirh the snnual Eport oflhe lnstilule in tems ofsection l4(2)(c) offie Finance Acr, apped in fiis rcpon. A Epodinremsolsection 13(7Xa) ol lhe Financial Act 6 fumished in oddition to this Epoft to lhe Chairman ol the
Managenenl is €sponsible for lhe prepamtion and lai prcsnlation of thes financialnaEnen$ in aeordance with Genenlly Acccpted Accounting Principlcs. Thhrcsponsibility includes: desisnins, implemenrinc and mai oinine intemal connolrclevant blhe prepaBlion and fair pE*nt ion offinancill sialements that arc free rrcm
malerial missratement5 sbether du€ to fdud or emr, seleclng and applyingapprop ate accornting policies. and making accou ming ed im ates thar arc redomble in
thecircunnances.
! d4d@4rb{B
1.3 Scope olAu'lil and BashofOpinion
2. Fi.Mcial Sraiemenls
My responsibiliq is to erpft$ an opinion on these finoncial setend6 based ondy audil. Audit opinion, comncns and findings in tnis repoft sre blsed on areview ol thc frnancial sratments presenle,l !o audil and subsranrive resrs ofsamples of nansaotions. The $opc and exrem of such Biew od tesls we€ such!s to enable as wide an audit coverage 6 posible wilhin lhe linibrions of nafiolher resources and lime available to mc. fteaudir wascaFiedout in aMrdanceBith Sri lffka Auditing Standsrds lo obt in rcasonable assumncc a5 lo whederlhe nnancial slotemenls are rre ofmaterial misstatements. The rudir includes rheeMnination on a resl basis ofevidene suDportine the amounls and disclosurcs iifinanciol siatemenls and a$e$nenr oraccounting principles used and sisnificanreslimdes made by lh. nanaKnent in the preplration offinancial sblemenr. aswel | 6 evaluting lhen oveml I presenlation. I have obhined sufn c ie nt infomationand explanadons shich lo the bcn of my knoNledge a.d belief were neesary forthe purpose of ny audh. I Ine*lore believe lhll my audit provides a rcasonablebasis for my opinion. sub scqrions (l) and (4) of Section 13 of the Finance Act.No.33 ofl97l aivc discrelionary polveN to fte Audiror CeneFl!o detemine thescop€ and extenl oflhe Atrdir
So rar d appclN fron my exahinador and lo lhe best ol inlomarion andaccodinC to the explanadons siven to me, I am of opinion rhat rhe Sri Laitalnritutc of Lmrl Govemane hsd mlinlained prcper accounlin8 reords for rheyee ended 3l December 2009 and exce lor the effects on lhe financialslatemenrs of the matters releftd lo in pda8raph 2:2 ofthis repon fte financial$atehenc have been prepsred in ocorlance wilh Cenemlly Acceptcd AccountiigPdnciples.nd give a ttoe and fair view ofthe nate of affais oflhe Sd LankalnstituleofLocalCoveman@ as at 3l Decenber 2009 and the finanoial results ofns opedtions and ush floss for the year thc. endcd.
Inst4cesofnon-oompliancc with ihe louowinc E8llalions weE obscded in audir'
(a) The dmdge caued to one motor vehicle ofthe Insliture amounling io Rs
211,000 had nor been reponed to rhe Audilor General in lems olFinancial
3. Financial and OPeralins Reliew
3: l
according to $e Financial stalemenrs prcs.nled, lhe qotkinB of 6e lnstilule for
lhe yed under rcview had resulted in a surplus ofRs 496,494 as cobpared with
$e suPlus ofRs, 1,072,004 aor de precedine red, thus indicalinS a deoreaso ol
Rs. 575.510 in $. nnscial @s!its.
I | 2 An.lJdoal Fin.nciol Re!ie\(
The incEa* of fie covcmmenl contibulion. Consuhancv fees, Coue fees and
oth$ income roiallina Rs. 9,12?,08.1 and tle inore4e of expendnurc on
administralion rnd esilblishme . human t$urces devebpn.nr and consurunct
(b) The Daily Running chorls of 05 moior vehicles of lhe lnstilution .long wnh
rh. originals of lhe Molthl! Perlomdce summaries prepared in Fom
CaneFl 268(a) lor each nonth that should be Fesented bv rhe offid in
charge of motor vehicles belorclhe 15d day ofthe mond rollowins in tems
olFinoncial Regulalion 1646 had nol ben presentd lo lhe Auditor cenedl
throuEi $e Herd ofthe lnslitute.
