FACS 56 time management tools. participation activity: messages about time …write down the first thing that comes to mind when I say the following words.

FACS 56

time management tools

participation activity:messages about time

…write down the first thing that comes to mind when I say the following words (messages, ideas or cliches that come to mind)

•promptness•being early•being late•being the first one there•duty first•knowing when to leave•dawdling•clocks

participation activity:messages about time

…now get into groups of 3-4 people and discuss the different things that came to mind

1. Were there any messages that came to mind?

2. Have any of these messages affected your current time management style?

3. How do you feel about these messages?

…be prepared to have a group member share your results with the class

managing time

http://www.youtube.com/watch?v=oTugjssqOT0&feature=related

managing timeuse systems thinking to manage time—

•aim: time management•input:

•demands: your goals, values, standards, daily events•resources: available to meet demands•management: purposeful use of resources to meet goals

•transformation: •planning allocation of resources•implementing plan

•output:•end result—less stressful life filled with accomplishments YOU have chosen—increased level of happiness

managing timeuse systems thinking to manage time—

•aim: time management•input: •transformation: •output:

what did we leave out of the system?•feedback

where do we get feedback about our time management?

managing time

INPUT—begin with goals and priorities

create a time log to see where you are spending your time (pg. 265)

when you see where you are spending your time you can evaluate if it matches with your perceived goals

how you spend your time is how you spend your life—are you satisfied?

INPUT—begin with goals and priorities

example:exercising… 1 hrtalking on phone to friends… 5 hrsreading for pleasure… 2 hrsvolunteering in community… 3 hrs

What do you value?Is this consistent withyour goals?

TRANSFORMATION—planning & implementation

planning:•set standards•practice•prioritize tasks

Urgent/Important Important/Not Urgent

Urgent/Not Important Not Important/Not Urgent

TRANSFORMATION—planning & implementation

planning:•sequence tasks & scheduling time—need a calendar

•committed time—work, school, commuting•maintenance time—taking care of daily needs; sleeping, eating, cooking, washing•discretionary time—what is left over

•begin with filling in routine activities—business, school, family, social•“backward plan” discretionary time—birthday party on Saturday? What do you need to get done in order to get there?•be sure not to put too much on one day

TRANSFORMATION—planning & implementation

planning:•allow for “buffer time”—25% of discretionary time unscheduled•consider circadian rhythms—plan for difficult or important tasks during your peak productivity hours

TRANSFORMATION—planning & implementation

implementation:•take action—your calendar is your action plan—what works to motivate you?

•maintain control•be flexible•look for feedback•adjust your plan

plan your work and work your plan

OUTPUT—results & evaluation

how are you doing?

try to focus on the tasks that you did accomplish instead of those that you didn’t

constantly evaluate—what could you do that might work better for you?

try not to compare yourself to others…for some it comes naturally while for others…

time management tools

exploit your calendar

make lists

don’t do it—learn to say no to yourself and others

simplify life•80/20 rule (pg. 264)

•reduce clutter