FACULTY CREDENTIALING Academic Affairs May 2013. OVERVIEW What you will learn: Introduction to Credentialing Palm Beach State’s Credentialing Criteria.

FACULTY CREDENTIALING

Academic AffairsMay 2013

OVERVIEW

What you will learn:• Introduction to Credentialing• Palm Beach State’s Credentialing Criteria Manual• The Process of Online Faculty Credentialing• The Role of Academic Services

Review of your learning:• Online Assessment of Learning

CREDENTIALING OVERVIEW

What is faculty credentialing, and why is it important?• Faculty credentialing is a process that ensures

faculty are qualified to teach in their subject area.• It is important because we want quality faculty.• It is a vital part of accreditation process for the

Southern Association of Colleges and Schools (SACS).

CREDENTIALING OVERVIEW

What qualifies a person to teach?• In most cases, a person’s educational background

determines what they can teach. In some vocational areas, a person’s professional experience and certain licensures are also needed to qualify.

CREDENTIALING OVERVIEWWho should be credentialed to teach?• All persons who have direct instructional activity

in a class must be credentialed, including primary and secondary instructors.

• Non-employees who teach through an agency or contract must also be credentialed – please see the web page at http://www.palmbeachstate.edu/academicservices/information-and-reference/faculty-credentialing-tools/credentialing-non-employees.aspx

CREDENTIALING MANUALThe credentialing criteria in the Academic

Management Manual were developed for every course at Palm Beach State College.

This manual must be used to compare the faculty member’s qualifications to the Palm Beach State College standard for that course.

CREDENTIALING MANUALThe Credentialing Manual

is available online at:

http://www.palmbeachstate.edu/academicservices/information-and-reference/academic-management-manual/default.aspx

and in effect for the current Academic Year, and will be used as written.

THE ONLINE FACULTY CREDENTIALING PROCESS

The process of online credentialing and loading of instructors to classes must occur in the following sequence.

SELECT FACULTY

New Faculty/ Existing Faculty

APPROVAL PROCESSDean’s Council

(credit/prep/PSAV)or

Associate Dean/Dean (CCE/Avocational)

COMPLETION PROCESS

If approved, send to

Academic Services for entry into

PantherNet

REVIEW PROCESSApproval

Path Group

TIMELINES and SEQUENCE

Why is the sequence important?• Faculty should have all credentials reviewed and

approved PRIOR to being hired to teach.• In the new Instructor Resource Management

(IRM) system, instructors must be credentialed and loaded to a class PRIOR to being reported to Human Resources via a Personnel Action Form.

PREPARE FACULTY ROSTERThe Faculty Roster is a summary document

that details an instructor’s qualifications• Document includes:

oDegrees earnedoGraduate courses that qualify a person to teacho Licensure and certificationsoRelevant professional experienceoProposed courses to be taught

APPROVAL – CREDIT, PREP and PSAV

The Deans’ Council and VPAA must review and approve any faculty member proposed to teach in any credit, prep or PSAV course.

APPROVAL – CREDIT, PREP and PSAVStep 1 – Begin a new credential request through

Online Faculty Credentialing Database (OFCD)Step 2 – Select existing faculty or add new faculty

and enter new informationStep 3 - Fill-in faculty roster screens making sure

all relevant credentials and information are entered

Step 4 – Set up Approval Path to review the roster

APPROVAL – CREDIT, PREP and PSAVStep 5 – Send to Deans’ Council for review (5

votes including the VPAA to approve the request)

Step 6 – Once approved, send to Academic Services for entry into the IRM

APPROVAL – CCE and AvocationalStep 1 – Follow Steps 1 – 4 approval process

for credit courseStep 2 – Send to Academic Services for entry

into the IRM

Role of Academic ServicesAcademic Services staff DOES NOT re-review the

approved Faculty Roster as to the instructor’s qualifications to teach.

Academic Services staff will be the only college personnel who have security access to add or modify credentials in OFCD and PantherNet system

Credentials will be loaded immediately once the approved faculty rosters are on queue in the OFCD

FOR ANY QUESTIONSPlease call or email Clarisse May, academic

coordinator at Academic Services.

Click through to proceed to ‘question and answer’ section.

Question 1

• Who can enter faculty credentials into the PantherNet system? (click the box next to your response)– A. Deans– B. Associate Deans– C. Administrative Assistants– D. Academic Services

Correct!

• Excellent! Yes, only Academic Services staff will have the ability to add or update Faculty Credentials on PantherNet or OFCD.

• Please click the arrow box to progress to the next question.

Sorry, incorrect!

• Please click the arrow box and try again!

Question 2

• Which should happen first in hiring an adjunct faculty member? (click the box next to your response)– A. They should be loaded onto the class– B. They should be credentialed to teach– C. They should be reported to HR for payment– D. They should be given student assessments

Correct!

• That’s it! Yes, a faculty member should be credentialed to teach prior to teaching and reporting to HR for payment

• Please click the arrow box to progress to the next question.

Sorry, incorrect!

• Please click the arrow box and try again!

Question 3

• Who can approve faculty credentials for Credit courses? (click the box next to your response)– A. Associate Deans– B. Program Coordinators– C. Deans and VPAA– D. Academic Services staff

Correct!

• Great! Yes, only the deans and VPAA can approve credentials for credit courses, with the VPAA having final approval.

• Please click the arrow box to progress to the next question.

Sorry, incorrect!

• Please click the arrow box and try again!

Question 4

• Does CCE and Avocational faculty need approval from the Deans’ Council? (click the box next to your response)– A. True– B. False

Correct!

• False! CCE and Avocational courses are only approved by the dean or associate deans or program managers.

• Please click the arrow box to progress to the next question.

Sorry, incorrect!

• Please click the arrow box and try again!

Question 5

• If non-employee status are teaching in a class, they do not need to be credentialed. (click the box next to your response)– A. True– B. False

Correct!

• Yes, all faculty teaching MUST be credentialed and listed on the class as either a primary or secondary instructor.

• Please click the arrow box to progress to the next question.

Sorry, incorrect!

• Please click the arrow box and try again!

Question 6• The Palm Beach State College Manual (click

the box next to your response)– A. Can be used as a general guide– B. Is only for credit courses– C. Must be used for all courses– D. Can be changed throughout the year

Correct!

• Yes, the credentialing manual MUST be used for all courses, and in effect as written for the current Academic Year.

• Please click the arrow box to conclude the tutorial.

Sorry, incorrect!

• Please click the arrow box and try again!

Finished!You have successfully completed the tutorial for

Faculty Credentialing. If you answered a few questions incorrectly, please repeat the tutorial as many times as you need.

This tutorial presentation is available online at http://www.palmbeachstate.edu/academicservices/information-and-reference/faculty-credentialing-tools/default.aspx (change link)

All resources on Faculty Credentialing are online at http://www.palmbeachstate.edu/academicservices/information-and-reference/faculty-credentialing-tools/default.aspx Please send any comments to [email protected]