(c) The fuel consumption or 06 motor veh icles of the I nstilure h'd n't been Gse'l
oncein 06 nonths and a rcpon fiereon oblained in tems ofPBsraph 2 lI of
lhe Public Admilistation circularNo 4l,90 of l0 ocbber 1990
tolalling Rs. 9,702,504 in rhe year under rcview as compared with the preedinEyear had resulted in fie inorease of the opeEtinS incooe lnd the jncee in rheopeEtine erpendiruE lnd rhe ner totlt rhereofhad been rhc redon tor rhe decftaeinrhe financialrcsulr.
la) conducr ofNstiona Le\elTminrng PrcsBmmes
The primary funcrion of the tnslirure is lhe conducl of wo*shops a,dnajning prqfamnes ro enabl. lhe membeE, oftcers and emptoyees of lhePrcvincial Councils and Lncal Aurhodries ro car! outthenduries in a moreelficient and efecdve manner. The perlorm.nce ofrhe year unoer revrewaccord ing !o rhe Progre$ Reposr ol rhe hst rute k eiven be tow
Out of the provision oiRs.2,r25.00O made in the estimales, a sum of Rs.1,512,513 had boen spent on the coiducr of6l various Woikshops at which2jll9 ornce6 of rhe Wesrem, Cenlnl, Nonh wenem. Nonh cenml,SabaBgamuw4 Uva snd Easlem Prcvinces had panicipaied duough rhcConnissione^ of Local Covemmenr and the Prorinoial Councils TEidneUnns. A Povincialt velTmining Ptogramme had not been onducted lor
Rcs.arch, Libmry rnd Publications Division
The estimated prcvision under this Division amounled to Rs. 2.125.000 ond$e expenditure iolalling Rs, 2,100.950 comprisins Rs. 2,275,150 lorlaininE workshops and Rs. 25,830 on libmry development had beenincured. Thrs a su6 ofRs, 175,950 or8 percenr exceedins lhe prcvhionhad been ltilized. Even though estinates had b*n prepared lor tne nailineof ?92 omces under 12 rhining workshops 691 ofilceft had been hinedunder 32 hining *orkshops.
Manasemenl lneffc ienc ies
'Iie lolloring obs.dfl ion! are maJe.
(a) A sunoltu.12,400,000as1he lease value, a sum oltu.2,479,405 as lheCoods and Se ices Tax and the Nalional S{uity Levy and o sub ofRs.
2ll.8l2 as tirle deed charges had beeo paid lo fte Urban DevelopnentAu$ority ircn ,he to tme since the )e 2000 and a land, 89,99 perches
in extent sioaled in Batlahnlll4 Talangana South a@ had been obtainqdon a 50 year lease bash with a vicw ro connrucring r building lor the Hcadofice ofthe lnstiute.
Thh leehold land had been handed over b rhc Dep.rtmcnr ofCovemment Analyn and lhal Depanment had oommenced $e constluctionofan Omce and LaboBlory Complex on that land. Oul of the sum of Rs.15,111,237 paid !o lhe lrban Developmenl Aulhoriry. a sum of Rs,9.000,000 had bccn rclundod ro rhe lnstirute b! ll Decenber 2003. The
hstitlie hdd failed roobrain rheb3lmcestrn ofRs,6,111.237 to avaid antfindcial lo$ trpto rhe date ofrhis repod.
o) The manacement of the Circuil Buncalow, Kandalama had been entrustedro rhe lneirute whh efect fron 15 Augus 2007 by tne Minisrry oflocalOovemmenl and Prcvincial Councils, An expendiluE exGding theidcome had ben incuri.d an the ope€rions of the Circujt Bungalow liamrhat daie up ro 3l Decenber2009. Debikihsreonare given below.
200120032009
s ien incanl voliances benveenindicating rhat rhe budget had
231,351516,458590,922
ihe budgeted and rhe actual expenditue existed lhus.ot been nade ue ol as an elfecliv. inslrument ol
(c) Purchase dnd ele ofbooks elevanr to Local Goveddce and P@vincial
Co!.cils is one olthe fu.ctions canied our by the Resrch Divisjon of rhelnstitule. Nevenhele$ a sum ol Rs. 496,925 had been spent in the yed
underEview by the Instnuk for the pudase of12 books wbich were not
Elevdnllo L@l Covernance lnd Povincial Councils,ln addnion, slocksof bools nol relevm b lhe sbject area, valued dl Rs, 223,245 exis|ed inthe p€ceding year, Funher. a srmk ol books lalued ar Rs. 701,395renained lnsold as at ll Decenber2009.
4. Sysmsand ConFoh
Dencidcies i. systems r.d conlrcls obsefled durinc thc couNe of audil wed
brcughl lo the notie of Chaimu of the lnstitute 6on rin. to tim.- spei6l
ane.tion is n..ded in resrecr oflhe bllowins e6 of conlol.